Creating and Editing a Publication. What is Microsoft Office Publisher 2003? A powerful desktop publishing program that assists you in designing and

Creating and Editing Creating and Editing a Publicationa Publication

What is Microsoft Office What is Microsoft Office Publisher 2003?Publisher 2003?

A powerful desktop publishing program A powerful desktop publishing program that assists you in designing and that assists you in designing and producing professional, quality producing professional, quality documents that combine text, graphics, documents that combine text, graphics, illustrations, and photographs.illustrations, and photographs.

Why not use Microsoft Why not use Microsoft Word?Word?

Includes design templatesIncludes design templates Graphic manipulation toolsGraphic manipulation tools Color schemes or librariesColor schemes or libraries Advanced layout and printing toolsAdvanced layout and printing tools Multiple templatesMultiple templates

Designing an Effective Designing an Effective FlyerFlyer

Purpose – To communicate a single concept, Purpose – To communicate a single concept, notion, or product in a quick, easy-to read notion, or product in a quick, easy-to read format format

Audience – Wide, non-specific audienceAudience – Wide, non-specific audience Gather Data – Content for heading, bulleted Gather Data – Content for heading, bulleted

list, tear-offs, other text boxeslist, tear-offs, other text boxes Plan for Printing – Color or black and whitePlan for Printing – Color or black and white Layout – Single page with perforated tear-offsLayout – Single page with perforated tear-offs Synthesis – Edit, proofread, and publish both Synthesis – Edit, proofread, and publish both

print and Web publications print and Web publications

Some VocabularySome Vocabulary

Task pane – a separate window that enables Task pane – a separate window that enables users to carry out some Publisher tasks more users to carry out some Publisher tasks more efficiently.efficiently.

Language bar – allows you to speak Language bar – allows you to speak commands and dictate text.commands and dictate text.

Template – a tool that helps you through the Template – a tool that helps you through the design process by offering you publication design process by offering you publication options and changing your publication options and changing your publication accordinglyaccordingly

More VocabularyMore Vocabulary

Gallery – a collection of publication templates Gallery – a collection of publication templates organized by type.organized by type.

Color scheme – defined set of colors that Color scheme – defined set of colors that complement each other when used in the same complement each other when used in the same publication.publication.

Font scheme – defined set of fonts associated Font scheme – defined set of fonts associated with a publicationwith a publication

Font – the appearance and shape of the Font – the appearance and shape of the letters, numbers, and special characters.letters, numbers, and special characters.


Workspace – contains several elements similar Workspace – contains several elements similar to the document windows in other applications, to the document windows in other applications, as well as some elements unique to Publisher.as well as some elements unique to Publisher.

Page layout – contains a view of the Page layout – contains a view of the publication, all the objects contained in it, plus publication, all the objects contained in it, plus the guides and boundaries for the page and its the guides and boundaries for the page and its objects.objects.

Ruler – used to measure and place objects on Ruler – used to measure and place objects on the page.the page.


Layout guides – creates a grid that repeats on Layout guides – creates a grid that repeats on each page of a publication.each page of a publication.

Boundaries – the gray lines surrounding an Boundaries – the gray lines surrounding an objectobject

Objects – include anything you want to place in Objects – include anything you want to place in your publication (such as text, WordArt, tear-your publication (such as text, WordArt, tear-offs, graphics, pictures, bullets, lines, and Web offs, graphics, pictures, bullets, lines, and Web tools.tools.

Select – an item by clicking itSelect – an item by clicking it Handles – once an item is selected, it shows Handles – once an item is selected, it shows

thesethese


Status bar – contains the page sorter, the Status bar – contains the page sorter, the Object Position box, and the Object Size Object Position box, and the Object Size box.box.

Page sorter – displays a button for each Page sorter – displays a button for each page of your publicationpage of your publication

Menu bar – a special toolbar displaying Menu bar – a special toolbar displaying at the top of the window, just below the at the top of the window, just below the Publisher title bar.Publisher title bar.


Menu – contains a list of commands that you Menu – contains a list of commands that you can use to retrieve, store, print, and manipulate can use to retrieve, store, print, and manipulate data in the publication.data in the publication.

Keyboard shortcuts – when available, are Keyboard shortcuts – when available, are displayed to the right of the menu commands.displayed to the right of the menu commands.

Dimmed command – displays gray, or dimmed, Dimmed command – displays gray, or dimmed, instead of black, which indicates it is not instead of black, which indicates it is not available for the current selection.available for the current selection.


Hidden command – a command with medium blue Hidden command – a command with medium blue shading in the rectangle to the left of it on a full menu.shading in the rectangle to the left of it on a full menu.

Toolbars – contain buttons and boxes that allow you to Toolbars – contain buttons and boxes that allow you to perform frequent tasks more quickly than when using perform frequent tasks more quickly than when using the menu bar.the menu bar.

Standard toolbar – displayed just below the menu barStandard toolbar – displayed just below the menu bar Connect Text Boxes toolbar – displayed to the right of Connect Text Boxes toolbar – displayed to the right of

the Standard toolbarthe Standard toolbar Formatting toolbar – immediately below the Standard Formatting toolbar – immediately below the Standard

toolbartoolbar


Objects toolbar – displays on the left Objects toolbar – displays on the left edge of the Publisher window and edge of the Publisher window and contains buttons for each category of contains buttons for each category of objects you can add to a publication.objects you can add to a publication.

Floating toolbar – not attached to an Floating toolbar – not attached to an edge of the Publisher windowedge of the Publisher window


Text box – an object in a publication Text box – an object in a publication designed to hold test in a specific shape, designed to hold test in a specific shape, size, and style.size, and style.

Zoom MethodsZoom Methods

NumberNumber Method Method ResultResult

11 Press the F9 key on the Press the F9 key on the keyboardkeyboard

Selected object is displayed Selected object is displayed centered in the workspace at centered in the workspace at

100% magnification100% magnification

22 Click the Zoom box arrow on Click the Zoom box arrow on the Standard toolbar. Click the the Standard toolbar. Click the

desired Magnificationdesired Magnification

Objects are displayed at Objects are displayed at selected magnificationselected magnification

33 Click the Zoom in button on the Click the Zoom in button on the Standard toolbarStandard toolbar

Objects display at increased Objects display at increased magnificationmagnification

44 Right-click object, point to Right-click object, point to Zoom on shortcut menu, click Zoom on shortcut menu, click

desired magnificationdesired magnification

Objects display at selected Objects display at selected magnificationmagnification

55 On View menu, point to Zoom, On View menu, point to Zoom, click desired magnificationclick desired magnification

Objects display at selected Objects display at selected magnificationmagnification


Heading – displayed in the upper portion Heading – displayed in the upper portion of the page layout using the major font of the page layout using the major font from the font schemefrom the font scheme

Bullet – a dot or other symbol that is Bullet – a dot or other symbol that is places before the text to add emphasisplaces before the text to add emphasis

Tear-offs – small, ready-to-be scored text Tear-offs – small, ready-to-be scored text boxes with some combination of name, boxes with some combination of name, telephone, fax, email, or addresstelephone, fax, email, or address


Font size – the size of the characters Font size – the size of the characters Wordwrap – allows you to type words Wordwrap – allows you to type words

continually without pressing the ENTER continually without pressing the ENTER key at the end of each linekey at the end of each line

Fitting TextFitting Text

Do Not Autofit – retain the font size, even Do Not Autofit – retain the font size, even if you type more words than will fit in the if you type more words than will fit in the text boxtext box

Best fit – allows Publisher to change the Best fit – allows Publisher to change the font size so all text will fit in the text boxfont size so all text will fit in the text box

Documents

Creating and Editing a Publication. What is Microsoft Office Publisher 2003? A powerful desktop publishing program that assists you in designing and