Rail freight Stakeholder RequirementsAugust 2008

Caution: The content of this document is for stakeholder information purposes only.

©2008 SARS Customs

• Rail Carrier

SHIPPING LINE

CUSTOMS BRANCH OFFICE

(Includes CBCU Port

Operations)

TRANSNET PORT TERMINALS

(Bulk & Break-Bulk Cargo)

CONTAINER OPERATOR

NON-VESSEL OPERATING

COMMON CARRIER/F/FORWARDER

CONTAINER DEPOT

OPERATOR

CUSTOMS STATE

WAREHOUSE

CUSTOMS BORDER POST

CLEARING AGENT/ IMPORTER & EXPORTER

(incl. Ship Chandlers, Express Couriers, IDZ CCA

Enterprises)

TRANSNET PORT TERMINALS

(Containerised Cargo)

CUSTOMS AUTOMATED MANIFEST ACQUITTAL

SYSTEM

CUSTOMS CLEARANCE PROCESSING SYSTEM

Acquittal Information(Direct / In-direct entries / VOCs

and declaration status)

Receipt of Goods* Excess cargo* Uncleared cargo

COSTCO* Depot Cargo Outturn Report* Discrepant Package Content Report* Depot Vessel Outturn Report

COSTCO* Cargo Outturn Report* Discrepant Package Content Report* Vessel Outturn Report

COARRI* Container Discharge List* Container Load List

Acquittal Information(Manual Documents)* DA306* DA74* ATA Carnet

PRIVATE WHARF OPERATORS

COSTCO* Cargo Outturn Report* Discrepant Package Content Report* Vessel Outturn Report

COARRI* Container Discharge List* Container Load List

CALINF* Vessel Schedule* Vessel Arrival

CUSCAR* Bulk Manifests*B/Bulk Manifests

CUSRES Customs cargo status

stop/release)

CUSCAR* FCL & LCL Manifests* Master manifests for Groupage* Transhipment manifests* Empty Container Manifest.* Manifest amendments & Redirections

CUSCAR* House manifests for FCL Groupage

CODECO* Terminal “Gate-In”* Terminal “Gate-Out”

COARRI* Terminal Outturn – Discharge* Terminal Outturn - Load

CUSRESCustoms Cargo Status

(Stop/Release

CUSDEC* Import Declaration* VOCs*

CUSDEC* Cross-Border Clearance

CUSDEC* Export Declaration* VOCs

CUSRES Customs Goods

Declaration status (stop/release)

Acquittal Information* RIB* RIT exported* Export

Confirmation via CODECO to acquit RIT (Removal by Rail)

ONLINE ONLINE ONLINE

TRANSNET FREIGHT RAIL

CALINF* Flight Arrival

AIRLINE / AIRLINE AGENT

CUSCAR* Rail Cargo Manifests

CUSCAR & COSTCO* Flight Schedule & Routing Info.* Pre-arrival manifest* Final Manifest

INVOIC* Refunds & Drawbacks

PRODAT* Tariff Updates

GESMES* Rates of Exchange

GOVERNMENT AGENCIES

SA RESERVE BANK

CUSDEC*Export Data

CUSDEC*Import Data

CUSRESCustoms Cargo Status

(Release/Stop)

CUSRESCustoms Cargo Status

(Release/Stop)

SANCRT* Rates of Exchange

CUSRES * Acknowledgement

*Balance Update

CUSRES Customs cargo status

(stop/release)

TRANSIT SHED / OFF-AIRPORT

DEGROUPERS & EXPRESS

COURIERS

COSTCO* Cargo Outturn Report* Discrepant Package Content Report

AIRPORTS COMPANY OF

SOUTH AFRICA

©2008 SARS Customs > MGP

Definition What Customs law requires of you

Information you are required to submit to Customs

Details and Stipulations

Rail Carrier - An entity who owns, operates, trains for the carriage of the cargo to a port or other place of discharge in the Republic.

Section 101A and Rules - Electronic communication for Customs & Excise purposes.

Register as a user to communicate electronically with Customs. Details concerning registration can found under Section 1.6 of the SARS EDI User Manual*.

a) Submit a completed Form DA185.4A6 to Lehae la SARS, EDI REGISTRATION, 299 Bronkhorst Street, Nieuw Muckleneuk, for attention: Mrs. Rita Burger.

b) Follow the EDI/PKI application procedure on SARS web site.

Section 8 – Reports of cargo landed and unpacked and packed or loaded must be in the form and at such times as may be specified by rule.

Rule 8.03 - Registration Register as a cargo reporter (Form DA8), and enter into a user agreement* with Customs to transact cargo reports electronically.

Submit completed Form DA8 B and DA8 B.01 to Mr. Johann de Goede, 4th floor, Albany House, Durban.

Rule 8.04 & 8.05– Submission of Cargo Reports, format and content.

Submit cargo reports electronically in the format specified in the annexures to the SARS EDI User Manual #

Rule 8.07 – Manifests. CUSCAR # – Customs Cargo Message.• Master Manifest: Manifests for cargo imported by rail and

intended for discharge in the Republic must be submitted by the railway authority in respect of all cargo carried on the train.

For the purposes of the Manifest Acquittal System – a)manifests for cargo imported by rail must be submitted not later than 7 days after the goods have arrived at the station or any other place to where the goods were carried by rail, subject to such other periods or exemptions as the Commissioner may allow.

* - refer to SARS EDI User Agreement > http://www.sars.gov.za/home.asp?pid=555#RulestoSection101AActRule2005.pdf # - for EDI messages refer to SARS EDI User Manual > http://www.sars.gov.za/home.asp?pid=555#SARSEDIUserManualv147August2007.pdf