IEEE Central Texas Section

CTS PACECTS PACE

Professional Activities Committees for Engineers

09/07/2013Fawzi BehmannFawzi Behmann

Current Status Issues & Forward Looking

IEEE Central Texas Section

CTS PACE – Current StatusCTS PACE – Current Status

Projects To-date

1. eWeek Lunch & Learn Lecture Series

Feb. 17-23, 2013

2. CTS Asian American DS Series

Mar. 22, 2013

3. CTS Semi-annual Leadership Training Seminar

May 24, 2013

IEEE Central Texas Section

CTS PACE – Current StatusCTS PACE – Current Status

Project Tracking

Challenges:Completion of fund transfer from R5 to CTS is still pending!This appears to be common among other sectionsCreation of small committee to improve PACE Process with recommendation by Oct. 12

IEEE Central Texas Section

PACE Current Project Reporting – 6 Reports!PACE Current Project Reporting – 6 Reports!

(1) (2)(3)

(4) (5) (6)

Extensive paper work, ti

me consuming, discourage one

to consider PACE

Recommends:

a)Simplifi

cation of th

e process with one in

tegrated tool

b)Electronic signature – fo

rm approval o

f fund to

approval of

expenses

1.Project Plan and Financial Request2.Final Report3.R5 Funding Request4.Meeting Request5.L31 Report6.Expense Report

IEEE Central Texas Section

PACE Project Life Cycle Process Improvement PACE Project Life Cycle Process Improvement Problem Statement: Develop a simplified process and timeline for the R5 PACE Project ‘s Plan Approval and Funding Authorization.

Objectives:. 1. Develop a new process and timeline that ensures PACE

project plan approval within 3 days of submittal. 2. Develop a single and combined PACE approval and

authorization form. Combine all necessary data in each of the 3 currently required forms into 1 PACE form.

Deliverables: 1. An Agile PACE authorization and tracking process.2. Action items and recommendation for process implementation

Considerations:R5 FocusPACE Life Cycle Web-based for project information entry, authorization, tracking, completion, transfer of fund and overall reporting

Constraints: L31 Reporting can not be excluded

Sponsor: IEEE Region 5 EXCOM

Team Leader: Fawzi Behmann Team Members:Fawzi Behmann (CTS)Jeffry Handal (Baton Rouge)Peter Adejokun (Fort Worth)

Champion: Jim JeffriesIEEE R5 Director

IEEE Central Texas Section

PACE Project Life Cycle Process Improvement PACE Project Life Cycle Process Improvement Considerations & RequirementsConsiderations & Requirements

Ideas Project/Fund Request

Request Approval

Project Plan/Execution

Project Completion/Reporting

Approval/Transfer ofFund

Feedback/LessonsLearned

1. Ideas:

PACE projects start with ideas – need to capture a repository of ideas• For sections• R5 will be aggregate • PACE web page for section and region is not available

2. Project/ Fund Request:• Need to evolve ideas to Project. This will require having a project number for

future reference, ..• Current form can be simplified, streamed line with other steps in the PACE

project life cycle

3. Request Approval:• Routing approval and signature can be done electronically for efficiency• Provide web feature for project approval status and potential escalation if

approval/rejection is not provided within established time frame

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IEEE Central Texas Section

PACE Project Life Cycle Process Improvement PACE Project Life Cycle Process Improvement Considerations & Requirements Cont’dConsiderations & Requirements Cont’d

Ideas Project/Fund Request

Request Approval

Project Plan/Execution

Project Completion/Reporting

Approval/Transfer ofFund

Feedback/LessonsLearned

4. Project Plan/ Execution:• Typically there is no visibility of project plan & execution (identified in the

Project request – Fund approval!• Milestones can be a check box (to be used automatically in project

completion)

5. Project Completion:• Several disjointed forms with many overlap and little usage of critical

information supplied in the Request form. % forms are required in this step. Very time consuming

6. Project Completion Approval – Transfer of Fund:• Routing approval and signature can be done electronically for efficiency• Provide web feature for project approval status and potential escalation if

approval/rejection is not provided within established time frame

1 2 3 4 5 6 7

IEEE Central Texas Section

PACE Project Life Cycle Process Improvement PACE Project Life Cycle Process Improvement Considerations & Requirements Cont’dConsiderations & Requirements Cont’d

Ideas Project/Fund Request

Request Approval

Project Plan/Execution

Project Completion/Reporting

Approval/Transfer ofFund

Feedback/LessonsLearned

7. Feedback/Lessons Learned:•This important segment does not exist in the process.•It is very important to generate reports and statistics about PACE project for sharing and reporting

Scope of Work:a. Need for clear and simple integrated Process & guideline tipsb. Need for Automation – Integrated tools that is web based:c. Need for cost & time & implementation plan

1 2 3 4 5 6 7

Please send your ideas and comments to f.behmann@ieee.org by Sep. 20