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Unity – Professionalism – Advocacy – Academics – Excellence
CPhA 2015 CAPSI National Council Meeting
Ottawa, Ontario Wednesday, May 27th – Sunday, May 31st
CPhA 2015 General Council Meetings May 27th – 31st Ottawa, Ontario
Day 1: May 27th, 2015 Location: Les Suites Hotel -‐ Byward Suite 9:00AM – 12:00PM, 1:00pm – 5:00PM
1. Welcome, Call to Order K. Selva
K. Selva called the meeting to order at 9:05 am. 2. Dissolution of CAPSI National 2014 – 2015 council and formation of CAPSI National 2015-‐2016
council K. Selva
BIRT we dissolve the 2014 – 2015 CAPSI National Council and form the 2015– 2016 CAPSI National Council, including all members listed in the CPhA 2015 CAPSI General Meeting Attendance. (K. Selva/ A. Zaheer) Motion Carried.
3. Attendance S. Scherbey
K. Selva President A. Carrière Past President C. McGrath President-‐Elect S. Scherbey Executive Secretary V. Gohil VP Communications; Incoming
P. Trivedi Finance Officer L. Buddo VP Education L. Pritchett CAPSIL Editor P. Hsu IPSF Liaison C. Woit Student Exchange Officer H. Chan Webmaster K. Sin UBC Senior Representative J. Rolandi UBC Junior Representative A. Schmode Alberta Senior Representative M. Aizouki Alberta Junior Representative K. Joorisity Saskatchewan Senior Representative K. Tress Saskatchewan Junior Representative J. Butler Manitoba Junior Representative E. Dinh Waterloo Senior Representative M. Eisa Waterloo Junior Representative A. Zaheer Toronto Senior Representative M. Moreno Toronto Junior Representative
JF. Côté Montréal Junior Representative A. Paré Laval Senior Representative K. Youssefian Laval Junior Representative N. Sholten Dalhousie Senior Representative P. Thabet Dalhousie Junior Representative S. Saunders MUN Senior Representative K. Hynes MUN Junior Representative Regrets: S. Huynh VP Communications; Outgoing A. Phung Manitoba Senior Representative C. Benoit Montréal Senior Representative
D. Burton VP Professional Affairs J. Otal CSHP Representative
4. Robert’s Rules K. Selva
All meetings follow Robert’s Rules of Order. For quick reference, see Robert’s Rules Cheat Sheet: http://diphi.web.unc.edu/files/2012/02/MSG-‐ROBERTS_RULES_CHEAT_SHEET.pdf
5. Acceptance of Old Minutes K. Selva
Background: Winter 2015 Teleconference minutes (Wednesday, February 18, 2015).
BIRT CAPSI National accepts the minutes from the Winter 2015 teleconference. (K. Selva/A. Carrière) Motion Carried.
6. Year End School Reports
University of British Columbia (K. Sin/ J. Rolandi) See Annex
University of Alberta (A. Schmode/M. Aizouki) See Annex
University of Saskatchewan (K. Joorisity/ K. Tress) See Annex
University of Manitoba (A. Phung/ J. Butler) See Annex
University of Waterloo (E. Dinh/ M. Eisa) See Annex
University of Toronto (A. Zaheer/ M. Moreno)
See Annex
Université de Montréal (C. Benoit/ JF. Côté) See Annex
Université Laval (A. Paré/ K. Youssefian) See Annex
Dalhousie University (N. Scholten/ P. Thabet) See Annex
Memorial University of Newfoundland and Labrador (S. Saunders/ K. Hynes) See Annex
7. Executive Reports
President (K. Selva) See Annex
President-‐Elect (A. Carrière) See Annex
Past President (C. McGrath) See Annex VP Communications (V. Gohil) See Annex VP Education (L. Buddo) See Annex Finance Officer (P. Trivedi) See Annex Executive Secretary (S. Scherbey) See Annex CAPSIL Editor (L. Pritchett) See Annex IPSF Liaison (P. Hsu) See Annex Student Exchange Officer (C. Woit)
See Annex Webmaster (H. Chan) See Annex
8. Student Delegate Updates
CSHP Student Delegate (J. Otal) TABLED BY K. Selva
9. Blueprint for Pharmacy A. Carriere
The blueprint for pharmacy council has been discussing when the council will dissolve. The original set end date for this council was 2015. Technically this council will be dissolving as of CPhA conference, but part of the council will remain to allocate funds. The blueprint committee is still deciding whether student representation is required.
K. Selva inquired if there were no positions for students, would CAPSI still have input?
A. Carriere confirmed that if there were no positions for students, no student input would be brought forth in meetings.
10. Website promotion H. Chan
H. Chan gave background on the current status of the new website. She mentioned although there were still some broken links, the website was ready to be unveiled, and that she would like ideas from council on how to promote it to members. One idea was to have a social media campaign in which locals could distribute prizes.
K. Selva asked if locals could provide something like water bottles as a prize?
K. Joorisity mentioned that at the U of S, they make a list of everyone who comments on social media posts and then they draw for a prize at the end.
K. Selva mentioned that each school could choose their own prizes.
A. Carrière mentioned for locals to include website promotion in their packages or welcome letters to incoming students.
A. Zaheer said that in Toronto, they gave out RxFiles as prizes last year.
K. Selva questioned if this was similar at other schools (having 1-‐2 prizes at the end based on resources) and received agreement from locals.
H. Chan questioned if locals would monitor social media hashtags.
K. Selva stated that council could send out the campaign through the National Facebook and Twitter pages and locals could forward this through their local pages as well.
H. Chan questioned how national council would know what school they are from.
K. Sin mentioned for contestants to put their school name in their answer, and council found this to be a reasonable idea.
S. Saunders asked if someone would draft a message that would be consistent across the country.
K. Selva confirmed that H. Chan will complete this task and mentioned that website promotion has to occur soon. H. Chan confirmed that she had made a Flikr account that can be tied to the website in which people could post photos throughout the conference. K. Selva mentioned sending out a call for photos at the end of the conference. K. Sin suggested that there should be an informational page about CPhA’s RxTx app on the CAPSI website. H. Chan mentioned that there are links to CPhA materials under the “membership benefits” section of the website. JF. Cotè questioned when the translations to French on the website would be completed. H. Chan discussed the timeline and deadlines for the translations committee. She currently has sent the first batch of pages to the translation committee and hoped to have the homepage completed as of the end of the conference.
L. Pritchett spoke to the former CAPSIL Editor, Amy Lau, to reach out to the former translations committee, encouraging them to stay involved over the summer, since this year CAPSI had a large amount of information to translate, due to the new website. V. Gohil inquired if students get rewarded for their translation contributions. A. Carrière confirmed that the top three contributors get a monetary award, set out by a minimum number of translations as chosen by the CAPSIL Editor. K. Joorisity asked for clarification on how the website contest would work. K. Selva explained for each individual school to keep track of their student participation.
11. Increased Translation Committee Needs L. Pritchett
Strategies are needed to increase the manpower of the translation committee for the upcoming year. The committee workload will be heavier for the 2015-‐16 year due to translations for the new website taking place. Ideally L. Pritchett would like to increase committee numbers. K. Selva asked if there was a committee formed right now at Laval and Montreal for next year. A. Carrière mentioned that at previous PDWs, issues arose with the quality of translations. There are things that CAPSI would like to be run by the French schools. A CAPSI member mentioned for the French schools to reach out to their local councils for translation committee members. L. Pritchett questioned if it was alright to send out a call for the translation committee, earlier than the usual September call. K. Youssefian mentioned that at Laval, school was still in session, and internships made it difficult to contact students. A. Parè mentioned sending out an email. JF. Cotè mentioned that Montreal is currently on internship throughout May and June but would reach out using the Facebook pages and expects a good response. L. Pritchett commented that it is worth a try to reach out to Laval/ Montreal in order to get the website translated by August, and questioned whether committee members must be a part of CAPSI. K. Selva said that CAPSI members should be contacted first, before looking beyond CAPSI. A. Carrière mentioned to let students know about the monetary incentive in order to encourage participation. L. Pritchett brought forth the idea of creating a form to assess the level of French competency in order to make students more comfortable. For example, if someone speaks French but isn’t absolutely confident in their skills, being able to note this, and know their work will be checked may encourage them to sign up for the committee. K. Selva asked the probability of getting student contributors at each over the summer and the discussion was as follows:
– BC: Students are finished class and on rotation presently. UBC isn’t typically very bilingual but a call can be sent out.
– Alberta: Students are finished class and on rotation, and have a few French speakers which may be interested.
– Saskatchewan: Same as Alberta. – Manitoba: Same as Alberta.
– Waterloo: There are two classes currently in school, upper years are on rotations, however
due to PDW, currently expects little interest in the committee as they are already busy with PDW translations.
– Toronto: Students have completed class and are on rotations. A call will be sent out. – Montreal: Students are not in classes, internships occur in May/June. Not many students are
aware of this opportunity so information will be sent out to members. – Laval: Similar to Montreal, they need to reach out to their students more; – Dalhousie: Students are on rotation for the summer. They have many French speakers, but
there are discrepancies between NB and Quebecois French. – Memorial: Students are on rotations, and have a handful of French Speakers.
K. Selva mentioned that more exposure of the committee is, and that a presentation may be beneficial. Also, wait to confirm prizes for the translation committee before promoting it to students. There will also be a form to submit.
12. CPhA Membership S. Scherbey
CAPSI members are now automatically CPhA members, but in order for a student to register as a member of CPhA, their information must already be in the CPhA database. RxTx is an app offered for free ONLY to CAPSI students, not to those who register through their provincial associations. Discussion with CPhA has occurred regarding an automatic renewal process vs. making students renew their CPhA membership each year. K. Selva noted that automatic registration might be too difficult. A. Carrière added that there are new rules, which came out about non-‐profit organizations in Canada, thus CPhA had to restructure their organization. CPhA has decided to best represent pharmacists it will not solely be run by pharmacists, they now get contributions from provincial associations. A CAPSI member is a CPhA member and they receive CPhA membership benefits. CAPSI is looking to have spaces on the advocacy board or subcommittees in order to have a student voice. K. Selva asked if anyone had questions about the RxTx app. A. Carrière gave an overview of the RxTx app. S. Scherbey asked locals what resources would make it to promote CPhA membership to their students? (ie. email, social media, print resources?) A. Schmode mentioned that at U of A, their students experience social media fatigue, and an email template would be a good idea. A. Zaheer mentioned that mixed media is a better idea. S. Scherbey agreed to send out a survey to local representatives regarding membership benefits.
13. CPJ Distribution S. Scherbey
Each school will be receiving ~150 copies of the CPJ for their school, and there will be a promotional leaflet inside, to be delivered at the end of July. A Google Document was posted earlier asking for addresses. C. McGrath mentioned the CPJ is published six times per year. S. Saunders said that a short informative video would be good at promoting CPhA at their individual schools. K. Joorisity asked if there was a specific format for collecting membership? S. Scherbey mentioned that she would send out a format by the end of July. K. Selva asked if the PAM promotional materials from CPhA were useful? A. Schmode mentioned that it would be helpful if materials could be sent out by December/January. A. Carrière noted that a Facebook Banner design would be useful. N. Scholten inquired as to what CPhA sends out as promotional materials. E. Dinh was told that CPhA would not send out print pamplets. A. Schmode mentioned that their school would like banners for PAM, designed by CPhA. K. Joorisity mentioned that U of S made a PAM banner, using the design from CPhA, and sponsors who covered the costs. JF Cotè noted that Montreal changes their banner each year. They take photos from the photo campaign they do each year to create a new banner. A. Zaheer noted that their local council does social promotion work. S. Saunder commented that MUN made their own banner as well. K. Selva mentioned that it would be beneficial for locals to speak about PAM during their Jr./ Sr. Meeting.
14. CAPSI/CPhA Membership Benefits S. Scherbey Shelby will be meeting with Christine Dangleish from CPhA to discuss membership benefits. If council has any ideas of ways to enhance these information, feedback is welcomed.
A. Carrière mentioned that CPhA prints textbooks and CAPSI already gets a RxTx app.
S. Saunders mentioned the possibility of getting discounts on online CEs. K. Selva motioned for a 10 minute recess at 10:30am. (K. Selva/S. Scherbey)
15. IPSF/ SEP Presentation C. Woit C. Woit described what IPSF was, and how to access its benefits, and also gave a presentation about SEP. The number of students that can go on SEP depends on how many students are coming to Canada—we have 7 students from coming which means we were only able to send out 5 students. Historically, outgoing (2010 to now) we have had 19, 12, 14, and 12 students. This year there were only 5 due to some withdrawals. Incoming students (2010 to now) were as follows: 13, 11, 13, 5, and this year, 7. The issue is in finding host sites, as they are mainly in Vancouver, Saskatoon and Toronto. Also, there are always issues in finding students to help out local student exchange officers.
15.1. New SEP Host Sites
C. Woit is looking for support for local IPSF representatives searching for new SEP host sites. IPSF local representatives should be looking for new sites, however this has not been very successful in the past. C. Woit would like to prepare a package to be able to give out to pharmacies, and asked for input from locals. J. Butler asked if local representatives should be finding potential sites right now? C. Woit mentioned that information needs to be relayed to pharmacists and now is a good time to start. S. Saunders recommended sending a document with information to local representatives, since some schools don’t have a local IPSF rep. A. Carrière mentioned also speaking about benefits to pharmacists, and minimum skills. C. Woit noted that pharmacists find it rewarding and interesting to see a different perspective, and that there are no minimum skills, but English proficiency has been reported in feedback. E. Dinh questioned how insurance works with SEP. C. Woit clarified that SEP participants must sign a waiver and get medical insurance—this is part of the package they receive. V. Gohil suggested to having goals for the exchange similar to how schools have goals for rotations. C. Woit responded that this is based on the host site, just as how the host chooses hours, and type of work.
K. Selva recommended that examples of activities should be provided to volunteers (ie. visiting the school in the area, show them around the city, give an option of activities to do) A. Carrière mentioned that in past years, Canada was viewed negatively, so IPSF gathered funds to use to support students to take out the SEP students, and mentioned her experience in taking a SEP student to an event and having their ticket prices covered. C. Woit agreed that not having funding is a major drawback in getting volunteers to help SEP students. A. Carrière mentioned in the past at Toronto, they had a calendar, and supported IPSF ~$300.00 to help with student activities.
Other pharmacy areas for placements
– L. Pritchett asked if students expressed interest in other areas of pharmacy than community. – C. Woit explained that it is difficult to find placements in hospital, industry and others. – Carrière brought forth the idea of partnering with World University Service of Canada, which
takes in students from refugee camps and if that student is able to complete highschool credits at their camp, this group helps support university in Canada. Although they have different objectives than CAPSI, they have committees across Canada.
– V. Gohil mentioned the possibility of SEP students coming to a conference (eg. CPhA or PDW, in order to get more experience overall.
– P. Hsu mentioned letting other student groups at U of A know about SEP students. – A. Carrière suggested asking local provincial bodies if they would take on a student. – C. McGrath mentioned asking schools about research positions. – V. Gohil noted that there may be barriers with research positions. – A. Carrière respectfully disagreed, and said that while there is red tape, there would be
opportunities for SEP students to assist with research. – L. Pritchett agreed that more experienced researchers push through difficulties of new
students, and thinks that this would be a good source of placements. – K. Selva summed things up by mentioning for schools who don’t have host sites to look into
possibilities, budgets and other associated issues and from here bring it forth to the committee.
– J. Butler mentioned a letter tailored to researchers would be beneficial.
World Congress – C. Woit mentioned that World Congress is a good opportunity to promote Canadian schools,
as Canada has placed highly in competitions the past few years, despite a small Canadian presence. A goal is to increase this presence.
– K. Selva questioned how much these conferences get promoted. – K. Joorisity mentioned that USask has presentations with lunch and get students who have
attended to present on their experiences. – J.F. Cotè noted that eight of their students applied to attend WC in India—it is very popular
at Montreal. – V. Gohil asked if there is a grant for students to attend World Congress. – C. Woit mentioned that she would look into this.
– Carrière brought up the country auction at World Congress where each country must
contribute items (eg. Map, bag, etc.) and mentioned that it would be helpful for local representatives to each contribute something for WC attendees to bring.
15.2. Health Campaign Topic 2015-‐2016
In the past health campaign initiatives have been 2015 – JDRF, 2014 -‐ HIV/AIDS, 2013 -‐ TB, 2012 -‐ Anti-‐counterfeit drugs, 2011 – Diabetes, Tobacco use, and Humanitarianism A. Carrière mentioned a point of clarification. IPSF has a topic for their health campaign and we choose our philanthropy based on this. We have changed this because we did Run for the Cure every year previously and wanted to expand our contribution efforts. C. Woit mentioned that other humanitarian efforts can include: Vampire Cup, Books for Africa, and Plan. Locals can vote for which one they prefer on behalf of their school. K. Selva motioned to revisit this topic after lunch in order to give time to contact local representatives. Topic resumed at 1:02pm. Discussion on possible campaign topics: Anti-‐Counterfeit drugs
– C. Woit mentioned the campaign includes emails, posters, blogs, social networking, working with government and officials to support this campaign.
– Carrière cautioned the popular initiative for this topic—sending medications to other countries as an initiative. She also mentioned donations to Ronald McDonald house, or to health initiatives, which involve people coming to Canada.
– K. Selva questioned the incorporation of pharmacists into an ACDC campaign, such as Montreal’s involvement with Pharmacists without Borders.
– Zaheer commented the Canadian Counterfeit Network (CACN), there are posters and resources to enhance a health campaign.
Tobacco Awareness:
– K. Selva mentioned that there is an abundance of activities that can be done for this campaign that involve pharmacists and charity wise there is the cancer society and lung association.
– L. Pritchett was concerned with cancer societies already having many sources of funding versus the lung association which covers more conditions.
Other discussion:
– K. Joorisity questioned if there was a way to change topics list for future years.
– C. Woit mentioned that IPSF adds topics to this list every year.
K. Selva tabled the motion for the health campaign topic to May 28th. (K. Selva/S. Scherbey)
16. CAPSI Philanthropy and Run for the Cure 2015, 2016 K. Selva
Background: In the past, CAPSI has fundraised for RFTC nationally, but last year a transition began to choose a different charity each year. "Carried Motion: BIRT CAPSI locals complete an annual fundraising event, in line with that year’s IPSF Health Campaign topic, with all funds raised locally to be donated to a charity selected by the National council at CPhA that year. " A. Schmode questioned if Alberta was to have a RFTC team again, if it was allowed to be associated with CAPSI.
K. Selva confirmed that this was alright, but Alberta should still do something additional tied to the Health Campaign.
Schools which confirmed they are doing RFTC: BC, Alberta, Toronto, Laval, Sask (undecided) K. Selva tabled CAPSI Philanthropy to May 28th. (K. Selva/S. Scherbey)
17. Symposia Topics 2015 – 2016 L. Buddo L. Buddo presented local representatives a list of symposium topics, in order to determine the mandatory symposium topic and optional topic. Possible topics include:
– International pharmacy practice – Innovations in Rural practice (people who are running specialized clinics) – Clinical research in community practice (looking at what practice based research is going
on and giving students practical tips on its incorporation) – Navigating best practice with corporate standards (corporate pressures and how to
manage it as a new practitioner) – Bias and critical appraisal (eg. Anywhere from navigating talks, ways to think about
review articles, drug sponsor talks) – Technology and clinics (very broad from mobile apps, incorporating technology into
practice) – Pharmacists role in disease screening and/or management – Pharmacists as entrepreneurs (how to take a new idea and tips to implement new ideas
and business models into practice) – Personal branding/marketing yourself or career planning (umbrella topic—how to
prepare yourself for the job market)
L. Buddo mentioned to council to think about which ideas would be interesting and valuable to students and which would be most feasible to find a speaker for at their respective schools.
K. Selva noted the importance of considering each school’s resources.
L. Buddo confirmed after an online vote from local representatives that the topics with the most votes were Innovation in Rural Practice, Pharmacist Roles in Disease Screening and Management and Technology and Clinics.
Council agreed to merge the topics of roles in disease screening and technology and clinics, with a motion to follow May 28th.
18. Participation in the HOPE Campaign V. Gohil
U of T’s EVOLVE (Embracing Ventures and Orienting Leaders to Value Expanded scope) is a student-‐run organization that aims to promote student collaboration and empower them towards better patient care by promoting awareness of pharmacist’s expanded scope. They would like CAPSI National’s participation in the HOPE (Humans of Pharmacist's Expanded scope) campaign. • Some quick numbers:
o We have reached over 6000+ people on Facebook from our 7 HOLD posts o Roughly 850 people were reached through each post o Link: https://www.facebook.com/evolveuoft
V. Gohil commented if anyone from CAPSI wants to participate—or get more information, time slots have been set up. This is a good opportunity to promote each province and their expanded scope—Interviews are being held at the CPhA conference, at the tradeshow booths at the Shaw Centre.
K. Selva reminded council about the speakers list.
19. Grading Schemes for the OTC Competition at PDW 2015 K. Youssefian
Background: K. Youssefian was an OTC patient at PDW 2015, and received some feedback from teachers evaluating the competitors’ performance, including: -‐ They did not always agree with the marking scheme and some things they would not
recommend as a pharmacist -‐ They were open to reviewing the marking scheme and cases themselves with the organizers of
the cases -‐ Ultimately they would like more feedback from faculty about cases and grading schemes
L. Buddo mentioned that if faculty is willing to help, they can be added to the list of pharmacists that review and develop competition cases.
A. Carrière explained that generally the competition is developed by the VP Education as schools learn different concepts at different times and the VP Education recognizes this as they develop the cases. There is a chance for bias if the same group is performing an assessment each year.
K. Selva added that cases must be looked at by a minimum of two schools.
K. Selva motioned for a recess at 11:48pm, and for meetings to resume at 1:00pm. (K. Selva/ S.
Scherbey) 20. Year-‐end Bulletin A. Carrière
BIRT CAPSI national trial one year with a year-‐end bulletin, to be distributed to all CAPSI members prior to the AGM either in print or electronically. (K. Selva/ S. Saunders)
At CPhA AGM, they have a bulletin to give out with what they’ve done this year, financials, etc. which summarizes information. This is a good idea for CAPSI to take on. This doesn’t necessarily have to be a print copy, but an idea is for CAPSI to send it out with PDW promotion. CAPSI can then can decide at that time whether it is worthwhile to pursue a paper copy. A Carrière agreed to help with this initiative. A. Carrière: Friendly amendment to make this a past president responsibility, change year end bulletin to annual report V. Gohil noted that this would be very beneficial for sponsors. K. Selva mentioned that a lot of students may not realize what goes on behinds the schenes, and something concrete that they can take home with them may promote elections more as they will be getting a better reflection of what council does during the year. A. Carrière mentioned that this would be a good role for the Past President since they have a lighter workload than many other positions. L. Pritchett asked if this would have to be done via professional software. K. Selva responded that it would depend on if the document was being printed or not. K. Sin asked if this document would have updates from every council member. S. Scherbey noted that as a heads up, this document would have to be prepared well in advance to make sure updates were received in time. A. Carrière noted that most students have an idea of what CAPSI local does, but not what executive does. K. Selva inquired as to a timeline for this initiative. A. Carrière confirmed that she would like it to be completed by November/December in order to email it before students begin to get ready for PDW. K. Selva stated that this should be included when JOMS occur with our sponsors. L. Pritchett agreed that for the people interested in becoming part of CAPSI this gives them a better frame of reference.
K. Joorsity agreed that it would be beneficial to promoting elections. K. Selva noted that this could be discussed further in the Ad-‐Hoc Elections Committee.
BIRT CAPSI national trial one year with an annual report, to be distributed to all CAPSI members prior to the AGM either in print or electronic format as prepared by the Past-‐ president. (K. Selva/ S. Saunders) Carried. 21. National Health Advisory Panel A. Carriere
BIRT CAPSI National respond to the National Health Advisory Panel following discussion among a minimum of three national executive members, including the president and secretary, and if any moneys are rewarded, that these funds go to CAPSI National's general account. (A. Carrière/ C. Woit)
Over the past year, a lot of organizations are trying to get information from stakeholders quickly—eg. Cpha put out a position paper and wanted CAPSI’s feedback; CAPSI doesn’t have a formal statement anywhere on how to respond to these matters. Should there be a minimum # of council members consulted? Also, when they want different stakeholders to fill out surveys they may get money back from this, can they be reimbursed? Are we willing to participate in paid for surveys and what should we do with the money if we get it? K. Selva responded that if it is not time sensitive we can send out a call to students but questioned if is time sensitive, it is okay for the president to just give input? C. Woit asked for clarification on what time dependent would be, and also the amount of the reward. K. Selva responded to trial and see how much is made per year, and depending on the amount, deciding what to do with it then. L. Pritchett asked for a point of clarification on what surveys these would be. A. Carrière explained that these are specific emails to the president, and CAPSI represents different stakeholders and they would like the voice of students on healthcare matters. If council feels that the president can respond we have to take a look at the funding portion. This motion is to have more transparency. V. Gohil inquired if an ad hoc committee would need to be formed. L. Buddo mentioned posting a poll of osme sort with a yes/no/ feedback response. A. Carrière noted that this would have to be sent out via email and that often, due to the large amounts of emails executive receives, people get busy and often don’t respond.
P. Thabet asked if it would still be valuable to give council information, and if they want to respond, they can respond. K. Selva mentioned that she could send this information out. A. Carrière brought forth the idea of not engaging in surveys at all. L. Pritchett asked for clarification on the organization. A. Carrière confirmed that it was Nanos research. K. Selva mentioned that this may be a reflection of questions received from other organizations. A. Carrière noted that the Secretary and VP Communications would have a good sense of the minutes, and stakeholder interest. V. Gohil suggested that the best person to take the survey would likely be based on the questions. L. Pritchett asked if this would be confidential or if CAPSI’s name would be put behind the surveys. K. Selva also questioned if CAPSI’s title would be in published results. A. Carrière mentioned that for transparency, CAPSI would need to show in its books where the money would be going. P. Thabet suggested putting any money received towards the philanthropic charity for the year. K. Selva asked for a friendly amendment to: BIRT CAPSI National President respond to submissions for student input following feedback from the secretary and/or VP Communications from which if monies are awarded, it be donated to CAPSI’s philanthropic efforts for that year. A. Carrière said that CAPSI is still doing a transfer of funds and that donations would still likely be under CAPSI’s name L. Pritchett questioned if this initiative would be worth any potential liability. K. Selva asked for a friendly amendment to: BIRT CAPSI National President respond to submissions for student input following feedback from a minimum of the secretary and/or VP Communications for restricted timeframe responses from which no monies are to be accepted. A. Carrière asked for a friendly amendment to add “when time to respond is limited” and to make a second motion about money.
BIRT CAPSI National President responds to inquiries for student input following feedback from a minimum of the secretary and/or VP Communications when time to respond is limited. (K. Selva/ A. Schmode) Motion Carried.
BIRT that CAPSI not accept any financial compensation for requests on student input. (K. Selva/ A. Zaheer) A. Carrière asked to friendly amend to change to: BIRT that CAPSI National not accept any financial compensation or in kind donations for requests regarding student input. BIRT that CAPSI National not accept any financial compensation or in kind donations for requests regarding student input. (K. Selva/ K. Joorisity) Motion Carried.
22. Committee Dissolution K. Selva
BIRT CAPSI National 2015 – 2016 Council dissolves all 2014 – 2015 standing and ad-‐hoc committees. (K. Selva/ K. Sin) 22.1. Committee Clarification
22.1.1. Addition of the Webmaster to the Website Committee
Council agreed to have the Webmaster be reinstated as part of the Website Committee.
22.1.2. Need for Ad-‐ Hoc Professional Affairs Committee Last year CAPSI re-‐vamped the VPPA position and responsibilities to be added in Appendix B. The purpose was to reinstate position with new goals, and a motion was passed at PDW 2014 to reinstate position. Council feels like this committee is not required any further.
22.1.3. Ad-‐ Hoc Mock OSCE Committee L. Buddo questioned whether council was still interested in keeping this committee going as well as reviewing relevance of current topics and creating more Mock OSCEs for the OSCE bank. A. Carrière said that it would be nice to see this organized and broken down into specific scenarios, and questioned its use in schools across Canada. S. Saunders mentioned that MUN used the OSCE bank, but they had to format scenarios to suit their own school. A. Zaheer inquired as to whether cases were made by professors or students. E. Dinh responded that at Waterloo, professors review the cases.
A. Carrière stated that is a challenge to get professor involvement, as they can’t work on Mock OSCEs if they’ve participated in PEBCs within the past 5 years, and suggested that those working on the OSCE bank should look at examples given on the PEBC website as a guide. K. Selva mentioned to get grading schemes up to date and post any cases which have a grading scheme, and they could be reviewed by the VP Ed. E. Dinh questioned whether there is a database for trivia questions. A. Carrière responded that there is not, and to contact Agro Health and ask if they would be wiling to give out questions, since they do that for the Pharmafacts Bowl.
23. Ad-‐hoc Electoral Committee S. Scherbey/K. Selva
At the winter TC (2015), it was proposed to create an ad-‐hoc committee to evaluate the existing protocol for CAPSI elections and present suggestions on how to move forward with elections at future PDWs. So far, feedback that we have gotten is that members would appreciate more time to decide on elections. We need to publicize elections earlier on. The issue is with the elections process itself. K. Selva explained as a point of clarification how elections work, and brought forth the issue of fairness if CAPSI was to let every student vote, since not every student attends PDW. There is also the logistical issue of an online voting system. A. Carrière raised the issue confidentiality. Votes are based on current year’s CAPSI members. Currently, the school with the most vote has 6 ballots + executive has a ballot. It is weighted similar to the democratic voting system in Canada. K. Selva mentioned that this is an ongoing issue and that council is looking into options for future elections to better reflect our members. K. Joorisity inquired as to other concerns that have been brought up. K. Selva explained that these concerns included feedback to representatives, timeframe of elections, and differences between representation from representatives. K. Sin left the room at 2: 27 pm. K. Selva mentioned opening meetings for members to come watch to get a stamp—as silent observers. S. Scherbey explained that the current council can implement new promotional items this year as well as getting a start on other longer term changes.
K. Sin returned at 2:31 pm. S. Scherbey explained that the committee can be set up as follows, and asked council if anything else should be added: Ad-‐hoc (Electoral OR Elections) Committee:
Executive Secretary (Chairperson) Past-‐president -‐ One Senior Representative from Western Canada (West of Toronto) -‐ One Senior Representative from Eastern Canada (East of Waterloo) -‐ Any other council members interested -‐
A. Carrière proposed including the Webmaster since technology may be implemented in the future. V. Gohil proposed adding the VPPA since they reach out to other organizations. K. Selva commented that information can be relayed to other council members, without them having to necessarily sit on this committee.
Ad Hoc Electoral Committee Goals and Duties Goals:
• Increase transparency about our elections procedures to our members • Facilitate enhanced communication between members and local representatives
during speeches and elections proceedings • Research other methods of voting and logistics involved in order to make decisions
about any changes to elections in the future
Duties: • Design a format for CAPSI Executive videos for release in the Fall to promote positions • Split up research topics among the committee:
o Research how other major organizations and governing bodies similar to CAPSI run their elections proceedings
o Research the costs associated with, and logistics for voting software • Attend regular meetings ie. once monthly to discuss new developments
BIRT CAPSI National 2015-‐2016 forms an Ad-‐hoc Electoral committee with the goals as previously stated. (K. Selva/ C. Woit) Motion Carried.
K. Selva motioned for a ten-‐minute recess. (K. Selva/ S. Scherbey)
24. Committee Formation K. Selva BIRT CAPSI National 2015 – 2016 Council form the following committees: Finance Committee, Constitutional Review Committee, Membership Committee, Professional Development Week 2017 Conference Planning Committee, Website Committee, Ethics Committee, Agenda Review
Committee, Competition Review Committee, IPSF SEP Selection Committee, Translation Committee, Ad-‐Hoc Communications and Marketing Committee, Ad-‐Hoc Mock OSCE Committee, Ad-‐Hoc Advocacy Committee. K. Selva tabled this motion to Thursday, May 28th.
K. Selva explained that council would have committee break out session in order to discuss changes and think about timelines—to be revisited on May 30th. K. Youseffian questioned if someone wants to apply for an exchange, if they could still be part of the IPSF SEP Selection Committee. A. Carrière stated that this would be a conflict of interest. K. Selva mentioned for council to brainstorm ideas with the Communications and Marketing Committee to creating a CAPSI promotional video that can be used at all schools. JF. Côte asked where responsibilities of social media fall. K. Selva confirmed that this responsibility is that of locals.
25. Talk by Roland Halil (4:30pm – 5:00pm) A. Carrière Roland Halil, Current clinical coordinator and past president of CAPSI National gave a motivational and historical perspective to the CAPSI National Council.
26. Adjournment K. Selva BIRT CAPSI National adjourns the meeting at 4:59pm. (K. Selva/ A. Zaheer) Motion Carried.
Day 2: May 28th, 2015
Location: Les Suites Hotel -‐ Byward Suite 10:15AM – 12:15PM, 1:00PM – 5:00PM
1. Call to Order K. Selva
K. Selva called the meeting to order at 10:49am 2. Attendance S. Scherbey
K. Selva President A. Carrière Past President C. McGrath President-‐Elect S. Scherbey Executive Secretary V. Gohil VP Communications; Incoming P. Trivedi Finance Officer L. Buddo VP Education D. Burton VP Professional Affairs L. Pritchett CAPSIL Editor P. Hsu IPSF Liaison C. Woit Student Exchange Officer H. Chan Webmaster J. Otal CSHP Representative K. Sin UBC Senior Representative J. Rolandi UBC Junior Representative A. Schmode Alberta Senior Representative M. Aizouki Alberta Junior Representative K. Joorisity Saskatchewan Senior Representative K. Tress Saskatchewan Junior Representative J. Butler Manitoba Junior Representative E. Dinh Waterloo Senior Representative M. Eisa Waterloo Junior Representative A. Zaheer Toronto Senior Representative M. Moreno Toronto Junior Representative K. Youssefian Laval Junior Representative N. Sholten Dalhousie Senior Representative P. Thabet Dalhousie Junior Representative S. Saunders MUN Senior Representative K. Hynes MUN Junior Representative Regrets: S. Huynh VP Communications; Outgoing A. Phung Manitoba Senior Representative C. Benoit Montréal Senior Representative JF. Côté Montréal Junior Representative A. Paré Laval Senior Representative
3. VP Professional Affairs Position (VPPA) Update D. Burton
The VPPA is a position that has been reinstated into CAPSI National as of PDW 2015. D. Burton attended National HSSA conference in Ontario to establish relationship with the medicine, nursing and physiotherapy associations. D. Burton is developing relationships with the National HSSA, and is also developing a press package for everyone. He also attended the CFMS AGM in Alberta where he represented pharmacy and gained perspective into interprofessionalism. C. Benoit, JF. Côte and A. Paré entered the meeting at 10:52am.
3.1. Press/ Media Package
The VPPA would like to provide a press package template for each of the faculties to use in order to reach out to media. A press package is in the works for end of summer/early fall. D. Burton has goals towards this package including:
• Reviewing a few stipulations about using it, what it will entail • Researching what kind of contacts can be made nationally with news stations to help
the locals in need. • Sending out forms to collect information about relationship with faculty media relations
person/contact information etc. • Receiving local representatives’ feedback about other help they would like in this area
D. Burton mentioned that he has been collaborating with Alberta College of Pharmacy’s local media director to design a press package for locals to use to give to news stations to get more exposure within the community. The template will provide basic information about CAPSI and also an area for locals to customize. K. Selva inquired if there would be a portion of this package speaking about interprofessional collaboration. D. Burton explained that this package can be tailored for interprofessional collaboration or locals can choose for it to have more general information. A. Carrière note a point of interest that the VPPA position is to help promote the public’s perception of CAPSI. K. Selva asked if there was a timeline when packages will reach locals. D. Burton responded that he hopes to have these packages out by the end of summer/ early September. K. Selva asked what local representatives can begin doing while they are waiting on completion of this package. K. Joorisity asked if the local representatives’ contribution include the whole year.
D. Burton mentioned that information from locals would include information about the schools themselves, general overview, and major events, and questioned if council would like to see anything else with these packages. A. Carrière stated that she would like to see these packages in both print and PDF on high quality materials, as the press wants to see that CAPSI is professional and CAPSI wants to give a polished resource. K. Selva asked if photos would be included. D. Burton explained that if there is a good photo from a PAM event or an event that had a great turnout it would be beneficial to include for promotional purposes. Locals should contribute no more than half a page of material. This general information can also be included on the website. This package is still a draft. L. Pritchett suggested including this with the CAPSIL printing since CAPSI will be negotiating a printing deal with for the CAPSIL.
3.2. Facebook/ Social Media
There has been increased used of CAPSI Facebook page and Twitter account. CAPSI should be using these more, promoting the following information:
• Promoting other health-‐related councils to post pharmacy related articles or news on their Facebook pages and vice versa
• Interesting/unique events at our pharmacy schools across Canada • Connecting with locals to make sure they are posting interesting things in their
province/schools • Expanding knowledge of what other health professionals are doing, what are their
struggles – ultimately promote inter-‐professional collaboration. • Connecting with other professions to post neat things that are happening in other
professions and using social media to create awareness K. Selva asked if D. Burton would want council to post on the national Facebook page or will locals have to repost things that Dan posts D. Burton mentioned that it is difficult to make sure locals are posting things to it would be good to keep this at a national level. He also mentioned that since he hopes to write articles for the CAPSIL, would a blog be beneficial to create awareness? K. Selva inquired if there is space in the CAPSIL for a blog. L. Pritchett mentioned that a blog currently doesn’t make sense with the CAPSIL format, and an online facet would work better.
A. Carrière brought forth concern about D. Burton spreading himself too thin with writing. Another idea is to getting other healthcare professions to contribute articles, or developing a national hashtag to streamline online activity. J. Otal mentioned that in her experience with other organizations, blogs usually don't get the high traffic they expect. Having archives on the website would be useful, but the concern is in how many people would read a blog. A hashtag would be more useful. D. Burton mentioned the possibility of writing a pharmacy related article to include in other health care organization’s journals. K. Selva suggested revisiting the blog later, seeing what exposure CAPSI receives through other organizations and then deciding if this expansion is necessary.
3.3. Interprofessional PAM Event
D. Burton would like to coordinate a national Inter-‐professional event to take place during PAM. It would depend on how much schools are doing on your local levels but it would be nice to see everyone collaborating on one idea. We have established the VPPA will oversee PAM resources and one event, thus D. Burton will garner more info from local representatives to plan this. K. Selva inquired as to which schools have inter-‐professional case based events with the following responses: BC: Usually held by HSSA, there are interprofessional cases with nursing and physiotherapy. Alberta: They have one event planned by HSSA, another called Saving Stan, as well as a club meeting monthly with students in healthcare professions which teach each other sills such as triage, collaborating on health and social issues, and group discussions with a mentor Saskatchewan: This event is in the curriculum. Pharmacy meets with dentistry, medicine, physiotherapy, nursing and nutrition. In a 3 week series, students collaborate on health and social issues. Manitoba: They hold an interprofessional education event where health professionals get together and simulate a case. Waterloo: Pharmacy, optometry, medicine, nursing, and social work come to the school of pharmacy to work on case. It is part of Waterloo’s curriculum to get IPE points-‐students must go to a certain number of events. Toronto: Similar to both Saskatchewan and Waterloo, Toronto has a week long interprofessional event (case based activities, discussion/ethical based activities), club that goes out and “speed dates” with other professions. There are also electives that are interproessional. Montreal has classes throughout the years—first is what is interprofessionalism is and the second is what each HCP would do in a case.
K. Tress left the meeting at 11:20 am.
Laval has courses on the weekends, similar to Montreal and also has a student association. They share a building with other professionals and have an organization that plans events together.
Dalhousie holds some interprofessional events. For example they have a breastfeeding seminar with nursing students, and another of work with techicians. In first year, they have a health mentor program where they will have chronic condition patients who speak to a panel of multiple professionals to give their input to many different professionals to show the system to the pharmacy students; it is critiqued and professions get to see where they had errors. Memorial recently revamped their program—in second and third year, they have a group of 6-‐8 people work with other healthcare professionals on a project. K. Tress reentered meeting at 11:24 am. K. Selva mentioned that council would like to see more interactive events during PAM, however this would be different at every school. D. Burton stated that it is difficult to coordinate interactive events on a national level, but brought forth the idea of having patients come in and give their input on the healthcare system, as an event. P. Thabet commented that when they have this event at Dal, they put an ad in the paper and patients may volunteer to share both positive and negative experiences in order to make them a positive one. L. Pritchett suggested that technical colleges may be receptive to joint events as technician regulation is expanding. A. Schmode mentioned her concern with patients and the possible bias of their negative experiences directing a talk. Another idea for an event would be how to work with other health professionals and avoiding ‘stepping on toes’. E. Dinh explained that they have done both of these type of events at Waterloo with a positive response. K. Joorisity explained that as an IPSF event, AIDS Saskatoon found patients that they had been working with and had a panel discussion. Patient talked about what they liked, didn't like and what changes they wanted to see in the healthcare system. Also, this past year, CAPSI paired with HSSA/CFMS to bring in a primary health team and it was interesting to see on how they collaborate. K. Selva suggested having a talk, then an interactive event afterwards for students to apply skills learned during the talk. D. Burton agreed to send out Google documents to locals to assess contacts what kind of inter-‐professional events do occur at each school and resources available. Also, based on speaking with presidents from other local pharmacy organizations, a lot of other local student organizations feel disconnected from CAPSI and from the rest of the country; it would be better to have them collaborate more. K. Selva suggested making this a task for the Ad-‐Hoc Advocacy Committee.
D. Burton explained an example could be with the legislative issues occurring in Quebec. A summary could be useful to spreading the word.
J. Otal suggested making this a CAPSIL article. 3.4. Tri-‐professional council
NaHSSA is a very broad organization. Upon speaking with others it seemed like the major contributors were medicine, nursing and pharmacy—and it may be nice to collaborate more closely with these groups to address issues. Previously there were some interprofessional conferences in Alberta, but interest wasn’t high. Thus the idea was brought up of creating a Tri-‐council formation with the CMFS and CNSA. We couldn’t take a political approach with this group, it would be patient focused.
K. Selva noted that while this is a nice idea, the name is limiting. D. Burton added that this group wouldn’t be exclusive. There would be focused goals so they don’t step on the toes of NaHSSA. A. Carrière questioned the objectives of the group. D. Burton clarified that objectives would be to show the government on an advocacy front that our professions are united. C. McGrath asked if NaHSSA was contacted about this idea. D. Burton confirmed that HSSA was on board as they understand the struggles of having a broad organization, and this group would have more focused efforts. K. Joorisity suggested that HSSA needs a rebrand versus creating something new. Narrowing this group down to pharmacy, medicine and nursing defeats the purpose of having all professions work together. K. Selva suggested this group being a subdivision within the HSSA to work with local representatives.
4. Operation Manual Updates K. Selva
The VP Professional Affairs was reinstated as an executive position on CAPSI National following PDW 2015. The operating manual has been updated with the roles/responsibilities for VPPA. In section 3.2.8 of the CAPSI National Operations Manual, it states the following as one of the points under DUTIES:
“Coordinate the CAPSI Symposia nationally by ensuring topics for the upcoming year are chosen annually at the CPhA conference; researching topics thoroughly; provide each Senior and Junior Representative information on the topics and instructions on organizing the symposium locally. Collect local reports to prepare a national summary of the symposium.”
K. Selva explained that this duty rolls over into the role VP Education. A. Schmode said that it depends on what the goal of the symposia are, and whether they are interprofessional or informative. K. Selva confirmed that these symposia are to be informative and this topic can be discussed with the constitution review committee.
5. Student Delegate Updates (Tabled from May 27th 2015) CSHP Student Delegate J. Otal There have been conversations with CPhA to have turnover documents, which will occur in August. The newly elected CSHP Student Delegate is Samantha Cunningham who worked as a representative at a local level and has understanding of how to take things from a local to national level. K. Selva asked how collaboration has been at the local level? J. Otal stated that it varies significantly at each school. Many schools have a mentorship program that already works well, this would be within transition documentations. There will also be expectations this year of what the CSHP representative does. Since J. Otal wasn't given direction when she began this position she hopes to have transition documents for the next representative. D. Burton mentioned that the U of A collaborated with their local CSHP representative for the EBM competition. K. Joorisity explained that at the U of S there hasn’t been much collaboration in the past, but they aimed to increase this by having the CSHP representative coming to one CAPSI local meeting per month.
6. EBM Competition L. Buddo
6.1. EBM Competition in 2015-‐2016
The VP Education has reviewed feedback from EBM competition and would like to discuss timing of competition for coming year. Proposal that the competition to be available to be held from January – March 2016; Waterloo, Toronto, Alberta and Dalhousie had successful competitions. The timing seemed to work well thus this still seems to be a worthwhile competition to continue with. K. Selva asked for a point of information. L. Buddo explained that the EBM competition is a case format that teams receive. Answers aren’t just in guidelines or tertiary resources; teams have to go to primary literature reviews. The focus is to think about more complex situations where there might not be a straight easy answer. K. Selva added that they partnered with CSHP to write the cases.
J. Otal explained that she puts out a call for hospital pharmacist in the region of the school, which wishes to hold the EBM completion to develop a case. P. Hsu mentioned that she was a participant and found that there weren’t enough criteria on how many articles could be used. A. Carrière noted that it would have been nice to have an online challenge. J. Otal commented that Ontario has a case based competition is online, and this would be a good competition for L. Buddo to look into. L. Buddo noted that last last year they were trying to incorporate off site options but this year all participants were on site. D. Burton suggested the addition of a presentation component after the completion of the competition for students to present their findings/results to the judges. K. Selva said that this could be the day of the competition, where an extra half hour could be added to the competition for presentations. J. Otal responded that presentation guidelines would have to be created. L. Buddo stated that going forward, this competition doesn't fit in at the same time we have other CAPSI competitions. K. Joorisity brought up her concern with feasibility at the U of S due to them holding a business plan competition and the huge undertaking of PAM, as well as the upper years students being on rotation during term two. J. Otal proposed opening cases to be used for the whole year, in order to accommodate schools which have time conflicts. M. Aizouki left meeting at 12:05pm. C. Benoit also voiced concern about planning this competition during the spring. S. Saunders mentioned that it would be most convenient to hold the EBM competition during the PDW competitions, but without the PDW seat incentive this may be difficult. K. Selva noted that Saskatoon and Memorial would likely have to hold this competition in the Fall. J. Butler explained that Manitoba would also have to hold their competition in the Fall.
A. Zaheer mentioned that it was overwhelming for judges to mark the case using the scheme, which was very general. If there were a few articles used to write the case that would be useful in the marking scheme, this would make things easier.
K. Youssefian commented that fourth years are already on rotations in the fall, and third year is very heavy at Laval—thus this competition would be very hard to schedule at Laval at any time of the year. A. Carrière suggested that since this competition has gone through a couple waves, it should be re-‐trialed. M. Aizouki returned at 12: 09pm. J. Otal suggested connecting the VP Education to CSHP representatives from local branches. The financial situation will be changing for CSHP and when results are brought forward, based on the financial situation CAPSI may have to get another sponsor for the competition. K. Selva asked if CSHP would allow for other sponsorship. J. Otal suggested asking CSHP, and during promotion you can mention “supported by CSHP, sponsored by (sponsor)” A. Carrière summarized that CAPSI must have a competition to develop skills of lower level students or have an online version for upper years.
L. Buddo suggested that since it doesn’t include a lot of therapeutics it is possible to market this competition to all years of pharmacy.
K. Selva motioned for a recess at 12:15, and for meetings to resume at 1:00pm. (K. Selva/S. Scherbey)
6.2. EBM Competition Sponsorship
Discussion of sponsorship from CAPSI for EBM competition ($600 total, $60/school, suggested for the year total). CSHP is able to support this event but unable to be a sponsor, CAPSI sponsorship for 1 year would be beneficial to get a small prize for the first prize winners and judges. A. Carrière inquired as to how much money was spent on the EBM competition at schools who hosted it. A. Zaheer informed council that U of T spent $60 from CAPSI Local and $40 from their student council to fund snacks. They also gave $10 to each winning member to create incentive, as turnout was lower until they mentioned there was a prize. K. Selva asked if local councils have enough money to support this.
A. Carrière mentioned that each school has their own CAPSI local bank account and some membership money goes towards locals. P. Trivedi noted that if money was given, it would have to be given to all schools, as it wouldn't be fair to give to only a few schools. K. Selva suggested re-‐evaluating funding next year to see how many schools actually hold the EBM competition. K. Joorisity asked if it is alright to ask local CSHP Branches for funding. J. Otal confirmed that this would be worthwhile. Alberta gave free CSHP memberships to winners. Local branches have budgets separate from their national budgets.
7. Committee Formation (Tabled from May 27th 2015) K. Selva
7.1. Ad Hoc Advocacy Committee The Ad Hoc Advocacy committee was used in the past to develop a survey to distribute to students. This would also be beneficial to tack on to the VPPA role in gathering information.
A. Carrière suggested the committee be named: Ad Hoc Advocacy and Professional Affairs Committee. Council agrees to include both of these tasks within the advocacy committee, and also agrees on a change of name.
7.2. Committee Formation
Finance Committee: Addresses matters of financial concern outside of official CAPSI meeting times.
Finance Officer (Chairperson) – Paraag Trivedi President –Kavetha Selva One Senior Representative from Western Canada (West of Toronto) – Alyssa Schmode One Senior Representative from Eastern Canada (East of Waterloo) – Areeba Zaheer Other: Caitlin McGrath
Constitutional Review Committee: Drafts, reviews and amends the CAPSI Constitution (By-‐Laws and Operating Manual), in addition to other official documents and contracts, as necessary.
President-‐Elect (Chairperson) – Caitlin McGrath Executive Secretary – Shelby Scherbey Two other members, which may include Senior Reps, or members of the Executive Council – Amber-‐Lee Carriere, Kelsey Joorisity, Kavetha Selva
Membership Committee: Responsible for ensuring that all CAPSI members receive their membership benefits and work to facilitate the promotion of CAPSI during CAPSI Awareness Week.
Executive Secretary (Chairperson) –Shelby Scherbey VP Communications – Veeral Gohil One Senior Representative –Elaine Dinh Other: Sydney Saunders, Kevin Sin
Professional Development Week 2017 Conference Planning Committee: Facilitate the organization of PDW 2017 in Winnipeg (hosted by the University of Manitoba
Local Senior Representative from the host school –Alan Phung, Jennifer Butler CAPSI President as an ex-‐officio member –Kavetha Selva Local Planning Committee as per the discretion of the host school
Website Committee: Responsible for maintaining and updating the CAPSI National Website, (translating french version of the site, adding any new web pages, promotions, website feedback)
President-‐Elect (Chairperson) – Caitlin McGrath Webmaster as an ex-‐officio member – Huyee Chan VP Communications – Veeral Gohil CAPSIL Editor – Leah Pritchett One Senior or Junior Representative from Quebec – Jean-‐Félix Côté, Anais Pare One Senior Representative from Western Canada – Kelsey Joorisity One Senior Representative from Eastern Canada (excluding Quebec) – Areeba Zaheer Other: Kavetha Selva, Natalie Scholten
Ethics Committee: Responsible for addressing all ethical matters brought to the CAPSI National Council.
Past President (Chairperson) – Amber-‐Lee Carriere President-‐Elect –Caitlin McGrath CAPSIL Editor –Leah Pritchett VP Communications – Veeral Gohil Finance Officer –Paraag Trivedi Senior or Junior Representative from a French and English speaking school – Alyssa Schmode, Anais Paré Other: Maria Moreno, Laura Buddo, Jane Rolandi
Agenda Review Committee: Responsible for the review of the CAPSI National Agenda prior to distribution.
VP Communications (Chairperson) – Veeral Gohil CAPSIL Editor –Leah Pritchett One Senior or Junior Representative from a Quebec School – Kevin Youseffian One Senior or Junior Representative from Western Canada (West of Toronto) – Jennifer Butler, Monique Eisa One Senior or Junior Representative from Eastern Canada (East of Waterloo) –Maria Moreno Other: Camille Benoit
Competition Review Committee: Responsible for the review of all competition cases and materials before their distribution/dissemination to the local level.
VP Education (Chairperson) – Laura Buddo Past President – Amber-‐Lee Carriere One Senior or Junior Representative from an English-‐speaking school (different from the home school of the VP Education) – Sydney Saunders, Areeba Zaheer, Kevin Sin, Marline Aizouki One Senior or Junior Representative from a French-‐speaking school (different from the home school of the VP Education) – Kevin Youseffian Other: Leah Pritchett, Monique Eisa, Paraag Trivedi
IPSF SEP Selection Committee: Responsible for the review of all applications and for select candidates to participate in the IPSF Student Exchange Programme.
Student Exchange Officer (Chairperson) – Cassandra Woit IPSF Liaison – Phoebe Hsu President-‐Elect – Caitlin McGrath One Senior or Junior Representative from Western Canada (West of Toronto) – Kaitlyn Tress, Marline Aizouki, Jane Rolandi One Senior or Junior Representative from Eastern Canada (East of Waterloo) –Natalie Scholten, Sydney Saunders, Anais Paré, Maria Moreno, Kyia Hynes, Jean-‐Félix Côté Other: Leah Pritchett
Translation Committee: Responsible for the translation of any CAPSI related documents, with the exception of PDW materials.
CAPSIL Editor (Chairperson) – Leah Pritchett One Representative from the Université de Montreal – Jean-‐Félix Côté One representative from Université Laval –Anais Paré, Kevin Youssefian One bilingual council member – Pierre Thabet Any other council members interested – Cassandra Woit, Camille Benoit, Huyee Chan
Ad-‐hoc Communications and Marketing Committee: Responsible for streamlining communications with membership, looking for a more effective way to deliver CAPSI National’s message, evaluating the branding strategy, and upkeep of the CAPSI promotional video.
VP Communications (Chairperson) –Veeral Gohil CAPSIL Editor – Leah Pritchett President Elect – Caitlin McGrath One Senior or Junior Representative from Western Canada (West of Toronto) – Jennifer Butler One Senior or Junior Representative from Eastern Canada (East of Waterloo) – Areeba Zaheer One Senior or Junior from a French-‐speaking school – Anais Paré Any other council members interested –Amber-‐Lee Carriere, Huyee Chan, Dan Burton
Ad-‐hoc Mock OSCE Committee: Responsible for gathering and developing new mock OSCE questions for the bank, developing an assessment template, and having cases reviewed by PEBC as necessary
VP Education (Chairperson) – Laura Buddo One Senior or Junior Representative from each school that currently runs mock OSCEs – Kevin Sin, Marline Aizouki, Kaitlyn Tress, Alan Phung, Elaine Dinh, Areeba Zaheer, Sydney Saunders Any other council members interested –None
Ad-‐hoc Advocacy Committee: Responsible for developing a strategy to engage student opinion about any and all issues that are necessary, raising awareness of pharmacy issues among student members, and contacting local representatives to acquire information about current issues in the profession
VP Professional Affairs (Chairperson)-‐ Dan Burton VP Education –Laura Buddo Past President –Amber Lee Carriere One Senior or Junior Representative from Western Canada (West of Toronto) –Alan Phung One Senior or Junior Representative from Eastern Canada (East of Waterloo) – Pierre Thabet One Senior or Junior from a French-‐speaking school – Kevin Youssefian
Ad-‐hoc Electoral Committee
Executive Secretary (Chairperson)-‐ Shelby Scherbey Past-‐president -‐ Amber-‐Lee Carriere Webmaster-‐ Huyee Chan One Senior Representative from Western Canada (West of Toronto) -‐Kevin Sin One Senior Representative from Eastern Canada (East of Waterloo) – Natalie Scholten Any other council members interested -‐ Kelsey Joorisity, Leah Pritchett, Paraag Trivedi, Cassandra Woit, Kavetha Selva, Caitlin McGrath, Laura Buddo, Pierre Thabet
BIRT CAPSI National 2015 – 2016 Council form the following committees: Finance Committee, Constitutional Review Committee, Membership Committee, Professional Development Week 2017 Conference Planning Committee, Website Committee, Ethics Committee, Agenda Review Committee, Competition Review Committee, IPSF SEP Selection Committee, Translation Committee, Ad-‐Hoc Communications and Marketing Committee, Ad-‐Hoc Mock OSCE Committee, Ad-‐Hoc Advocacy and Professional Affairs Committee and the Ad Hoc Electoral Committee. (K. Selva/ JF. Côtè) Motion Carried.
8. Strategic Planning Session hosted by Sarah Johnson and Holly Meginnis (1:00pm-‐2:00pm)
Former Waterloo CAPSI representatives gave a presentation on creating SMART goals and applying these skills within committees. K. Selva motions for a five minute recess. (K. Selva/ S. Scherbey)
9. Health Campaign Topic 2015 – 2016 (Tabled from May 27th 2015)
The following discussion occurred regarding health campaign topics. ACDC Campaign Plan Canada can raise money to stock a pharmacy. This would not be at a local level, as donations can occur online. A concern with this charity was that philanthropy can’t be reported nationally as a number, this charity would only allow us to see how many pharmacies each school raises independently, and it would be a round value. L. Buddo brought up the issue that being in Canada, we don’t know exactly what other countries need. N. Scholten noted that many schools, like Dalhousie, like to get behind local organizations, so an international charity isn’t as appealing. A. Schmode mentioned that ACDC may be different and new for students. Council began to discuss
speakers, and ideas were given such as the local police, or professors, which teach courses on the topic. A. Carrière suggested that students who work in Global Health often write master theses on the ACDC topic. A. Carrière reminded locals to choose a campaign topic based on what their students would find interesting vs. what charity CAPSI could choose. Smoking Cessation K. Sin mentioned that UBC has ties with the lung association, and there is plenty of exposure. J. Rolandi noted that the lung association does a lot within their community. Other council members agreed that smoking cessation fits in with pharmacists’ expanding scope of practice and they could hold clinics as students. The Break it Off program has presentations, flyers and a quit line which could be used. K. Selva called to question. Council was in favour of voting on the topic. Council voted in favour of the Anti Counterfeit Drug Campaign as the Health Campaign topic.
10. CAPSI Philanthropy and Run for the Cure 2015-‐2016 K. Selva
Tabled from May 27th 2015 Charities previously discussed were Plan Canada, Ronald McDonald House, Pharmacists without Borders (PWB) A. Zaheer mentioned with Plan Canada, it costs $195 to stock a pharmacy. J. Butler questioned if money is raised for PWB, where it would go? K. Selva clarified that this money would go to run the association and help with efforts abroad. K. Youseffian brought up the concern that PWB is a business. A. Carrière shared her experience with Africa and mentioned that some services are free, and Plan Canada shouldn’t be able to sell anything for a profit. J. Butler clarified that this program helps to ensure that people get proper medications. P. Thabet mentioned that PWB has a Canadian branch, on the contrary, the Plan website has no details on the who and where of the charity. N. Scholten commented that it’s too bad that there isn’t more information about this charity. L. Buddo suggested Raising the Roof as a charity. K. Selva added that Raising the Roof gives money for clothing, first job interviews, and basic necessities.
C. Woit complimented council for good discussion, and added that CAPSI had difficulties in the past outreaching to PWB. K. Selva called to question, whether council was ready for a vote. Council voted, and the majority vote was for Plan Canada. BIRT the 2015-‐2016 health campaign topic be Anti-‐counterfeit drugs and that the 2015-‐16 CAPSI fundraising efforts contribute to Plan Canada. (K Selva/ P. Trivedi) Motion Carried. K. Selva mentioned that if anyone has brainstorming ideas, to share them with council. A. Carrière suggested revisiting this topic at a future teleconference, allowing council time to figure out logistics of donating to the charity.
11. CAPSI Credit Card P. Trivedi
P. Trivedi has discussed the option of a CAPSI credit card with a Scotiabank agent. CAPSI could have up to 15 signatories on the card, this would allow at least one signature at each school. This card can also be used for other major expenses such as hotels, registration costs at conferences and so on. Another advantage is cashback, which would directly go back to CAPSI. The National executive would hold the card at each school, otherwise it would be the senior representative. Annual fees are about ~$50 with 3% cash back. There is potential for a deal on office supplies and also for travel insurance for people who may get delayed at events such as PDW. K. Tress left the meeting at 3:09 pm. K. Selva inquired as to the fees and credit limit. P. Trivedi responded that there is a $50 Visa rate, the limit would be $10,000, and the cash back rate is 3%. K. Selva mentioned that CAPSI would have to figure this out logistically. K. Tress returned to meeting at 3:12pm. K. Selva voiced her concern about having cash back as CAPSI doesn’t want to be receiving such rewards as a non-‐for profit organization. A. Carrière mentioned that since Scotiabank is one of CAPSI’s larger sponsors, in a way this cash back could technically be like a sponsorship.
P. Trivedi noted that he would be checking the credit card account at least once per week and that fiscal responsibility of his position would ensure that payments are not missed. V. Gohil questioned if these credit cards would be solely for National purchases, and if this was the case, mentioned that since these are mostly bulk purchases, a security flag can be put on the account for unauthorized use during other times of the year. P. Trivedi confirmed that these cards would have nothing to do with local purchases, and also brought up the issue of lost/stolen cards and explained that if one card is lost, they all must be cancelled. S. Scherbey commented on the issue of council getting their receipts to the finance officer. K. Selva noted that a request can be sent out for the flight amount and deadlines would have to be set. There is hesitance to set up an auto-‐payment system for the credit card, as the finance officer would just have to take the initiative. L. Pritchett commented that there may be issues during turnover. K. Sin mentioned that since these cards would only be used for transportation to conferences, and since they would only be used a couple times a year, it would not be worth the risk of paying to replace multiple cards. K. Joorisity also mentioned that while it is difficult sometimes for locals to pay for flights and wait on reimbursement, it may be a good idea for just executive to have cards, thereby having less cards circulating. A. Carrière questioned if P. Trivedi could potentially book flights instead. P. Trivedi responded that this would be logistically challenging. H. Chan agreed, that logistical information, as well as personal information in the booking is too much to be handled by one person. P. Trivedi suggested holding a trial period with the credit cards. K. Selva called to question whether council was ready to vote. Council is ready to vote. K. Selva asked if CAPSI National was in favour of trialling a Scotiabank Credit card for a one year term, from 2015-‐2016. Council voted in favour. P. Trivedi abstains. K. Selva motioned for a recess at 3:41pm for council to return to session at 4:00pm.
D. Burton left the meeting at 4:01pm.
12. CAPSIL Presentation L. Pritchett
L. Pritchett gave an overview of the CAPSIL. The timeline is as follows: June-‐August: Work with V. Gohil to confirm previous sponsors, purchase an In Design subscription, create a partnership with a printing company September-‐October: Send out a survey to students about the CAPSIL, send out a formal call for the translation committee, potential photo cover contest, call for the first round of school showcases October-‐November: Collect feedback from the student survey, collect translations from the committee, Fall printing of the CAPSIL December: Collect feedback from the Fall publication, send an early call for submissions for PDW, reach out the translations committee February: Collect translations, publish the winter issue and send to schools March: collect submissions from PAM April: Finish online only issue of the CAPSIL, turnover New features include dedicated VPPA article space, an ad to promote the new website and a PDW preview. L. Pritchett also wants to increase sponsorship to the CAPSIL. K. Selva commented that a PDW preview would be a good addition especially for first years who haven’t been to PDW before . L. Pritchett asked the Waterloo representatives whether they have speakers set yet for PDW 2016, and they responded that they have the Keynote but not all the educational talks. K. Selva noted that while it is good to have speakers listed in the CAPSIL, the keynote is the biggest, and other events are a good idea. A. Carrière added that this information is available in other venues, and questioned the target. L. Pritchett explained that this would target those who don’t use social media or website venues. A. Carrière suggested having a one page ad, or having a student explaining the motivational and networking experience of the conference. J. Otal suggested having a “what I’ll miss” article of PDW, having an upper year’s or past student’s experience with PDW. L. Pritchett summarized that council seems in agreement with communicating with PDW 2016 to design something promotional for the CAPSIL.
12.1. Implementation of the PDW Companion Issue L Pritchett
The PDW Companion would be the addition of a companion issue to the winter edition of the CAPSIL. This would allow us to include more student articles about their experiences at PDW, as well as summaries of key speakers, etc. Council needs to discuss whether this issue should be printed (budget allowing) or only be online. Putting these articles in the Spring issue takes away space from other articles. Options include: Separate booklets (that would cost additional money), including this in a winter issue (extending this issue a few pages that focus on PDW (the average issue is 24 pages, and it could be extended to 28 pages), or keeping this online only K. Selva commented that based on the budget, if it is feasible, space should be freed up. If it is separate or online, it may not get the readership CAPSI is seeking. Council agreed with this suggestion.
12.2. Survey Distribution to Students L. Pritchett
Distributing a short survey to all CAPSI members can help us learn about their reading habits regarding the CAPSIL, and their preferences for the type of material they would like to see in the CAPSIL. Discussion includes a target response rate, and if an incentive of some sort is needed to attain the target response rate. A suggested response rate is 65% in order to get a greater than 50%. The survey would include reading habits, submission habits, what students want to see of their CAPSIL and a demographic on what kind of improvements should be made. L. Pritchett questioned whether ethics approval is required to have a survey. J. Otal questioned if this survey is internal. If so, there shouldn’t be any issues. A. Carrière commented on the new laws in Canada regarding spam. CAPSI can assume consent until the end of this year, after which we have to give people the option of opting out of emails. L. Pritchett confirmed that CAPSI would not be sending out mass emails about CAPSIL articles and recommended having a draw for people who complete the survey.
Adobe in Design
Previously Microsoft Publisher was the program used for the CAPSIL, but last year, Amy Lau used Adobe In Design. She received positive feedback from sponsors and students alike and mentioned it looked more professional. In order to continue with this program CAPSI has to purchase a subscription to the online program. Prices are as follows:
Personal level $24.62/month or $~295.44 per year Medium business subscription $36.42/month or ~$443.09/year L. Pritchett contacted the company and they mentioned they would give this sale quote until the end of the month since we are previous customers. The business subscription is attached to email address, making turnover easier, versus personal one is on the current editors computer.
The business subscription also has tutorials on how to use the program, creative cloud storage and access to tech support. P. Trivedi noted that after two years, the price would increase. J. Rolandi left the meeting at 4:40pm.
Printing Budget
If it is feasible L. Pritchett would like to print the CAPSIL in full colour and increase publication quality. Council discussed whether to keep the Spring CAPSIl online. Council agrees to keep the spring edition of the CAPSIL online, and also to decrease print copies to 85 copies. J. Rolandi returned to meeting at 4:43pm.
Printing Budget Local options:
• Vantage Printing • Full color: $6.39 per booklet ($543.15 for 85 copies) • B/W interior: $5.24 per booklet ($445.40 for 85 copies) • Thicker cover is an additional 14 cents per booklet
• Kendrick Quality Printing • Full color: $10.11 per booklet ($859.52 for 85 copies) • B/W interior: $3.43 per booklet ($291.72 for 85 copies)
• Kromar Printing • Full color: about $7.12 per booklet (about $604.78 for 85 copies) • B/W interior: about $5.04 per booklet ($428.54 for 85 copies) • Heavier paper adds about 9-‐12 cents per booklet • Nicer cover adds about 50 cents per booklet
• Staples • Full color: $12.89 per booklet ($1095.31 for 85 copies) • B/W interior: $3.42 per booklet ($291.03 for 85 copies)
• Possibility of corporate partnership with Staples, the convenience is that this company is a nationwide chain. There are different levels of accounts, and CAPSI would qualify as a Level 1 (between $1000-‐ $5000 of annual spending) and 10% off of store level printing
• Preliminary quotes from the potential account manager at Staples • B/W interior: $1.81 per booklet ($154.19 for 85 copies) • Previous cheapest B/W quote: $3.42 per booklet • Full color: $5 per booklet ($425.00 for 85 copies) • Previous cheapest full color quote: $6.39 per booklet • Catch: paper quality is low (printer paper) • Medium quality full color quote: same price • Better quality full color quote: $5.53 per booklet ($470 for 85 copies) • 28 pages with better quality paper: $6.12 per booklet ($520 for 85 copies)
Trade only Vendors
• The account is assigned a BDP# and account manager which carries over from year to year. The account manager acts as broker between client and 3rd party “trade only” vendors. This is cheaper for printing large projects than digital store-‐level printing
• Two options for year-‐to-‐year: • Use same vendor as before and try for same price (subject to change), varied shipping,
or “shop” for different vendor each year in each city
A. Carrière inquired as to the possibility of doing one CAPSIL in colour, and one in black and white.
L. Pritchett said it doesn’t matter what we do, as long as we meet the $1000 overall spending.
A. Zaheer confirmed that if CAPSI doesn’t meet the minimum, we would not be eligible for this program next year.
K. Selva determined that council should decide between two options:
Full colour (5.53 per booklet)-‐ medium quality (staples)-‐ $minimum $1000 B+W interiors (3.43 per booklet)-‐ medium quality (staples)-‐ $582
A. Carrière commented that printing varies from year to year, based on budget, and inquired as to the difference between having a companion issue or not.
L. Pritchett replied that this would be a couple hundred dollars. K. Sin asked if the CAPSI Staples account number could be used when local schools print things. L. Pritchett confirmed that locals using this number would contribute to the thousand dollar minimum CAPSI must meet. K. Selva tabled further discussion to May 29th.
13. Adjourn K. Selva
BIRT that CAPSI adjourn meetings on Tuesday at 5:02pm. (K. Selva/ P. Trivedi) Motion Carried.
Day 3: May 29th, 2015
Location: Les Suites Hotel -‐ Byward Suite 1:00pm – 5:00pm
1. Call to Order K. Selva
K. Selva called the meeting to order at 1:11pm. 2. Attendance L. Buddo
K. Selva President A. Carrière Past President C. McGrath President-‐Elect
P. Trivedi Finance Officer L. Buddo VP Education D. Burton VP Professional Affairs L. Pritchett CAPSIL Editor P. Hsu IPSF Liaison C. Woit Student Exchange Officer H. Chan Webmaster K. Sin UBC Senior Representative J. Rolandi UBC Junior Representative A. Schmode Alberta Senior Representative M. Aizouki Alberta Junior Representative K. Joorisity Saskatchewan Senior Representative K. Tress Saskatchewan Junior Representative J. Butler Manitoba Junior Representative E. Dinh Waterloo Senior Representative M. Eisa Waterloo Junior Representative A. Zaheer Toronto Senior Representative M. Moreno Toronto Junior Representative C. Benoit Montréal Senior Representative JF. Côté Montréal Junior Representative A. Paré Laval Senior Representative K. Youssefian Laval Junior Representative N. Sholten Dalhousie Senior Representative P. Thabet Dalhousie Junior Representative S. Saunders MUN Senior Representative K. Hynes MUN Junior Representative
Regrets:
S. Huynh VP Communications; Outgoing S. Scherbey Executive Secretary A. Phung Manitoba Senior Representative V. Gohil VP Communications; Incoming J. Otal CSHP Representative
3. CAPSIL L. Pritchett Tabled from Thursday May 28th
4. Budget Approval P. Trivedi P. Trivedi introduced the main goals of the finance officer: to control the money, create goals towards a sustainable future, spend reasonably but still put forth the best for our members, while not running nay deficits or surpluses. P. Trivedi mentioned that handover of the Finance position is still ongoing, and reimbursement requests will be processed by June 19th. Last year, there was a surplus of $89, 824.02 which will change with new expenses including the VPPA position, website, increased printing costs and software. K. Selva explained that the surplus was from PDW 2014 where a large revenue was seen, but this was not a common occurrence. A. Carrière added that a certain amount of money was budgeted for the last conference and that it was difficult to get sponsorship in British Columbia. There was a large influx of money last minute where one chain agreed to sponsor PDW, and then other chains wanted to match. The CAPSI budget rolls over every year, and this is why this unexpected surplus must be considered. P. Trivedi added that this year will still predict a surplus and continued to explain each position’s expenses and revenue. The year is April 1st to March 31st.
Past President Budget for this position will remain the same.
President Includes CPhA and PDW expenses; revenue is split for the survey coming from Laval, CSHP expenses, administrative expenses, and the strategic planning session. For reference it is good to know at one point the strategic session was in our budget. Teleconference budgeting is $500 but since CAPSI now uses CPhA conference lines this value may be potentially lower.
President Elect Registration costs remain the same. PDW revenue will be split to the website. The total costs for the
website were around $3300. A. Carrière clarified that in the past $4000 was the maximum budget for the website but it was not
entirely used. K. Selva added that the $3300 for the website will be taken out of the budget as it is a temporary
cost. Secretary The budget will remain the same, as there are necessary mailing expenses. Membership will remain
the same.
Finance Officer Accounting costs were low last year, at $5500, but the year previous, they were $6000. Quickbooks
is estimated at $300, but this expense may be potentially lower. Postage is higher with the mailing of cheques, however this may change with the introduction of a credit card.
The PDW loans are incorporated into the Finance Officer Position. K. Selva clarified that each PDW gets a loan of $10,000 each for 3 years. Each December, $10000
goes to the incoming total. This may change and sometimes they need the money sooner. In total they receive $30 000.
P Trivedi added that there was also a PDW revenue split, where CAPSI reimbursed students their registration that were unable to get to PDW due to weather. A. Carrière noted that whatever surplus PDW has comes back to CAPSI, but we ask that the PDWPC repay the $30 000 loan. In the budget this must be changed to $0 in the projected revenue. K. Selva added that since there was a surplus of money from PDW last year, $3000 is going to each future PDW until PDW 2023. P. Trivedi also noted the leadership awards of $400 total which are awarded to PDW co-‐chairs. Previously CAPSI had a GIC account so this is a null line in the budget. CAPSI currently has no advertising on the website, and this is something to consider and discuss with the Webmaster and VP communications. This idea wasn’t brought up sooner due to the surplus. The only other difference is the possibility of the added expenses of a credit card.
VP Education There is still currently no sponsor for the Student Literary Competition so this comes out of CAPSI’s budget. Other expenses remain the same including $180 for the Hospital Pharmacy award, a supplies reimbursement from Medisca for the Compounding competition, $1500 from CPhA for the Award of Professionalism. The Guy Genest Award is unique because Pfizer gives $300 for each school, and $100 is contributed from Locals, and $100 from National. UBC does not participate this in the same way as Pfizer contributes directly to their faculty.
VP Communications It is recommended that both the incoming and outgoing VP Communications attend the conference.
This year the previous VP Communications was unable to attend, but these expenses still must be included for future reference. There is a projected $9537.50 revenue for the agenda with expenses of $8000. CAPSI also holds an agenda cover contest of $100. CAPSI Club is the largest sponsorship pool and right now CAPSI sits at $17 000. Website advertising is currently unknown at this point but this is a potential source of income for the future.
VP Professional Affairs In the future, expenses should be capped at $2000, allowing the VPPA to be selective in their
attendance at conferences.
K. Selva noted that this position still has $1200 remaining to work with until CPhA next year, but this
can be discussed at PDW.
CAPSIL Editor CAPSIL Printing L. Pritchett Background: Finalize the number of issues of the CAPSIL will be printed each cycle. Discuss and approve budget options for the printing of the CAPSIL, including the possibility of printing the potential companion issue as well as the spring issue. Also, comparing different printing companies. As an update on printing, the lowest quality paper is still better than printing paper. Depending on whether printing is digital or offset, there are different conversions. There is also an additional set up charge for the French edition of $35 per issue. Last year’s cost to ship issues was $125 per issue. Final cost quotes: $1400.80 to print and ship to issues of the CAPSIL including the expanded winter issue and 80lb paper full colour. Without the extra pages, the cost is $1391. 30 full colour. P. Trivedi added that this is where council needs to discuss, as previously the CAPSIL printing was budgeted for $1000. Council discussed the quality of printing for the council, with the following major points:
– K. Sin added that the thicker paper may give the magazine type look, making the CAPSIL look more professional to sponsors. Next year, advertising can increase to offset the more expensive printing costs.
– Carrière commented that magazine paper is still thin but glossy. – L. Pritchett responded that the glossy look might still be possible with lighter paper, without
increasing costs. – V. Gohil added that extra sponsors could contribute to extra pages, but for now costs should
remain reasonable. – L. Pritchett clarified that numbers include the total cost of shipping, printing, set up fees and
tax at 13%. Lower weight paper with extra pages would be $1340.45, lower weight with no extra pages is $1289.60.
– K. Selva noted that the upper limit would be $1500 in the budget. – Carrière stated that the minimum of colour printing would be $1300. – After discussion of types of printing, council decided that it would be reasonable to change
the CAPSIL budget to $1500 to have a colour copy of the CAPSIL, with additional pages for the PDW issue, and having a thicker paper cover with a lighter inside.
– L. Pritchett also added that she would set up a Staples Business account and send this information out to locals so that they can receive a 10% discount on printing as well as contributing to the $1000 per year minimum.
CAPSIL Publishing L. Pritchett
Adobe InDesign Subscription Background: This past year, the transition was made from using Microsoft Publisher to Adobe InDesign to format the CAPSIL for publishing, and the response has been positive (from both students and sponsors).
P. Trivedi added that last year revenue was brought in from a U of T industry ad, which offset the $300 expense of Adobe software. Council discussed and decided to purchase a yearly subscription to Adobe InDesign for use by the CAPSIL editor to format the CAPSIL layout, to be re-‐evaluated on an annual basis.
IPSF Liaison, IPSF SEO
Funding for PARS C. Woit Background: Phoebe is unable to attend World Congress or the Pan American Regional Symposium (PARS) in Argentina. As an alternative option, Cassandra Woit could attend PARS. Note: 50% of World Congress is covered by CAPSI. Council discussed how this year the IPSF Liason was under budget, but the SEO was overbudget thus this is a viable option to fund C. Woit 50% of the registration fee and flights to attend the Pan American Regional Symposium. Seniors/Juniors K. Tress stated that a number of names were spelled incorrectly in the budget. CAPSI Club TEVA and Scotiabank are Platinum Sponsors. K. Sin asked for clarification, as to why Pfizer was noted as a Platinum sponsor. A. Carrière clarified that the amount Pfizer gives for competitions is higher than most other competitions. P. Trivedi noted that there is an estimated surplus of ~$4800. He also clarified that national executive gets flights, registration, hotel, and taxi to and from the airport of the conference city, Seniors get reimburse for flights, registration and taxi, and Juniors have their conference registration reimbursed. L. Pritchett inquired as to if the checked baggage was covered. K. Selva noted that this is not covered, and that council should take the most reasonable means of getting to the hotel. K. Selva motioned for a recess at 2:22 pm to return at 2:35pm.
Additional budget inquiries: Reimbursement for Webmaster H. Chan Background: The website committee would like to launch a social media campaign of some sort to have members visit the website, and the webmaster’s attendance was requested for one (or more) JOM(s) in order to discuss new content from sponsors/partners to be put on the site. The
webmaster’s expenses are not typically covered for conferences due to the nature of his/her role in website maintenance, but I believe the council would benefit from the attendance of the webmaster this year, due to the increased responsibilities of this position. Estimate of expenses -‐ Early bird conference registration fee: $282.50 -‐ Round trip Greyhound ticket Kitchener, ON to Ottawa, ON: $130.06 -‐ Hotel accommodations (estimated): ~$100 -‐ TOTAL: ~$512.56 Council discussed these fees and found it reasonable to fund the transportation, accommodations, and registration fees of the 2015-‐16 Webmaster to attend the 2015 CPhA-‐OPAC conference. BIRT that CAPSI 2015-‐2016 fund the transportation, accommodations, and registration fees of the 2015-‐2016 webmaster to attend 2015 CPhA-‐OPAC conference. (K. Selva/ C. McGrath) BIRT CAPSI national approves the budget for the year 2015-‐2016. (K. Selva/ JF. Côtè) Additional Discussion: K. Youseffian asked for further clarification as to if the $48 000 remaining as a surplus at the end of this year would be put into a GIC. A. Carrière mentioned that a GIC is locked away, and it looks like we are holding onto money to gain interest versus giving it to students. It is easier to access and use this money if it remains in our regular account. In the past a GIC was almost lost, thus it is better to keep it in our regular account . BIRT CAPSI national approves the budget for the year 2015-‐2016. (K. Selva/ K. Youseffian) P. Trivedi abstains. Motion Carried.
5. PDW 2016 Presentation (2:30PM – 3:30PM)
Presented by Sumaira Hasan and Nandita Chhaniyara (PDW 2016 Co-‐chairs) Location January 6-‐9th 2016 at the Sheraton Niagara Falls; Competitions will be held in Kitchener at the Waterloo campus. Currently the PDWPC is still working on logistics and has their second site visit in June. Social events The subcommittee for this will begin in June, including the Mr. Pharmacy committee. The theme for one event is Winter Wonderland. The PDWPC hopes to have the PDW guide ready in two weeks to go through translations. Webmaster/Marketing Currently they are completing a video tour of the school. Marketing is also putting together welcome packages, and hopes to have sponsors lined up by the package completion.
Sponsorship Packages are completed and reviewed, and will be sent out after the conference in the case of any changes. The health fair layout is currently in progress. Finance PDW 2015 has closed their finances, and PDW 2016 will be receiving money in the amount of $20 000. K. Selva clarified that this money must come back to CAPSI as PDW 2016 is getting $30000 total in loans plus an additional $3000 to put towards PDW Sponsorship. Bilingualism Currently there are two confirmed bilingual speakers. The PDWPC is looking for feedback on objectives for content so there is a draft to provide speakers. The goal of the PDWPC is to have 4 sessions in French. A. Carrière reminded the PDWPC to continue seeking out French speakers. Presenters are notorious for getting slides in late. Also, translations should be sent to the French schools to review after they are translated, and this can be quite last minute. K. Youseffian mentioned that he knew a potential French speaker and would get into contact with the PDWPC 2016 committee. A. Carrière mentioned that in the 2014 draft schedule there were 17 speakers, 2 of which were French, which is not a good representation/ engagement for French students. Website Currently there are technical issues with the French version that need working out. PDWPC recommended that Laval and Montreal look at the website to see if any content needs to be revised. Photographer An IT specialist is seeing how late a photographer can be booked and IT and Marketing are making a video of the school. N. Scholten mentioned to check with the photographer if they are okay with CAPSI using their photos in publishing. J. Otal mentioned that she forwarded contact information of the photographer who did OPA. K. Selva mentioned the photographer should be given an outline and breakdown of where they should be and when. S. Hasan asked council wthat the appropriate maximum remuneration is for speaking, such as paying a panel.
K. Selva recommended getting in contact with a previous PDWPC. A. Carrière reminded the PDWPC that CAPSI doesn't make rules on how the budget is spent. She also questioned how the PDWPC would track session attendance. S. Hasan explained that like previous years, volunteers will take the name tag of delegates if they leave for the washroom. K. Selva asked the PDWPC for a rough estimate for the number of delegates. E. Dinh confirmed that 150-‐200 delegates would be from Waterloo, and 600 would be the cap. K. Selva explained how seat delegation works for schools. Based on the number of CAPSI members at each school, the executive secretary determines the appropriate ratio/percentage for seat allocation per school. This is based on the size of the PDW conference (e.g. 500 delegates vs. 700 delegates), the number of CAPSI members per school and takes into account any requests for additional seats by the host school.) A. Carrière clarified that Waterloo is allowed to request a certain number of seats, because there are two pharmacy schools in the province. U of T has a large number of seats based on their large number of CAPSI members. We need to give Waterloo a set number of seats (150) and hen give the remaining Waterloo seats to Toronto. The rest is based on percentage for schools. BIRT for the PDW 2016 student breakdown that the University of Waterloo forfeit their percent allotment to U of T and that waterloo has 150 seats allotted for volunteers and local student delegates which upon being filled with the remaining seat be allotted based on seats allocation determined by CAPSI national executive secretary. (K. Selva/ P. Trivedi) K. Youseffian proposed making a maximum percentage for the future, for example 25% of seats would get forfeited. A. Carrière recommended that council go in camera to discuss seat allocation. BIRT that CAPSI go into camera at 3:23pm. (A. Carrière/ A. Zaheer) BIRT that CAPSI goes out of camera at 3:38pm. (A. Carrière/ A. Zaheer)
BIRT for the PDW 2016 student breakdown that the University of Waterloo forfeit their percent allotment to U of T and that waterloo has 150 seats allotted for volunteers and local student delegates which upon being filled with the remaining seat be allotted based on seats allocation determined by CAPSI national executive secretary. (A. Carrière/ P. Trivedi) Abstain: E. Dinh, L. Buddo Motion Carried.
V. Gohil asked for clarification on where seats would go if they were not filled.
A. Carrière clarified that any open seats go into second round and are open to everyone. Allocation just applies to first round. E. Dinh questioned how round two was being determined. K. Selva mentioned that it was too early for the PDWPC to decide how to split seats.
6. PDW 2017 Presentation (3:30 – 4:30 PM) J. Butler
Theme: Beyond Boundaries, idea is that the profession is constantly evolving and changing limits Co Chair: Stephanie Bryant Logistics Update
Preliminary Schedule has been created (see annex) Mr. Pharmacy switched nights, and elections have been moved to 10:30 to 12:00pm
Education Update
Keynote/Motivational Speaker has been selected, they are now confirming, it will Bruce Kirby, and Deri Latimer Potential Topics (see annex) Ongoing goals include getting 6-‐8 French speakers Competitions update
Preliminary Schedule Buildings are across the street from one another
Social Update Opening Ceremony will be a cultural night. Folklorama is a Winnipeg festival held in August. During this festival, different buildings have shows, dances, food, cultural teachings and pavilions. It would be great to do one for PDW with cultures including Italy, China, Phillipines, Ukraine Mr. Pharmacy: Theme is roaring 20s, with jazz bands and dancers. They may or may not have a Winnipeg style wedding social. Everyone will be dressed up for Mr. Pharmacy, however feather boas will not be allowed, due to hotels in the past charging extra fees. Social Night will be held at Whisky Dix which has one floor of country, and another of club/pop, and they will plan for all delegates to attend in the capacity numbers. Closing Gala will be Oscars night themed.
Sponsorship Update
Suggestions have been made to contact PDW 2016 in regards to sponsors. Local sponsors will be confirmed after PDW 2016.
Finance Update
K. Selva noted tat going forward, there will have to be a meeting between the president and co chairs and locals.
Webmaster Update
A. Carrière mentioned that Google is a good website creation site, to buy a domain name it usually costs ~$30. K. Selva noted that PDW 2016 used Wordpress. Contracting out the website would costs $1500, and provides a nice site and also a mobile version, but these are extra luxuries. J. Butler agreed to pass on this information to the PDWPC.
Marketing and Communications Update Video will be filmed when it snows. The logo is currently under design. Questions
K. Selva noted that the schedule can be further discussed with meeting co-‐chairs, and inquired if there was a social night alternative. J. Butler mentioned that there is skating until 10pm if renting is available.
K. Selva inquired as to a more thorough breakdown of the budget. L. Pritchett explained that it would be nice to know an estimate on the capacity for the social event. K. Selva stated to contact council when alternatives are sorted out. A. Carrière noted that the PDWPC can give an alternative for the social night, but bookings don’t need to be made on behalf of students who don’t attend. K. Joorisity inquired as to the distance between the conference center and the hotel. J. Butler confirmed that the conference centre is across the street. K. Selva noted to let the co-‐chairs re evaluate comments and a further meeting will occur regarding budgeting and the schedule.
7. Call for Webmaster K. Selva/ A. Carrière
Background: There was mention of putting out a call for webmaster at the Winter TC, however a call was not sent out. It has been decided to send out future Webmaster calls along with calls for all executive positions in the fall of each year. Discuss whether to put out a call for Webmaster this year or extend current Webmaster's position until next year. H. Chan left the meeting at 4:36pm. K. Selva explained that last year, CAPSI did not have a webmaster, there was a website committee which came up with a plan and sent out a call for Webmaster in August. H. Chan began the position in September 2014. Traditionally a call is put out at CPhA. Options include extending the current position to September to finish up the year, or to PDW 2016 which would be beneficial so it lines up with other elections. A. Carrière clarified that the Webmaster is an ex-‐officio officer. The application process is not treated the same as a normal election. Council also does not pay for the Webmaster to attend
meetings. The Webmaster was at meetings this year because the website required additional work. C. Woit mentioned that it would be beneficial to continue this position until PDW, due to concern about transition. A. Schmode questioned when the website will be ready to transition, and also who maintains the website. K. Salva noted that the website is under CAPSI’s control. If anything goes wrong, there is a design firm CAPSI uses. In the future, there may potentially be a login for CAPSI members. H. Chan is currently managing and controlling the website, as well as learning additional features. A. Schmode responded that it may be in councils best interest to extend the webmaster position to PDW. K. Sin proposed having a Webmaster senior and junior for continuity. K. Selva noted that financially, it would be okay to have a Jr/Sr, and also for them to request funding at CPhA, and asked council for thoughts. A. Carrière suggested that this may be difficult if the elected officers are in different provinces, and discussed making Webmaster an executive position. Having webmaster ex-‐officio, allows the position holder to be less accountable and there is the possibility of tasks not being completed. It has been helpful to have CAPSIL as an executive member, for example. K. Selva said that this may be a good idea, to have incentive. Currently the president-‐ elect is the chair of the website committee and this task could be transferred to the webmaster. As of now, with the level of involvement, financial compensation has occurred for the webmaster. N. Scholten asked if the Webmaster would then be elected like other members? A. Carrière replied that it would be similar, with the exception of providing a sample of their work in addition to the regular elections documentation. K. Selva stated that this may fall into the hands of the Constitution Review Committee and the Website Committee. The official portfolio would also have to increase, with the addition of social media and photo taking. If this is ready for PDW, it can be brought forth to members at PDW 2016. Council would have to determine responsibilities, present to council to add it, then present at the AGM to the entire delegation where it would be voted on and instated similar to the VPPA. It would have to go through another year of voting to become permanent. Consensus seems to be that the current Webmaster will be kept until the call for elections. H. Chan returned to meeting at 4:52pm.
8. Turnover Document K. Selva
Background: With yearly turnover of positions on council, there is a need for sufficient turnover/sharing of information regarding each position on council. Turnover should also be done in a timely manner (March – April). Proposal: implement a formal turnover document. This is to help new members get on their feet. This motion could be applied to all executives and locals, if helpful. Council discussed this and local representatives felt that turnover documentation was helpful, and it would be beneficial if it were mandatory. K. Selva stated that all turnover must be reported to the secretary prior to CPhA, and that PDW is too late to release this document. It is beneficial to have a copy and add to it throughout the year. Also have an area to say who revised it. Some recommendations for content is as follows:
• Small welcome letter, roles and responsibilities • Opportunities for growth – what you foresee in the future, what you started/didn’t finish • References – this is key with important documents that you need referenced, links to
Google drive. Good reference for outgoing to reference list in change over • Contact information -‐ important especially while still a council member. • Can be list or box, bullets or paragraphs, but bullets easier to read.
Generally the timeline of January to May is learning process. February to April is at end of year, when you are outgoing and tidying up loose ends C. Woit noted to reference the name and contact information of important people to contact. K. Selva suggested these documents be sent out by the next teleconference in August. Locals should participate as well, but a starting document would be beneficial.
BIRT CAPSI National approve formalized turnover documents to be implemented in 2015-‐2016 and carried forward each year for each executive member. (K. Selva/ P. Thabet) Motion Carried.
9. Adjournment
BIRT CAPSI National adjourns the meeting at 5:07pm. (K. Selva/ P. Trivedi) Motion Carried.
Day 4: May 30th, 2015
Location: Les Suites Hotel – Byward Suite 10:15AM – 12:15PM, 1:45PM – 2:45PM
1. Call to Order K. Selva
K. Selva called the meeting to order at 10:26am. 2. Attendance L. Buddo
K. Selva President C. McGrath President-‐Elect V. Gohil VP Communications; Incoming P. Trivedi Finance Officer L. Buddo VP Education D. Burton VP Professional Affairs L. Pritchett CAPSIL Editor P. Hsu IPSF Liaison C. Woit Student Exchange Officer H. Chan Webmaster J. Otal CSHP Representative K. Sin UBC Senior Representative J. Rolandi UBC Junior Representative A. Schmode Alberta Senior Representative M. Aizouki Alberta Junior Representative K. Joorisity Saskatchewan Senior Representative K. Tress Saskatchewan Junior Representative J. Butler Manitoba Junior Representative E. Dinh Waterloo Senior Representative M. Eisa Waterloo Junior Representative A. Zaheer Toronto Senior Representative M. Moreno Toronto Junior Representative C. Benoit Montréal Senior Representative JF. Côté Montréal Junior Representative A. Paré Laval Senior Representative K. Youssefian Laval Junior Representative N. Sholten Dalhousie Senior Representative P. Thabet Dalhousie Junior Representative S. Saunders MUN Senior Representative K. Hynes MUN Junior Representative
Regrets: S. Huynh VP Communications; Outgoing A. Phung Manitoba Senior Representative A. Carrière Past President S. Scherbey Executive Secretary
3. Junior Senior Meeting Feedback K. Selva A. Zaheer explained that locals discussed ways to increase membership, PAM, IPSF and how to make CAPSI events more member exclusive.
4. Strategic Planning Session Feedback K. Selva K. Selva asked council for feedback on the strategic planning session. V. Gohil felt that it didn't add much to what council already knew and to the skill set. K. Selva explained that usually this happens on the first day of meetings, prior to breakout sessions, but timing didn't work this year. Also allowing more time may have helped. J. Rolandi stated that she thought that one-‐hour was sufficient and liked the idea of setting up good brainstorming techniques and found it really helpful. K. Joorisity said that she thought it was more inspiring that last year, and was good way to interact in smaller groups instead of just with other locals. K. Selva noted revisiting this topic at PDW.
5. Standardize sender titles for CAPSI emails S. Saunders/ H. Chan S. Saunders explained that transitions each year leave names on the Google email accounts. These should be standardized to make things more consistent. H. Chan discussed resetting the names. There is the account name and the name on the message that comes in. The name of the account and sender can be changed to the position title name and everyone can put their personal names in the signature. K. Selva found this was a good idea, and for executives it is important when communicating with sponsors. H. Chan said the option is in each individual account to change sender names to make them different than account numbers. Account names will be changed to position titles. This will only appear with future emails. J. Otal suggested putting the word CAPSI into titles. K. Sin added that Google help demonstrates how to change sender names, but H. Chan will have to reset account names. H. Chan stated that she will change account names.
P. Thabet stated concern that emails without names may not get as much readership. K. Jooristy clarified that account names can be changed 3 times in 90 days. H. Chan mentioned for council to wait for instruction so it is consistent since Google links the accounts. K. Selva suggested including instructions for changing sender titles in handover documents. H. Chan stated that this information will come out within a few days and account names will be reset by the end of the day.
6. Committee Breakout Session K. Selva
K. Selva reminded council that they can contact her in regards to committees. D Burton mentioned that if anyone needs resources for interprofessional PAM events to let him know. Council broke out into their individual subcommittees for discussion.
7. JOM Update K. Selva AFPC JOM
K. Selva noted that the e-‐resource was mentioned which is an additional tool, incorporated into some curriculums. J. Butler noted that Manitoba used it in their curriculum, while it was boring it was useful. A. Zaheer confirmed that the content is dry, but it can be used for post lab assesments. M. Moreno added that there was may tabs to click on, and it was very time consuming. K. Selva mentioned for council to pass on additional feedback, and a new 2.0 version will be coming out and it will be linked to our website. Also, AFPC has analyzed and made a report regarding 4th year employment. There is a trend of higher unemployment in BC and Ontario. This is being taken very seriously and if there are trends being seen or examples, concerns should be sent to the AFPC president. V. Gohil voiced conern in regard to IPGs, and the differences in skill set and training as compared to Canadian graduates. J. Otal noted to get in touch with everyone’s respective colleges to ask about rules for IPGs. There also may be a high unemployment rate, due to people wanting to stay in the larger cities.
V. Gohil noted that AFPC showed numbers by provinces. It was brought up in the JOM that unemployment may be regional, and it has been put forward for AFPC to look deeper into this. There should also be clarity in regards to misconceptions about moving to remote areas. J.Otal mentioned that a summary of what data shows at the end of the survey is a good way to provide insight back to students. K. Selva noted that the results were from 2012, and this report is now complete. K. Sin inquired if this only tracked employment after graduation. K. Selva confirmed that this was the case, but she was not sure if this took into account people who want to be employed. J. Otal suggested that it should include a question about actively pursuing work in order to give a better idea.
K. Selva explained that the past-‐president summarized data for the survey, and Harold from AFPC asked if anyone was interested in looking at the data. C. Woit mentioned that she was doing a specialty research project on analyzing surveys over the summer. K. Selva mentioned that CAPSI doesn't need to take on this role, but the request can be put out, and suggested students send in a letter of intent and CV, to give to AFPC. Harold from AFPC can also give a description for a call.
CSHP JOM EBM Competion K. Selva liked the idea of membership, and is comfortable with other schools approaching local CSHP representatives. D. Burton noted that students would get a student membership, and 4th years would get a pharmacist membership if they were graduating. J. Otal will update representatives and will let council know when this is done. K. Selva discussed online submissions, but wasn’t sure of the logistics. D. Burton mentioned that Alberta incorporated 3 judges from hospital pharmacy or CSHP council. J. Otal discussed increasing awareness of hospital pharmacy at PDW, as early exposure, not a membership drive. It would be interesting to have a hospital pharmacist talk at PDW, on entering practice, management, practice cases, etc. A CSHP talk from a pharmacist actively involved in clinical and advocacy should be implemented for PDW 2017.
J. Butler stated that she would bring this forward to the 2017 PDW committee. J. Otal explained that she would bring this to council in August, and the incoming representative would attend for this conversation. The CSHP meetings would occur August 13th to 17th after which they would have a draft. K. Selva mentioned having a teleconference after this meeting. J. Otal added that many students expressed at the PDW booth that they didn’t know they enjoyed hospital pharmacy until third and fourth year. L. Pritchett mentioned that this was important, as rotations for experience don’t occur until third year, and as these fall through, many people don’t get exposure. J. Otal recommended that a speaker have topics or direction making their talk useful for 1st and 2nd year students, beyond what they get at a local level.
TEVA JOM
K. Selva explained that CAPSI would be pursuing an strategic planning session from TEVA in Calgary at CPhA 2016, and also discussed Operation Wash-‐up Kits for PAM. V. Gohil will be making a list of kits for locals to order including Butt Out, Wash-‐Up, Allergies, Bugs and Drugs N. Scholten inquired if schools run more than one program. K. Joorisity replied that U of S runs Operation Allergies and Kids and Medicines (CPhA). K. Sin explained that it depends on what the school wants, and the target, eg. Wash-‐up for younger kids. J. Butler clarified that kits come with a script, DVD, bracelets and booklets to hand out. S. Saunders added that there is normally enough for two classes per kit, and refills are needed, as opposed to whole kits. K. Selva clarified that the deadline to order supplies and waterbottles is June 12th. A. Parè noted that they have an interested committee, but currently no kits. K. Selva suggested being in contact with V. Gohil. TEVA also requested a list of emails and names for coordinating shipments and seminars.
CPhA JOM K. Selva explained that two years ago, CAPSI had a delegate with CPhA. This was lost when council dissolved and restructured. This was a similar position to what J. Otal holds with CSHP.
Ideas were discussed on ways to get students involved, and appointment or election would likely be done by CAPSI. K. Selva questioned how council would like to appoint this member. J. Otal inquired on whether the CPhA just wants input and added CSHP is completely application based. K. Selva added that this position used to be elected through CPhA. J. Otal mentioned that this student would sit on a board with important people and feedback would be demanded. Another level of professionalism would be required and someone would need to demonstrate this professionalism beyond a speech and application like regular CAPSI elections. V. Gohil questioned whether this position would require a more advanced, experienced student. K. Selva clarified that council does not have to decide immediately. CPhA is still thinking of ideas for students and is not ready to appoint someone yet. The advocacy committee may look at this, and it can be discussed further at PDW. J. Otal stated that considering the duration of the term would also be important; in the past it was 2 years, and that way year 1 was a learning experience allowing the member to contribute fully. K. Selva said that CPhA would be promoting the app and membership more this year. A video will be sent out on the app. CPhA was asked to write up instructions as well, leaving both avenues open. They are working on promotional material much earlier for PAM, and it was discussed to make a Facebook cover photo. Interested schools should send cover photo examples to K. Selva in order to provide CPhA samples. J. Butler asked if students would be interested in designing the banner themselves, similar to the agenda cover. K. Selva explained that there are six people working on PAM instead of just one at CPhA. It may be easier for CPhA to make the banner for this year, and in the future student involvement would be good. If any other suggestions are brought up, let Kavy know. E. Dinh mentioned the textbook fundraiser in the fall, as people are trying to put together groups on their own to get a group book discount. K. Selva explained that CPhA is looking into this and wants to know which schools are having issues. Waterloo will be included in future discussion; BC is already in this discussion. Christine (CPhA) would like to see the processes laid out in a document. K. Sin explained at BC, when setting up pricing, payment processing for credit cards had to be included. K. Selva explained CPhA wants this information, and is aware of the textbook exclusivity issue.
8. New Business K. Selva
No new business.
9. Adjournment K. Selva BIRT CAPSI National adjourns the meeting at 12:13pm. (K. Selva/A. Schmode) Motion Carried.
Annex of Executive and Local Council Updates
CPhA 2015
Ottawa, Ontario
May 27th – May 31st
Local Council Updates University of British Columbia (K. Sin/ J. Rolandi) February:
• Elections o Held elections for our local council, strong involvement and turnout this year
• CAPSI IPSF Diabetes Campaign o Held interactive diabetes session with a type-‐1 diabetic patient sharing his experiences living
with diabetes addressing diagnosis, lifestyle adjustments, insulin pumps and interactions with healthcare professionals
March: Pharmacy Awareness Month • Pharmacy Fair
o Set up in a central location in our student union building, had over 15 booths on different ailments and conditions and spread knowledge of what services pharmacists can offer now and potentially offer in the future
• Pharmacy Talent Showcase o Grand opening and closing of the fair, demonstrated the talents of our diverse student body
including singing, dancing and playing instruments • Pharmacy Information Evening
o Introduced admissions, student lifestyle and what you can expect when entering the program to prospective pharmacy students from both university and high school
• Clinical Pharmacists and Allied Healthcare Professionals Symposium o A hospital pharmacist specializing in warfarin care and management shared her experiences in
both hospital and community pharmacy on an interprofessional, patient-‐focused team, as well as her vision for the future of pharmacy
• CSHP Symposium o A number of hospital pharmacists had group sessions with students, to answer their questions
about hospital pharmacy and their experiences • FB and Twitter Campaign
o Posted facts about the pharmacy profession, spread information about our events and connected with the public
• Community Centre Presentations o Had a booth at a community centre, sharing information about the services pharmacists can
provide to senior citizens • High School Presentations
o Presentations were held at various high schools aimed at combating the stereotypical perception of the role of the “pharmacist”, and also introducing it as a career path
April: • Exam Survival Kits
o Fundraiser for exam season, created care packages containing a combination of noodles, coffee, tea, energy drinks, pens, candy/chocolate, advance screening passes, etc.
• iMCQ PEBC Prep o Sent out unique ID codes to CAPSI members who requested them, have yet to receive feedback.
May/June: • Student Summer Research Program BBQ
o To be held in late May/early June, a BBQ for the research students and professors conducting projects on campus during the summer
University of Alberta (A. Schmode/ M. Aizouki)
• PAM – This year PAM was a great success we hosted diabetes clinics at West Edmonton Mall, Blood Pressure Clinics at the Legislature and City Hall, Interdisciplinary talks and talks about patient care as well as how to become a leader within pharmacy. Along with this we had buttons and a hot chocolate giveaway with customized cozies, as well as enough Pizza to keep students well fed for an entire month
• Change Over – Change over occurred with Marline Aizouki being elected CAPSI Jr and myself successfully transitioning into the role of CAPSI Sr.
• Diabetes Fundraising – Working with the IPSF Director Phoebe we had a diabetes fundraiser, a 50/50 draw, and auctioned off a dinner sponsored by one of our professors and at last count raised over $4000
• Fundraising for the year: This year along with APSA and the hard work of many students we helped raise around $55000 for charities this school year!
University of Saskatchewan (K. Joorisity/ K. Tress) Pre-‐ PAM
• Sent around sign up sheets to each class looking for PAM volunteers • Held morning meetings for each committee to go over the event they were in charge of and the planning
that needed to be done prior to PAM (room bookings, supplies, etc.) • Worked on getting sponsorship from various organizations (Scotiabank, SPNSS, Pharmacists Association of
Saskatchewan, Campus Medicine Shoppe Pharmacy, local businesses) • Started planning all PAM events • Contacted our college’s communications coordinator to get him on board with PAM – he is in charge with
the college’s Facebook page so he was involved in the promotion of our events to a larger audience • Promotions committee created a large calendar to hang on the bulletin board outside of our college office
and small calendars to go on the desks in a main classroom in the pharmacy building PAM
• Community Outreach Booths o Partnered with on campus Medicine Shoppe Pharmacy and PAS o Held throughout the month – booths in our health science building atrium, the “arts tunnel”
(high traffic area in the arts building) and in two malls in Saskatoon o Had pharmacists and students on placement come to promote at the booth o Promotion boards and materials to hand out to visitors were made by students o Additional promotional material was provided by the Pharmacist Association of Saskatchewan
(PAS) o Whiteboard campaign à everyone who answered the question “What does your pharmacist
mean to you?” and got their picture taken got entered into a prize draw o Topics at the booths included: Acne, Vitamins and Minerals, SMAPs, General Pharmacist
Awareness, Analgesics • PAM Kickoff/Ribbon Cutting
o Addresses by our college Dean, the Dean of Academics and our CAPSI Sr o Got PAM and CAPSI stickers made which we stuck onto coffee cups and served hot chocolate and
mini cupcakes made by one of our students o Held this during lunch hour in the health science building – huge turnout (200 people) in a high
traffic area • Admissions Night
o Our Administrative Officer of Undergraduate Affairs spoke to prospective students about the admissions process
o Prospective students toured our new lab and got to see a prescription being filled o Current pharmacy students were there to answer any questions from prospective students
• Mentorship Night o Partnered with Dietitians of Canada
o 5 pharmacy mentors and 5 nutrition mentors o students rotated through “speed date style” to hear about different areas of practice
• Mock OSCEs Rx2/Rx3 o Rx2 à students counseled on products for upcoming osces and 3rd year students were there to
evaluate the 2nd years and give feedback o Rx3 à students counseled on products for upcoming osces and 2nd year students acted as
patients for these scenarios • Mr. Pharmacy
o Held in on campus pub o Hosted by our Dean and a former contestant and judging panel was made up of faculty o Partnered with Scotiabank à they volunteered at the event and matched all donations o There was 50/50 and raffle and a dollar voting system where people could pay $1 which would
count towards a vote for their favourite contestant • BBIF: Interdisciplinary Forum
o Partnered with our local Health Sciences Student Association and our local Canadian Federation of Medical Students
o Brought in a primary health care team (pharmacist, physician, nurse practitioner and healthy mom healthy babies specialist) to discuss interprofessionalism and how valuable it is in their practice
o Attended by a wide range of health science disciplines (medicine, nursing, pharmacy, nutrition) • 1st year Pharmafacts bowl
o Similar to the Pharmafacts Bowl at PDW, a jeopardy style game made by our first year reps o Questions are based on first year classes and upcoming finals
• IPSF Mini Health Campaign o Powerpoint presentation discussing the myths surrounding Ebola o Distributed via email and students who answered questions about the presentation were
entered into a draw for a giftcard • CAPSI Sports Night
o A celebration to finish off PAM o Games of dodgeball and volleyball held in a highschool gym o Food was served (taco in a bag) o Prize for the best dressed and undefeated team (CAPSI swag and leftover backpacks)
Other Updates • Held a viewing for bi-‐elections 2.0 for pres-‐elect • Following PAM we made a prize draw from all of our volunteers (minor ailments, geriatric Rx files, Rx files) • Held elections for our CAPSI local positions and elected our new CAPSI Jr. Kaitlyn Tress • Distributed awards for our CAPSI competitions at our SPNSS Points and Awards Banquet • Held our CAPSI AGM
o Discussed our past years accomplishments, dissolved our old council and introduced our new council
o Made amendments to our operating manual • End of year lunch with old CAPSI council and new CAPSI council!
Upcoming Events • CAPSI Jr and Sr will attend CPhA in Ottawa • Prepare for our membership drive in September including textbook sales • Host a team building lunch for new CAPSI council members
University of Manitoba (A. Phung/ J. Butler)
• Local Elections o In the beginning of March Local elections were held for both our local CAPSI council and student
association (UMPhSA) . Where Jennifer Butler was selected as Manitoba’s Junior Representative. • First Year Info Booth at Fort Garry Campus
o We held an info booth at the University of Manitoba’s primary campus throughout February (February 3, 5, 10, and 12) for all interested applicants and prospective students. At the booth the first year pharmacy students had the opportunity to explain the entrance requirements with prospective students as well as educate all interested individuals on what a pharmacist really does and answer any questions students had.
• Diabetes Awareness Symposium o We also held a Diabetes Symposium on February 25 to kick off our PAM activities. The speakers
included Dr.Danielle Stringer a professor at the University Of Winnipeg Faculty Of Kinesiology, in which she had discussed a program that her and her colleagues have developed to target the rising rates of Type 2 Diabetes in youths, called the Sun Life Youth Diabetes Awareness and Education Program. We also had Ms. Drena Dunford a clinical instructor at the University of Manitoba’s College of Pharmacy present on their path towards becoming a Certified Diabetes Educator/Pharmacist.
• Alumni Hockey Game o We also held our annual Alumni Hockey Game on March 1st, in which all classes were invited to
attend and watch as 15 University of Manitoba Alumni players including Manitoba’s registrar played against 8 of our students.
• CAPSI Wishing Tree Breakfast and Lunch o This year we reintroduced a CAPSI Wishing Tree Breakfast and Lunch on March 4, in which there
were Juice, Muffins, Croissants, Fruit, Yogurt, and Coffee in the pharmacy student lounge. As well as, every student was required to draw a leaf on a tree on the window with window markers, on why they love pharmacy or what is their pharmacy wish.
• Diabetes Awareness Booth at Portage Place Mall o This year we held a Diabetes Awareness Booth in Coordination with CAPSI Nationals Heath
Campaign in Winnipeg’s Downtown Mall Portage Place. The booth was held on Friday March 13, in which we had 3 stations: General Diabetes Risk Assessment Station; a Nutrition and Food Portion Demonstration; an Exercise and Resistance Band Demonstration. The goal of the booth was to bring together our students and a certified diabetes educator (CDE) pharmacist to provide the public with general diabetes information and healthy lifestyle tips, especially with the inner city population of Winnipeg. At the booths we had Canadian Diabetes representatives Laryssa Sawchuk and Juanita Brookman, and CDE pharmacist Lengham Ingram and Britt Kural that provided giveaways and free Glucerna products for the booths.
• MSP Night o Manitoba’s Society of Pharmacist ( Manitoba’s Advocacy Group) held their annual MSP night on
March 5 for pharmacy students in which the theme this year was 80’s themed. Where they host games and competitions at King’s Head Pub in which they treat all the pharmacy students to drinks and food, and provide updates on their activities.
• Skits and Wits Fundraiser o This is the second largest Pharmacy Event of the Year in which all the classes join in an epic
Pharmacy video making competition to make Pharmacy Parody videos. This year the event was held at the University of Manitoba’s The HUB on March 10 and all proceeds goes to the Grad Fundraiser. In which, the Winners names are engraved in the Pharmacy Skits and Wits Cup.
• Mock Osces
o As part of our local CAPSI benefit, our 4th year Mock OSCE’s were held on March 21. In which we had a pizza lunch for all the volunteers and the students.
• Curling Bonspiel o This year the Curling Bonspiel was held on March 21 in the evening.
• Nutrition Info Booth at Mount Carmel WISH Clinic o This year we had also held a booth at our Winnipeg Inter-‐Disciplinary Student-‐Run Health (WISH)
Clinic on March 24. There were two booths, one booth was about the importance of physical activity and why it's important to be active even if you don't have diabetes, and the other booth was a booth about nutrition and diabetes.
• School Presentations o This year we had continued the trend of School Presentations with visiting two elementary
schools, Howden Elementary School on March 3,5,10, 12 and Van Bellegham elementary School on March 17 and 26.
• Operation Hand wash o For the operation Hand Wash presentations we had students present to four grade 1 classes, and
two Grade 2 Classes. • Medication and Safety
o For the Medication and Safety we had students present to four mixed grade 4 and 5 classes, and three mixed grade 5 and six classes.
• Operation Allergies o For the operation allergies presentation we had students present to three mixed grade 2 and 3
classes, two grade 3 classes, and two mixed grade 4 and 5 classes. • Evidence Based Medicine Competition
o Due to lack of incentive, and the limited amount of time to prepare for the EBM the later dates could not work for the 3rd and 4th years, who based on Manitoba’s curriculum would be more apt to participate. Overall, due to lack of interest and incentive the competition could not be held.
University of Waterloo (E. Dinh/ M. Eisa) March: PAM 2015 Events
• Mr. Pharmacy o Over 150 students attend o Did not receive funding from SDM this year o Donated gently used clothing to CDA Clothesline charity o Winner is Yan Li (Rx 2016) who will participate in National Mr Pharmacy at PDW 2016
• Breakfast Tree o Provided breakfast to over 100 students o Students wrote positive thoughts about the future of pharmacy on coloured paper o Also tried a whiteboard social media hashtag challenge
• CSHP/CAPSI-‐DM Symposium o Local hospital pharmacist presented a talk on diabetes and hyperglycemia management
• OPA Opioid Addiction Dinner + Learn o Part of speaker series presented by the Ontario Pharmacists Association o A doctor presented a talk on interprofessional models of care to better manage patients with
opioid dependence • Pharmacy Trivia Night
o Hosted at a local bar, provided appetizers o Students from all different years teamed up to answer questions
• EBM Competition
o We had 3-‐4 teams participate and received very good feedback o Unsure about rules regarding use of Google Docs
• “Young Leaders in Pharmacy” Symposium o UW Alumni spoke on starting his own business, life in the “real world” as a recent graduate
• OPA Speed Meet and Greet o Speed dating-‐style event with 10 pharmacists from hospital, advocacy, community and academic
backgrounds • Conestoga Mall Health Fair
o Organized a booth at the local mall + Operation Wash Up o Remedy’s Rx provided pamphlets and hand sanitizers
• Kids And Medicine / Operation Washup o Ran throughout the month, students travelled in groups of 2-‐3 to various elementary schools
• CanBuild 2015 o “Beyond the Counter” initiative o 500 cans and boxes which was donated to the local and school food drives
• Media Outreach o Rogers DayTime o 570 News Radio o Waterloo Talk Local o Imprint newspaper
April: Ran local elections, elected new council members and turnover May / June:
• Fundraising for JDRF Walk to Cure Diabetes • Preparing for OTC Week • We partnered with La Roche Posay to organize a speaker series on skin care in June
University of Toronto (A. Zaheer/ M. Moreno)
• CAPSI finished off the year by having our turnover meeting where we elected our new Junior local CAPSI representative and IPSF representative.
• Our last events were in March (EBP+Mr Pharmacy+Inteprofessional Symposium) for PAM • Helped IPSF with their Blue Breakfast and sold I <3 My Pharmacist pins to raise money for JDRF • Going to be working with IPSF to rebrand CAPSI/IPSF • Perhaps looking into shooting a local video to inform students
Upcoming Events: Frosh Week Ice Cream Social
• September TBD @ Leslie Dan Faculty of Pharmacy • Will cost ~$300 • We will be presenting the new incoming class with backpacks and informing them what CAPSI does.
Fundraising for RFTC
• September TBD @ Leslie Dan Faculty of Pharmacy • We will be doing some new initiatives this year for RFTC and have a week-‐long campaign.
o Manicure for a Cure o Bake Sale o Social Media Awareness o Pass the Jar Around
Université Laval (A. Paré/ K. Youssefian)
• We held our Mr Pharmacy on Feb 26th , we had better participation than in the last years. Our winner was Reda Rais, a third year student.
• We were able to raise 1130$ with the educational policy from PDW. That amount was given as a donation to Pharmaide, the committee that organizes the fashion show to raise money for Pharmacist Without Borders.
• Election of a new Jr and Sr local Reps as well as new local IPSF reps • Local Turnover has been done.
Université de Montreal (C. Benoit/ J. Côté)
• PAM : Photoshoot : Photoshoot with our students responding to the question : What is the biggest contribution of a pharmacist in the health care of a patient?
• Badges : 'I love my pharmacist' badges were distributed along our students. • Speaking : Talk by a pharmacist working with Doctors without Borders • HBP presentation : High blood pressure presentation from our students to groups of elderly living in
residences for elderly people • Social media challenge : we asked our student to take pictures in different situations (including our
teachers, their animals, and so on) • RVO : Through this month, students who participated the most to the activities received the chance to
win one of the 5 tickets to go to the Rendez-‐vous de l'Ordre des Pharmaciens du Québec (RVO). (This 2 days event is organized annually by our pharmacist association in Québec. It is a lot like CPhA, but at a smaller scale!)
Memorial University (S. Saunders/ K. Hynes) Pharmacist Awareness Month
• Weekly meetings over lunch that started in November • In constant contact with Heidi Wicks (Communications Coordinator for MUN SoP) • Breakfast Wish Tree
o Set up a “wish tree” and provided breakfast to students, staff and faculty who stopped by to write their wish for the profession of pharmacy
• Bake Sale o Raised just under $300 to help fund other PAM initiatives
• Fun with Science o The PAM committee designed a “Fun with Science” program for preschoolers at the local Military
Family Resource Centre and 3 volunteers went to do a weather project with the children • Lip Gloss Compounding
o 20 Brownies/Sparks came to learn about pharmacy and to compound lip gloss in our Professional Practice Lab
o To ensure they earned a badge, we created a presentation about Canadian Inventions • Exercise is Medicine Presentations
o Went to 3 seniors’ homes to discuss the importance of exercise and to chat with them about expanding scope of pharmacy practice
o One place offered for us to come to their yoga class, so we participated, stayed for their morning tea and were able to talk with the seniors and answer their questions
• Pharmacy Phair o NTV and CBC present to promote PAM, the event and an educational game that two of our
professors developed called “Med Heads”
o Set up student made booths about cold and flu meds, natural products, smoking and acne o Gave away popcorn and freebees to students in other faculties who stopped to read the booths
or asked questions • Faculty and Staff Appreciation Day: joint effort with student society • Home for Dinner Program at Ronald McDonald House
o 8 students cooked supper for families staying at the House • Blood Pressure Monitoring at Kenmount Bingo
o Set up adherence booth and developed a pamphlet so that the first years could be involved who have not yet learned BP Monitoring
o Measured blood pressure for people who were interested and got to talk with them about expanded scope and the importance of medication adherence
• Hot Chocolate Giveaway o Set up a table in the foyer at school and invited medicine and nursing students to come. o We gave them free hot chocolate and chatted about PAM and our initiatives
• Shoppers Lunch and Learn o 70 students from various years and 7 SDM representatives o Pizza, drinks and bags donated by SDM o Discussed SDM, their values, programs and fundraising initiatives. Talked about owning a
pharmacy and had 5 owners on a panel to talk about their experiences • Pill Drop
o Collaborated with the RNC and RCMP o Collected over 20,000 tablets, capsules, inhalers, powders, liquids and other medication
formulations • School Presentations
o Presented to over 1500 students throughout the month o Operation: Wash Up, Kids and Medicine, Operation: Butt Out, Drug Abuse, MUN School of
Pharmacy and Expanded Scope • Mr. Pharmacy
o At Quidi Vidi Brewery on March 28th o Excellent turn out (students, staff and faculty). Judges were our Dean, Associate Dean, Registrar
of NLPB and the MUPS student president. o 4 contestants, 4 events (White coat fashion show, spelling bee, mock-‐mock-‐OSCEs, talent) o Tyler Smith (Class of 2017) will compete in national competition
• Guy Genest Fund Donation o The ticket sales for Mr. Pharmacy along with extra money in our local CAPSI account were
donated to the MUN Guy Genest fund to endow the scholarship. Mock OSCEs
• 30 fourth year students participated in this year’s Mock OSCEs on May 12th. With the help of 26 volunteers (students and faculty), we were able to organize 7 practice stations for the graduating class before their PEBC/OSCEs.
AgroHealth Codes
• We had 28 students request a code. One student mentioned to me that she feels like there were a lot of wrong answers and incorrect information.
Elections
• MUN has a new CAPSI Junior (Kyia Hynes) and a CAPSI Liaison (Tiffany Tozer). We also created a new CAPSI finance position that was filled by a first year student (Stuart Bursey).
Dalhousie University (N. Scholten/ P. Thabet) March
• EBM: Three teams participated with good feedback. • Kids and Meds: Lower response than usual due to snow days. (only 3 presentations, with one participating
school) PAM events organized by Dal Society of Pharmacy Students
• PAM lunch and learn: about the supports available for mental health patients in community pharmacy • Relay for Life • PAM booth in student union building: promoting minor ailments prescribing • CSHP lunch and learn: three speakers on the topics of surgery, neonatal ICU at the IWK, and outpatient
oncology clinics. • Trivia night • PAM lunch and learn: pharmacotherapy and sex reassignment surgery
April
• Professor’s auction and awards night: Organized by the student society. Live auction in support of “Alice House”, a local organization, and awards for the academic year are presented. CAPSI contributed a guaranteed spot to PDW and board game gift basket to auction.
• Elections and changeover AgroHealth codes distributed to fourth year students (about 40 codes distributed)
Executive Updates Past-‐ President (A. Carriére) President (K. Selva) CPhA Preparations
• Corresponding with CPhA coordinators to finalize registration, hotel bookings and meeting rooms for CAPSI general meetings at CPhA
• Corresponding with CAPSI council members and sponsors to finalize meeting agendas and JOMs • Assisting VP Com format a request for sponsorship letter/template for potential future sponsors • Coordinating a leadership seminar to be hosted by former CAPSI local representatives as TEVA will not be
holding a leadership seminar this year • Working with UBC local representative and Christine from CPhA to find a strategic approach to promote
textbook exclusivity next year due to reduced sales in past years Website
• Working with our webmaster to coordinate the turnover of the new CAPSI website from our design firm • Collaborating with Christine from CPhA to ensure transition to a membership only version of the site
becomes established • Ensuring edits have been made to the site in preparations for it to come live at CPhA • Corresponding with webmaster to create a promotional campaign for the new site
Ad-‐hoc Electoral Committee
• Brainstorming ideas/responsibilities with incoming secretary (Shelby) for a potential ad-‐hoc electoral committee to instate at CPhA this year
Operating Manual
• OM only exists in a pdf. format, so sorting out the logistics insert the new VPPA duties to the OM Turnover
• Formatting a template for an official turnover document to be implemented. • Corresponding with incoming president-‐elect (Caitlin) and cc'ing her on emails • Created a turnover document for president-‐elect in hopes that it will be carried over in the future
(contains a timeline of events, TO-‐DO tasks, meeting dates) President Elect (C. McGrath) Position Turnover
• Communication with Kavy (incoming president) via telephone and e-‐mail • PDW 2017-‐ Skype meeting April 29th
Housekeeping
• Reviewed CAPSI Operating Manual/Bylaws • Keeping up with cc’d e-‐mails from Kavy (incoming president)
VP Communications (S. Huynh)
• Reviewed PDW 2016 Sponsorship Package and provided feedback to PC re: package • Gathered new ads/updates for Summer CAPSIL • Performed website proofreading and responded to inquiries • Contacted potential new sponsors for potential collaboration (La Roche Posay, SteriMax)
o Wanted more local involvement; fwd’d contact info for appropriate local reps (Ontario) • Turnover with incoming VP Com (Veeral)
o Skype meeting, all documents and resources from this year have been uploaded to the VP Com Google Drive
• Contacted some sponsors about possible JOMs (still waiting for response) • CAPSI AgendaàIn progress!
VP Education (A. Prata, L. Buddo)
• Created and distributed feedback form re: case & execution of EBP. Will be utilizing this feedback to adjust the competition moving forward.
• Transitioned document bank for VP Ed from Dropbox to Google Drive and updated some forms • Completed transition meeting with incoming, Laura • Worked in collaboration with Laura to update the AoP application form
VP Professional Affairs (D. Burton)
• Attended the NaHSSA Conference in Kingston, Ont in March. Met with students from • Physio, Medicine, Nursing and NaHSSA. Still continuing to follow-‐up and confer with them. Discussing
social media fronts, article writing, and expanding knowledge of each other’s profession amongst our students. Looking into creating a twitter or accessing our twitter account. Also discussing the Tri-‐profession council idea?
• Have begun developing and researching how to create a media/press package for locals to use in the upcoming year. Hoping to complete it over the summer.
• Starting to brainstorm ideas for CAPSIL articles. • Will be sending out google documents to collect information about inter-‐professional events/contacts at
each school. Media relations within the faculty at each school.
• Attend the Canadian Federation of Medical Students AGM in Vancouver, BC at the end of April. Further
networked with their student leaders and over saw some of their council proceedings, discussion of position papers such as benefit of National Pharmacare. Also represented pharmacy students along with Phoebe Hsu (IPSF Liaison) at the Association of Faculties of Medicine of Canada Inter-‐professional Working Group Meeting. Provided perspective on how we can improve inter-‐professional collaboration education at our respective faculties. What other things we can do to promote inter-‐professional collaboration etc. Medical students are putting forth a position paper on the topic (will be uploaded later).
Finance Officer (E. Boyd/ P. Trivedi)
• Signing authority changeover is in process • CPhA invoice has been issues • Council members have been reimbursed • Hand over of cheques and bank information has been done • Accountant is still working on the 2013-‐2014 fiscal year.
• Frequent communication (dropbox, email) with E. Boyd, outgoing Finance Officer • Transition ongoing • Created budget for FY 2015-‐2016 • Began liaising with other incoming council members about agenda items • In talks with ScotiaBank investigating the appropriateness and viability of a CAPSI National Executive
credit card (for major expenses such as travel, conference accommodations etc). Executive Secretary (S. Scherbey) Position Turnover
• Communication with J. Coleman (outgoing secretary) via Skype and Google Drive • Transitioning to taking over position responsibilities
Ad Hoc Electoral Committee • Brainstorming ideas and responsibilities with Kavy (incoming president) for the Ad Hoc Electoral
Committee to be potentially instated at CPhA this year Housekeeping
• Creating council documents such as a Notice of Directors and Local School Addresses • Creating the Council updates Annex for CPhA 2015 • Reviewing the Operations Manual/ Bylaws
CPhA • Communication with Christine Danglesh (our CPhA representative) and meeting to discuss membership
logistics and membership benefits CAPSIL Editor (A. Lau)
• Winter issue of CAPSIL printed and sent out to schools in March. • Final issue of CAPSIL currently in progress, will be completed prior to CPhA. • Turnover summary sent to incoming editor in April. • In process of compiling rest of documents for turnover including InDesign templates.
IPSF Liaison (P. Hsu)
• Met with Cassandra to discuss responsibilities of the position • Reviewed relevant documents pertaining to position
o IPSF CP Handbook o Past handover/timeline o Finding host sites for SEP
IPSF SEO (C. Woit) SEP incoming
• We had two students drop out due to personal and educational reasons • One host did not return any of my emails -‐ follow up on the local level would be appreciated in the future • In total we have 7 students visiting from 6 countries, who will be staying in
Toronto/GTA, Saskatoon, Vancouver, and Port Moody
• If anyone is interested in meeting the students please let me know and I will put you in contact with the LEO
SEP outgoing
• Due to problems with communication I attempted to place 3 of our outgoing students • One was successfully placed in Croatia • One recently withdrew from a placement in the U.S. – further investigation is required for this • One had not heard from our SEO with information regarding her SEP, the we were waiting to hear back
from the SEO in Australia, unfortunately it was too late and the student had already found work for the summer
IPSF health campaign
• The deadline for the campaign has passed and I have received 3 applications from U of A, U of S and Waterloo
• I will be asking one of our professors who is involved in international courses to adjudicate the applications
• Query when they need to be marked by since they are given out at PDW Transition to SEO
• I have already met with Phoebe to start her off well in the IPSF Liaison position • I am completing a transition document that will ease the transition into the liaison and
SEO positions
• Having dealt with some outgoing students this year I feel prepared to take on the role of SEO with confidence
World Congress
• I have been in contact with various students attending WC and am working with them to finalize their visas
• I will also be completing the CP report with Phoebe so she has a better understanding of it for next year • I will also be working with Phoebe on a poster to be presented at WC in their pharmacy practice
competition • I'll be sending out an application for the remaining official delegates spots in June
Upcoming Events Date: June 16-‐22, 2015 Location: San Luis, Argentina Description: Pan American Regional Symposium Cost: A lot Support needed from CAPSI: Am I able to apply for funding through CAPSI to attend?
Date: June July 30-‐August 9th, 2015 Location: Hyderabad, India Description: World Congress Cost: A lot Support needed from CAPSI: 50% subsidized by CAPSI
Webmaster (H. Chan) Website Re-‐design:
• Contacted and met with Walden Web Design & Graphic Design to discuss new website • After new website template was created, continuously created and revised content/structure of pages
over several months • English portion of site now complete (new pages can be added in the future if necessary) • Complete archive of previous issues of CAPSIL, meeting minutes, PDW info, and council lists transferred to
new site • Created new CAPSI Flickr account for photo submissions from members and council members • English site aimed to be live before the conference • Sent out first batch of content to CAPSIL editor to disseminate to translations committee
Upcoming Events CPhA-‐OPA Conference 2015
• Online social media campaign to promote new site • Cost: ? • Support needed from CAPSI: Possible prizes for participation in campaign?
