Creating an Annual Assignment Report

Log onto the FAIR system at: http://fauapps.fau.edu/fair/login.asp

After you log onto the FAIR system click on the Annual Assignment link found at the top of your screen. The Browse By box will appear. Select the browse by option (Campus/College, Name, SSN) and use the drop down boxes to select your campus, college and department. Click on the Search button.

A list of names will appear for your department. Click on the name that you want to create an assignment report.

After selecting a name from the browse list you are taken to the first page of the assignment report.

1. Enter the FTE for the assignment report.

2. Click on the drop down box and select a term: I – Annual 2004-05: consists of summer, fall and spring. M – Fall 04-Spring 05: consists of just fall and spring.

3. Click on the Update button.

After completing the top of the Assignment report you will scroll down the page and find the links as shown below. You can click on the Introductory Paragraph link to create a beginning paragraph or create a cover letter with the General Content for Cover Letter. Examples of the Introductory Paragraph and Cover Letter can be found at the end of this document.

Select one of the five links listed below the ANNUAL ASSIGNMENT to create the actual body of the assignment. The following screen prints will take you through the steps to create the assignment report.

TEACHING:

Click on the Blue + sign to enter instructional data.

After clicking on the + sign use the drop down boxes to select the correct term and course level.

1. Select the correct term. 2. Select the correct course level. 3. Enter the course prefix. 4. Enter the course number 5. Enter the course section number. 6. Enter the FTE 7. Click on the Green check mark to save the data.

NOTE: You must save the data before moving on to another activity. By clicking on the Red X you will cancel that line of data. If you are not sure of the section number just enter 000 and the correct number will be inserted when the Activity report is created. If you want to change the data after it has been saved make the change and click on the Update button.

INSTRUCTION RELATED:

To enter Instruction Related items click on the Blue + sign. Use the drop down boxes select a term and an activity.

1. Select the correct term. 2. Select the correct activity. 3. Enter the FTE. 4. Enter a description of the activity in the text box. 5. Click on the Green check mark to save the data.

RESEARCH, SCHOLARSHIP AND CREATIVE ACTIVITY:

To enter Research and Creative Activity items click on the Blue + sign. Use the drop down boxes select a term and an activity.

1. Select the correct term. 2. Select the correct activity. 3. Enter the FTE. 4. Enter a description of the activity in the text box. 5. Click on the Green check mark to save the data.

SERVICE:

To enter Service Activity items click on the Blue + sign. Use the drop down boxes select a term and an activity.

1. Select the correct term. 2. Select the correct activity. 3. Enter the FTE. 4. Enter a description of the activity in the text box. 5. Click on the Green check mark to save the data.

OTHER ASSIGNED DUTIES:

To enter Other Assigned Duties click on the Blue + sign. Use the drop down boxes select a term and an activity.

1. Select the correct term. 2. Select the correct activity. 3. Enter the FTE. 4. Enter a description of the activity in the text box. 5. Click on the Green check mark to save the data.

Signing the Assignment Report:

When both semesters equal the FTE that you established at the beginning of the report you will see the signature options shown above.

1. Select whether you wish to print and sign the report of sign electronically. 2. Enter your login id and your password, then click the Sign button.

You have now completed the annual assignment report. An example of a completed assignment report is shown on the next page.

Examples of the screens used to create the Introductory Paragraph and the Cover Letter:

Example of the printed Cover Letter: