CSIR NATIONAL INSTITUTE OF OCEANOGRAPHY Council of ...itg.nio.org/tenders.nsf/0... · CSIR- National Institute of Oceanography (CSIR-NIO), Dona Paula, Goa is a constituent laboratory

Tender No.NIO/Ship Cell/ R V Sindhu Sankalp/2016 Dated: 09/02/2016

OPEN TENDER NOTICE

MANNING, OPERATION, MAINTENANCE AND MANAGEMENT

OCEANOGRAPHIC RESEARCH VESSEL SINDHU SANKALP The Director, CSIR National Institute of Oceanography (CSIR-NIO), Dona-Paula, Goa invites offers

from reputed Organizations/Firms/Companies for Manning, Operation, Maintenance and Management of

CSIR-NIO’s Oceanographic Research Vessel Sindhu Sankalp. Detailed Tender Document is available at

www.nio.org and can be downloaded free of cost. Tender Document can also be purchased by paying a fee of

Rs.300.00 (Rupees Three hundred only) from the Purchase Section of CSIR-NIO. Interested bidders may kindly

go through the Tender document carefully & submit their bids as prescribed. Last Date for receipt of Tenders is

09/03/2016 by 1200 hours. The interested bidders may visit the vessel RV Sindhu Sankalp during 17th to 18th

February 2016 at Vizag port with a prior intimation to CSIR-NIO.

Controller of Stores and Purchase

CSIR NATIONAL INSTITUTE OF OCEANOGRAPHY

Council of Scientific & Industrial Research (CSIR) DONA PAULA, GOA – 403 004

Tel: 0832-2450230/450 Fax: 0832-2450602, 2450603, 2450605 E-mail: [email protected] Web site: http://www.nio.org

http://www.nio.org/

TENDER DOCUMENT

(OPEN TENDER UNDER TWO-BID SYSTEM)

LAST DATE AND TIME FOR Visit to the vessel at Vizag port with a prior intimation to CSIR-NIO. : 17th to 18th February 2016

For Receipt Of Bids : 09/03/2016 By 1200 Hours.

For Opening Of Technical Bids : 09/03/2016 By 1500 Hours.

Address For Communication : THE Director NATIONAL INSTITUTE OF OCEANOGRAPHY,

DONA PAULA, GOA 403 004, INDIA. Kind Attn: Controller of Stores & Purchase

TENDER DOCUMENT FEE Rs.300/-(FREE OF COST IF DOWNLOADED FROM THE WEBSITE)


Contents of Bid Document:

S. No. Title Chapter No.

01 Notice Inviting Tender I

02 Instructions to Bidder II

03 Scope of work and Technical Specifications III

04 Terms and Conditions IV

05 Price Bid Format V

Tender No. NIO/Ship Cell/ R V Sindhu Sankalp/2016 Dated: 09/02/2016

Chapter 1. : Notice Inviting Tender

OPEN TENDER NOTICE

MANNING, OPERATION, MAINTENANCE AND MANAGEMENT

OCEANOGRAPHIC RESEARCH VESSEL SINDHU SANKALP

CSIR- National Institute of Oceanography (CSIR-NIO), Dona Paula, Goa is a constituent laboratory

under Council of Scientific & Industrial Research (CSIR), Department of Science and Industrial Research,

Ministry of Science & Technology, Government of India. The Director, CSIR - National Institute of

Oceanography (CSIR-NIO), Dona-Paula, Goa invites offers from reputed Organizations/Firms/Companies for

Manning, open tenders under two bid system i.e. Technical & Commercial Bid from well-established and

reputed Organizations/Firms/Companies/Govt. PSU(s) for the Manning, Operation, Maintenance and

Management of its Oceanographic Research Vessel, RV Sindhu Sankalp for a period of 5 years, subject to

renewal on yearly basis based upon the satisfactory performance of the contractor which should be to the

satisfaction of the CSIR-NIO. Detailed Tender Document is available at www.nio.org and can be downloaded

free of cost. Tender Document can also be purchased by paying a fee of Rs. 300.00 (Rupees three hundred only)

from the Purchase Section of CSIR-NIO. Interested bidders may kindly go through the Tender document

carefully & submit their bids as prescribed. Last Date for receipt of Tenders is 09/03/2016 by 1200 hours.

The interested bidders may visit the vessel RV Sindhu Sankalp during 17th to 18th February 2016 at Vizag port

with a prior intimation to CSIR-NIO.


CSIR NATIONAL INSTITUTE OF OCEANOGRAPHY

Council of Scientific & Industrial Research (CSIR) DONA PAULA, GOA – 403 004

Tel: 0832-2450230/450 Fax: 0832-2450602, 2450603, 2450605 E-mail: [email protected] Web site: http://www.nio.org

http://www.nio.org.tender/

Chapter II: Instructions to bidders:

1. Sealed Tenders are invited under two bid system basis i.e. ‘Technical Bid’ & ‘Commercial Bid’. The Bidder shall seal the un-priced technical bid and the priced commercial bid in two separate envelopes duly marked as “Technical Bid” and “Commercial Bid” for Manning, Operation, Maintenance &

Management (MOMM) of Oceanographic Research Vessel RV Sindhu Sankalp.” Both the envelopes shall then be sealed in one outer envelope duly marked as Techno Commercial Bid for Manning,

Operation, Maintenance & Management (MOMM) of Oceanographic Research Vessel RV Sindhu

Sankalp.” Technical Bids shall contain technical aspects of the Manning, Operation, Maintenance & Management of Research Vessel RV Sindhu Sankalp and the EMD (Earnest Money Deposit). If no

EMD is submitted with the technical bid then the tender will summarily be rejected. The Commercial Bid shall contain the price and terms of offer, for comprehensive operation taking into consideration of all aspects strictly as per the format given herein-under in the tender document. The price quoted shall be in

lump sum. However, category–wise breakup for Manning, Maintenance & Servicing of the Vessel, Catering, House Keeping, services at port(s), should be provided for each year as per Annexures

attached. No change in price offer shall be accepted and the price quoted shall remain firm during the

entire contract period. If the price bid is not quoted as per the given format then the tender/price bid will be liable to be rejected at the sole discretion of the competent authority, CSIR-NIO. i. The inner and outer envelopes shall be addressed to the Director National Institute of Oceanography,

Dona Paula,Goa.

ii. The envelopes to bear the name and address of the bidder, Tender No., due date and a warning "Do not open before 09/03/2016” to be completed with the time and date as specified in the invitation for bids.

iii. If the outer envelope is not sealed and marked as required above, the Purchaser will assume no responsibility for the bid's misplacement or premature opening. In such cases, bids received in open condition within the due date and time will be accepted at the risk of the bidder if the same is

presented to the Stores & Purchase Officer before expiry of the due date and time of opening of the bids.

2. Tenders complete in all respects addressed to The Director, CSIR – National Institute of

Oceanography, Dona-Paula, Goa, 403 004 shall be received in the office of Stores and Purchase

Officer, CSIR-NIO, Dona – Paula, Goa – 403 004 up to 1200 hrs. on 09/03/2016. Technical bid shall be opened on the same day at 1500 hrs. in the committee room of Purchase Section, CSIR-NIO, Goa

in the presence of tenderer or their authorised representatives, if any. The commercial bids of the technically qualified firms shall be opened at a later date under prior intimation.

An earnest money deposit (EMD) of Rs. 5,00,000.00 (Rupees Five Lakhs only) by way of Demand Draft

/ Bank Guarantee (BG) drawn from any scheduled bank in favour of the Director, National Institute of Oceanography, Dona-Paula, Goa payable at Panaji/Dona Paula, Goa, India should be submitted along with the Technical bid. Tenders without EMD will be rejected. The earnest money deposit (EMD) shall

be forfeited if the successful bidder fails to accept the award of work. EMD of unsuccessful bidders shall be released after the work is awarded to the successful bidder.

3. The tenders of those bidders who do not comply with the following criteria and enclose the proof of the

following with Technical Bid shall be liable to be rejected: i. Submission of Earnest Money Deposit (EMD) of Rs.5,00,000/-

ii. Proof of Income Tax Return and Audited Balance Sheet for past three financial years.

iii. Proof of experience – copies as per the Tender Document (Refer EXPERIENCE).

iv. The bidders shall have offices at major ports of India, such as Mormugao, Mangalore, Kochi, Tuticorin, Chennai, Visakhapatnam, Paradip and Port Blair. In any of these ports, if the bidder does

not have his office he shall have agreement with reputed shipping agents to provide necessary service. List and addresses of offices of the bidder or documentary proof of working arrangement with agents of repute at the above ports of India to be provided. If the vessel calls at any other

Indian port, the bidder shall provide necessary logistic support for that port call, at no additional cost to CSIR-NIO towards service charge/agency charges.

v. List of management and technical staff with details of their qualifications and experience in providing support for manning, operation, maintenance and management of vessels should be provided. Proof of competency/certificates should be provided.

vi. The PRICE BID should be as per the Annexures 1, 2, 3, 4, 5 and 6 attached.

vii. The bidder should have valid Document of Compliance (DOC) and Recruitment and Placement Service Licence (RPSL) issued by competent authorities (DG Shipping, etc) at the time of bidding

and must maintain the validity of these documents till the end of the contract. Failure to comply with this condition will lead to the termination of contract and forefeits his Performance bank guarantee.

viii. Letter of confirmation of offer and validity.

EXPERIENCE:

The bidder should have experience in providing all round complete management services to government / government undertakings / reputed private business houses/corporates. Documentary evidence of providing such

services and experience gained by way of contract copies/work orders and the related testimonials should be enclosed.

The bidder should have experience in manning, operation, maintenance and management of research vessels /

cargo vessels / container vessels / passenger vessels with crew and officers compliment of 12 or more during the preceding five years. The bidder should be presently operating and managing fleet of minimum 3 vessels. Out of these three vessels at least one vessel must have minimum 500 GRT, with crew and officers compliment of 12 or

more and having done voyages of not less than 15 days beyond Indian territorial waters.

The bid of those who don’t have the above minimum experience will be rejected.

Complete management services means deployment of navigation & engine side crew for total operation

and maintenance of deck and engine room machinery, scientific deck machinery as well as general upkeep of vessel in totality including house keeping, catering on board and shore services.

VALIDITY: The tenderer should keep their offer valid for a period of 90 (ninety) days from the date of Opening of Technical Bids.

ELIGIBILITY CRITERIA: In addition to the other terms of the tender, the bidders complying with the following eligibility criteria

will be qualified technically and their price bid will be opened: 1.Earnest Money Deposit (EMD) of Rs.5,00,000/- 2.Proof of Income Tax Return Submissions for past three financial years

3.Proof of Audited Balance Sheet for last three financial years.

4.Proof of experience as specified in the tender.

5.Proof of having their own offices or agreement with reputed shipping agents at all major ports of India.

6.List of technical and management staff and proof of their competence.

7.Compliance with the format of price bid - Annexure 1, 2, 3, 4, 5 and 6.

8.Proof of valid Document of Compliance (DOC).

9.Proof of valid Recruitment and Placement Service License (RPSL).

10. Letter of confirmation of offer and validity.

11. Bidder to submit undertaking that they agree to submit PBG (10% of contract value PBG) in case the contract is awarded to him.

12. Adoption of Integrity Pact: - [IF APPLICABLE]

Note:

1. The bidder should invariably submit the supporting technical and other documents wherever required. In the absence of supporting documents, their bid will be rejected.

2. The bidder should invariably serially number their bid and indicate the relevant page number in the

Check list for submission of documentary evidence in support of Technical Eligibility Criteria column ‘D’. (Annexure-A)

3. The bidder should not incur loss during the last three financial years.

Chapter III: Description of the Vessel and scope of work

Owners Director, CSIR - National Institute of Oceanography, Dona-Paula,

Goa, 403 004

LOA 56.3 (LBP – 49m)

Breadth 9.1m

Draft 4.3m

Gross Tonnage 709 ( net tonnage 212 tons)

Cruise speed 11.5 knots

Fuel consumption 2650 ltrs/day at cruising speed

Range 15000 nm

Fuel capacity 190.0 tons

Fresh water capacity Storing –132 tons;

Provision store capacity ~8 m3 + 2 walks in chillers and on walk in freezer about 10 m3 each

Cargo hold capacity 114.60 m3

Accommodation 30 (Includes 7 Offciers,9 crew and 14 scientists)

Main engines 1989 FUJI 6S32G2, 1500 ps @ 300 rpm one set.

Auxiliary engines 1989 YANMAR-S165L-DN420 ps @ 1200 rpm two sets; 1989 YANMAR – 4 CHL-TNA 72 ps @ 1800 rpm one set

Propulsion system, gear box,

shaft & rudder

1989 Gear box MGR250 A AVC

1989 CPR65 CVG CCP-Kamome controllable pitch propeller,

Windlass system 1989, IZUI Ironworks-M30-KO, 5000 kg 12/min

Gensets 1989, Taiyo 350 KVA two sets, 60 KVA one set

AC plant 1989 three sets of Nissin refrigeration, one set Daikin

RO Plant Rochem 8 tons/day,

Class details IRS

Oceanographic Direct pull winch 5Ton line pull, 14mm dia X 4000m steel wire

Hydrographic winch 2 Ton line pull, 6mm dia X 2000m steel wire

CTD winch ~3 Ton line pull, 8.03mm dia X 8000m CTD cable

Portable winches Mooring winch, Spooler, magnetometer, Side scan sonar winch etc.

A-Frame Lifting capacity: SWL 5 Ton

Knuckle Boom Crane Lifting capacity: SWL 600 Kg.

General Arrangement As enclosed in annexure (7)………….

SCOPE OF WORK:

1. To operate the Research Vessel with Master and other qualified and competent crew certified for manning

the vessel and assisting the Scientists in collection of data and samples as described in Chapter IV (section 3). The deployment of the crew and officers shall be as per statutory requirement including replacement

of crew and payment of wages and all establishment matters related to the vessel. The contractor shall be responsible for maintaining the certificates and obtaining all the necessary exemptions required from the concerned authorities on behalf of the owners.

2. Description of the vessel along with the list of equipment is given in the tender document (chapter III) for the benefit of the contractor to decide on appropriate and competent crew requirement for manning, operating, maintaining, servicing and managing the vessel in the best possible manner and least number of

break downs.

3. Operating the vessel as per the cruise plan provided and as per instructions of CSIR-NIO/Chief Scientist

on board. The contract document will contain terms and conditions given under each chapter and other pertinent details.

4. House Keeping.

5. Catering to all scientists/participants, CSIR-NIO/owner’s personnel on board and to the ship’s crew. Catering to ship’s crew is to the Operator’s account.

6. Clearance of the vessel at ports, submitting ship’s documents to port authorities, arrangement of berths, pilotage, port clearance of personnel and material, logistic support as necessary, etc. is expected to be

done quickly without any delay. The Operator has to ensure that the cruise schedules/dates provided by CSIR-NIO which will be given as far as possible sufficiently in advance are adhered to, all the time,

keeping in mind the weekend holidays/public holidays for which the papers should be submitted to the authorities, in time. Any excuses on non submission of papers in time or not accepting the papers by the authorities will be the sole responsibility of the Operator and appropriate penalty will be imposed by

CSIR-NIO for the lapses on the part of the Operator. The cruise plans indicating port of call will be indicated in the cruise plans as drawn by the Institute from time to time as per their requirement.

7. Vessel has on board installed RO plant. However in case of any fresh water requirement, arising due to

any reason , operator shall ensure to supply of freshwater from recognized supplier or as per the demand of owner to the entire period of cruise and refilling in every port of call as required. Cleaning the tanks and the filtration system on routine basis or as and when required.

8. Fuel Bunkering to be carried out under supervision of CSIR-NIO representatives, checking/monitoring on daily basis and logging the consumption of fuel and fresh water. All log books to be maintained in order duly signed by responsible officer/master.

9. Carrying out routine, preventive maintenance and repair work on all systems in the vessel and maintenance of log books in this regard as per the requirements of CSIR-NIO and other statutory body. A

sample copy of Log sheets of different types of log books maintained on other vessels by the Contractor to be attached with technical bid. All the log books to be prepared by Operator for keeping on board at their cost. The Contractor shall provide routine and special maintenance schemes/schedule for different

machinery and equipment of the vessel and implement accordingly.

10. Weekly submission of performance reports of all systems in the vessel.

11. Liaison with CSIR-NIO and the ship repairers as and when required for repairs of vessel’s

machinery/equipment, which cannot be carried out on board the vessel.

12. Maintenance of the vessel, all its systems, main diesel generator sets, propulsion machinery, GMDSS systems, air-conditioning system, refrigeration system, cold storage, fresh water system, sea water system,

steering gear hydraulics, anchor/mooring systems, deck machinery, scientific deck machinery, workshop machinery, electrical system, RO system, sewage system, cabins, laboratory, galley/mess, furniture,

communication systems, all navigational equipment and equipments other than scientific instruments of the vessel, either directly or by engaging authorised service engineers with the knowledge and supervision of CSIR-NIO representatives. The Contractor is expected to place competent technical crew who will

carry out routine maintenance, servicing and repairs in case of any breakdowns during the voyage or at port. The Contractor shall call the services of authorised service engineers/ agencies or competent workshop/personnel only if the problems are of complex nature with the permission of CSIR-NIO. If it is

found that the problem was less complex in nature and should have been within the capability of a qualified crew employed for such job without the authorised service engineer/agencies, the Contractor will have to bear the expenses of such repairs. If found on inspection at any given time that due to

negligence by the ship’s crew handling various systems on board, a system is allowed to deteriorate in its functioning to allow the cost of repairs to escalate, the entire amount will be recovered from the Operator by CSIR-NIO and in addition to levy of a penalty for negligence.

13. Comprehensive insurance of the vessel including its system, all on board scientific instruments and complements, processing of the claims, if any, on behalf of the owner as per Chapter IV, section 10.

14. In addition to their work on board, the general purpose crew/deckhands should assist the

Scientists/participants in carrying out scientific activities including operation of all scientific deck machinery, work boat/rescue boat, etc., as and when required.

15. The Contractor shall look after safety and security of the vessel, its machinery and equipment and all the items on board, all the time.

16. Complete security of the vessel and the equipments on board to be done during the voyage and at ports.

CREW AND RUNNING OF THE VESSEL:

The vessel RV Sindhu Sankalp is operating mainly in the seas around India. Manning of the vessel shall be

as per the rules laid down by the DG Shipping. In special cases, the vessel may have to sail on cruises to foreign port. The operator will be informed, well in advance, when vessel requires calling at foreign port. In

such cases the operator will have to deploy the foreign going officers and crew. The daily rates for the foreign going officers and crew to be quoted in the price bid format separately.

All personnel employed shall be holders of necessary qualifying certificates. (The LOA of the vessel - 56. 3 meters; Gross tonnage – 709; Propulsion power – 1500 PS). The maximum number of crew permissible for this vessel is sixteen. The details are given below:

Master 1 Chief Officer 1

2nd Officer 1 Chief Engineer 1 2nd Engineer 1

3rd Engineer 1 Electrical Engineer 1

ABS 3 Oilers 2 Cook 1

Assistant cook 1 Steward 2

Total crew: 16

The master is to execute the cruise program in accordance with the instructions from Chief Scientist on

board and will be responsible for the safety of the vessel and personnel on board. Master and Mate to

compulsorily have Radio Operator’s License. The crew must have all the competency certificates as applicable.

In addition to the regular crew as above the OWNER with prior notice may ask for the services of the experienced and qualified deck hands to assist the scientists. The bidder shall quote per person per day charges (as specified in the price bid format) to provide such additional deck hands. Charges will be paid as

per the agreed/negotiated rates offered in the tender submission i.e. Rs.____/- (Rupees ____________ only) per day per person. Charges for Two (2) additional deck hands for 60 days per year will be considered for price comparison. Cost of : (1) to and fro travel during s/on & s/off, (2) medical examination by DGS

approved doctor, (3) boarding and lodging during transit and (4) safety shoes and work suit, for additional deck hands will be reimbursed at actual. However, operator should take prior approval from the owner.

Chapter IV: Terms & conditions:

1. Manning: The crew will have to be deployed by THE OPERATOR at the place(s) of postings at his own cost, as

directed by THE OWNER.

THE OPERATOR shall employ qualified (as specified by the concerned authorities) and competent

people to ensure smooth operation and safety of the vessel and ensure that their minimum requirements as laid down in the Tender document are met. The CSIR-NIO has every right to ask for replacement of any crew member, if found non-cooperative/incompetent.

The timings of cruises must be strictly adhered to as per the CSIR-NIO Official Memorandum or Chief Scientist official advice failing which proportional damages will be calculated. No delays on any account are acceptable. The provisional damages for any delays will be calculated at the rate of 1.0 % per day of the total

contract value for operating the vessel.

2. Layoff:

a) During the currency of the contract, the owner may request the operator to lay off the crew either entirely or partly. Such lay off period shall be communicated to the Operator in advance. Payments during such period will be made to the Operator only for the number of persons deployed and as per the

quoted rates for per day per person. b) The owner may request the operator to provide specific services during such lay off periods.

Expenditure of major repairs by external parties will be reimbursed at actuals. Supervision of these major repairs by competent personnel/superintendent from operator will be the responsibility of the Operator at no extra cost.

3. Cruise Programmes

A tentative cruise programme of the vessel will be provided from time to time for operation of the

vessel. During the cruises, any or all of following activities will be conducted: a) Collection of water and / or sediment samples using winch, J and “A” frame, etc., b) Deployment and retrieval of instrumented moorings using winch, crane and “A” frame.

c) Underway data acquisition d) Towing of instruments for seabed survey e) CTD operations.

f) Data acquisition from sensors/samplers from Forward masts g) Any other activity as and when decided.

The locations where samples will be collected will be given and discussed with Master who should comply with the plan. The locations and their numbers are subject to change. Sometimes the entire cruises direction may be changed. Collection of data and samples will be both during the day as well as during the

night. The Chief Officer/duty officer will be responsible & should be available on deck to coordinate all the related deck operations in consultation with the CSIR-NIO scientists during data and sample collections/loading

& unloading of scientific equipments. The duty officers and deck hands handling the sampling stations will assist in operating the required deck machinery and sampling gear.

Scientific voyages are expected to go to depths as shallow as 10 meters (draft of the vessel is 4.3 meters).

The Master should have the capabilities to do so. However, the Master must indicate in writing to the Chief Scientist in the situation wherein he does not want to take the vessel to such areas from safety point of view. This situation will be assessed by the Chief Scientist with available documentation.

4. Catering: The operator will provide the food and other beverages to the ship crew, scientists and OWNERS

personnel on board. Catering Charges for crew and officers to be borne by the Operator. Owners will pay only for the CSIR-NIO participants and owner personnel. Following is an example of the setup of menu.

i. Bed Tea/Coffee

ii. Morning: Break Fast

a) Cereals b) Fruit Juice/milk

c) Bread/Toast/Butter/Jam d) Eggs on order (Scrambled/Omlette/ half fry/ Boiled egg) e) Tea/Coffee

f) Upma / Masala Dosa / French toast / different types of parothas / Idli /Vada / Veg and Non-Veg Sandwiches / sautéed lever/Chola batoora/ variety vegitable/variety non vegetable items/other items. Item ’a’ to ’e’ will remain constant.

iii. Mid Morning Break

Lime juice

Tea or coffee available on self service

iv. Lunch and Dinner Menu:

Common items

Roti / Chapatti / Parathas , white Rice, Dal and other varieties.( Always)

Green salad / Raita and other varieties. ( Always)

Papad, Pickles, curds, (This items should always be available for veg)

Vegetables Masala / Leafy with different type of preparation

a. Veg Menu should have:

Vegetable fried rice / Veg Biryani / Veg Pulav and other varieties.

Two types of vegetables Masala (Rajama/Peas, etc.) and Leafy with different type of

preparations.

b. Non Veg Menu should have:

Fish Curry and Fried Fish / Fish Masala / Tandoori Fish / Grilled Fish / Chicken Biryani /

Mutton Pulav and other varieties.

Tandoori chicken/ Butter chicken/ Mutton and chicken xacuti/ Chicken curry/ Chicken

Cafereal with French Fries / and other varieties.

c. Desserts:

Ice Cream (twice in a week Amul/ Kwality/ Vadilal)

Fruits

Indian sweets / and continental sweets

v. Evening Tea Break:

Tea/coffee with Snacks (Cookies/ Khara / Batata vada / Samosa / Fruit Cake / Kanda Bhaje / Shankar Palely/ Sheera etc.)

vi. Pantry with arrangement for tea/coffee shall be available round the clock. During night time late

night refreshment comprising of bread, butter, jam, eggs and biscuits will also be made available.

vii. The bidder should also arrange to stock the fruit juices and soft drinks for entire duration of cruise.

Quoting of Rate: Charges will be paid as per the agreed/negotiated rates offered in the tender submission i.e. Rs.____/-

(Rupees ____________ only) per day per person. Catering charges for fourteen (14) Scientists for 365 days per year will be considered for price comparison. The rates will have to be indicated clearly for bed tea, breakfast, midmorning tea, lunch, evening tea, dinner and late night refreshments.

Catering Terms : a) If the food is rejected for the particular period of the day by the Chief Scientist, an alternate food with

equal calories will have to be provided. In the absence of alternate arrangement no charges towards victualling will be paid by THE OWNER.

b) The cook needs to have capabilities of baking for preparation of bakery items. The GSs to be well experienced in serving of the food onboard vessels.

c) The Operator should provide 16 (sixteen) Menus, which will be scrutinized by CSIR-NIO. The Cook will have to serve the food as per the Menu, or as per the request of the Chief Scientist/CSIR-NIO

Representative. Penalty shall be invoked if the food is not served generally as per the Menu. A 10% on the total day’s service will have to be forfeited by the Operator.

d) The utensils in the ship will have to be handled carefully and all damaged utensils will have to be replaced by the Operator. In case Operator feels that there is need for replacement of vessels/utensils/stove etc., prior approval has to be taken for the replacement, and changes for the same will have to be intimated at that time.

e) Operator has to provide food to Scientists and CSIR-NIO Representatives during voyages and port calls. The food charges will be paid by THE OWNER for the days the food is provided and will be on actual basis. The Chief Scientists/CSIR-NIO Representative/Master will certify the list of persons to whom

catering facilities have been provided. The number of scientists on board will be intimated generally seven days before the commencement of the cruise.

f) All provision purchases must be of standard brands, quality and long shelf life (see annexure B) and should be done well in advance so that there is no delay in sailing. The provision to be loaded during day time for verification by CSIR-NIO representative/s. Operator will be penalized for loss of sailing

time.

g) If a Scientist / THE OWNER’s person is suffering from sickness, including seasickness an appropriate diet will have to be provided to him/her.

h) Operator owns responsibility in case of development of ailment due to contamination of food items provided by him. He will have to bear medical expenses for treatment of such ailments.

i) No payment will be made for the days on which the food was rejected due to poor quality, substandard material etc..

5. House keeping:

1. Linen, Towels, Soaps, Pillow Covers, Blankets should be changed at the beginning of the cruise and at every 7 (seven) days.

2. All the Accommodation cabins, Alley way, Mess Room, Baths and toilets & Steel Basins has to be cleaned every day (at 8.00 hrs and 17.00 hrs) with proper cleaning material like Dettol, good quality phenol and floor/ toilet stain remover etc.

3. The inside walls on Accommodation Deck including cabins etc. to be wiped with soap water/disinfectants every 7 days. An inspection register has to be maintained.

4. Galley to be cleaned everyday and twice a month the Galley has to be completely washed.

5. Linen and other items should be taken care of. Clean linen should be provided to all on board. All linen

should be sent to the laundry immediately on arrival of the vessel. Enough linen should be made available on board. Bathing Soap and washing powder to be provided of good quality such as Dove or

equivalent(100gm. / person/ cruise per week). Washing powder – Surf excel/ Henkomatic/ Ariel (500gm. / person/ cruise per week).

6. The vessel should be completely free of Pests, termites and insects etc. The Operator shall take necessary steps such as fumigation and regular spraying of insecticides etc quarterly at port of call or as requested by owners.

7. All other jobs as directed by the Owner from time to time. These jobs will be added to the existing instructions for catering and housekeeping.

Replacement of Medicines: The medicines in the kit will have to be replaced as per the MMD norms at the cost of Operator.

Penalty: Improper maintenance, irregular attendance to cleaning work on any day will attract penalty at the rate

of 1.0% of the annual house keeping charges, in addition to forfeiting of house keeping charges of

that day.

6. (i) Clearance of the vessel at ports, submitting ships documents to port authorities, arrangement of

berths etc. normal ports of call are indicated in the cruise plan.

a) THE OPERATOR, through their local office/agent appointed by him, shall be responsible for

obtaining port clearance, arrangement of berths, pilotage whenever required at major ports only as indicated in the acceptance letter, at each calling port and shall maintain stay of the vessel in ports for the stipulated period in the cruise program. No delay on account of the above is permitted, except the

ones that are beyond the control of THE OPERATOR.

b) The charges on account of delays due to THE OPERATOR’s fault will have to be borne by THE

OPERATOR at the rate of 1.0% per day to the total value of the contract as per the break-up for

clearing work. The cruise plan is tentative and changes will be intimated to the operator at least 15 days in advance.

c) Port charges, pilotage and berth charges are reimbursable at actuals. Pilotage charges however will be reimbursed at ports listed in the acceptance letter by THE OPERATOR.

(ii) Supply of fresh water:

a) The operator should ensure optimum utilization of fresh water in the entire period of cruise. Fresh water is required in the laboratory and washing of deck and deck equipment also. The fresh water should be potable. Anytime if the fresh water is required to be supplied. The necessary charges for fresh water will

be reimbursed by CSIR-NIO on actual cost basis.

b) The operator should have a prior arrangement with the port for filling of fresh water.

c) Minimum ROB for fresh water to be 50 KL.

(iii) Bunkering of vessel: 1. Operator will bunker the vessel with HFHSD / HSD and necessary LUBE oils as and when required to

keep the vessel operational all the time. The logbook containing the fuel level on board should be

strictly maintained on twice a day basis and a report on weekly fuel consumption of the vessel will have to be submitted to CSIR-NIO. The FOB before and after bunkering will have to be certified by the

Master, Engineer and CSIR-NIO person/ Chief Scientist available at the time of bunkering the vessel.

The operator will also maintain proper engine room logbook on daily basis on running and maintaining of machinery, consumption of fuel oil, lube oils, fresh water, etc.

2. The entire cost of bunkering will be paid by THE OPERATOR and shall be reimbursed by CSIR-NIO, including the transportation and handling charges involved, at actual.

3. Minimum ROB of 36 KL HFHSD / HSD to be maintained. Bunkering of fuel to be carried out during normal working hours with sufficiently advance notice to be given to CSIR-NIO.

7. Maintenance and repair works:

The operator should assign a competent technical superintendent who will monitor all the maintenance

and repair works on board the vessel. He will visit the vessel at every port call and will coordinate with

ship’s officers, Operator and CSIR-NIO to organize and execute the maintenance and repair jobs in a

scheduled manner. The of technical superintendent should have tenure of minimum one year. a) The operator shall carry out the routine maintenance, painting of the deck, machinery spaces,

accommodation and the superstructure during the entire contract period. Cost of consumables, electrical fittings, bulbs/tubes, paints, primers, thinner and painting materials and any other

item required for routine maintenance will be reimbursed at actual. In the event of THE

OWNER deciding to get the entire ship painted overall, then THE OPERATOR shall carry

out the work using his own crew without any additional charges to THE OWNER. However the entire cost of painting the HULL and the underwater areas shall be the responsibility of

THE OWNER.

b) During the voyage, all minor repairs will have to be within the capability of the crew of the vessel, the same has to be carried out by THE OPERATOR after informing CSIR-NIO/Chief Scientists on board. A separate logbook should be maintained for this purpose and details be reported to CSIR-NIO.

c) In regard to carrying out the repairs works, which are beyond the capacity of the crew and if such repairs

occur during the warranty period, the same will have to be carried out in the ship builder’s yard/supplier provided that the ship is located close to the next calling port with repair facilities/workshop facilities after prior permission from CSIR-NIO.

d) Spares: An inventory of spares and all systems will be made by CSIR-NIO and handed over to THE

OPERATOR. THE OPERATOR can utilize these spares with the consent of CSIR-NIO for repairing and maintenance of systems. Minimum spares for equipment listed below, other than those essential for

engine/generator set and critical machinery, to be carried on board so that possible repair jobs can be attended at sea. The actual spares to be stocked will be identified in consultation with CSIR-NIO. Equipments: all Cranes, all winches, J and A-Frame, freezer, Fresh water generator, all Pumps, AC

Systems, hydrophore, galley equipments, fuses for all machinery etc.

e) The operator is to maintain and carry out the repairs of all systems, including all galley items (e.g. Heaters, fridge, cooking range etc.) in the ship, other than the scientific equipment, either directly or by engaging authorized service engineers of the systems with the consent of CSIR-NIO. The cost of repair

charges, only when Operator gives in writing, that a repair is beyond competency of Operator’s crew or Operator’s shore based experts, will be reimbursed.

These systems include engine room, navigational and communication equipment, winches, all furniture,

including the furniture in the scientific laboratories, galley equipment, laundry equipment etc., and other items such as windows panes, glass, etc.

f) Dry-docking repairs: The Operator will also do the dry-docking related repairs at a time as prescribed by the CSIR-NIO and in compliance with the statutory requirements. The operator’s technical

superintendent must plan, oversee and coordinate the drydock jobs well in advance prior to the dry docking schedule arrived at by CSIR-NIO, including the statutory surveys.

g) Penalty and Conditions: The operator should ensure proper maintenance of ship and all systems,

failing which a penalty equivalent to the cost of the time lost in the operation of the vessel or the system concerned will be levied. In case the fault leads to non-operation of the vessel, penalty at the rate of 1.0% per day of the total contract value will be imposed, in addition to the cost of the time lost.

h) If any damages result due to the negligence of the operator whereby the ship is rendered irreparable / useless, then the damages will include but not limited to the cost of the ship. The decision regarding

damages as arrived at by the Surveyor will be the criteria for determination of damages. The charges towards replacements / repairs of such damages will be borne by the OPERATOR/contractor so that the vessel is again made operational.

i) THE OWNER shall provide all necessary assistance to the operator in claiming such damages from the

underwriters at all times.

j) Loss/damage of any items including tools, crockery, spares, mooring ropes due to negligence of the crew, the Operator shall replace the lost/damaged items on board immediately at no cost to CSIR-NIO.

8. Agency:

THE OPERATOR shall appoint agents in the respective ports of call, who shall co-ordinate all the port-related services necessary to be performed in connection with the berthing / un-berthing of the vessel as necessary.

9. Watch & ward: The operator should ensure adequate safety to the vessel and its contents. He has to post watch and ward personnel at each calling port or berthing place to ensure adequate security to the vessel and all items in the vessel. Any loss of material should be reported immediately to the CSIR-NIO and the operator must

replace the same at his cost.

10. Insurance:

b) Necessary insurance for the SCIENTIFIC INSTRUMENTS on board and the PERSONNEL OF

THE OWNERS will have to be arranged by the operator. The names of persons, and list of instruments

with their value will be given to the operator before the departure for the cruise.

c) A comprehensive insurance for the vessel, for its HULL and MACHINERY, its systems and all EQUIPMENTS, will have to be made by the Operator in the name of THE OWNER from the date of

the contract, or shall continue to make the payments for insurance premium as were paid by earlier Operator. The operator will process all the claims, if any, relating to the damages and the claim proceeds as received from the insurance company shall be payable to CSIR-NIO.

d) A separate insurance for all permanently installed scientific equipments and scientific deck machinery

will have to be arranged by the operator. Details of all such equipments and machinery including cost will be provided by the owner.

e) P&I insurance policy covering oil spill pollution or collision wreckage due to accidents as per the regulations will have to be provided by the operator.

f) The premium payment receipts must be in the name Director, National Institute of Oceanography, Dona Paula, Goa. The premium on all the above three cases will be reimbursed by CSIR-NIO to the operator.

g) The service charges in regard to above are included in the lump sum figure for manning, operating, maintenance and management of the vessel.

h) Operator shall ensure that all insurance premiums are paid well in advance (at least 15 days) of the due

date. Lapse of any policy will attract a penalty of 1% of the contract value will be imposed per day. The operator will be responsible for compensating any consequential loss/ damage to the vessel, equipment and personnel during such period.

11. Communication:

a) The operator shall carry out routine maintenance of communication equipment and shall provide consumables after installation of such equipment during the warranty period, the satellite charges, if

any, will be paid by CSIR-NIO.

b) The satellite/Radio telephone/telex/fax as the case may be, will be within the overall control of Master and he should maintain a logbook for all calls/messages originated from the vessel. The Master will be

responsible for any discrepancy between the logbook details and telephone/telex bills from Communication Company. Charges for the telephone/telex/fax made by the operator and his men for their personal use will have to be borne by the operator. While claiming the telephone/telex/fax bills the

operator must deduct the amount due to their personnel use and the payment will be made to the operator accordingly. The calls made by CSIR-NIO scientists will also have to be entered in the log book. The amount towards the personnel calls by CSIR-NIO scientists should be deposited with the

Master by the concerned scientist and the amount already deposited should not be claimed by the Operator. Statement of all such amount deposited onboard duly signed and stamped by the master will have to be attached along with the invoice.

c) The operator must maintain the mobile phones provided to the Owner and the Master on board Ship so that communication can be established between the Ship and Operator’s local office and also enable contact with the Owner or any outside party/agency.

12. DETENTION AT PORT If the vessel is detained at any port of call during cruises, by the concerned authorities for improper Ship

Certificates or not in order or the lack of improper certificates of ships officers and crew members or

due to unsatisfactory maintenance of the ship's hull machinery or equipment, OPERATOR shall be responsible for all damages arising due to it. The OPERATOR is expected to ensure all documents and certificates are onboard the vessel and in order and updated regularly in consultation with CSIR-NIO.

The Operator will be responsible in this regard.

13. Arbitration: All disputes and differences relating to manning, operation, management & maintenance of vessel shall be settled mutually as far as possible. In case the mutual settlement of disputes is not possible, the matter

shall be referred to sole Arbitration of DGCSIR or a person nominated by him. The party involving the Arbitration Article shall do the same in writing, listing the disputes and differences.

The provisions of Arbitration and Conciliation Act 1996 will apply.

Settlement of disputes (if any) will be within the jurisdiction of Court of Goa.

14. Performance guarantee a) The operator must have capital of about a month’s operation cost (Approximately Rs. 75.00 Lakhs) of

RV Sindhu Sankalp for running daily operations exclusively in order to make the payments associated

with bunkering, water, repairs and consumables which are to be claimed from Owner.

b) At the time of execution of the Contract Agreement, the operator shall submit an irrevocable performance bank guarantee (PBG) from any scheduled bank acceptable to CSIR-NIO for a sum

equivalent to 10% (ten percent) of the total contract value, towards performance of contractual obligations. This bank guarantee shall be valid for the entire period (60 months) of the contract and with a claim period of 60 days beyond the currency of the contract. The CSIR-NIO will have an unqualified

option under this bank guarantee to invoke the said guarantee and claim the amount to the extent of the claim of the CSIR-NIO under this Agreement directly from the bank.

c) The Agreement shall become operative only upon receipt and acceptance of the above bank guarantee

by CSIR-NIO.

d) Performance of the operator will be judged by the CSIR-NIO for the competence of the Master and crew in handling the vessel and also preventive maintenance, carrying out routine and emergency repairs in

shortest possible time, keeping the vessel in a seaworthy condition during the tenure of the Agreement.

e) The operator shall make use of all outfit, equipment and appliances on board the vessel without the extra cost, provided the same or their substantial equivalent shall be returned to the CSIR-NIO on redelivery

in the same good order and condition as and when received, ordinary wear and tear expected.

f) In the event the operator fails to return the items mentioned in para 14(e) above in a satisfactory condition, the CSIR-NIO reserves the right to recover the cost of such of the damages/missing items

from the monthly bills as well as from the performance Guarantee. This shall be without prejudice to all the other rights and remedies available to the CSIR-NIO, under the terms of this Agreement.

g) The performance guarantee shall be extended by the operator as advised by the CSIR-NIO for the

corresponding period of extension of the contract beyond the primary terms.

15. Termination: a) In the event of the operator going into liquidation or winding up his business or making arrangement

with his creditors, this contract shall stand ipso-facto terminated from the date of occurrence of such event. This termination shall be without prejudice to any other rights to remedies, available to the CSIR-NIO under this Agreement. Under such circumstances, CSIR-NIO can encash the performance bank

guarantee furnished by the operator.

b) In the event of CSIR-NIO deciding to wind up the operations of the vessel due to technical or other reasons, CSIR-NIO will notify the operator accordingly and the contract stands terminated.

c) In the event of any breach of items and conditions of this contract or unsatisfactory performance of the operator, the CSIR-NIO shall have the right to terminate the Contract forthwith by giving thirty (30) days notice. The decision of the CSIR-NIO under this clause shall be final.

d) In the event of any breach of terms and conditions of this Contract due to the part of the CSIR-NIO, the operator shall have the right to request for termination of this contract by giving a notice of sixty (60) days.

e) Either party reserves his right to terminate the contract any time during the extension period after expiry of twelve months of prime contract, by giving ninety (90) days notice in writing to the other party without assigning any reason whatsoever and without paying any compensation thereof for premature

termination of the contract

f) In the event the operator becomes insolvent and assigns its interest under this Agreement for the benefit of creditors or is adjudged bankrupt, the contract shall stand terminated from the date.

g) If the vessel is inoperative and is not made available to the CSIR-NIO for its use for thirty (30) continuous days, the CSIR-NIO, at their option, can terminate this contract, without giving any further notice.

16. Liquidated damages: Operation of the vessel shall be as per the cruise plan provided and as per the instructions of NIO/Chief Scientist on board. The vessel will have to be operated strictly as per the instructions manual, which will be

provided after signing the contract. The Owner will provide guidelines, schedules for preventive maintenance and operations for engine and navigation side in this Instructions Manual. The schedules must

be followed by the Operator and logged in the Logbook. If the contractor fails to Perform or provide services as specified in the contract following penalties shall be applicable:

i) Delay affecting the Vessel’s Program because operator fails in arranging a) Qualified Crew & Officers on time b) Necessary Clearances c) Repairs d) Bunkers, Provisions, etc.

Compensation by way of liquidated damages will be calculated at the rate of 1.0% per day of total contract

value. In case the total amount of compensation exceeds performance deposit, the bank guarantee will be enchased and a new bank guarantee has to be provided.

ii) Improper handling/operation/maintenance by the operator’s personnel resulting in repairs/replacement of on-board systems, the entire amount will be recovered from the contractor.

iii) No catering charges shall be paid if i) The food is not served generally as per the Menu ii) Any item is found non-edible and hence rejected by the CSIR-NIO participants.

iv) Improper maintenance, irregular attendance to cleaning work, will attract penalty at the rate of 1.0% per

day for the amount quoted for house keeping.

17. Liability and Indemnity: The Contractor agrees to indemnify, defend and hold the owner, CSIR-NIO Scientists/participants and

owners personnel harmless from any and all claims, suits or causes of action for injury to or death of Contractor's personnel and for loss or damage to property of Contractor or its personnel arising from or related to performance of this contract and without regard to the negligence or fault of any party.

18. Quoting of rates:

The rates should be quoted as per the price format at Annexure 1, 2, 3, 4, 5 and 6.

The total of item A (1-2) lump sum cost is arrived which includes service charges for a period of one year (365 days) as Management cost. For cost comparison, cost of foreign going crew and officers for two

months is included. However, charges for manning will be paid as per actual deployment.

The total of item B catering cost will be considered for 365 days for 14 Scientists for comparison purpose. However, catering charges for CSIR-NIO persons will be paid at actual for the number of persons and

number of days as per the agreed catering rates.

The total of item C is the lump sum cost of housekeeping for 365 days.

The total of item D will be the cost of two (2) additional deckhands for 180 day, i.e., 360 deckhand days, for

comparison purpose. However, charges for additional deck hands will be paid at actual for the number of deck hands provided and for the number of days as per the agreed per day rates.

The total amount per year is calculated by adding (A) Management, (B) catering, (C) housekeeping and (D)

additional deck hands. Further the Grand Total cost for the duration of the contract (5 Years) to be filled as per Annexure 6.

The bidder who quoted the lowest Grand Total (Annexure – 6) will be qualified for the award of the contract.

The bids of the bidders who do not quote as per our format of rates will be treated as unresponsive and rejected straightway. No further correspondence will be entertained in this regard.

19. Payments: The Contractor will raise his payment claims at the end of every month. For all cost reimbursable items, the relevant invoice of supplies (in original) will have to be attached. While making the payment, the penalty levied, if any, will be deducted and the balance amount will be paid.

20. Taxes: All Taxes and other statutory liabilities may be shown separately and shall be paid as actual.

21. Acceptance & Compliance: The bidder should specifically indicate in their offers about acceptance and compliance of all the terms and

conditions stipulated in this tender document.

The decision regarding acceptance or rejection of the tender(s) will rest with the Director, CSIR-National Institute of Oceanography, Goa, who does not bind himself to accept the lowest tender and reserve the right

to himself to reject or partly accept any or reject all the tenders received without assigning any reason(s) thereof. This will be binding on the bidders.

CONTROLLER OF STORES AND PURCHASE

Annexure-A

Check list for submission of documentary evidence in support of Technical Eligibility Criteria:

No. Documentary evidence To be exclusively filled by the bidder A B C D Bidder Must mention

(Yes/No) If, against any point in this column the answer of the bidder is ‘No’, then the same

will lead to the rejection of technical bid

If yes, in column C then bidder must

mention the related page number here

1. Whether the Bidder has submitted Earnest

Money Deposit (EMD) of Rs. 5,00,000/-(Rupees Five lakh only) with the technical bid?

2 Whether the bidder has submitted the proof of

Income Tax Return for past Three years.

3 Whether the bidder has submitted the proof of

audited balance sheet for last three financial years

4 Whether the bidder has submitted Proof of

experience as specified in the tender : (i) Documentary evidence of providing all round

complete management services to government / government undertakings / reputed private business houses/corporate services and

experience gained by way of contract copies/work orders and the related testimonials should be enclosed.

(ii) The bidder should have experience in

manning, operation, maintenance & management of research vessels / cargo vessels / container vessels / passenger vessels with crew and officers

compliment of 12 or more during the preceding five years. Documentary proof to be submitted.

(iii) The bidder should be presently operating and managing fleet of minimum 3 vessels. Out of these three vessels at least one vessel must have

minimum 500 GRT, with crew and officers compliment of 12 or more and having done voyages not less than 15 days beyond Indian

territorial waters. Documentary proof to be submitted

5 Whether the bidder has submitted Proof of having their own offices or agreement with reputed shipping agents at all major ports of

India

6 Whether the bidder has submitted List of technical and management staff and proof of

their competence

7 Whether the bidder has submitted the PRICE BID as per the Annexures 1, 2, 3, 4, 5 and 6.

8 Whether the bidder has submitted Proof of valid Document of Compliance (DOC)

9 Whether the bidder has submitted Proof of valid Recruitment and Placement Service License. (RPSL )

10 Whether the bidder has submitted Letter of confirmation of all the terms and conditions stipulated in the tender document.

11 Whether the bidder has submitted undertaking that they agree to submit PBG (10% of contract

value PBG) in case the contract is awarded to him

12 Whether the bidder agrees to enter into the

integrity pact as per CVC directions.

Note:

1. The bidder should invariably submit the supporting technical and other literature wherever required. In the absence of supporting document their bid will be liable to be rejected.

2. The bidder should invariably serially number their bid and indicate the relevant page number in column ‘D’ above.

3. The bidder should not incur loss during the last three financial years.

Annexure-B List of standard brands to be procured and used.

Sr.

No.

Item Description Brand

1 Edible items

1. Edible Oil Sunflower/Safflower oil, Veg Oils.Rice Bran Oil (DFry)

2. Aata Ashirwad/Pillisbury

3. Masala Everest/Catch/Badsha

4. Tea Red Lable

5. Coffee Nescafe

6. Oats Kelloggs

7. Corn Flakes Kelloggs

8. Fruit Juice Tropicana/Real

9. Milk Amul

10. Bread Britannia

11. Butter Amul

12. Cheese Amul/Britannia

13. Honey Dabur

14. Jam Kissan

15. Sauce Maggi, Tabasco, Kissan, Heinz

16. Pickles Priya

17. Ice Cream Amul/ Kwality/ Vadilal

18. Biscuits Britannia

2) Cleaning Materials

1. Bathing Soap Dove

2. Washing powder Surf excel/ Henkomatic/ Ariel

3. Washing Cake/Bar Surf excel/ Rin

4. Room Freshner AirWick/ Odonil/ Ambipur

5. Toilet cleaning liquids Harpic/

Chapter V: Price bid format: Annexure - 1

Format for price bid (Year 1)

Sr.

No.

Management (A)

1. Manning Vessel touching foreign port Vessel in the seas around India

Charges per

crew/day

Charges for 60

days (i)

Charges per

crew/day

Charges for 305

days (ii)

Master

Chief Officer

2nd Officer

Chief Engineer

2nd Engineer

3rd Engineer

Electrical Officer

ABS (3 nos)

Oilers (2 nos)

Cook

Assistant cook

General Steward (2)

Total (Rs.)

Total manning cost for 365 days ( i + ii ) Rs. Other services Lumpsum Cost for 365 days

2. Cost of services provided at port (i) arranging port clearance for vessel, Watch & ward at port, embarking and disembarking of participants, communication,

(ii) Arranging berthing of the vessel, boat/trawler service, transport of participants and cruise material, medicines (as per MMD norms), insurance, bunkers, fresh water*

(iii) Arranging IRS surveys, dry-docking, major repairs by external parties, and any other job requested by the owner*

Total cost for Management for 365 days (add items 1-2) (A) Rs.

* (Cost of these items at actual shall be reimbursed by CSIR-NIO. Quote only Lumpsum service charges)

Sr. No. Catering (B)

Charges per person per day (Rs)

Charges for 14 scientists for 365 days

1 Charges for providing food and beverages as specified in the tender

Rs. Sr. No. House keeping (C) Lump sum amount for 365 days

1 Charges for providing house keeping services as specified in the tender

Rs.

Sr. No. Additional deck hands (D) Charges per Deck

hand per day(Rs) Charges for 2 deck hands for 180 days

1 Charges for providing additional deck

hand as specified in the tender

Rs.

Total cost per year (A+ B + C + D) = Rs. ________________

(Signature, Name and Seal)

Annexure - 2


Sr.

No.

Management (A)


Charges per crew/day

Charges for 60 days (i)


Charges for 305 days (ii)

Master

Chief Officer

2nd Officer

Chief Engineer

2nd Engineer

3rd Engineer

Electrical Officer

ABS (3 nos)

Oilers (2 nos)

Cook

Assistant cook

General Steward (2)

Total (Rs.)


2. Cost of services provided at port

(i) arranging port clearance for vessel, Watch & ward at port, embarking and disembarking of participants, communication, (ii) Arranging berthing of the vessel, boat/trawler service, transport

of participants and cruise material, medicines (as per MMD norms), insurance, bunkers, fresh water* (iii) Arranging IRS surveys, dry-docking, major repairs by external

parties, and any other job requested by the owner*




Charges per person per day


1 Charges for providing food and

beverages as specified in the tender



Rs.

Sr. No. Additional deck hands (D) Charges per Deck hand

per day(Rs) Charges for 2 deck hands for 180 days

1 Charges for providing additional deck hand as specified in the tender

Rs.



Annexure - 3


Sr.

No.

Management (A)






Master

Chief Officer

2nd Officer

Chief Engineer

2nd Engineer

3rd Engineer

Electrical Officer

ABS (3 nos)

Oilers (2 nos)

Cook

Assistant cook

General Steward (2)

Total (Rs.)















Rs.




Rs.



Annexure - 4


Sr.

No.

Management (A)






Master

Chief Officer

2nd Officer

Chief Engineer

2nd Engineer

3rd Engineer

Electrical Officer

ABS (3 nos)

Oilers (2 nos)

Cook

Assistant cook

General Steward (2)

Total (Rs.)















Rs.




Rs.



Annexure - 5


Sr.

No.

Management (A)






Master

Chief Officer

2nd Officer

Chief Engineer

2nd Engineer

3rd Engineer

Electrical Officer

ABS (3 nos)

Oilers (2 nos)

Cook

Assistant cook

General Steward (2)

Total (Rs.)















Rs.




Rs.



Annexure 6.

Total contract cost (Five Years)

Amount

Total Cost for year 1 (Annexure 1)





Grand Total

Grand Total cost (in words):

Signature, name and seal of the bidder

MODEL BANK GUARANTEE FORMAT FOR FURNISHING BID SECURITY (EMD)

Whereas ……………………………………………… (Hereinafter called the “tenderer”) has submitted their offer dated………….………………………for the supply of ……………………………………………….. (hereinafter called the “tender”) against the Purchaser’s tender enquiry

No.……………………………………………..KNOW ALL MEN by these presents that WE…………………………………….of ……………………………….. having our registered office at……………………………………………………………. are bound unto ………………….(hereinafter called

the “Purchaser)in the sum of …………………………………………………………………… for which payment will and truly to be made to the said Purchaser, the Bank binds itself, its successors and assigns by

these presents. Sealed with the Common Seal of the said Bank this…………… day of …………….20…… THE CONDITIONS OF THIS OBLIGATION ARE:

(1) If the tenderer withdraws or amends, impairs or derogates from the tender in any respect within the period of validity of this tender. (2) If the tenderer having been notified of the acceptance of his tender by the Purchaser during the period of its

validity:- a) If the tenderer fails to furnish the performance security for the due performance of the contract. b) Fails or refuses to accept/execute the contract.

We undertake to pay the Purchaser up to the above amount upon receipt of its first written demand, without the purchaser (CSIR/Lab) having to substantiate its demand, provided that in its demand the purchaser will note that

the amount claimed by it is due to it owing the occurrence of one or both the two conditions, specifying the occurred condition or conditions. This guarantee will remain in force up to and including 45 days after the period of tender validity and any demand in respect thereof should reach the bank not later than the above date.

Signature of the authorized officer of the bank Name and designation of the officer

Seal, name and address of the Bank and address of the Branch.

PERFORMANCE SECURITY FORM (PBG)

MODEL BANK GUARANTEE FORMAT FOR PERFORMANCE SECURITY To,

………………………….. WHEREAS ………………………………. (name and address of the supplier) (hereinafter called “the

supplier”) has undertaken, in pursuance of contract no. ……. dated ………….to supply (description of goods and services) (herein after called “the contract”).

AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a bank guarantee by a scheduled commercial bank recognized by you for the sum specified therein as security for

compliance with its obligations in accordance with the contract; AND WHEREAS we have agreed to give the supplier such a bank guarantee;

NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on behalf of the supplier, up to a total of …………………………………. (amount of the guarantee in words and figures), and we undertake to pay you, upon your first written demand declaring the supplier to be in default under the

contract and without cavil or argument, any sum or sums within the limits of (amount of guarantee) as aforesaid, without your needing to prove or to show grounds or reasons for your demand or the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the supplier before presenting us with the demand.

We further agree that no change or addition to or other modification of the terms of the contract to be performed there under or of any of the contract documents which may be made between you and the supplier shall in any

way release us from any liability under this guarantee and we hereby waive notice of any such change, addition or modification.

This guarantee shall be valid until the ….. day of ………, 20…………………………………. (Signature of the authorized officer of the Bank)

………………………………………………………….

Name and designation of the officer ………………………………………………………….

Seal, name & address of the Bank

Documents

CSIR NATIONAL INSTITUTE OF OCEANOGRAPHY Council of ...itg.nio.org/tenders.nsf/0... · CSIR- National Institute of Oceanography (CSIR-NIO), Dona Paula, Goa is a constituent laboratory