CTE Working in Harmony

Christy Cheek

Kathy Reese

NC Wise Playbook• NC Wise Career and Technical Education Playbook • “CTE Working in Harmony”

• A look into the world of NC Wise via football

• Presented by:

– Kathy Reese Career Development Coordinator North Buncombe High School

– Christy CheekCareer Instructional Coordinator Buncombe County Schools

Pregame

• Getting Around in eSIS

Instructions Guides can be found athttp://www.ncwise.org

Select Library>NCWise Technical Library

>NCWise Guides

Plays

• CDC Team Structure

– DPI- Team Owners– LEAs- General Managers– Head Coaching Staff- County Office NC Wise Data Team– Offensive Coordinator- High School Data Managers– Defensive Coordinator- Middle School Data Managers– Recruiters- Elementary School Data Managers– Players- CDCs/Special Pops/VoCATS Coordinators

Coaching Tip

• In order for a team to be successful, each level of the organization must understand the importance of the other. Balance and strategic alignment are essential to achieve the end result. Think about this when organizing your team.

Job Responsibilities

• In our county, CDCs serve as VoCATS Coordinators, Special Populations Coordinators, work with Tech Prep, VEIS, Enrollment, Career Counseling, Work-based learning, middle schools, and use NC Wise every day.

• NC Wise is an integral part of our lives.

1st Quarter

• Enrollment and Registration Information

– Reports that can help you when working with registration

• Enrollment Summary by Section by Department

• Student Detail Report

Enrollment Summary by Section by Department To assist in scheduling and teacher overloads

Log on to ESISSelect SchoolSelect Reports IconSelect Specify Extract CriteriaSelect SchoolSelect Clear Extract CriteriaSelect Run ExtractSelect Go BackClose the DoorSelect Enrollment/Registration folderSelect Enrollment Summary by SectionSelect Semester or AllSelect By DepartmentSelect Printer IconView, Print, or Save Adobe fileSelect File>close

How can this report help you?• See handout for example of Enrollment

Summary by Section by Period

• Ways it can help you– Look at male to female ratio– Look at the number of SPED students in classes– Enrollment (What made, what is low)– Use to complete testing materials on county level– Use to create matrix of county teachers (planning

periods)

Student Detail Report(We do this to verify Course of Study and Career Pathway. It is like looking at a condensed transcript)

Select SchoolSelect Reports IconSelect Specify Extract CriteriaSelect SchoolSelect Clear Extract CriteriaSelect Run ExtractSelect Go BackClose the DoorSelect Course Credit and DiplomaSelect Student Diploma DetailSelect Run ReportSelect Grade Level and Student Name, Details by Diploma Category and PotentialSelect Printer IconView, Print, or Save Adobe FileTo print on 1 page select multiple pages, 2 pages per sheet, horizontal reversed,

auto rotate.Select File> Close

Student Detail Report

• Please see sample in handout.

• This will allow you to see how students are doing. It is a quick look to see holes in schedules and to see if students are on track to complete COS and Pathway

2nd Quarter

User Export and Ad/Hoc ReportingDiploma Type and Career Development

Course of Study and Career PathwaysTo correct errors and omissions from student records

Log on to ESISSelect SchoolSelect Reports IconSelect Specify Extract CriteriaSelect SchoolSelect Clear Extract CriteriaSelect Run ExtractSelect Go BackClose the DoorSelect Export/Ad Hoc FileSelect Start OverUnder Demographics Highlight the Following and “Arrow Over”:

GradeAA Student NumberLegal NameLegal Middle NameFirst NameDiplomaIntended Career Program

Select Create FileSelect Save As (I usually save to the desktop)

In the File Name Box Type Your File “Title”.xls (This file will become an Excel file when you save it)

Select Create ExportSelect O.K. for Warning Pop-upSelect O.K. When Export is CompleteClose DoorDouble-click File on Desktop to Use

COS and Career PathwaysHrm1 Student # First Name Legal Middle Name Legal Name Diploma Intended Career Program

1201 061745 John Teness Doe CTP (5) 2003/04 Public Service Tech

1201 074650 Jessica Elizabeth Smith CRP (5) 2003/04 Art Education 2003

1201 075100 Roger Allen Jones CP (6) 2004/05

1201 079345 Aaron Clifford Burgees CP (6) 2004/05

1201 52890 Rett Butler CRP (6) 2004/05 Agricultural & Natural Resources Tech

1201 52830 Scarlet Thomas O’hara CRP (6) 2004/05 Commercial & Artistic Production Tech

1201 52828 Adam Kelly West CRP (6) 2004/05 Art Education 2003

1201 52894 Elvis Allen Costello CRP (6) 2004/05 Agricultural & Natural Resources Tech

1201 61885 Stephanie Nichole King CRP (6) 2004/05 Business Technologies

1201 3619 Cassie R. Clooney CRP (6) 2004/05 Business Technologies

1201 3738 Summer Marie Sault CRP (6) 2004/05 Business Technologies

1201 9378 Dick DeVonyia Tracy CRP (6) 2004/05 Business Technologies

1201 2835 Monte Marie Hall CRP (6) 2004/05 Public Service Technologies

1201 3014 Rufus Onas Perry CRP (6) 2004/05 Public Service Technologies

1201 3617 Jeremy Jetson CPCT (6) 2004/05

Directions for Creating Ad/Hoc Reports can be found @

the NC Wise Library.

Sometimes, data needs to be corrected. In the NC Wise Library, look

for the Career Development and Diploma Types

Adobe Download. This gives great instructions on what to do.

Half Time- Creating Form Letters

• Creating Form Letters through NC Wise is very easy. Go to the NC Wise Library and look for the Creating Letter Adobe File.

• You can copy and paste word documents in NC Wise and fill in the fields that you want.

«Brittany»«Allison»,While high school can be a big adjustment, approach everything positively. Instead of just going through the motions, think not only about the present but the future as well. Whether you choose to attend a community college, four-year university, serve in the armed forces, or enter into the work world decisions made today will impact your tomorrow.

One of the ways to accomplish this is by taking advantage of the opportunity to earn articulated college credit while you are in high school. This is a great way to build a post secondary transcript. Credit offered through this RAVE agreement is available at community colleges throughout North Carolina. Locally, Asheville-Buncombe Community College (AB Tech) and Blue Ridge Community College have recognized this program as a way to build a seamless transition between high school and college.

Earning articulated credit is easy! Here’s how it works. You,Register for a Career-Technical class in high school.Earn an 80 or above (raw or normalized score*) on the CTE Post AssessmentMake a B or better in the classComplete an application

It’s that simple!How is this a benefit? Consider these scenarios.Scenarios #1- Just imagine, you are sitting in your Computer Applications I class as a freshman, and thinking, “What am I doing in here?” You could simply do your work and just get by or you could make a B in the class, score 80 or above on your end of course test, and be eligible for articulated college credit. (Not only are you gaining a skill, but also you have just saved your parents the cost of one college class. You do the math!Scenario #2- During your junior year you decide to take Carpentry I and II at your high school. Again, it’s up to you. Either sit around and get by or by making a B or better, scoring an 80 or above on your end of course test, you could be eligible for 9 credit hours at a community college. (Ex. If college tuition for each course cost $35.00 and the student earns 9 credit hours the savings would total around $315.00.) Now that’s a big savings!Ask me, an administrator, a counselors or your Career Development Coordinator for more information. Don’t let RAVE pass you by.

<<Teacher’s Name>>

Letters using Mail Merge• Use pull out of NC Wise (Create through Export/AD HOC Pull)

*Note: for this and the letter in NC Wise, in specify extract criteria, I chose just the CTE course I wanted the letter to go to. You could select as many of the CTE courses you wish, as long as they will fit into the criteria screen.

• Open Word• Select Tools• Mail Merge• Word will ask you to set up the document either in a different screen

or on the same page.• I used a previous letter and cut and paste in a new document. • Then selected from the mail merge options which categories I

wanted and the proper order. • I typed the teacher’s name just like I did in the previous letter. (This

could be a CDC or RAVE Coordinator)• Then I clicked merge and it will either merge into a separate

document or print from the merge. • It’s that simple!

RAVE Letter used in Mail MergeColleague ID ( office use only) _________Application for RAVE CREDITAsheville-Buncombe Technical Community College Short Application340 Victoria Road, Asheville, NC 28801 (828) 254-1921, ext. 145, 144 or 887 website: www.abtech.eduPLEASE PRINT: NAME______Reese__________________Thomas____________ __________L_______

LAST FIRST MIDDLE390 Clarks Chapel Rd_________Weaverville__________________NC_____________________28787______ ADDRESS CITY STATE ZIP CODE______Buncombe__________________828-645-4221_____________________________________________0000000000000________ COUNTY HOME TELEPHONE CELL TELEPHONE(optional) SOCIAL SECURITY NUMBEREMAIL ADDRESS: ______reesre@bcd.org________________________________________________________________BIRTHDATE________10___/__21___/__1982______ GENDER: F M

Month Day YearRACE (Circle One): 1. White (Non-Hispanic) 2.Black (Non-Hispanic) 3. American Indian/Alaskan 4. Hispanic 5. Pacific Islander or Asian 6. OtherEmergency Contact Name _____________________________________Phone Number ______________________High School Attend(ing)(ed): ___North Buncombe High School________________Current Semester: Fall __X___ Spring ______ 2006 (year)Expected graduation date _______________________Have you ever taken classes at A-B Tech CC ________ Student Signature

Date___________________________________________________________________________________________Signature of Parent, Legal Guardian, or Holder of Legal Custody Date~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~RAVE (Must be filled out completely)High School course number(s), name ___6622 Marketing Management_____________________ABTCC course number(s), name _____________MKT 121________________________________CTE Post Assessment Score _____________________________ Final Grade ___________________CDC/Contact: ____Kathy Reese______________Phone no. __645-4221_________*Upon graduating from high school and enrolling in a North Carolina Community College, a college admissions director may

reevaluate articulated credit as appropriate for the student major.Perkins Disclaimer: College Tech Prep is funded through Carl Perkins Federal Legislation.

Third Quarter• Building Teams and Prepare for testing

Creating TeamsCreating Teams To assist with test modifications and scheduling

Select the School TabOn the Drop Down Select School InformationSelect Teams/GroupsSelect AddFill in Team Code, Short Name, Name, and Faculty AssignedSelect Authorized and Highlight YESSave ChangesHighlight Team NameSelect MembersSelect Add Team MembersType Last Name or Student NumberHit F8 on Your KeyboardHighlight Student and SelectRepeat Until All Students Are EnteredSaveClose Door

Using Teams …Class Schedules for TestingLog on to ESISSelect SchoolSelect Reports IconSelect Specify Extract CriteriaSelect SchoolSelect Clear Extract CriteriaSelect TeamsChoose Teams to Work WithSelect Run ExtractSelect Go BackClose the DoorSelect Export/Ad Hoc FileSelect Start OverUnder Demographics Highlight the Following and “Arrow Over”:

GradeAA Student NumberLegal NameLegal Middle NameFirst Name

Under Other Category Select Courses and “Arrow Over”:SemesterPeriodCourse CodeCourse NameTeacher NameRoom Name

Select Create FileClick Tab and Export Field Titles First Select Save As (I usually save to the desktop)In the File Name Box Type Your File “Title”.xls (This file will become an Excel file when you save it)Select Create ExportSelect O.K. for Warning Pop-upSelect O.K. when Export is CompleteClose the Door Double-click file on Desktop

Using Teams for Testing

Grade

AA Student Number

Legal Name

First Name

Semester

Period

Course Code Course Name Teacher Name Room Name

9 4004 Smythes Jha 2 3 202451 HONORS ALGEBRAII Shipley Ellis ROOM 207

10 114 Smythes Mary 2 4 405221 Civics & Economics Jeffers Ashli ROOM 217

11 6060 Smythes Lovey 2 3 305021 Chemistry I Tharp Van ROOM 538

11 6060 Smythes Lovey 2 4 721121 ALLIED HEALTH SCIENCES I Stilwell Russell ROOM 542

11 6102 Smythes Lawyer 2 1 302021 Biology Newton Gabrielle ROOM 536

11 6102 Smythes Lawyer 2 2 202421 ALGEBRA II Shipley Ellis ROOM 207

10 288 Joanas Honey 2 2 20232X Algebra I Shipley Andrei ROOM 312

10 288 Joanas Honey 2 4 10212D ENGLISH I Prentice Irene ROOM 541

11 5929 Smythes Dottie 2 4 305021 Chemistry I Tharp Van ROOM 538

9 6788 Joanas Tricky 2 4 651421 Digital Comm Systems Laughlin Lacy ROOM 518

9 5090 Jeferson Jungle 2 4 651421 Digital Comm Systems Laughlin Lacy ROOM 518

Fourth Quarter

Getting Ready for the Big PlayVEIS Upload

Gather Information for VIES To identify students for the Special Populations list for CTE

Pulls and extracts that may be helpful include:WDE Reporting Hub Data Pull- available through your data managerUERS Screen WDE 3rd and 7th month reportTesting Extract (reading and math competency, computer competency, and other EOC data)Absence ListSpecial Services ExtractESL Extract504 ExtractFree and Reduced Lunch List (Obtained fro Child Nutrition Services or Principal)

Sample Extract…Special Services ExtractLog on to ESISSelect SchoolSelect Reports IconSelect Specify Extract CriteriaSelect SchoolSelect Clear Extract CriteriaSelect Misc 1Select Special Education Drop-Down…YESSelect Run ExtractSelect Go BackClose the DoorSelect Export/Ad Hoc FileSelect Start OverUnder Demographics Highlight the Following and “Arrow Over”:

GradeAA Student NumberLegal NameLegal Middle NameFirst Name

Under Other Category Select SPED and “Arrow Over”:Exceptionality Code

Select Create FileClick Tab and Export Field Titles First Select Save As (I usually save to the desktop)In the File Name Box Type Your File “Title”.xls (This file will become an Excel file when you save it)Select Create ExportSelect O.K. for Warning Pop-upSelect O.K. when Export is CompleteClose the Door Double-click file on Desktop

GradeAA Student Number Legal Name First Name Exceptionality Code

11 4446 Smythes June Academically or Intellectually Gifted

11 4446 Smythes June Speech-Language Impaired

10 8351 Smythes Summer Trainable Mentally Disabled

11 8396 Smythes September Academically or Intellectually Gifted

11 9949 Smythes May Specific Learning Disabled

10 701 Smythes March Behaviorally/Emotionally Disabled

11 5854 Smythes Mail Behaviorally/Emotionally Disabled

11 5864 Smythes Maise Specific Learning Disabled

10 5867 Smythes Magellen Specific Learning Disabled

11 5878 Smythes Madge Other Health Impaired

11 5880 Smythes Magpie Specific Learning Disabled

11 5943 Smythes Loud Academically or Intellectually Gifted

10 6000 Smythes Liar Behaviorally/Emotionally Disabled

11 6042 Smythes Leopard Academically or Intellectually Gifted

11 6049 Smythes Lemur Other Health Impaired

Example of Special Services Extract to Help Identify SPED Students

Getting Ready to Change VEIS Data

• UERS CTE/WDE Reporting

– Use this guide to see and example of the VEIS report from the Reporting Hub

– Various Screens in VEIS

– Accessing the VEIS Screen

Super Bowl

Use Gib Warrick’s Materials

• Pathways Program

• CDP+

• Preslugging Bubble SheetsCustom School Reporting

610 Red Cedar Lane

Monroe, NC 28110

1-800-304-7467• rgwarrick@juno.com

Samples of Gib’s Report

• See the attached reports in handout – Career Development Plan Plus

• Shows all courses and students grades– Like a transcript– Has GPA on it– Shows students’ COS and Pathway– Serves as a CDP+ for CTE*– Assists in registration

Career Technical Education Pathways Details by Student

• Report shows which pathway student has completed in and the courses he/she has taken

• If the student has completed in more than one, it will show that also.

Game over!

• Thank you for you time

• Questions?

• Email addresses

• Kathy.reese@bcsemail.org• Crystal.cheek@bcsemail.org