“C������� Archiving”

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Carina C. SamaniegoManila Observatory

Philippine Association of Academic and Research Librarians, Inc. (PAARL)“LIBRARY AND WEB 2011 for READERS, TECHNICAL & ARCHIVES SERVICES”August 19, 2010, Holy Angel University, Angeles City, Pampanga

A hi l lArchival values

Administrative value: usefulness of the records for the conduct of its day-to-day business

Evidential value: worth of the records in providing adequate and authentic documentation

f i l l h f h d hInformational value: worth of the records on the information they contain about the creating agency or other people, subject, places, times, or events and activitiesactivities.

Legal value: worth of the records for legal purposes, such as to prove ownership custody or legal rights andsuch as to prove ownership, custody, or legal rights and responsibilities

I i A hi iIssues in Archiving

Increasing volume and differences in types/media g yp /of archival collection

Constraints in resources (budget, personnel, technical)

T h l d A hi iTechnology and Archiving

(+) Good venue for preserving and disseminating archival information

(+) Availability various technologies (hardware & software)

(-) Requires technical knowledge to use and manage technologies

(-) Cost

Di it l A hi iDigital Archiving

Digitization of archival materials (scanning, microfilming)

Availability of digital archival materials can be eitherAvailability of digital archival materials can be either internal and/or online (websites, portals)

d f b h lPreservation and management of both original materials and digital files

S lf hi iSelf-archiving

“To deposit a digital document in a publicly accessible

Open-access archives

To deposit a digital document in a publicly accessible website”

To promote open access to the full-text content ofTo promote open access to the full text content of publications (pre-peered or peered-reviewed)

Part of the Open Archive Initiative (OAI) – makingPart of the Open Archive Initiative (OAI) making shared documents interoperable between different online portals/archives

HAL: Hyper Article en ligne (http://hal.archives-ouvertes.fr/)

DSpace (http://www.dspace.org/)

arXiv (http://arxiv.org/)

Greenstone Digital Library Software (http://www.greenstone.org/)

Archivists’ Toolkit (http://archiviststoolkit.org/)

O li k ti / tiOnline marketing/promotion

Websites

Social networking sitesSocial networking sites

Mailing lists

National Archives of Singapore (http://www.a2o.com.sg/a2o/public/html/)

US National Archives Facebook page (http://www.facebook.com/usnationalarchives)

Ateneo Library of Women's Writings (ALIWW) Facebook page (http://www.facebook.com/pages/Ateneo-Library-of-Womens-Writings-ALIWW/126771234032118?v=wall&ref=ts)

Archives Open (http://archivesopen.blogspot.com/)

Archives Blog (http://archivesblogs.com/)

C ll b ti hi iCollaborative archiving

Online catalogs, indexes

Online digital librariesOnline digital libraries

World Digital Library (http://www.wdl.org/en/)

ICDL (http://en.childrenslibrary.org/)

Philippine eLib project (http://www.elib.gov.ph/)

Library Link (http://www.librarylink.org.ph/)

USEFUL SITES�PORTALS OF E�ISTING ARCHI�ING PROJECTS �

INFORMATION SOURCES

Archivist’s Toolkit (http://aabc.ca/toolkit.html)

A Manual for Small Archives (http://aabc.ca/msa/)

Internet Library for Librarians (http://www.itcompany.com/inforetriever/)

Standards for Archival Description p(http://www.archivists.org/catalog/stds99/index.html)

Project Guttenberg (http://www.gutenberg.org/wiki/Main_Page)

UNESCO Photobank (http://photobank.unesco.org/exec/index.htm)

UNESCO Archives Portal (http://www.unesco-ci.org/cgi-bin/portals/archives/page.cgi)

IFLA Preservation and Conservation Section (http://www.ifla.org/en/preservation-and-conservation/)

International Council on Archives (http://www.ica.org/)

Strategies for effective hi iarchiving

Ensure that archival collection is organized and accessible

Identify the purpose why adapt or use a certain type of t h ltechnology

Be aware of copyright issues and establish access restrictions

Think of sustainability (cost technical people etc )Think of sustainability (cost, technical people, etc.)

Explore collaboration and other funding opportunities

St t ith ll j t/i iti tiStart with small project/initiatives

Keep updated with the latest technologies available

Determine how much information is made available online

Questions?