Cumbria€¦ · Web viewA de-layering of the hierarchy of roles with reduced layers of management and supervisory staff. The proposed structure looks to integrate the Teams across

Statement of Change

To: All staff within the scope of the changeTU representatives

1. Corporate Background

1.1The Council faces a time of unprecedented change and a need to make significant budget reductions as a result of the Government’s austerity programme, which is designed to reduce spending and balance national debt.

1.2For the period 2011 to 2015, the Council has delivered savings totalling £113m. For the period 2015 to 2019, a further £120m of savings are required and although full Council has agreed savings totalling £65m of these, there is still a further gap of a minimum of £55m to address.

1.3The Council is challenging all areas of expenditure to address the budget gap, with a fundamental review of all services being undertaken so that we challenge both areas of non staffing spend and ways to reduce demand for Council services, cost of contracts and other efficiency opportunities that arise from process improvement or technology first, so to reduce the need for staffing reductions wherever possible.

1.4 It is however a reality that given the scale of the financial challenge, the Council has no choice but to deliver savings from staffing budgets and we have estimated that this will mean at least 1800 fewer people will be employed in the Council over the coming years. The Council is committed to achieve staff reductions by voluntary means wherever possible with a programme of support in place to assist our workforce through an extremely sensitive and challenging time.

1.5A programme of Service Reviews is underway across the Council with all directorates progressing in depth reviews of the services they deliver, the way they are delivered and the costs of doing so. In some cases the outcome of the review will be a reduction in costs to deliver the same or similar services; others will require a fundamental redesign.

1.6We will flatten structures and reduce the number of organisational layers to further reduce management costs and bring the front line closer to senior managers.

Statement of ChangeDate 01/09/15; Revised 19/10/15 Page 1

Directorate: Environment and Community Services

Service Area: Community Services

Date: 28 September 2015Revised: 19 October 2015

1.7Structural redesign will be aligned to the Council’s agreed grading structure.

2. What is the Process?

2.1 This Statement of Change sets out the impact of the Service Review on staff structures, roles and employees. It will be used to underpin engagement with staff on the proposals and is designed to ensure a framework that allows both a consistent approach yet allow an understanding that an element of flexibility may be required depending on issues arising from specific reviews.

2.2 The process will follow the Council’s Managing Structural or Organisational Change procedure and Reshaping Guidance. http://www.intouch.ccc/humanresources/policiesprocedures/managingchange.asp

3. Engagement

3.1 There will be a 6 week engagement period for all staff in scope of the review. An initial face to face briefing will begin the process, setting out the proposals and engagement process. There will be an opportunity to ask questions of service managers and the briefing will be attended by a People Management advisor with Trade Unions representatives also invited to support staff.

3.2 The Statement of Change will be made available to all staff and additional FAQs relating to the service proposals will be posted on the Employee Information Website. These will be regularly updated to reflect questions raised during the engagement process.

3.3 Engagement opportunities will be tailored to the specific needs of the service and employees in scope. They will consist of drop in sessions, one to one meetings and a further group meeting at the mid-point. A final group meeting will be held following the closure of the engagement period, once all feedback has been considered and final decisions have been made.

4. Trade Unions

4.1 The Council is committed to work closely with Trade Union colleagues through this period of significant and sensitive change.

4.2 Trade Union representatives will be briefed informally ahead of the initial meeting with affected employees and the Statement of Change document will be shared with them at that meeting. Union representatives will also be invited to all attend engagement meetings and an opportunity will be made available at the end of the initial staff meeting to allow an initial discussion with their members.

5. Review, Decision and Outcome


5.1 We will aim to notify all in scope employees of the outcome within 2 weeks of the engagement process ending. This will be accompanied by an outline timetable for the assimilation and Vacancy Preference Process.

5.2 Should there be a need to extend the 2 week decision period as a result of significant issues raised, then all staff will be notified as early as possible, with an explanation for why an extension is required.

6. Assimilation Processes

6.1 The full details of the assimilation process are contained in the Reshaping Guidance document.

6.2 Where an employee’s previous role is at the same grade and deemed to be a 75% match for the new role they will be directly assimilated to that role unless there are fewer roles than employees who meet the criteria. In the latter case appointments will be made following interview to identify the best candidate(s).

6.3 Employees not directly assimilated to a role, or where there are more suitable employees than roles, will be offered the opportunity to express a preference for consideration for up to 3 roles through the Vacancy Preference Process (VPP). Interviews will then be conducted to consider suitability for each role.

7. At Risk

7.1 Where it is not possible to directly assimilate an employee to a new post within the structure they will be placed “at risk” because there is no suitable alternative employment within the proposed structure. “At Risk” is a formal term relating to redundancy.

7.2 Where employees have not been appointed to posts following VPP they will be eligible for Alternative Employment Support. All avenues will be explored to avoid the need for redundancy; however once there are no other options available then redundancy notices will be issued.

8. Voluntary Redundancy (VR)

8.1 A VR window will be opened at the start of the consultation process.

8.2 A VR payment self-estimate tool is accessible by copying and pasting the link below into your browser (please note this link does not work if accessing direct from this document).

http://www.intranet.ccc/eLibrary/view.asp?ID=54167 there is also a pension self-estimate website available Pension Self Estimate Tool.


8.3 Following assessment of these figures, it is possible to apply for VR by copy and pasting this link below into your browser (please note that the link may not work if accessing direct from this document):https://servicecentre.cumbria.gov.uk/helpdesk/WebObjects/Helpdesk.woa/wa/TicketActions/new?rt=124&subject=VR Application

8.4 Full details of the VR Process are contained within the VR guidance document. Applications can be withdrawn at any point in the process, up until a formal acceptance of the offer is submitted.

9. What Do We need to Achieve through this Review and Restructure?

9.1.1 The aims of the review are : -

To contribute to the streamlining of management revenue savings target set out in the medium term financial plan and as outlined above.

Smaller, flatter, flexible and agile structures

Contribute to the achievement of a £500,000 revenue saving from the Community Services Team.

Integration between teams and implementation of standardised processes and procedures therefore further contributing to increased efficiency.

Valued service to internal and external customers

10.Scope

10.1 The posts in scope of the proposed service review are:

No.Position

Grade Code FTE1 Access & IT Librarian (BLIB) CCC - Grade 11 0.0

2 Access and Lifelong Learning Coordinator (WHLB) CCC - Grade 08 0.0

3 Access and Lifelong Learning Coordinator (WHLB) CCC - Grade 08 1.0

4 Activities Officer CCC Grade 7 1.0

5 Archives and Libraries Manager West CCC - Grade 15 1.0

6 Archives Outreach Officer CCC grade 9 1.0

7 Archives Reception Assistant (WHRO) CCC - Grade 08 0.6

8 Archives Reception Assistant (WHRO) CCC - Grade 08 0.4

9 Archivist CCC Grade 10 1.0

10 Archivist CCC - Grade 10 0.5

11 Archivist (BROF) CCC - Grade 10 1.0


12 Archivist (Job Share) (KROF) CCC - Grade 10 0.7

13 Archivist (WHRO) CCC - Grade 10 0.5

14 Area Archivist (BROF) CCC - Grade 15 1.0

15 Area Archivist (WHRO) CCC - Grade 15 0.0

16 Area Engagement Officer CCC - Grade 11 0.6





21 Area Engagement Officer CCC-Grade 11 1.0

22 Area Engagement Officer CCC- Grade 12 0.8








30 Area Manager Registration CCC - Grade 16 1

31 Area Manager Registration CCC - Grade 16 1.0

32 Assistant County Archivist (KROF) CCC - Grade 16 1.0

33 Assistant in Charge CCC - Grade 06 0.5

34 Assistant in Charge CCC - Grade 06 0.3

35 Assistant in charge CCC - Grade 06 0.4

36 Assistant in charge CCC - Grade 06 0.4

37 Assistant in charge (VACANT) CCC - Grade 06 0.5

38 Assistant in Charge (ASKL) CCC - Grade 06 0.1

39 Assistant in Charge (BLIB) CCC - Grade 06 0.0

40 Assistant in Charge (BLIB) CCC - Grade 06 0.5

41 Assistant in Charge (KENL) CCC - Grade 06 0.4

42 Assistant in Charge (WHLB) CCC - Grade 06 0.2

43 Assistant in Charge (WHLB) CCC - Grade 06 0



46 Assistant in Charge (WORL) CCC - Grade 06 0.7




50 Assistant-In-Charge CCC - Grade 06 0.5

51 Assistant-in-Charge CCC - Grade 06 0.3

52 Assistant-in-Charge CCC - Grade 06 0.3Statement of ChangeDate 01/09/15; Revised 19/10/15 Page 5

53 Assistant-In-Charge (BLIB) CCC - Grade 06 0.4

54 Assistant-In-Charge (BLIB) CCC - Grade 06 0.4

55 Assistant-in-Charge (DALL) CCC - Grade 06 0.4

56 Assistant-In-Charge (KENL) CCC - Grade 06 0.6

57 Assistant-in-Charge (WALL) CCC - Grade 06 0.4

58 Branch Assistant in Charge CCC - Grade 6 0.5

59 Branch Assistant in Charge CCC - Grade 06 0.5

60 Branch Support Assistant CCC - Grade 08 1.0

61 Branch Support Assistant CCC - Grade 08 0.2

62 Branch Support Assistant (KENL) CCC - Grade 08 0.5

63 Branch Support Assistant (WHLB) CCC - Grade 08 1.0

64 Branch Support Assistant (WORL) CCC - Grade 08 1.0



67 Cataloguing Archivist (Job Share) (KROF) CCC - Grade 10 0.3

68 Ceremonies Officer (VACANT) CCC - Grade 06 0.0

69 Ceremonies Officer CCC - Grade 06 0.181

70 Ceremonies Officer (VACANT) CCC - Grade 06 0.0























93 Ceremonies Officer CCC - Grade 06 0.0Statement of ChangeDate 01/09/15; Revised 19/10/15 Page 6








101Community Development Worker South Lakes/Barrow (HQGL) CCC - Grade 08 0.6

102 Community Library Worker (VACANT) CCC - Grade 8 1.0

103 Community Library Worker (WHLB) CCC - Grade 08 1

104 Conservator CCC Grade 10 1.0

105 Customer Services Assistant CCC Grade 6 1.0

106 Customer Services Assistant CCC - Grade 07 0.3

107 Customer Services OfficerCCC - Grade 10 0

108 Customer Services Officer (WHLB) CCC - Grade 07 0.459

109 Customer Services Officer (WHLB) CCC - Grade 07 0.7

110 Digitisation Technician CCC Grade 7 1.0

111 Driver CCC - Grade 06 0.5

112 Driver Assistant (WORL)CCC - Grade 05 1

113 Engagement Support CCC - Grade 06 0.1




117 Engagement Support (VACANT) CCC - Grade 06 0.8



120 Engagement Support (VACANT) CCC - Grade 06 0.4




124 Engagement Support Officer CCC - Grade 6 1.0

125 Enquiry Desk Assistant CCC - Grade 08 0.1




129 Group Assistant CCC - Grade 5 0.5

130 Group Assistant (BLIB) CCC - Grade 06 0.7

131 Group Assistant (WHLB) CCC - Grade 06 1

132 Group Assistant in Charge CCC - Grade 6 0.3


133 Group Assistant in Charge CCC - Grade 6 0.1

134 Group Management Support Officer CCC - Grade 10 1.0

135 Historical Research Assistant CCC Grade 8 0.7

136 Historical Research Assistant CCC - Grade 08 0.0

137 Historical Research Assistant (KROF) CCC - Grade 08 0.1

138 ICT Assistant (VACANT) CCC - Grade 06 0.2

139 Information Assistant CCC - Grade 05 1.0

140 Librarian CCC - Grade 11 1.0




144 Librarian (VACANT) CCC - Grade 11 0.8

145 Librarian - Local Studies (KENL) CCC - Grade 11 0.7

146 Librarian - Young People's Library Service (BLIB) CCC - Grade 11 0.7

147 Librarian - Young People's Library Service (BLIB) CCC - Grade 11 0.6

148 Librarian (BLIB) CCC - Grade 11 0.0

149 Librarian (BLIB) CCC - Grade 11 1.0

150 Librarian (WHLB) CCC - Grade 11 1

151 Librarian (WORL) CCC - Grade 11 1.0

152 Librarian Childrens Services (KENL) CCC - Grade 11 0.8

153 Library Assistant CCC - Grade 05 1.0




157 Library Assistant (VACANT) CCC - Grade 05 0.1
















173 Library Assistant CCC - Grade 5 0.2Statement of ChangeDate 01/09/15; Revised 19/10/15 Page 8























196 Library Assistant - Local Studies (KENL) CCC - Grade 05 0.8

197 Library Assistant - Requests (KENL) CCC - Grade 05 0.0

198 Library Assistant - Young People (KENL) CCC - Grade 05 0.4

199 Library Assistant (AMBL) CCC - Grade 05 0.4




203 Library Assistant (ASPL) CCC - Grade 05 0.2

204 Library Assistant (BLIB) CCC - Grade 05 0.2






210 Library Assistant (BLIB) (VACANT) CCC - Grade 05 0.3




214 Library Assistant (BLIB) CCC - Grade 05 0.4Statement of ChangeDate 01/09/15; Revised 19/10/15 Page 9




218 Library Assistant (BLIB) (VACANT) CCC - Grade 05 0.3



221 Library Assistant (BLIB) – Thursday (VACANT) CCC - Grade 05 0.1

222 Library Assistant (BLIB) 1 CCC - Grade 05 0.0

223 Library Assistant (COCL) CCC - Grade 05 0.5

224 Library Assistant (COCL) CCC - Grade 05 0.5

225 Library Assistant (DALL) CCC - Grade 05 0.3

226 Library Assistant (GOSL) CCC - Grade 05 0.1



229 Library Assistant (KENL) CCC - Grade 05 1.0











240 Library Assistant (KESL) CCC - Grade 05 0.2

241 Library Assistant (KESL) CCC - Grade 05 0.6

242 Library Assistant (MARL) CCC - Grade 05 0.0



245 Library Assistant (MILL) CCC - Grade 05 0.3

246 Library Assistant (MILL) CCC - Grade 05 0.446

247 Library Assistant (relief) (SHAP) CCC - Grade 05 0.0

248 Library Assistant (ROLB) CCC - Grade 05 0.1

249 Library Assistant (Sat) (VACANT) CCC - Grade 05 0.1

250 Library Assistant (Sat) CCC - Grade 05 0.1



253 Library Assistant (SEAL) CCC - Grade 05 0.2

254 Library Assistant (SILL) CCC - Grade 05 0.3

255 Library Assistant (Sun) (VACANT) CCC - Grade 05 0.1Statement of ChangeDate 01/09/15; Revised 19/10/15 Page 10

256 Library Assistant (Sun) CCC - Grade 05 0.0



259 Library Assistant (ULLI) CCC - Grade 05 0.2






265 Library assistant (ULLL)CCC - Grade 05 0.1

266 Library Assistant (WALL) CCC - Grade 05 0.2

267 Library Assistant (WALL) CCC - Grade 05 0.1

268 Library Assistant (WHLB) CCC - Grade 05 0.1

269 Library Assistant (WHLB)CCC - Grade 06 0.27














283 Library Assistant (WILB) CCC - Grade 05 0.3



286 Library Assistant (WORL) CCC - Grade 05 0.5
















301 Library Assistant (WORL) M CCC - Grade 05 0.4

302 Library Assistant 3 (WHLB) CCC - Grade 05 0.1

303 Library Assistant Relief (KENL) CCC - Grade 05 0.0

304 Library Assistant Requests (BLIB) CCC - Grade 05 0.6

305 Library Assistant(KENL) CCC - Grade 05 0.1


307 Library Assistant1 (KENL) CCC - Grade 05 0.2

308 Library Manager Haverigg PrisonCCC - Grade 12 0.595

309 Local Studies Assistant (BLIB) CCC - Grade 08 0.3

310 Local Studies Coordinator (WHLB) CCC - Grade 08 0.7

311 Mobile Library Driver/Assistant CCC - Grade 5 1.0

312 Mobile Library Driver/Assistant CCC - Grade 5 1.0

313 Preservation Assistant CCC Grade 1 1.0

314 Principal Library Assistant CCC - Grade 08 0.8

315 Principal Library Assistant (BLIB) CCC - Grade 08 0.6



318 Principal Library Assistant (KENL) CCC - Grade 08 0.0

319 Principal Library Assistant (WHLB) CCC - Grade 08 1

320 Principal Library Assistant (WORL) CCC - Grade 08 0.2

321 Principal Library Assistant (WORL) 1 CCC - Grade 08 0.8

322 Principal Library1 Assistant (KENL) CCC - Grade 08 1.0

323 Professional Lead - Library ServiceCCC - Grade 17 1

324Professional Lead - Registration & Coroners Service

CCC - Grade 17 1

325 Reception Assistant CCC Grade 8 0.4

326 Record Office Assistant (KROF) CCC - Grade 09 1.0

327 Registration Officer CCC - Grade 09 1.0


329 Registration Officer (VACANT) CCC - Grade 09 0.5






334 Registration Officer CCC - Grade 09 0


















352 Relief Library Assistant (MLL) CCC - Grade 05 0.1

353 Relief Library Assistant (MLL) CCC - Grade 05 0.3

354 Searchroom Assistant CCC Grade 9 1.0

355 Searchroom Assistant (BROF) CCC - Grade 09 0.0

355 Searchroom Assistant (BROF) CCC - Grade 09 1.0

356 Searchroom Assistant (Job Share) (WHRO) CCC - Grade 09 0.6

357 Searchroom Assistant (Job Share) (WHRO) CCC - Grade 09 0.4

358 Searchroom Assistant (WHRO) CCC - Grade 09 1.0

359 Searchroom Assistant/Record Office Assistant (BROF) CCC - Grade 09 0.6

360 Searchroom Supervisor CCC - Grade 09 1.0

361 Searchroom Supervisor (KROF) CCC - Grade 09 1.0

362 Senior Archivist CCC Grade 13 1.0

363 Senior Archivist (Electronic Access) CCC - Grade 13 1.0

364 Senior Archivist (Job Share) (KROF) CCC - Grade 13 0.4

365 Senior Archivist (Job Share) (KROF) CCC - Grade 13 0.6

366 Senior Area Librarian CCC - Grade 14 1.0

367 Senior Conservator CCC Grade 14 1.0

368 Senior Librarian CCC Grade 14 0.4

369 Senior Librarian (VACANT) CCC Grade 14 0.6

370 Senior Librarian (BLIB) CCC - Grade 14 1.0

371 Senior Librarian (KENL) CCC - Grade 14 0.6

372 Senior Librarian (WORL) CCC - Grade 14 1.0Statement of ChangeDate 01/09/15; Revised 19/10/15 Page 13

373 Senior Library Assistant CCC - Grade 06 0.8






379 Senior Library Assistant (4hrs) (BLIB) CCC - Grade 06 0.1

380 Senior Library Assistant (AMBL) CCC - Grade 06 0.6

381 Senior Library Assistant (AML & WML) CCC -Grade 06 0.2

382 Senior Library Assistant (BLIB) CCC - Grade 06 0.0

383 Senior Library Assistant (BLIB) CCC - Grade 06 0.7

384 Senior Library Assistant (GOSL) CCC - Grade 06 0.5

385 Senior Library Assistant (KENL) CCC - Grade 06 1.0

386 Senior Library Assistant (KESL) CCC - Grade 06 0.5

387 Senior Library Assistant (MILL) CCC - Grade 06 0.858

388 Senior Library Assistant (ULLI) CCC - Grade 06 0.8

389 Senior Library Assistant (WHLB) CCC - Grade 06 0.5

390 Senior Library Assistant (WHLB) CCC - Grade 06 0.1

391 Senior Library Assistant (WML) CCC - Grade 06 0.1

392 Senior Library Assistant (WORL) CCC - Grade 06 0.5

393 Senior Library Assistant (WORL) CCC - Grade 06 0.8

394 Senior Registration Officer CCC - Grade 10 0.568



397 Sunday Library Assistant (KENL) CCC - Grade 05 0.1

398 Sunday Library Assistant (KENL) CCC - Grade 05 0.1

399 Sunday Library Assistant (WORL) CCC - Grade 05 0.1

400 Sunday Library Supervisor (KENL) CCC - Grade 06 0.1

401 Sunday Supervisor CCC - Grade 06 0.1

402 Sunday Supervisor (BLIB) CCC - Grade 06 0.1

403 Sunday Supervisor (BLIB) CCC - Grade 06 0.1

404 Sunday Supervisor (WHLB) CCC - Grade 06 0.1

405 Sunday Supervisor (WHLB) CCC - Grade 06 0.1

406 Team Leader CCC - Grade 12 0.6

407 Team Leader CCC - Grade 09 0.6

408 Weekend Library Assistant CCC - Grade 05 0.1





413 Weekend Library Assistant - (WHLB) CCC - Grade 05 0.1Statement of ChangeDate 01/09/15; Revised 19/10/15 Page 14

414 Weekend Library Assistant (BLIB) (VACANT) CCC - Grade 05 0.1

415 Weekend Library Assistant (BLIB) CCC - Grade 05 0.1

416 Weekend Library Assistant (BLIB) CCC - Grade 05 0.1

417 Weekend Library Assistant (KENL) (VACANT) CCC - Grade 05 0.1

418 Weekend Library Assistant (KENL) CCC - Grade 05 0.1

419 Weekend Library Assistant (WHLB) CCC - Grade 05 0.1




423 Weekend Library Assistant (WORL) CCC - Grade 05 0.1

424 Weekend Library Assistant (WORL) CCC - Grade 05 0.1

425 Weekend Library Supervisor CCC - Grade 6 0.1

426 Weekend Library Supervisor CCC - Grade 6 0.1

427 Weekend Supervisor CCC - Grade 06 0.1





432 Weekend Supervisor (KENL) CCC - Grade 06 0.1

433 Young People's Assistant CCC - Grade 05 0.2

434 Young People's Assistant CCC - Grade 05 0.5

435 Senior Librarian (VACANT) CCC - Grade 14 1.0TOTAL(Includes 5.9 FTE vacancies and 99 zero hours contracts equating to 14 FTE posts)

188.2

11.Future Structure and Staffing Proposals

11.1. The new proposed structure can be found in Appendix 1, and the list of posts is shown below:

Post Title Number of Posts (FTE)

ALLERDALECommunity Development Assistant 1.5

Community Development Officer 2

Community Services Officer 1

Community Services Manager 1

Community Services Programme Lead 1

Librarian 1Statement of ChangeDate 01/09/15; Revised 19/10/15 Page 15


Library Assistant 14

Mobile Library Driver 1

Operational Lead 1.5

BARROWArchive Assistant 1

Archivist 2

Community Development Assistant 1

Community Development Officer 1.7



Librarian 1.5

Library Assistant 8.5

Operational Lead 1

CARLISLEArchive Assistant 3

Archivist 2





Conservator 1

Digitisation Technician 1

Librarian 3


Mobile Library Driver 1

Operational Lead 2

Senior Conservator 1

COPELANDArchive Assistant 1.5

Archivist 1

Senior Archivist 1

Community Development Assistant 1.5






Librarian 1


Library Assistant - Haverigg 1.18

Library Manager – Haverigg 0.6

Operational Lead 2

EDENCommunity Development Assistant 1

Community Development Officer 1



Librarian 0.4

Library Assistant 9

SOUTH LAKESArchive Assistant 1.2

Archivist 2

Ceremonies Officer 7





Librarian 2.5


Operational Lead 4

Registration Officer 16

Superintendent Registrar 1

TOTAL 183.08

11.2. The proposals are: A reduction in the number of FTE’s from 188.2 FTE (includes 5.9 FTE

vacancy and 99 zero hour contracts, equating to 14 FTE) to 183.08 FTE A simplification of the number of unique roles from 86 to 19.


A de-layering of the hierarchy of roles with reduced layers of management and supervisory staff.

11.3. The proposed structure looks to integrate the Teams across the Community Services Department into more generic and consistent roles, with the introduction of the Operations Manager role, across Libraries, Archives and Registrars. The number of roles within those service areas have also been simplified to enable the structure to be more flexible.

11.4. Within the Area Teams the operational management of the Teams will transfer to the Public Health Managers.

12.Approach for the establishment of the proposed structure

12.1 The proposed timeline for the review is set out in the attached Appendix 2.

13.How to engage with the reshaping proposals

13.1. A range of engagement channels will be used to engage staff with the reshaping proposals as set out above. In addition to the general engagement individual employees will be offered one-to-one meetings which will allow for discussion on the potential impact of the proposals on individual employees.

13.2. Members of the recognised Trade Unions may wish to channel their feedback through their Trade Union representative. To ask questions, provide comments or submit feedback, a link on the intranet has been set up. This information will be available via the Employee Information Website by clicking on the following link: http://www.cumbria.gov.uk/employeeinformation/Service_Review_Information.asp

13.3. This will ensure questions are promptly directed to the most appropriate person to answer and responses will be included in the service related FAQs unless they relate only to the individual employee.

13.4. Staff are encouraged to read the FAQs already on the website as a response may already have been provided.

13.5. The Employee Information Website has been updated to contain a range of information to support employees through the change process. You are encouraged to view this website on a regular basis during the reshaping process.

13.6. This document has been issued to each employee electronically, with a copy, proposed structure charts and role profiles also added to the Employee Information Website.

14. Timescales


The proposed timeline for the review is set out in the attached Appendix 2.

I hope that I have covered as much as I can as part of this document, however if there are any queries please speak to your line manager.

Angela JonesAssistant Director, Environment and Community Services

Appendices Appendix 1 Proposed structure Appendix 2 Timeline


Appendix 1- Proposed Structure

Allerdale


Barrow


Carlisle


Copeland


Eden


South Lakeland


Appendix 2- Timetable

DATE/S (2014)

ACTIVITY

Phase 1 - Information exchange/discussion/consultation

23/9/15Meeting with Trades Unions ahead of the start of engagement

Week Commencing

28/9/15

Reshaping meeting – meetings to be held across County

VR window opens Opening Staff group reshaping meeting (trade unions invited)

Throughout consultation period

Individual meetings available upon request

Week Commencing 19/10/15

Mid-Point meeting - meetings to be held across County

Trade Union meeting Staff group sessions (trade unions invited):

o Carlisle – 20th October 3pm-4.30pmo Penrith – 21st October 10am – 11.30amo Kendal – 22nd October 3.30pm – 5pmo Whitehaven 23rd October 10am – 11.30amo Workington 23rd October 2pm – 3.30pmo Barrow 26th October 10am – 11.30am

19/10/15 Closing Date for VR Window

06/11/15 Phase 1 closes


VR offer letters to be issued

Phase 2 - Decision


- Collation and review of feedback from staff and Trades Unions and reflection of structure proposal.

- Decision on VR applications


Phase 3 - Implementation


- VRs confirmed- Issue of notice to accepted VRs


- Staff communication meetings (trade unions invited)

o Whitehaven - tbco Workington - tbco Carlisle – tbco Barrow - tbco Penrith – tbco Kendal – tbc

- Final structure released

Week commencing 16/11/15

Implementation Commences

- Notification of any individuals “at risk” of redundancy and AEP process- Assimilation / Vacancy Preference Process

Etimated completion by week commencing

14/12/15

- Interviews

Transition into new structure


Documents

Cumbria€¦ · Web viewA de-layering of the hierarchy of roles with reduced layers of management and supervisory staff. The proposed structure looks to integrate the Teams across