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Office of Research

Publication Collection – Information Session Program

• Overview of HERDC Publications• Update on ERA

• Common Questions

• Update on ResearchMaster Entry

• QUT ePrints

Tricia King(Research Data & Platform)

Wendy Drake(Research Data)

Janne Lawson(ResearchMaster Support)

Paula Callan(TILS Library)

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Queensland University of Technology

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HERDC PublicationCollection

Tricia King

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Research Data and Platform

Combines the Research Data Management and ResearchMaster Support teams:

•Coordinator – Research Data and Platform – Tricia King•Research Records Officer – Wendy Drake•Acting Senior Systems Support Officer – Janne Lawson•Business Analyst/Software Developer – Vu Hoang

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Purpose of the Collection• A Government requirement (HERDC) that is used

in the calculation of block grant funding to higher education institutions in Australia

• As a database of research publications for individual academics and QUT as a whole

• Data for our ERA submission

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Academic Promotion (AKA why we enter ALL publications not just HERDC)

The Office of Research produces a Research Profile for each applicant detailing

• Grant activity• HDR Completions• Publications (HERDC and Scholarly)

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HERDC Research Publications• A1 – Book - 5 HERDC points

• B – Book Chapter - 1 HERDC point for first chapter, less for subsequent chapters

• C1 – Journal - 1 HERDC point

• E1 – Conference Paper - 1 HERDC point

QUT Scholarly Publications• Everything else (eg. Non-refereed journals and conferences,

reference books, reports, etc) - 0 HERDC points

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How does the HERDC weighting work?

• A book with one QUT author?5 for QUT and the author

• A book with one QUT author and one external author?2.5 for QUT and for each author

• A journal with 2 external authors and 2 QUT authors?0.5 for QUT and 0.25 for each author

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HERDC weighting for Book Chapters?

• One QUT author writes 7 chapters of a 15 chapter book1 for first chapter and (6*4)/(15-1)= 1.71 for the remaining chapters –

total 2.71

• Cannot be more than 5, otherwise weighting would be greater than that of the whole book!

• RM calculates book chapters and all other HERDC weightings of publications for you

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What is a research publication?

Meets the HERDC Definition of ResearchThis will be checked by the Faculty/Institute

Meets the general requirement of a scholarly

paper

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What is a research publication?1.3.9. Research

For the purposes of these specifications, research comprises:

• creative work undertaken on a systematic basis in order to increase the stock of knowledge, including knowledge of man, culture and society, and the use of this stock of knowledge to devise new applications [OEDC (2002), Frascati Manual: Proposed Standard Practice for Surveys on Research and Experimental Development, OEDC: Paris].

• any activity classified as research which is characterised by originality; it should have investigation as a primary objective and should have the potential to produce results that are sufficiently general for humanity's stock of knowledge (theoretical and/or practical) to be recognisably increased. Most higher education research work would qualify as research.

• pure basic research, strategic basic research, applied research and experimental development.

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What is not research?

• Preparation for teaching• Scientific and technical information services• General purpose or routine data collection• Reports

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For the collection of 2008 Publications

• Was it published in 2008?The year of print or copyright

• Is this the first time the research has been published?A conference paper then published in a journal can only be counted once

• Is a QUT staff member, student or adjunct professor listed as an author in the publication?

Identified in the by-line or author listing of the publication

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QUT Affiliation

• If the author is not acknowledged in the publication as being from QUT then attach the Statement of QUT Affiliation form

• Student or Staff Code - Status of author at time of publication or their full time role

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Author AOU Historical

• Remember that the AOU used must represent the area the author was working in at the time of the publications not their current AOU. Eg. Science and Technology AOUs (1191XXX) have only commenced this year so primary AOU for the publication and author AOU should reflect their old 119 or 116 AOUs.

• The RDP team are happy to help fix up publication AOUs so faculty/institutes need not worry to much about the exact AOU of the author – just need to remember to indicate on the coversheet if the publication should be listed as faculty or institute and remember to add linked AOUs for collaborations and institute publications

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Author AOU –

• AOU Codes• Example

• 116nnnn - Faculty only• 12516nn - Institute, with embedded Faculty code• 12500nn - Institute only

• Institute AOU codes allow us to "count" the research by both Faculty and Institute

• An author who is a member of one or more Institutes and belongs to a Faculty should choose the AOU code that best fits the research publication.

• More info on FAQs webpage

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Possible HERDC Publication

• Published in 2008 • Meets the HERDC Definition of Research (DOR)

• A scholarly publication• Is a HERDC category• Has QUT authors• First time submitted to the HERDC Collection

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A1 - BookHERDC Weighting of 5

• Must satisfy the definition of research Cannot be a textbook, translation, novel, edited book or revised edition

• Must have an ISBN International Standard Book Number

• Published by a commercial publisher

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Things to remember with books

• Need confirmation it is a research book so include a copy of the introduction, book jacket and sample chapter

• If it is an edited book use category A3 to record the book on RM and enter the relevant chapters as category B

• If it is a second edition and the first edition was already counted in the HERDC Collection only the new chapter can be counted as category B

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B - Book Chapter

HERDC weighting 1 for first chapter, less for further chapters

• Must satisfy the definition of research

• Chapters of edited books can be counted in the Collection in this section

• ISBN and commercial publisher

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Things to remember about Book Chapters

• If the article originally appeared in a journal and is then published in a book use category BN

• Provide a copy of the Index/Contents and Introduction to the book as well as a complete copy of the book chapter

• Author affiliation stated in the publication• Introduction and concluding chapters within an edited book

can be included in HERDC if they meet the Definition of Research

• Ensure the Main Chapter box is ticked in RM• If they’ve authored more than one chapter in a book, tick ‘Main Chapter’ on the one

with least number of authors

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C1 - Journal ArticlesHERDC Weighting 1

• Journal must have an ISSNInternational Standard Serial Number

• Article must be peer reviewed See Ulrich’s, ISI or a statement in the journal

• Must satisfy the definition of researchNot a book review, editorial or case study

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Digital Object Identifier (DOI)

• DOI unique and persistent location of a document on the web

• Usually seen written as: doi:10.nnnn/xxxx....x• Example: 10.1016/j.jcis.2006.06.063 • Add prefix: http://dx.doi.org/• Web address becomes: http://dx.doi.org/

10.1016/j.jcis.2006.06.063• Code to be copied onto C1 coversheet

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Digital Object Identifier (DOI) cont’d• This link inserted into Documents in RM • RDP do not require a copy of the article if DOI

available• Bibliographic details still need to be entered in

RM, eg volume, issue, page numbers etc• If DOI unavailable, copy of article and full

verification material are required as per previous years

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Things to remember about journal articles

• Author affiliation stated in the publication • Must be peer-reviewed

• Must have the referee jersey in Ulrich’s!• All journals in Thomson ISI are refereed

• Not everything in a refereed journal will meet the definition of research eg book reviews, very short articles

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E1 - Conference Publication

HERDC Weighting – 1• Must be published print, CD Rom, website

• Full article must have been peer-reviewed• Must have been presented at a conference,

workshop or seminar of national or international significance

• Can include keynote addresses if they were published in the proceedings, as long as proof all other papers peer reviewed

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Things to remember about Conference Papers• Get started as soon as you can• We need proof of peer review of full article• National or international significance by the Table

of Contents with affiliations or if not available• Keynote Speakers (with affiliations)• Committee Lists (with affiliations)• Presenters (with affiliations)

• Must meet the definition of research

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Verification Material

• For each HERDC publication category there is a separate coversheet with a verification checklist• Ensure coversheet signed by author and DOR delegate

• HERDC determine the information required for each type of publication

• Verification material must be available for audit inspection by HERDC

• Each publication must be entered on the RM database

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Foreign Language Publications

• Can be counted in the HERDC collection as long as they satisfy the HERDC specifications

• All the verification material must be translated into English

• Note: The Australian Academy of the Humanities no longer in a position to assist in the verification of foreign language publications in the fields of the humanities

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Publications that do not meet HERDC Specifications

• They should be entered in the QUT Scholarly Collection

www.research.qut.edu.au/data/pubcollections/qut/index.jsp

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ePrints

• All publications should be entered in ePrints

• ePrints entry is critical for ERA – as for some clusters the ARC will need to access the publication for peer review

• ePrints handle should be entered into RM

• When authors enter in ePrints they can print out their ePrints submission in the format of the HERDC coversheet

• FUTURE – one point of entry for ePrints and RM

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Submitting to the Office of Research

• Publication coversheets with attached verification material should be forwarded to the Office of Research as soon as they are completed

• All submissions must be received by the Office of Research by Friday, 27 March, 2009

• If you have publications after this date please contact us!

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Office of Research Verification

• Once publications are submitted, the Office of Research checks all verification material and RM records

• We may email you and the authors for further information on publications or to rectify incomplete verification material, this must be returned by 1 May 2009

• You can check the status your area’s publications by running report 'P103 – RPT Publications Status for Current Collection'

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Tracking down your areas publications

• ePrints already contain many articles published in 2008 – good way to identify some of the pubs from your Faculty/Institute

• Liaise with your researchers to request they provide you with a list of their publications

• Number of articles identified from the ISI database (~70)

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Further information about publications

http://www.research.qut.edu.au/data/pubcollections/• Contains HERDC specifications and Coversheets

• FAQs

• Institute/Faculty/School/Centre contacts for publications collections

• Links to Ulrich's, Thomson ISI for journal refereeing information

• FOR-08 codes

• AOU codes

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HERDC Points for 2008

For Publications published in 2007

• 1,304.917 HERDC PointsWeighted Publications

• A1 – 14.033• B – 102.898• C1 – 730.807• E1 – 457.179

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Dollar “Worth”

What a research driver is “worth” is very dependent on the Government RBGF pot, performance of each individual HEP and their share of this pot, and other tax implications on HEPs.

VERY ROUGHLY…

• A whole book (A1) might be considered worth around $7500-$8000• All other whole contributions (ie 1 HERDC point) might be considered worth around

$1500-$1600

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Research Data & Platformcontacts

Research Data and Platform• Coordinator, RDP

Tricia King x 82861tk.king@qut.edu.au

ResearchMaster Supportrm.support@qut.edu.au

• Senior Systems Support Officer Janne Lawson x88008

Dataresearchdata@qut.edu.au

• Research Records OfficerWendy Drake x85042