CPS Graduation Tracking Automation Phase II Project Overview

Academic Planner

New Course Catalog

Autograd

Transcripts

December 8, 2011

Agenda

Phase I Implementation – Then and Now

Phase II Implementation – January 2012

Academic Planner Overview and Samples

Course Catalog Project and Historical Course Conversion

What’s Next

Phase I Implementation – Then and Now

Affected Area Prior to June 2011 Phase I – Currently (Implemented June 2011)

Senior Graduation Determination at Semester End

Set manually using the Code 55 Status Date or Automatically at YEP for all seniors having Promotion Status <> Retained

• Automatically Determined via Autograd tabulation of Credits and other Criteria

• School option to manually graduate• Graduation Override by Central Office

YEP Graduation Default Result if no Action by School

Graduated Graduated only if Autograd results show Graduation Requirements Met

Exit via Status Code 55

Manual Automated

Student Credit Count Totals by Category

Unofficial Transcript Unofficial TranscriptCPS Grad Status screen for Seniors

CPS High School Unofficial Transcript ReportStudent Totals Section

Student Credits Earned on Unofficial Transcript Report

CPS Grad Status Screen - Student Totals

CPS Grad Status Screen - Graduation Summary

Phase II Implementation – January 2012

Affected Area Currently – Phase I January 2012 – Phase IISenior Graduation Determination at Semester End

• Automatically Determined via Autograd tabulation of Credits and other Criteria

• School option to manually graduate• Graduation Override by Central Office

No Change

YEP Graduation Default Result if no Action by School

Graduated only if Autograd results show Graduation Requirements Met

No Change

Exit via Status Code 55 Automated No ChangeStudent Credit Count Totals by Category

Unofficial TranscriptCPS Grad Status screen for Seniors

Unofficial TranscriptCPS Grad Status screen for SeniorsCPS Grad Status Screen for 9 – 11 *Academic Planner

Student Credit Drill Down into Courses Counting in Categories

Manual Process using Unofficial Transcript to gauge approximate course assignment to category

SIM Academic Planner – Online drill down into specific courses identified as contributing credits. Non-contributing (Other) credits identified as well

Course Numbers on Transcripts and SIM Historical

Course Content and Course Level identified separately from Course Number (in most cases) – status quo from prior to June 2011

New Course Catalog – Course Content and Course Level identified by the Course Number *

* Implementation began after Phase I but before Phase II

Academic Planner

New SIM screens displaying student graduation progressStatus Summary

Credits earned by requirement category (e.g., Algebra)

Course Details

Identifies the specific student course credits that have been counted for each requirement category

Identifies the specific student course credits not contributing to meeting graduation requirements (“Other”)

Tabulates student credit totals which are also displayed on SIM CPS Grad Status screen and the Unofficial Transcript Report

Significant productivity improvement when tracking student progress against Graduation Requirements

Student Progress - Current

Student Progress - Current

Student Progress - Forecast

CPS Initiative in 2010 – 2011 to revamp HS Course CatalogFirst used in planning calendar for the 2011 – 2012 school year

First results will be seen in student transcripts January 2012

Some of the BenefitsReduce number of courses offered

Establish a consistent course structure that supports all aspects of a course (e.g., course content, level, credit awarded)

Lay the groundwork for implementation of Academic Planner which depends on a consistent structure

New Course Numbers - SyntaxSubject area/Graduation Category (First 5 digits)

Semester content (digit 6)

Course Level (digit 7)Note change for Significantly modified courses “S” is now “0”

CPS Course Catalog Project

Ongoing project to convert existing student historical course credits to new course number format

Course Number Conversion ProcessConvert the currently separate fields for Subject #, Course Content (“Semester Content”) and Course Level into single course number

Example Algebra 1 course: Current: Course number = 41330, Course Content = “1”, Course Level = “R”

New: Course Number = 413301R

Data FixesOngoing project at some schools to fix Course Content values

New Course Numbers will replace SIM Historical course numbers and Unofficial Transcript Report course numbers

Conversion will occur in concert with Academic Planner rollout

CPS Course Catalog – Course Number Format/Conversion

IMPACT Web SiteAdditional Documentation/Guides

January Rollout of Academic Planner – Week of Jan 16Pre-Deployment sand box week of Jan 9

First Semester Graduations and Transcripts – Week of Jan 30

City-Wide Counselor Session Feb 23

Ongoing email support contact: autograd@cps.k12.il.us

ChooseYourFuture.org Existing Quick Guide

Course Requirement Mapping Document – To be updated with new course numbers

Other related publications – Updates/additions to come

What’s Next