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CSBS Faculty Workshop: The Proposal Process CSBS: FRANCES SOLANO ORSP: STEFANIE FRIESEN 9/16/15 1

CSBS Faculty Workshop: The Proposal Process CSBS: FRANCES SOLANO ORSP: STEFANIE FRIESEN 9/16/15 1

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CSBS Faculty Workshop:The Proposal Process

CSBS: FRANCES SOLANO

ORSP: STEFANIE FRIESEN

9/16/15

2Agenda

Introductions

CSUN Organization overview

Sponsors

Grants / Contracts / Gifts

Looking for Funding Opportunities

Proposal preparation and submission

Awarded or Declined

CSUN Resources

3Introductions

Frances Solano, CSBS Grants Officer (ext. 3317)

Stefanie Friesen, ORSP Grants Coordinator for CSBS (ext. 2901)

And you? … Name

Department

Your field of study

4REMINDER: Set up Funding Alerts

Grant Resource Center (GRC) http://www.aascu.org/grc/alerts

Sponsored Programs Information Network (SPIN) https://spin.infoedglobal.com/Home/GridResults

For assistance in using GRC and SPIN, contact Jennifer Reifsneider in ORSP

(ext. 2901)

csun / grants

5Types of FundersInternal Support

Office of the President, CSUN

Office of the Dean, CSBS

Office of Academic Affairs

Office of Faculty Affairs

Office of Institutional Research

Office of Community Engagement

Valley Nonprofit Resources

Watch for email announcements.

Philanthropy

Ongoing program

General outcomes

Seeking multiple contributions

Contact your department chair.

Dept chair will include your needs in the department’s priorities, and work with the Director of Development to contact potential donors.

Sponsored Activity

Project timeline

Purpose / Hypothesis / Methods

Regulatory requirements

• Human subjects

• Animal subjects

• Intellectual property

• Etc.

Distinct budget for each sponsor

Contact CSBS Grants Officer

If sponsor is non-government, CSBS Grants Officer will request clearance from CSUN Foundation to proceed.

6The CSBS / CSUN Proposal Process

Formulate Idea

• Define research/program goals• Identify collaborators• Communicate with Department Chair

Identify Funding

• Identify specific sponsor and program•Discuss with CSBS Grants & Contracts Officer• If private/non-profit sponsor, obtain clearance from CSUN Foundation.•Match project to sponsor goals. Contact sponsor’s Program Officer.•Develop plan for preparing proposal

Draft

Budget

•Contact CSBS Grants Officer to draft budget.•Develop project timeline, abstract •Draft subcontract scope of work, budget•Define your effort to be devoted to project•Contact ORSP Grants Coordinator to contact subcontractors and finalize budget.

Review and Approval

s

•Complete PAF (Proposal Approval Form)•Attach abstract, budget, budget justification, COI, (supplemental COI, 700-U if required).

•Obtain Chair signature (3 weeks prior to deadline)•Forward to CSBS Grants Officer for dean’s signature (14 days prior to deadline)

Write

and Finalize

Narrative

• If human subjects involved, contact CSUN Compliance Officer for preliminary IRB guidance.

•Complete all sections of proposal.

Submit Proposal

•Submit final proposal to ORSP (4 days prior to deadline)•After submission, prepare IRB protocol.

7The CSBS / CSUN Proposal Process

Formulate Idea

• Define research/program goals• Identify potential collaborators• Communicate with Department

Chair

Formulate ideas

Draft preliminary statement of work, goals

Build collaborative relationships:

Identify skills needed / Initiate collaborations

Discuss with department chair

Contact Sponsor’s Program Officer

Notify CSBS Grants Officer

Obtain clearance and assignment for private foundations

Discuss project aims and sponsor goals.

8The CSBS / CSUN Proposal Process

Identify Funding

• Identify specific sponsor and program•Discuss with CSBS Grants & Contracts Officer• If private/non-profit sponsor, clearance must be obtained from CSUN Foundation.

•Match project to sponsor goals. Contact sponsor’s Program Officer.

•Develop plan for preparing proposal

Funding searches:

ORSP web site

Grants.gov

Grants Resource Center

SPINS

Foundation On-line

Contact ORSP (Jenn Reifsneider, ext. 5223)

Discuss with CSBS Grants Officer

Frances Solano, ext. 6135

Obtain clearance from CSUN Foundation (for private/non-profit sponsors)

Develop plan for preparing proposal to meet deadline

Notify ORSP Grants Coordinator of intent to submit.

Stefanie Friesen, ext. 2901

9The CSBS / CSUN Proposal Process

Draft

Budget

•Contact CSBS Grants Officer•Develop project timeline, abstract •Draft subcontract scope of work, budget•Define your effort to be devoted to project•Contact ORSP Grants Coordinator to contact subcontractors, finalize budget

CSBS Grants Officer Frances Solano, ext. 3317 Drafts budget

ORSP Grants Coordinator Stefanie Friesen, ext. 2901 Communicates with subcontractors Will finalize budget

Budgetary considerations: Personnel effort and salaries/benefits (faculty release

time, costshare) External collaborators (subcontractors or consultants) Equipment Materials and supplies Travel Indirect costs

All requests for reduced indirect cost rates must be approved by ORSP Director.

ORSP: 45%/26% on MTDC. Foundation: 5% on revenue

10The CSBS / CSUN Proposal Process

3 weeks prior to deadline: Complete PAF

Attach abstract, budget and budget justification, COI, supplemental FCOI, 700-U Submit to Department Chair for signature.

14 days prior to deadline for external funders: Submit PAF to CSBS Grants Officer for review and Dean’s

signature. Include abstract, budget, budget justification, COI, supplemental COI, 700-U

NOTE: If more than one department or college, respective chairs/deans must also sign.

7 days prior to deadline for internal support: Submit complete final application to dept. Chair. 5 days prior: Dean’s Office for review and signature.

CSBS Grants Officer will deliver signed PAF/application direct to ORSP or university office prior to deadline, with scanned copy to PI/PD.

Review and Approval

s

•Complete PAF (Proposal Approval Form)•Attach abstract, budget and budget justification•Obtain Chair signature (3 weeks prior to deadline)•Forward to CSBS Grants Officer for dean’s signature (14 days prior to deadline)

11The CSBS / CSUN Proposal Process

Work with external colleagues to determine scope of work and budget to be subcontracted.

ORSP will contact subcontractors to obtain appropriate certifications.

ORSP Grants Coordinator will assist in obtaining assurances, completing administrative forms, etc.

Stefanie Friesen, ext. 2901

If human subjects, contact ORSP Compliance Officer for preliminary IRB guidance 14 days prior to deadline.

Kat Sohn, ext. 2901

Write

and Finalize

Narrative

• Determine subcontract scope of work/budget.• If human subjects involved, contact CSUN

Compliance Officer (Kat Sohn, ext. 2901) for preliminary IRB guidance.

• Complete all sections of proposal.

12The CSBS / CSUN Proposal Process

Work with external colleagues to determine scope of work and budget to be subcontracted.

ORSP will contact subcontractors to obtain appropriate certifications.

ORSP Grants Coordinator will assist in obtaining assurances, completing administrative forms, etc.

Stefanie Friesen, ext. 2901

If human subjects, contact ORSP Compliance Officer for preliminary IRB guidance 14 days prior to deadline.

Kat Sohn, ext. 2901

Write

and Finalize

Narrative

• Determine subcontract scope of work/budget.• If human subjects involved, contact CSUN

Compliance Officer (Kat Sohn, ext. 2901) for preliminary IRB guidance.

• Complete all sections of proposal.

13The CSBS / CSUN Proposal Process

PLAN YOUR DUE DATE AT LEAST ONE WEEK PRIOR TO SPONSOR’S DEADLINE.

“Narrative” / “All Sections of Proposal”

See sample NIH Proposal Checklist

Write

and Finalize

Narrative

• Determine subcontract scope of work/budget.• If human subjects involved, contact CSUN

Compliance Officer (Kat Sohn, ext. 2901) for preliminary IRB guidance.

• Complete all sections of proposal.

14The CSBS / CSUN Proposal Process

Office of Research and Sponsored Programs (ORSP)

Institutional authority to submit proposals/applications and receive grants/contracts on behalf of the university.

will submit proposal to sponsor.

After submission, prepare IRB protocol.

Submit Proposal

• Submit final proposal to ORSP (4 days prior to deadline)

• After submission, prepare IRB protocol.

15CSUN Contacts

CSBS Frances Solano, Grants &

Contracts Officer (ext. 6135)

Tracy Baum, Director of Development for CSBS (ext. 3317)

ORSP Stefanie Friesen, Grants

Coordinator (ext. 2901)

Kat Sohn, Compliance Officer (IRB), (ext. 2901)