CSI Submissions Office Hours

September 30, 2014Call in number: 888-740-4219 Participant code: 100896#

Attendance/Residence Information• Pupil’s Attendance Information: All students should be “04” for

“non-resident choice”• This prompts the requirement to report the student’s area of

residence which is one of the following:• District of Parent’s Residence for Non-Residence Students OR• Country of Parent’s Residence for Non-Residence Students OR• State of Parent’s Residence for Non-Residence Students

• Do not mark “CO” for state for students whose parents live in the state of Colorado

Links to state, country, and district codes can be found on the SSA Interchange Data Elements

Student October Count Resource Guide

• This PowerPoint document does not replace the need to read the Student October Count Resource Guide

• Please ensure you have read the Student October Count Resource Guide, particularly the areas concerning your school

Auditing Documentation• All schools:• Each School is responsible for providing all documentation to

CSI using the FTP no later than December 5th• Bell Schedules• School Calendar (on file with CSI)• Student Schedules for all secondary students• Attendance at least 11 day attendance window (up to school to

determine the additional window that will be provided)• EDS/FRL forms (for at-risk; randomly selected by auditor, CSI will

notify schools whose EDS forms have been selected)• ELPA-WIDA W-APT tests• (NEP, LEP, since these are what derive funding for ELPA)

Counting Students for Audit• Enrollment-must be actively enrolled • Attendance-must meet attendance criteria• Scheduling-must show that full time students meet 360 hours

or more per semester of teacher student contact time or greater than 90 hours for part-time per semester

• All secondary students (7-12) must have individual student schedules created on October 1 and as of October 1

Attendance• Student must establish attendance with the school on or

before the pupil enrollment count day (October 1).• If they enroll and attend after October 1, then they aren’t

eligible to be counted.• if the student is present on October 1, then the student will be

counted.• If the student is not present on October 1, the following must

apply:• The student attended before October 1 and resumed attendance

within 30 days after October 1• Auditing will look at the 11 day count window, and if they cannot

establish attendance within this window they will request additional attendance documents

Scheduling• Bell schedule shows daily schedule to determine number of

hours per day• Yearly school calendar determines number of days• This determines a total number of hours per semester of

teacher student contact hours• At least 360 hours is full time funding (kinders only eligible for

part-time and DOB constraints)• At least 90 hours is part time funding

Additional Info• Concurrent Enrollment• Review through Manual• In 14-15, full time is 6 college credits and 3 credits for part time• In 15-16, full time is 12 college credits and 3 credits for part time

October Count Manual and Audits• October Count manual: 2014-2015 Manual now availablePlease read this manual in its entirety! This impacts your funding and audits!!!

CSI is audited yearly, and each student must have verified pupil membership including:• Attendance-present during count window• Enrollment-actively enrolled• Scheduled hours for secondary students (ALL secondary

students, including 7 and 8 grade students in a K-8)Also audited: • ELPA status, as applicable• At-risk (Economic Data Survey Forms, or FRL forms)• Transportation, as applicable

Questions?

A POWERSCHOOL GUIDE OF ATTENDANCE AND CLASS SCHEDULES (FOR SECONDARY STUDENTS) FOR AUDIT DOCUMENTATION

Attendance Documentation for Count Window

Select the “System Reports” link from the start page.

• Select the “Class Attendance Audit” link.

• Insert appropriate date range (the 11 day count window is Wednesday September 24 through Wednesday, October 8), select attendance period, leave everything else set to the system default and hit the Submit button located in the bottom left corner of the page.

• Click the “Refresh” button until the Status of the report shows “Completed”.

• Once the Status has changed to “Completed”, click on the “View” link to open the page.

• The End result should provide you with a snap shot of the Attendance window for the 2013-2014 October Count.

Save the file as a .pdf and review to ensure all students are accounted for in the attendance documentation

Student Schedules• Schedule has to be as of October 1! You should create them at

the end of the count day!• Schedules can be generated several different ways in

PowerSchool.• Mass Print a Student Screen.• Create a Student Schedule via the various report types in

PowerSchool• Run the Student Schedule Listing located under the System

Reports Function.

For help generating any of the options above you can contact Michael Gelinas, CSI IT Coordinator, at michaelgelinas@csi.state.co.us or303-866-2366.

Bell Schedule

For all schools with secondary students (examples: K-8, 9-12, 6-12)

Print Screen or Save Screen Shot.

Enrollment Information• Please have on file and accessible all enrollment

documentation so if requested by the auditor, you can provide it.

Additional Resources• Please refer to the Student October Count 2014 Resource

Guide• http://

www.csi.state.co.us/school_resources/submissions/october_count

• Additional information can be found on CDE’s October Audit section of the website• http://www.cde.state.co.us/cdefinance/auditunit_pupilcount