ATS Cheat Sheet for NEW Athletes

Before you start, gather the following items

o Your CU Student ID number o Your CU Student email address (ok to use alternate if you don’t have one yet) o Your Medical Insurance Card (will need to upload picture of front & back) o Minors will need Parents present for signatures, etc

Go to www.atsusers.com

Click on ATS Athlete Portal (highlighted in red in the picture below)

Athlete ID: new

Password: new

Database: atscampbellsville

This is case sensitive. Everything is lowercase. Then hit login.

You will then be brought to a page looking like the one below. In each screen from this point forward, the boxes that are yellow are REQUIRED. When you have completed all of the required information on ALL THREE TABS (General, Insurance and Contacts), click “Save Athlete Information” at the bottom of the screen. [The required boxes may or may not be exactly what is shown here.]

*If you do not complete all three sections fully, you will not be able to save your profile and you will have to start over*

*Athlete ID: USE YOUR Campbellsville University STUDENT ID NUMBER.

*PASSWORD: You may set your password to whatever you prefer. Please remember what you choose as you will be using this the rest of the time you are here at Campbellsville to complete your physicals!

International Students ONLY:

o If you don’t have a Social Security Number (SSN#) please enter all zeroes (9 zeroes) in this box, and then scroll down to PASSPORT# near the bottom of the page (indicated with PURPLE arrow) and enter your passport number there.

o Enter your University Post Office (UPO) box number in the “Additional Address” box, circled below in PURPLE (If you don’t have this number yet, you can fill it in later when you have it)

Passport#

Proceed to the “Insurance” tab:

o Complete each section in yellow. (may be slightly different than pictured) o Each insurance is different; please include as much information from your card as possible. o If you are asked for a piece of information that is not listed on your insurance card, enter “N/A” in that box. o A verification letter from your insurance company is required.

o Please mail this letter in advance (Must be received by July 31st ) Athletic Training - Physicals 1 University Drive, UPO 823 Campbellsville, KY 42718

o Letter must contain start and end dates of your policy. o You will need to call your insurance company to get this letter.

o Upload images of the front and back of your insurance card at the bottom left side of the page. o Anyone with Tricare should upload pictures of your Military ID for your insurance card

o When uploading the pictures of the front and back of your Insurance card, please get a picture that is taken up close (Fill the screen with your card) and is clear (not blurry). It should look like the following examples:

Do NOT upload pictures like the following as they will be unreadable (too small or blurry once enlarged) when printed.

If you do not have Primary Insurance through your family:

o CHECK the box “No Primary Insurance” at the top of the page o Contact the Athletic Training Staff for information about Athletic Insurance Coverage through Campbellsville

University. Keri Coots at 270-789-5468. o You are REQUIRED to have primary insurance coverage through your family OR have our Athletic

Insurance coverage. You will not be eligible until you have valid insurance coverage (yours or ours).

International Students:

o Check the box for “No Primary Insurance” o Once you receive your Insurance Information from the International Studies Office you will return to your

ATS account and enter your Insurance information and cards there.

Go to the “Contacts” Tab:

o Fill in all required information (boxes in yellow) o International students must have one local contact (some use Coach’s number – with permission) o Click “Save Athlete Information”

ONCE YOU HAVE ENTERED ALL THE INFORMATION FOR THE THREE TABS, CLICK SAVE ATHLETE INFORMATION, AND THEN VERIFY ATHLETE INFORMATION (at bottom of the page on General tab)

It will then take you to a page like the one below (with additional tabs at the top). Proceed to the eFiles tab.

Go to eFiles tab (as shown below). Please take time to read each of the Pre-Participation Forms. Next, you will be signing documents stating that you have read and understand the information provided here so please read thoroughly.

There is a Parent Letter to read and TWO (2) Forms for Minors that will need to be printed, completed/signed including parental signatures, and uploaded back to ATS using the prompts at the bottom of this page. Please use the description listed in the table when you upload them.

New Athletes do not need to print the Physical Form.

ALL NEW ATHLETE PHYSICALS MUST BE DONE ON CAMPUS WHEN YOU ARRIVE.

Go to Forms tab: You will need to complete all of the forms in the drop down box next to “Form Name” (shown in picture below - list subject to change).

Select a form to complete:

o Choose the Form Name and then click “NEW” to begin. o The screen will appear as below. For each question, choose “YES” or “NO” (when indicated) and fill in the

appropriate information as requested. The information requested will change based on which document you are reading. Please read carefully.

Click here

Once you have completed each form, you will have to sign the bottom (shown below – first picture).

o Sign your name using your mouse/stylus/finger and then type your name in the box below your signature. o Once BOTH are done, you will then hit the SIGN button. Once you hit the button, it will take a few moments to

generate your signature. o It should be stamped with the date and time as well as your typed name (as shown in second picture below). You

will do this for all of the documents you fill out. o Minors (under age 18): your parents must follow the same instructions to sign in the Parent’s signature box. o Once the form is completed, and Signed, Click “SAVE” at the bottom of the page. o Repeat with each form in the drop down menu until you have completed one of each document o Documents that have already been signed and saved will be listed at the top of the screen.

Once all forms are completed and signed, you may log out by hitting the log out button at the top right of your screen.

*If at any point your information changes, return to your ATS profile and update your profile*

To log back in:

Go to www.atsusers.com

Athlete ID: Your CU Student ID

Password: the password you chose

Database: atscampbellsville

Click log-in

Checklist for Completion

o Create ATS log in o General o Contact information o Primary Insurance Information

§ Upload front and back of cards § Sign up for Athletic insurance if necessary (can be done when you arrive to campus) § Obtain an Insurance Verification Letter from your Insurance Company

o Save and Verify profile o Read Efiles information

§ Read Pre-participation Forms § Minor Consent forms

• Read Parent Letter • Taylor Regional Hospital Under 18 Form • Campbellsville University Under 18 Form • Scan/Upload to the bottom of the Forms page

o Complete Forms (if Minor, Parents’s signature required as well) § Assumption of Risk § Authorization of Personal Health Information § Substance Abuse Policy Consent § Concussion agreement § Sickle Cell agreement § CU Health History

o Bring to Campus

o Insurance Verification Form from your primary insurance company § Should have been mailed in advance (see address in above instructions)

o Written clearance for any surgery or significant injury within 1 year § Must be from your Orthopedic doctor who treated your injury § Notes from Chiropractors or Physical Therapists are not valid for clearance purposes § Also bring doctor’s notes and rehab information for your file

o When you arrive on Campus you will complete the following:

o Physical o Drug Test o Concussion testing o Sign up for Athletic Insurance if you don’t have primary insurance through your family o Fix/turn in any incomplete documentation