Creating Half Day Public Holiday

Generated by Jive on 2014-09-22+02:001

Creating Half Day Public Holiday

This document attempts to make the readers understand how half day public holiday can be configured in thesystem.

It is a well-known fact that Holiday Class 2 is generally used for creating a half day public holiday. However,many times consultants tend to think that assigning holiday class 2 to a day is sufficient to make the day as halfday. Below document would explain what all other configurations need to be made additionally to achieve thehalf day public holiday.

Before beginning with the same, we firstly need to understand what each of the fields of IT2001 actually conveyso that later on it will be easier to understand how our configuration affects the absence hours calculation.

Lets try understanding this with a normal example and help from standard SAP documentation.

Example 1: Full day leave booked on a rostered day.

On the absence screen you would see a Full day checkbox for this leave. This checkbox gets selectedautomatically when you dont specify any start time and end time for the leave.

Absence Days and Absence Hours are calculated by the system itself based on the work schedule.When system finds the full day checkbox selected, it adds up the number of rostered days and its hours. TheCalendar days are added up for each full day absence. The Payroll Days and Payroll hours are calculatedbased on our customizing configuration. This comes from our counting rule which has 100% as quotamultiplier most of the times thereby giving the same values as absence days and absence hours.

Example 2: Partial Day absence on a rostered day.

To book a partial day absence we need to specify the start and end time of the absence. When you do this, youwould observe that the full day checkbox does not get selected on the absence screen.



Here, since we had specified the start and end time and our counting rule allows partial day absence to bebooked, the system calculates all the fields based on the absence hours we have booked.

Example 3: Absence booked on a FREE day (Planned Working hours = 0)

Here, since the system finds the day as non-rostered, the absence days and hours are calculated as 0 by thesystem.

Now lets understand how the system behaves if the only configuration I do for making a day as half day publicholiday is to set the Holiday Class as 2.

Consider the below WSR where 24th December and 31st December are assigned Holiday Class 2. Please notethat the day type for these days is blank.



Now if I book leave from 24th to 31st, the system takes absence days as 4 which are 24th, 29th, 30th and 31st.Thus the quota used is 30.40hrs (7.6 * 4).

The reason that our system does not consider 24th and 31st as half day by itself is because of the counting rulewhich is set as shown below.



Now lets see what all configurations need to be done to achieve our requirement.

First is to create the Counting Rule to deduct 50% of absence quota when the Holiday Class is 2. For this Ineed to create 2 sequence numbers for the same counting rule.

One would be for the normal cases when full day absence is to be recorded. Second would be for HolidayClass 2 when the quota multiplier should be 50%.



Assign this counting rule to the appropriate absence. While doing so you would see two sequence numbers.You can assign the first one. The system automatically checks all sequence numbers for a counting rule duringprocessing.



Now when you book the absence, it would look like below:

The absence hours and absence days show the same as earlier, the reason being that theseare directly calculated based on the rostered days by the system itself. Since start and endtime hasnt been provided while booking absence, the full day checkbox is selected for this andsystem calculates the number of days with day type blank as absence days. Corresponding tothese absence days the system calculates absence hours.

Now you see the difference in payroll days and payroll hours based on the configuration we have done.

Payroll Days = Half Day of 24th + Full day of 29th + Full day of 30th + Half Day of 31st = 3 days



Payroll Hours = 3.8hrs (for 24th half day) + 7.6hrs (for 29th) + 7.6hrs (for 30th) + 3.8hrs (for 31st half day) =22.8hrs

These 22.8 hours are deducted from the absence quota of the employee thereby completing our requirementof half day absence deduction.

ThanksShruti

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Creating Half Day Public Holiday