CRICOS Provider Code: 00113B ARC DISCOVERY, 2016 BUDGET OVERVIEW (DP & IN) ROSE FIRKIN –EXECUTIVE OFFICER, GRANTS DEAKIN RESEARCH

CRICOS Provider Code: 00113B

ARC DISCOVERY, 2016

BUDGET OVERVIEW (DP & IN)

ROSE FIRKIN –EXECUTIVE OFFICER, GRANTSDEAKIN RESEARCH


CONTENTS

•What can be requested from the ARC•What can’t be requested from the ARC•Common Budget Mistakes


FUNDING & DURATION (p. 31 or p. 41)

Minimum = $30,000 p.a

Maximum = $500,000 p.a Duration = 1 - 5 years (DP)Duration = 3 consecutive years only (IN)


WHAT CAN YOU REQUEST FROM THE ARC?

PERSONNEL (DP & IN)• Postdoctoral research associates, research assistants,

technicians and laboratory attendants• Higher Degree by Research stipends - rate = $25,406

per annum • IN ONLY – stipends to support Indigenous Australian

Honours students



PERSONNEL• Personnel requests must include 28% on-costs

• Do NOT include indexation

• Legitimate to include salary increments



TEACHING RELIEF• For Chief Investigators

• NOT available for ARC Fellowship or Award recipients including DAATSIA applicants

• Capped at $40,000 per annum per proposal



EQUIPMENT• Include both hardware and software items• Specialised computer equipment and software• Indicate the cost of equipment and installation• Prices must exclude GST and be based on accurate

costs gained from suppliers



MAINTENANCE

• Consumables (reagents, assays, test tubes etc)

• Items for use with equipment (eg. batteries for taping equipment)



TRAVEL• Travel costs (domestic or international travel)• Capped at $50,000 over the life of the project

(excludes travel relating to Field Research)• Can be requested for CIs, PIs and research support

personnel



FIELDWORK EXPENSES• Travel

• Accommodation costs

• Technical & logistical support



OTHER• Access to national / international research and

infrastructure (archives, collections & databases)• Access to workshop services (machine tools &

technicians)• Expert services of a third party (language translation,

transcribing, data collection & analysis)• Purchase of bibliographical or archival material



OTHER• Publication and dissemination of Project outputs and

outreach activity costs• Web hosting and web development (designers may

be best listed under “Personnel”)• Workshops focus groups and conferences (necessary

to the conduct of the research) – can include ‘reasonable’ hospitality costs



DISCOVERY INTERNATIONAL AWARD (DIA’s) - DP• For up to 2 researchers per proposal (CIs or PIs)• For a CI to work overseas on the project with an

overseas based PI and/or an overseas based PI to work in Australia on the Project

• Preference given to overseas based PIs

See pp 31 – 32 of the funding rules


WHAT CAN YOU REQUEST FROM THE ARC?DISCOVERY INTERNATIONAL AWARD (DIA’s) - DP• Not time limited (was 12 month per award over life of the

project) but CI’s must reside predominantly in Australia for the duration of the project

• No funding limit (was $20K per year of the project per CI or PI)• For international airfares, reasonable local travel, a living

allowance and consumables• Is a ‘special condition’ – must be separately and fully justified




Discovery Australian Aboriginal & Torres Strait Islander Award (DAATSIA) - IN• Awarded for same duration as project• Can be requested at one of 5 salary levels• Can only request one per round• Cannot be awarded teaching relief• Is a ‘special condition’ – must be separately and fully justified



WHAT CAN’T YOU REQUEST FROM THE ARC?

• Bench or lab access fees• Capital works and infrastructure• Costs not directly related to project • Student fees, contributions or loans• CI or PI salaries

See pp 11 of the funding rules


DEAKIN UNIVERSITY SUPPORT – PHD STIPENDS

• Project must be suitable for a student i.e. there must be a clear and defined role & an appropriate supervisor

• Must be written into the proposal• As it is legitimate to ask the ARC for a stipend - weigh

up whether you are better to request from the ARC or use the DU support as part of the application

• Cost at $25,849 per annum – must be listed as “in-kind support”


BUDGET JUSTIFICATIONS

• The ARC provides 5 pages in which to justify your ARC requested budget items – USE THEM!

• All requests must be strongly justified and substantiated

• Make sure your justification mirrors the budget table (use the same headings)

• Make it easy for the reader


BUDGET JUSTIFICATIONS

• Budgets are closely scrutinised by assessors and College of Expert members

• Ensure you understand how your budget has been constructed

• Do NOT simply reiterate your budget table in the justification section – provide a compelling argument to show WHY you need funding


BUDGET JUSTIFICATIONS - TRAVEL

• Travel costs must be strongly justified

• Remember the option of listing some travel under field work and/or any Discovery International Award request if legitimate


COMMON BUDGET ISSUES AND MISTAKES

• Poorly costed budgets – using estimates rather than costs that can be substantiated

• Justifications that don’t match the budget table (eg incorrect figures, different years listed)

NB: Carefully align your budget justification with your budget table. If you amend your budget, amend your justification sections


COMMON BUDGET ISSUES AND MISTAKES

• Incorrect salary rates (use our salary calculator)• Inclusion of EB salary increases (indexation)• Do include salary increments but NOT EB

increases

Use salary rates as at time of submission – provided in our salary calculator


FINAL BUDGET NOTES

• ALL Requests must directly relate to the program or research and all must be strongly justified

• Keep budget table descriptions simple - elaborate in the Justification Section

• Keep descriptions relevant across all years to reduce the need to edit each entry in every year e.g. “Research fellow level A steps 6-8 @1.0 FTE + 28% oncosts Years 1 - 3”


TIPS FOR COMPLETING YOUR RMS BUDGET

• Construct the budget outside of RMS (use excel spreadsheets that we provide)

• Read the Instructions to Applicants before cutting and pasting the budget in RMS


DEAKIN RESEARCH WEBSITE

• Templates; salary calculators; sample excel budgets, PhD stipend rates, compliance checklist and links to other information is available at

http://www.deakin.edu.au/research/researcher-support/grants-and-contracts/find-funding/arc-discovery-projects-2016





Documents

CRICOS Provider Code: 00113B ARC DISCOVERY, 2016 BUDGET OVERVIEW (DP & IN) ROSE FIRKIN –EXECUTIVE OFFICER, GRANTS DEAKIN RESEARCH