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Cowra Shire Council
Ordinary Council Meeting Agenda
Cowra Council Chambers
116 Kendal Street, Cowra
5.00 pm
Monday, 27 May 2013
Ordinary Council Meeting
Monday 27 May 2013 AGENDA
APOLOGIES OPEN FORUM PRESENTATION Lil Wilson (Safe Seniors Project Coordinator) to provide an overview of the completed Safe Seniors Project & presentation to Cowra Locksmith Services CONFIRMATION OF MINUTES Confirmation of Minutes of Meeting held 22 April 2013 P4
Confirmation of Minutes of Extraordinary Meeting held 13 May 2013 RECOMMENDATIONS General Committee
P18 P19
COUNCIL OFFICER REPORTS General Manager Item 1 Cowra High School - Community Strategic Plan Funding Application for 2013
NAIDOC Week Activities P32 Director – Corporate Services Item 1 Release of Council Decisions P38 Item 2 Quarterly Budget Review Statement P39 Item 3 2012/2013 Budget – Third Quarter Review P51 Item 4 Cowra Youth Council P59 Item 5 Friends of the Cowra Regional Art Gallery P72 Item 6 Safe Seniors P75 Director - Infrastructure & Operations Item 1 Saleyards Committee P78
LATE REPORTS MOTIONS WITHOUT NOTICE
Subject to:
a) A motion being passed to have the business transacted at the meeting; and
b) The business proposed to be brought forward is ruled by the chairperson to be of great urgency
CLOSED MEETING REPORTS - CONFIDENTIAL MATTERS Motion to close the meeting to the public to consider, in accordance with Clause 10(a) of the Act, the following:
Section 10A(2)(c) P83 Recommendations General Committee In Closed Council Subject: Caravan Park Lease Renewal Reason: Information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.
Section 10A(2)(d)(i) General Manager P84 In Closed Council Subject: Sale of Yarrabilly to Southern Rural Holdings Reason: Commercial Information of a confidential nature that would, if
disclosed prejudice the commercial position of the person who supplied it.
P Devery
General Manager 22 May 2013
MINUTES OF THE ORDINARY MEETING OF COWRA SHIRE COUNCIL HELD
IN THE COUNCIL CHAMBERS ON MONDAY 22 APRIL 2013.
This is Page 1 of the Minutes of the Ordinary Meeting of Cowra Shire Council held on
Monday 22 April 2013 and confirmed at the Ordinary Meeting held on Monday 27 May 2013.
PRESENT: Cr WJ West, Cr IM Brown, Cr JN Mallon, Cr RA Fagan, Cr JA
Smith, Cr RJ Walsh, Cr KJ Wright and Cr PB Wright.
OFFICERS PRESENT: General Manager, Director–Corporate Services, Acting
Director-Environmental Services and Director–Infrastructure &
Operations.
APOLOGIES:
64/13 Moved Cr IM Brown, Seconded Cr JA Smith, That the apologies submitted on
behalf of Cr BE Miller (Local Government NSW business) and the
Director-Environmental Services (Leave) be accepted and leave of
absence granted.
CARRIED
OPEN FORUM
Cowra Break Away Program
Mr John Arden spoke in support of Mr Graeme Hutchinson’s request for financial assistance
to assist in his operation of the Break Away Program for sick and disadvantaged children.
CONFIRMATION OF MINUTES:
65/13 Moved Cr IM Brown, Seconded Cr RA Fagan, That the Minutes of the
Ordinary Meeting of Council held on Monday 25 March 2013 be
confirmed.
CARRIED
Cr Mallon requested his vote be recorded against the motion.
MINUTES OF THE ORDINARY MEETING OF COWRA SHIRE COUNCIL HELD
IN THE COUNCIL CHAMBERS ON MONDAY 22 APRIL 2013.
This is Page 2 of the Minutes of the Ordinary Meeting of Cowra Shire Council held on
Monday 22 April 2013 and confirmed at the Ordinary Meeting held on Monday 27 May 2013.
GENERAL COMMITTEE
Director – Corporate Services
Investments and Financial Report
66/13 Moved Cr RJ Walsh, Seconded Cr PB Wright:
That Council note the Investments and Financial Report for March 2013.
CARRIED
Cowra Break Away
67/13 Moved Cr PB Wright, Seconded Cr RJ Walsh:
That a donation of $250 from Section 356 donations be provided to the
Cowra Break Away Program.
CARRIED
Director – Infrastructure & Operations
Application for Road Closure
68/13 Moved Cr IM Brown, Seconded Cr RA Fagan:
That the unformed Council road north of Lot 1 DP 864141 be closed and
the Mayor and General Manager be authorised to sign and seal any
documents relating to the closing of this road.
CARRIED
Director – Environmental Services
Cowra Energy Wise Program
69/13 Moved Cr JA Smith, Seconded Cr RJ Walsh:
1. That Council adopts the Cowra Distributed Energy Plan 2012.
2. That Council endorses the implementation of the Cowra Energy
Wise Program.
MINUTES OF THE ORDINARY MEETING OF COWRA SHIRE COUNCIL HELD
IN THE COUNCIL CHAMBERS ON MONDAY 22 APRIL 2013.
This is Page 3 of the Minutes of the Ordinary Meeting of Cowra Shire Council held on
Monday 22 April 2013 and confirmed at the Ordinary Meeting held on Monday 27 May 2013.
3. That Council considers as part of the 2013/14 Budget, the
allocation of $75,000 to assist in the running of the Cowra Energy
Wise Program.
4. That Council‟s Director – Environmental Services further
investigates funding opportunities and assistance for the running of
the Cowra Energy Wise Program.
5. That Council‟s Director – Environmental Services presents a
further report, detailing how the Cowra Energy Wise Program will
be rolled out in the 2013/14 financial year.
CARRIED
Cowra Access Committee – Minutes
70/13 Moved Cr IM Brown, Seconded Cr RJ Walsh:
That the minutes of the Cowra Access Committee meeting held on 4
March 2013 be noted.
CARRIED
Natural Resource Management Advisory Committee - Minutes
71/13 Moved Cr RJ Walsh, Seconded Cr JA Smith:
That the Minutes of the Cowra Natural Resource Management Advisory
Committee meeting held on 4 March 2013 be noted.
CARRIED
Development Application No. 18/2013 for the construction of a dwelling-house, 3 shipping
containers (as existing), chicken breeding facility and animal shelters on Lot 11 DP 1031756,
827 Kangarooby Road Gooloogong, lodged by S J & A A McLean.
72/13 Moved Cr RJ Walsh, Seconded Cr PJ Wright:
That Development Application No. 18/2013, for the construction of a
dwelling-house, 3 shipping containers (as existing), chicken breeding
facility and animal shelters on Lot 11 DP 1031756, 827 Kangarooby Road
MINUTES OF THE ORDINARY MEETING OF COWRA SHIRE COUNCIL HELD
IN THE COUNCIL CHAMBERS ON MONDAY 22 APRIL 2013.
This is Page 4 of the Minutes of the Ordinary Meeting of Cowra Shire Council held on
Monday 22 April 2013 and confirmed at the Ordinary Meeting held on Monday 27 May 2013.
Gooloogong be approved subject to the following conditions:
GENERAL CONDITIONS
1. The development shall be carried out in accordance with:
i) the approved plan(s) numbered 18/2013 and stamped by Cowra Shire Council and attached to this consent; and
ii) the Statement of Environmental Effects lodged in respect of
Development Application No. 18/2013
except where amended by any of the following conditions. A current
and approved copy of the building approval/consent and stamped
plans is to be maintained on site for constructional and reference
purposes.
2. The applicant shall comply with all relevant prescribed conditions of
development consent under Part 6, Division 8A of the
Environmental Planning and Assessment Regulation 2000 (see
attached Advisory Note).
3. The applicant shall maintain an all weather access from Kangarooby
Road to the development site in accordance with Planning for
Bushfire Protection 2006.
PRIOR TO THE COMMENCEMENT OF WORKS
4. The Applicant is to obtain a Construction Certificate from either
Council or an Accredited Certifying Authority, certifying that the
proposed works are in accordance with the Building Code of
Australia and applicable Council Engineering Standards prior to any
building and or subdivision works commencing.
Note 1. No building, engineering or excavation work is to be
carried out in relation to this development until the
necessary construction certificates have been obtained.
Note 2. It is the responsibility of the Applicant to ensure that the development complies with the Building Code of
Australia and applicable engineering standards in the
case of building work. This may entail alterations to
the proposal so that it complies with these standards.
5. The Construction Certificate application must be accompanied by
plans of the dwelling that demonstrate compliance with Section
MINUTES OF THE ORDINARY MEETING OF COWRA SHIRE COUNCIL HELD
IN THE COUNCIL CHAMBERS ON MONDAY 22 APRIL 2013.
This is Page 5 of the Minutes of the Ordinary Meeting of Cowra Shire Council held on
Monday 22 April 2013 and confirmed at the Ordinary Meeting held on Monday 27 May 2013.
3.7.4 Bushfire Areas of the Building Code of Australia for
development with a Bushfire Attack Level of 12.5. Plans are also to
include engineering details for the footings (and tie-down details if
relevant) of the shipping containers.
6. The applicant is to obtain all relevant approvals to Install and
Operate an On-Site Sewage Management System from Cowra Shire Council prior to commencing works to install the system of
waste management and comply with any conditions of that permit.
Note 1: All work shall be carried out by a licensed plumber and
drainer to the requirements of NSW Environment and
Health Protection Guidelines and Australian Standard/
New Zealand Standard 1547:2000 On-Site Domestic
Wastewater Management, Australian Standard 3500,
'National Plumbing and Drainage' and the 'New South
Wales Code of Practice; Plumbing and Drainage'.
Note 2: The applicant is to obtain a Certificate from Council
certifying compliance with the conditions of any relevant
approval to carry out plumbing and drainage work. For
the purpose of obtaining a certificate the works must be
inspected by the Council at the time specified below:
a) Tank Installation: When the tank is installed and prior to
backfilling.
b) Absorption Trench: When void arching and stone void fill is
in place prior to covering.
7. The Applicant is to submit to Cowra Shire Council, at least two
days prior to the commencement of any works, a „Notice of
Commencement of Building or Subdivision Works‟ and
„Appointment of Principal Certifying Authority‟.
8. Prior to the commencement of work on the site, all erosion and
sediment control measures shall be implemented and maintained
prior to, during and after the construction phase of the
development. The erosion and sediment control measures are to comply with Cowra Shire Council‟s Soil Erosion and Sediment
Control Plan 2006 at all times.
MINUTES OF THE ORDINARY MEETING OF COWRA SHIRE COUNCIL HELD
IN THE COUNCIL CHAMBERS ON MONDAY 22 APRIL 2013.
This is Page 6 of the Minutes of the Ordinary Meeting of Cowra Shire Council held on
Monday 22 April 2013 and confirmed at the Ordinary Meeting held on Monday 27 May 2013.
DURING CONSTRUCTION
9. The Applicant is to obtain a certificate from Council or an Accredited
Certifying Authority, certifying compliance with the Building Code of
Australia and any other relevant condition of consent for the stages of
construction listed in Clause 162A of the Environmental Planning and
Assessment Regulation 2000. For the purpose of obtaining a
certificate the works must be inspected by the Accredited Certifying
Authority at the time specified below:
(a) After excavation for, and prior to the placement of, any
footings;
(b) Prior to pouring any in-situ reinforced concrete building
element;
(c) Prior to covering of the framework for any floor, wall, roof or
other building element;
(d) Prior to covering waterproofing in any wet areas; (e) Prior to covering any stormwater drainage connections; and
(f) After the building work has been completed and prior to any
Occupation Certificate being issued in relation to the
building.
Note 1: If Council is required to carry out compliance
inspections at least 48 hours notice shall be given to
Council to allow for the inspection.
Note 2: An Occupation Certificate in relation to the building
cannot be issued by Council or an Accredited
Certifying Authority until the certificates required by
this condition have been issued or registered with
Council.
10. Any damage caused to footpaths, roadways, utility installations and
the like by reason of construction operations shall be made good
and repaired to a standard equivalent to that existing prior to
commencement of construction. The full cost of restoration/repairs
of property or services damaged during the works shall be met by
the applicant.
11. All loading, unloading and storage of goods and building materials,
or the carrying out of building operations related to the
development proposal shall be carried out within the confines of the
property. No loading or unloading of goods on the public roadway
system shall be permitted.
MINUTES OF THE ORDINARY MEETING OF COWRA SHIRE COUNCIL HELD
IN THE COUNCIL CHAMBERS ON MONDAY 22 APRIL 2013.
This is Page 7 of the Minutes of the Ordinary Meeting of Cowra Shire Council held on
Monday 22 April 2013 and confirmed at the Ordinary Meeting held on Monday 27 May 2013.
12. All roofed and paved areas are to be properly drained to discharge
three metres clear of any building/structure in a manner that does
not cause soil erosion or nuisance to adjoining properties.
13. Building activities and excavation work involving the use of electric
of pneumatic tools or other noisy operations shall be carried out
only between 7.00 am and 6.00 pm on weekdays and 8.00 am and 1.00 pm on Saturdays. No work on Sundays or Public Holidays is
permitted.
14. All building rubbish and debris, including that which can be
windblown, shall be contained on site in a suitable container for
disposal at an approved Waste Landfill Depot. The container shall
be erected on the building site prior to work commencing and shall
be maintained for the term of the construction to the completion of
the project.
Note 1: No building rubbish or debris shall be placed or
permitted to be placed on any adjoining public reserve,
footway or road.
Note 2: The waste container shall be regularly cleaned to
ensure proper containment of the building wastes
generated on the construction site.
PRIOR TO ISSUE OF OCCUPATION CERTIFICATE
15. The applicant must not commence occupation or use of the
premises until an Occupation Certificate has been issued from the
Principal Certifying Authority appointed for the subject
development.
16. Prior to the issue of the Occupation Certificate, the shipping
containers are to be painted in a cream colour that is consistent
with the wall colour of the approved dwelling. In addition, the tyre
retaining wall is to be positioned in accordance with the approved
plans and the tyres are to be repainted in a mist green colour.
Landscape plantings are to be installed within the areas to be landscaped as per the approved plans.
17. Provide a minimum of 45,000 litres of tanked water supply for
domestic consumption or a larger volume of water supply in
accordance with BASIX certificate commitments. In addition to the
water supply required for domestic consumption and BASIX, an
additional 20,000 litres of water supply shall be reserved for fire
MINUTES OF THE ORDINARY MEETING OF COWRA SHIRE COUNCIL HELD
IN THE COUNCIL CHAMBERS ON MONDAY 22 APRIL 2013.
This is Page 8 of the Minutes of the Ordinary Meeting of Cowra Shire Council held on
Monday 22 April 2013 and confirmed at the Ordinary Meeting held on Monday 27 May 2013.
fighting purposes in accordance with the NSW Rural Fire Service
requirements. Where the total volume is provided in a single tank,
the draw off point for the domestic supply is to be located at or
above the 20,000 litre level. The tank shall be fitted with a 65mm
Storz fitting and ball or gate valve. Water tanks shall be generally
located in close proximity to the dwelling-house and allow access
for fire fighting vehicles.
Note: Water tanks are not to be constructed of plastic if they are
to be exposed to medium to high level bushfire risk. Further
information relating to the location and design of water tanks and
emergency fire fighting requirements for water tanks and
connections can be downloaded from the NSW Rural Fire Service
website, www.rfs.nsw.gov.au.
18. Prior to issue of the Occupation Certificate, the applicant shall
create an Asset Protection Zone around the dwelling-house for a distance as stated below in accordance with the requirements of
Planning for Bushfire Protection 2006:
Southern slope: 42 metres
Northern Slope: 61 metres
Eastern Slope: 42 metres
Western Slope: 50 metres
The Asset Protection Zone must be maintained in accordance with
Planning for Bushfire Protection 2006 for the life of the dwelling-house.
CARRIED
FOR: Councillors IM Brown, RA Fagan, JN Mallon, JA Smith, RJ Walsh, WJ West, KJ Wright and PB
Wright.
AGAINST: Nil
TRAFFIC COMMITTEE
Cowra Band Driveway – Railway Lane
73/13 Moved Cr RA Fagan, Seconded Cr PB Wright:
1. That Council delineate parking spaces in Railway Lane as part of the
refurbishment.
MINUTES OF THE ORDINARY MEETING OF COWRA SHIRE COUNCIL HELD
IN THE COUNCIL CHAMBERS ON MONDAY 22 APRIL 2013.
This is Page 9 of the Minutes of the Ordinary Meeting of Cowra Shire Council held on
Monday 22 April 2013 and confirmed at the Ordinary Meeting held on Monday 27 May 2013.
2. That in the interim, the Cowra Band driveway be delineated as soon
as possible.
CARRIED
Cowra Bus Service – Request for No Stopping Sign – Lachlan Street
74/13 Moved Cr RA Walsh, Seconded Cr JA Smith:
That subject to consultation with Cowra Bus Service, the No Stopping
Zone on the eastern side of the intersection of Lachlan and Dowell
Streets be extended to the driveway of 153 Lachlan Street and that this
extension be a timed zone to coincide with school zone times.
CARRIED
Cowra Bus Service – Request for Parking Restrictions Adjacent to Driveway
75/13 Moved Cr IM Brown, Seconded Cr RJ Walsh:
That Council install a No Stopping Zone 6m either side of the driveway
to the Cowra Bus Service Depot in Redfern Street.
CARRIED
GENERAL MANAGER
Local Government Acts Taskforce – Release of Discussion Paper
76/13 Moved Cr RJ Walsh, Seconded Cr RA Fagan:
1. That Council note the Division of Local Government Circular 13-13
announcing the release of the Local Government Acts Taskforce
(LGAT) Discussion Paper “A New Local Government Act for
NSW”.
2. That Council note all interested organisations and persons are
encouraged to make submissions commenting on the proposals
contained in the Discussion Paper.
MINUTES OF THE ORDINARY MEETING OF COWRA SHIRE COUNCIL HELD
IN THE COUNCIL CHAMBERS ON MONDAY 22 APRIL 2013.
This is Page 10 of the Minutes of the Ordinary Meeting of Cowra Shire Council held on
Monday 22 April 2013 and confirmed at the Ordinary Meeting held on Monday 27 May 2013.
3. That Councillors provide feedback on the Discussion Paper to the
General Manager by 27 May 2013 as submissions to LGAT close on
Friday 28 June 2013.
CARRIED
Memorandum of Understanding (MOU) between Transport for NSW and the Councils of Cowra, Young, Blayney, Weddin and Harden
77/13 Moved Cr IM Brown, Seconded Cr JA Smith:
1. That Council note the report on progress in seeking to have the
Blayney-Demondrille rail line and the Koorawatha – Greenethorpe
rail line re-opened.
2. That Council endorse the Memorandum of Understanding between
Transport for NSW and the Councils of Cowra, Young, Blayney,
Weddin and Harden.
3. That the Mayor and General Manager be authorised to sign and if
required affix the Council Seal to the Memorandum of
Understanding.
CARRIED
DIRECTOR – CORPORATE SERVICES
Release of Council Decision
78/13 Moved Cr IM Brown, Seconded Cr RJ Walsh:
That Council note the release of the resolution made in Closed Council
on 25 March 2013:-
“DIRECTOR – CORPORATE SERVICES
Account Receivable Number 2592.11
63/13 Moved Cr IM Brown, Seconded Cr RA Fagan:
That the debt of $228.98 for Account Receivable Number 2592.11
owing from Orana Tankers be written off.”
CARRIED
MINUTES OF THE ORDINARY MEETING OF COWRA SHIRE COUNCIL HELD
IN THE COUNCIL CHAMBERS ON MONDAY 22 APRIL 2013.
This is Page 11 of the Minutes of the Ordinary Meeting of Cowra Shire Council held on
Monday 22 April 2013 and confirmed at the Ordinary Meeting held on Monday 27 May 2013.
Central West Libraries
79/13 Moved Cr RJ Walsh, Seconded Cr RA Fagan:
1. That Council note the minutes of the Central West Libraries
meeting held on 15 March 2013.
2. That the Mayor and General Manager be authorised to execute
the Joint Agreement with Central West Libraries.
CARRIED
Friends of the Cowra Regional Art Gallery
80/13 Moved Cr JN Mallon, Seconded Cr RA Fagan:
1. That the Minutes of the Friends of the Cowra Regional Art Gallery
meetings held on 9 August 2012, 14 February 2013 and 14 March
2013 be noted.
2. That the following members be appointed to the 2012-2013
Friends of the Cowra Regional Art Gallery Committee:
Mary-Ann Wright, Bev Donges, Gwen Clark, Neville Clark, Pamela
Heikkinen, Christine Lanham and Helen Lunn-Taylor.
CARRIED
Festival of International Understanding
81/13 Moved Cr RA Fagan, Seconded Cr RJ Walsh:
That the Minutes of the Festival of International Understanding meetings
held on 17 January 2013 and 21 February 2013 be noted.
CARRIED
MINUTES OF THE ORDINARY MEETING OF COWRA SHIRE COUNCIL HELD
IN THE COUNCIL CHAMBERS ON MONDAY 22 APRIL 2013.
This is Page 12 of the Minutes of the Ordinary Meeting of Cowra Shire Council held on
Monday 22 April 2013 and confirmed at the Ordinary Meeting held on Monday 27 May 2013.
Salvation Army – Donation
82/13 Moved Cr IM Brown, Seconded Cr JA Smith:
That Council provide a donation of $181 as a section 356 donation to the
Salvation Army during its Red Shield Appeal from 17-26 May 2013.
CARRIED
Cowra Cultural Council
83/13 Moved Cr RA Fagan, Seconded Cr JA Smith:
That the Minutes of the Cowra Cultural Council meeting held on 12
February and 2 April 2013 be noted.
That the Draft Cowra Community Art Policy be placed on Public
Exhibition for community comment.
CARRIED
DIRECTOR – INFRASTRUCTURE & OPERATIONS
Tidy Towns & Urban Landcare Committee
84/13 Moved Cr JA Smith, Seconded Cr RJ Walsh:
That the minutes of the Tidy Towns & Urban Landcare Committee
meeting held on 27 March 2013 as presented be noted.
CARRIED
INTO CLOSED COUNCIL:-
85/13 Moved Cr IM Brown, Seconded Cr RA Fagan:
That the meeting be closed to the public in accordance with Clause
MINUTES OF THE ORDINARY MEETING OF COWRA SHIRE COUNCIL HELD
IN THE COUNCIL CHAMBERS ON MONDAY 22 APRIL 2013.
This is Page 13 of the Minutes of the Ordinary Meeting of Cowra Shire Council held on
Monday 22 April 2013 and confirmed at the Ordinary Meeting held on Monday 27 May 2013.
10(A) of the Act to consider the following business:-
Section: Section 10A(2)(c)
Report: General Committee
Subject: Visitor‟s Centre - Rent Rebate
Reason: Information that would, if disclosed, confer a commercial
advantage on a person with whom the Council is conducting (or proposes to conduct) business.
Section: 10A(2)(d)(i)
Report: Director - Corporate Services
Subject: Audit Tenders
Reason: Commercial information of a confidential nature that would, if
disclosed prejudice the commercial position of the person who
supplied it.
CARRIED
MINUTES OF THE EXTRAORDINARY MEETING OF COWRA SHIRE
COUNCIL HELD IN THE COUNCIL CHAMBERS ON MONDAY 13 MAY 2013.
This is Page 1 of the Minutes of the Ordinary Meeting of Cowra Shire Council held on
Monday 13 May 2013 and confirmed at the Ordinary Meeting held on Tuesday 11 June 2013.
PRESENT: Cr WJ West, Cr IM Brown, Cr BE Miller, Cr JN Mallon, Cr RA
Fagan, Cr JA Smith, Cr RJ Walsh, Cr KJ Wright and Cr PB Wright
OFFICERS PRESENT: General Manager, Director–Corporate Services, Director-
Environmental Services and Director–Infrastructure & Operations.
GENERAL MANAGER Council Community Strategic Plan 2012-2036; Draft Integrated Delivery Program 2013-2017 and Operational Plan 2013-2014 incorporating the Budget
88/13 Moved Cr IM Brown, Seconded Cr RJ Walsh:
That the following documents be placed on public exhibition for a period of at least 28 days:
Community Strategic Plan 2012-2036
Draft Integrated Delivery Program 2013-2017 and Operational Plan incorporating the Budget 2013-2014 with an amendment to the Water Supply Usage Charges for the Residential category in the Revenue Policy to read as follows to take into account the amendment to the Kl consumption for 2012-2013 and 2013-2014
RESIDENTIAL 2012/2013 2013/2014 Access Charges Meter Size
20mm $ 287.00 $ 186.00
25mm $ 448.00 $ 291.00
32mm $ 735.00 $ 476.00
40mm $ 1,148.00 $ 744.00
50mm $ 1,794.00 $ 1163.00
Usage Charges Consumption per kl
First 400 kl $ 2.05
Balance $ 2.95
First 600 kl $ 2.82
Balance $ 4.23
CARRIED This concluded the business and the Meeting closed at 4.43 pm. Chairman of the Meeting of the Committee held on Monday 24 June 2013 at which Meeting the signature hereon was subscribed.
............................................ CHAIRMAN
RECOMMENDATIONS FROM THE GENERAL COMMITTEE TO THE
ORDINARY COUNCIL MEETING TO BE HELD ON MONDAY 27 MAY 2013
Page 1
DATE OF MEETING: Monday 13 May 2013
PRESENT: Cr WJ West, Cr BE Miller, Cr IM Brown, Cr JN Mallon,
Cr KJ Wright, Cr RA Fagan, Cr JA Smith, Cr RJ Walsh
and Cr PB Wright
OFFICERS PRESENT: General Manager, Director – Corporate Services,
Director - Environmental Services and Director –
Infrastructure and Operations
MAYORAL MINUTE
1. Orange & District Polocrosse Club – Donation
Moved Cr WJ West, Seconded Cr IM Brown:
That Council endorse the action taken by the Mayor to contribute
the sum of $1,020 from the Section 356 expenses budget to assist
the Orange & District Polocrosse Club hosting its Polocrosse
Carnival in Gooloogong on 4 and 5 May 2013.
GENERAL MANAGER 2. Division of Local Government Circular 13-14: Intergovernmental Agreement to
Guide NSW State-Local Government Relations on Strategic Partnerships Moved Cr RJ Walsh, Seconded Cr RA Fagan:
That Council note the Division of Local Government Circular 13-14 advising the Intergovernmental Agreement to Guide NSW State-Local Government Relations on Strategic Partnerships has been signed.
3. Local Government NSW – Interim Board’s adoption of portfolio areas and
current issues Moved Cr RJ Walsh, Seconded Cr JA Smith:
That Council note the correspondence from Local Government NSW dated 28 March 2013 advising of the Interim Board‟s adoption of portfolio areas and briefing Council on current issues.
RECOMMENDATIONS FROM THE GENERAL COMMITTEE TO THE
ORDINARY COUNCIL MEETING TO BE HELD ON MONDAY 27 MAY 2013
Page 2
DIRECTOR – CORPORATE SERVICES 4. Investments and Financial Report
Moved Cr IM Brown, Seconded Cr RA Fagan:
That Council note the Investments and Financial Report for April 2013.
5. Sport & Recreation Council
Moved Cr JA Smith, Seconded Cr PB Wright:
1. That Council note the minutes from the Sport & Recreation
Council meeting held on 13 December 2012.
2. That Council produce 6,000 copies of a Cowra Sports
Brochure to encompass winter and summer activities.
6. Model Privacy Management Plan
RECOMMENDATION
Moved Cr RA Fagan, Seconded Cr RJ Walsh:
That Council adopt as its Privacy Plan the Model Privacy
Management Plan for Local Government.
CARRIED
7. Debt Recovery Plan
Moved Cr RJ Walsh, Seconded Cr IM Brown:
That Council adopt the amended Debt Recovery Plan subject to the
following changes:-
Clause 1.2 to read “Council‟s goal is to collect 100% of all outstanding rates with no higher than 5% being outstanding as at
30 June each year.
Clause 2.3 1(d) Overdue notice to be issued within 14 days of
the due date (seven days allowed for payment).”
RECOMMENDATIONS FROM THE GENERAL COMMITTEE TO THE
ORDINARY COUNCIL MEETING TO BE HELD ON MONDAY 27 MAY 2013
Page 3
8. Cowra Youth Council
Moved Cr JA Smith, Seconded Cr PB Wright:
That the Minutes of the Cowra Youth Council meetings held on 25
February 2013 and 11 March 2013 be noted.
DIRECTOR – INFRASTRUCTURE & OPERATIONS
9. Wyangala Dam – Upgrade of Trout Farm Road
Moved Cr BE Miler, Seconded Cr JA Smith:
1. That Council write to Roads & Maritime Services to request
Regional Road Status for the new road and bridge from
Darbys Falls Road to Wyangala Village.
2. That Council enter into an agreement with Boorowa Council
for joint ownership and shared maintenance costs for the
bridge.
3. That Council in conjunction with Boorowa Council negotiate
a handover contract with State Water for the new road and
bridge from Darbys Falls Road to Wyangala village.
4. That Council authorise the Mayor and General Manager to negotiate and sign contracts with State Water and Boorowa
Council.
10. Tidy Towns & Urban Landcare Committee
Moved Cr IM Brown, Seconded Cr JA Smith:
1. That Council name the newly renovated camping area at
Gooloogong the “Maisie Thompson Camping Area” and plant
a suitable tree with a plaque about her Tidy Towns
involvement.
2. That the minutes of the Tidy Towns & Urban Landcare
Committee meeting held on 24 April 2013 as presented be
noted.
RECOMMENDATIONS FROM THE GENERAL COMMITTEE TO THE
ORDINARY COUNCIL MEETING TO BE HELD ON MONDAY 27 MAY 2013
Page 4
11. Boorowa Road Parking
Moved Cr BE Miller, Seconded Cr RJ Walsh:
That Council make a further approach to the Roads and Maritime
Services to fund the upgrade car parking on Boorowa Road adjacent
to Edgell Park.
DIRECTOR – ENVIRONMENTAL SERVICES
12. Development Application No. 26/2013 for the erection of a dwelling-house
addition and a carport on Lot 1 DP 608054, 8 Carleton Street Cowra, lodged
by K L Oliver
Moved Cr RJ Walsh, Seconded Cr JN Mallon:
That Development Application No. 26/2013, for the erection of
dwelling-house addition and a carport on Lot 1 DP 608054, 8
Carleton Street, Cowra be approved subject to the following
conditions:
GENERAL CONDITIONS
1. The development shall be carried out in accordance with:
i) the approved plan(s) numbered 26/2013 and stamped by Cowra Shire Council and attached to this consent; and
ii) the Statement of Environmental Effects lodged in respect
of Development Application No. 26/2013
except where amended by any of the following conditions. A
current and approved copy of the building approval/consent and
stamped plans is to be maintained on site for constructional and
reference purposes.
2. The applicant shall comply with all relevant prescribed
conditions of development consent under Part 6, Division 8A of
the Environmental Planning and Assessment Regulation 2000
(see attached Advisory Note).
3. The demolition works shall comply with the provisions of Australian
Standard AS2601:1991 The Demolition of Structures and the Work Health
and Safety Act 2011.
4. The carport structure is to be pegged out by a registered
surveyor and a survey report submitted to Council to
demonstrate that the entire structure is located within the
RECOMMENDATIONS FROM THE GENERAL COMMITTEE TO THE
ORDINARY COUNCIL MEETING TO BE HELD ON MONDAY 27 MAY 2013
Page 5
property boundary prior to construction of any footings or slab
for the carport.
5. All impervious surfaces shall be properly drained to the front of
the premises and directed to Cowra Shire Council‟s drainage
system on Carlton Street.
6. Where the proposed building works necessitate the cutting-in of
new stormwater outlets into the existing street kerb, the
Applicant and plumbing/drainage contractor shall ensure that
the following procedures are carried out:
(i) A kerb adaptor suitable for the particular kerb profile and
capable of withstanding vehicle loadings is to be utilised;
(ii) The opening in the kerb is created by either a saw cut or
bored hole only. Breaking out the kerb by impact
methods is not permitted;
(iii) The kerb adaptor is to be kept flush with the top and
outside face of the kerb; and
(iv) The fixing of the kerb adapter and filling in of side gaps is
to be undertaken by the use of an epoxy resin. Mortar or
concrete is not to be used.
PRIOR TO THE COMMENCEMENT OF WORKS
7. The Applicant is to obtain a Construction Certificate from
either Council or an Accredited Certifying Authority, certifying
that the proposed works are in accordance with the Building
Code of Australia and applicable Cowra Shire Council
Engineering Standards prior to any building and or subdivision
works commencing.
Note 1. No building, engineering or excavation work is to be
carried out in relation to this development until the
necessary construction certificates have been
obtained.
Note 2. It is the responsibility of the Applicant to ensure that the development complies with the Building Code of
Australia and applicable engineering standards in the
case of building work and the applicable Council
Engineering Standards in the case of subdivision
works. This may entail alterations to the proposal so
that it complies with these standards.
8. The Applicant is to submit to Cowra Shire Council, at least two
days prior to the commencement of any works, a „Notice of
Commencement of Building Works‟ and „Appointment of
Principal Certifying Authority‟.
RECOMMENDATIONS FROM THE GENERAL COMMITTEE TO THE
ORDINARY COUNCIL MEETING TO BE HELD ON MONDAY 27 MAY 2013
Page 6
9. The Applicant is to obtain all relevant approvals to carry out
stormwater drainage work from Cowra Shire Council prior to
commencing works to and comply with any conditions of that
permit.
Note 1: All work shall be carried out by a licensed plumber and drainer and to the requirements of Australian
Standard 3500, 'National Plumbing and Drainage' and
the 'New South Wales Code of Practice; Plumbing
and Drainage'.
Note 2: The Applicant is to obtain a certificate from Council
certifying compliance with the conditions of any
relevant approval to carry out plumbing and drainage
work. For the purpose of obtaining a certificate the
works must be inspected by the Council at the time
specified below:
(a) Internal Drainage: When all internal
drainage work is installed and prior to
concealment. Pipes should be under water
test.
(b) External Drainage: When all external
drainage work is installed and prior to
concealment. Pipes should be under water
test.
(c) Water Supply: Hot and cold water supply
pipework, when the pipework is installed
and prior to concealment. Pipes should be
under pressure test.
(d) Stormwater: When the stormwater and
roof water drainage system has been
completed.
10. Prior to the commencement of work on the site, all erosion and
sediment control measures shall be implemented and maintained prior to, during and after the construction phase of
the development. The erosion and sediment control measures
are to comply with Cowra Shire Council‟s Soil Erosion and
Sediment Control Plan 2006 at all times.
11. All building rubbish and debris, including that which can be
windblown, shall be contained on site in a suitable container for
disposal at an approved Waste Landfill Depot. The container
shall be erected on the building site prior to work commencing
and shall be maintained for the term of the construction to the
completion of the project.
RECOMMENDATIONS FROM THE GENERAL COMMITTEE TO THE
ORDINARY COUNCIL MEETING TO BE HELD ON MONDAY 27 MAY 2013
Page 7
Note 1: No building rubbish or debris shall be placed or
permitted to be placed on any adjoining public reserve,
footway or road.
Note 2: The waste container shall be regularly cleaned to ensure
proper containment of the building wastes generated on
the construction site.
DURING CONSTRUCTION
12. The Applicant is to obtain a certificate from Cowra Shire Council
or an Accredited Certifying Authority, certifying compliance with
the Building Code of Australia and any other relevant condition of
consent for the stages of construction listed in Clause 162A of the
Environmental Planning and Assessment Regulation 2000. For the
purpose of obtaining a certificate the works must be inspected by
the Accredited Certifying Authority at the time specified below:
(a) After excavation for, and prior to the placement of,
any footings;
(b) Prior to pouring any in-situ reinforced concrete
building element;
(c) Prior to covering of the framework for any floor, wall,
roof or other building element;
(d) Prior to covering any stormwater drainage
connections; and
(e) After the building work has been completed and prior
to any Occupation Certificate being issued in relation
to the building.
Note 1: If Council is required to carry out compliance
inspections at least 48 hours notice shall be given to
Council to allow for the inspection.
Note 2: An Occupation Certificate in relation to the building
cannot be issued by Council or an Accredited
Certifying Authority until the certificates required by this condition have been issued or registered with
Council.
13. All construction work shall be carried out within the confines of
the property unless separate written permission is obtained
from the relevant landowner and/or authority in control of the
land.
Note: A copy of any written notices authorising off-site
construction operations shall be submitted to Council
prior to any operations commencing on the affected land.
RECOMMENDATIONS FROM THE GENERAL COMMITTEE TO THE
ORDINARY COUNCIL MEETING TO BE HELD ON MONDAY 27 MAY 2013
Page 8
14. Any damage caused to footpaths, roadways, utility installations
and the like by reason of construction operations shall be made
good and repaired to a standard equivalent to that existing prior
to commencement of construction. The full cost of
restoration/repairs of property or services damaged during the
works shall be met by the Applicant.
15. All loading, unloading and storage of goods and building
materials, or the carrying out of building operations related to
the development proposal shall be carried out within the
confines of the property. No loading or unloading of goods on
the public roadway system shall be permitted.
16. Building activities and excavation work involving the use of
electric or pneumatic tools or other noisy operations shall be
carried out only between 7.00 am and 6.00 pm on weekdays and
8.00 am and 1.00 pm on Saturdays. No work on Sundays or
Public Holidays is permitted.
17. As soon as is practical, and within a maximum of 7 days
following the placement of any roofing material, all guttering
and downpipes must be installed and connected to Council‟s
drainage system.
PRIOR TO OCCUPATION OR COMMENCEMENT OF USE
18. Prior to occupation or use of the addition, all fire alarms within
the entire building are to be upgraded to comply with the
requirements of part 3.7.2 of the Building Code of Australia and
Australian standard 3786-1993.
19. The Applicant must not commence occupation or use of the
dwelling-house additions or carport until an Occupation
Certificate has been issued from the Principal Certifying
Authority appointed for the subject development.
FOR: Councillors WJ West, IM Brown, RA Fagan, JN Mallon, BE Miller, JA Smith, RJ Walsh,
KJ Wright and PB Wright.
AGAINST: Nil
RECOMMENDATIONS FROM THE GENERAL COMMITTEE TO THE
ORDINARY COUNCIL MEETING TO BE HELD ON MONDAY 27 MAY 2013
Page 9
13. Development Application No. 14/2013 for the erection of a dwelling-house on
Lot 24 DP 750361, 2221 Canowindra Road Cowra, lodged by ARL Consulting
Moved Cr JA Smith, Seconded Cr IM Brown:
That Development Application No. 14/2013 for the erection of a
dwelling-house on Lot 24 DP 750361, 2221 Canowindra Road, Cowra be approved subject to the following conditions:
GENERAL CONDITIONS
1. The development shall be carried out in accordance with:
(a) the approved plan(s) stamped and numbered 14/2013 by
Cowra Shire Council and attached to this consent; and
(b) the Statement of Environmental Effects lodged in respect
of Development Application No. 14/2013
except where amended by any of the following conditions. A
current and approved copy of the building approval/consent and
stamped plans is to be maintained on site for demolition,
constructional and reference purposes.
2. All building work must be carried out in accordance with the
provisions of the Environmental Planning and Assessment Act
1979 and the Building Code of Australia.
PRIOR TO COMMENCEMENT OF CONSTRUCTION WORKS
3. The Applicant is to obtain a Construction Certificate pursuant
to Section 109C of the Environmental Planning and Assessment
Act 1979 from either Cowra Shire Council or an Accredited
Certifying Authority, certifying that the proposed works are in
accordance with the Building Code of Australia and applicable
Council engineering standards prior to any building works
commencing.
Note 1: No building, engineering or excavation work is to be
carried out in relation to this development until the
necessary construction certificates have been
obtained.
Note 2: It is the responsibility of the applicant to ensure that
the development complies with the Building Code of
Australia and applicable engineering standards in the
case of building work and the applicable Cowra Shire
Council Engineering Standards in the case of
subdivision works. This may entail alterations to the
proposal so that it complies with these standards.
RECOMMENDATIONS FROM THE GENERAL COMMITTEE TO THE
ORDINARY COUNCIL MEETING TO BE HELD ON MONDAY 27 MAY 2013
Page 10
4. The Applicant is to submit to Cowra Shire Council, at least two
days prior to the commencement of any works, a „Notice of
Commencement of Building Works‟ and „Appointment of
Principal Certifying Authority‟.
5. Prior to the commencement of work on the site, erosion and sediment control measures shall be implemented and
maintained prior to, during and after the construction phase of
the development. The erosion and sediment control measures
are to comply with Cowra Shire Council‟s Soil Erosion and
Sediment Control Plan 2006 at all times.
6. The Applicant is to obtain all relevant approvals to Install and
Operate an On-Site Sewage Management System from Cowra
Shire Council prior to commencing works to install the system
of waste management and comply with any conditions of that
permit.
Note 1: All work shall be carried out by a licensed plumber
and drainer and to the requirements of NSW
Environment and Health Protection Guidelines and
Australian Standard/ New Zealand Standard
1547:2000 On-Site Domestic Wastewater
Management, Australian Standard 3500, 'National
Plumbing and Drainage' and the 'New South Wales
Code of Practice; Plumbing and Drainage'.
Note 2: The Applicant is to obtain a Certificate from Council
certifying compliance with the conditions of any
relevant approval to carry out plumbing and drainage
work. For the purpose of obtaining a certificate the
works must be inspected by the Council at the time
specified below:
(a) Tank Installation: When the tank is installed and
prior to backfilling.
(b) Absorption Trench: When void arching and stone void fill is in place prior to covering.
DURING CONSTRUCTION
7. The Applicant is to obtain a certificate from Cowra Shire
Council or an Accredited Certifying Authority, certifying
compliance with the Building Code of Australia and any other
relevant condition of consent for the stages of construction
listed in Clause 162A of the Environmental Planning and
Assessment Regulation 2000. For the purpose of obtaining a
RECOMMENDATIONS FROM THE GENERAL COMMITTEE TO THE
ORDINARY COUNCIL MEETING TO BE HELD ON MONDAY 27 MAY 2013
Page 11
certificate the works must be inspected by the Accredited
Certifying Authority at the time specified below:
(a) After excavation for, and prior to the placement of, any
footings;
(b) Prior to pouring any in-situ reinforced concrete building
element; (c) Prior to covering of the framework for any floor, wall,
roof or other building element;
(d) Prior to covering waterproofing in any wet areas;
(e) Prior to covering any stormwater drainage connections;
and
(f) After the building work has been completed and prior to
any Occupation Certificate being issued in relation to the
building.
Note 1: If Cowra Shire Council is required to carry out
compliance inspections at least 24 hours notice shall
be given to Council to allow for the inspection.
Note 2: An Occupation Certificate in relation to the building
cannot be issued by Council or an Accredited
Certifying Authority until the certificates required by
this condition have been issued or registered with
Council.
8. All roofed and paved areas are to be properly drained to
discharge three metres clear of any building/structure in a
manner that does not cause soil erosion or nuisance to adjoining
properties.
9. All building rubbish and debris, including that which can be
wind-blown, shall be contained on site in a suitable container for
disposal at an approved Waste Landfill Depot. The container
shall be erected on the building site prior to work commencing
and shall be maintained for the term of the construction to the
completion of the project.
Note 1: No building rubbish or debris shall be placed or
permitted to be placed on any adjoining public
reserve, footway or road.
Note 2: The waste container shall be regularly cleaned to
ensure proper containment of the building wastes
generated on the construction site.
10. Building activities and excavation work involving the use of
electric or pneumatic tools or other noisy operations shall be
carried out only between 7.00 am and 6.00 pm on weekdays and
RECOMMENDATIONS FROM THE GENERAL COMMITTEE TO THE
ORDINARY COUNCIL MEETING TO BE HELD ON MONDAY 27 MAY 2013
Page 12
8.00 am and 1.00 pm on Saturdays. No work on Sundays or
Public Holidays is permitted.
11. All loading, unloading and storage of goods, equipment, tools
and building materials, or the carrying out of building
operations related to the development proposal shall be carried
out within the confines of the property. No loading or unloading of goods on the public roadway system shall be permitted.
12. Any damage caused to roadways or utility installations and the
like by reason of demolition or construction operations shall be
made good and repaired to a standard equivalent to that
existing prior to commencement of construction.
Note: The full cost of restoration/repairs of property or
services damaged during the works shall be met by
the Applicant.
13. The builder must at all times maintain on the work site a legible
copy of the plans and specification approved with the
Development Consent.
PRIOR TO OCCUPATION OR COMMENCMENT OF USE
14. Prior to occupation of the dwelling-house the applicant must
provide a minimum of 46,000 litres of tanked water supply for
domestic consumption in accordance with the approved BASIX
Certificate. It is noted that Councils reticulated water supply is
available to be connected to the development. An additional
20,000 litres of tanked water supply shall be provided on-site
reserved for fire fighting purposes in accordance with the NSW
Rural Fire Service requirements. Where the total volume is
provided in a single tank, the draw off point for the domestic
supply is to be located at or above the 20,000 litre level. The
tank shall be fitted with a 65mm Storz fitting and ball or gate
valve. Water tanks shall be generally located in close proximity
to the dwelling-house and allow access for fire fighting vehicles.
Note: Water tanks are not to be constructed of plastic if
they are to be exposed to medium to high level
bushfire risk. Further information relating to the
location and design of water tanks and emergency fire
fighting requirements for water tanks and
connections can be downloaded from the NSW Rural
Fire Service website, www.rfs.nsw.gov.au.
15. Prior to the issue of the Occupation Certificate, the Applicant
shall construct an access crossing with a compacted all-weather
RECOMMENDATIONS FROM THE GENERAL COMMITTEE TO THE
ORDINARY COUNCIL MEETING TO BE HELD ON MONDAY 27 MAY 2013
Page 13
gravel surface to the boundary of the development site from
Canowindra Road. The access is to comply with Cowra
Infrastructure and Operations Engineering Standards for
Private Entrances off Rural Roads (Dwg.no CS00001A & B).
Note: All costs associated with the construction of the access
driveway shall be borne by the Applicant.
16. Prior to the occupation or use of the dwelling-house, an
Occupation Certificate must be obtained from the Principal
Certifying Authority for the subject development.
FOR: Councillors WJ West, IM Brown, RA Fagan, JN Mallon, BE Miller, JA Smith, RJ Walsh,
KJ Wright and PB Wright.
AGAINST: Nil
14. Section 96 Modification Application to delete condition 18 from an approved
11 lot rural residential subdivision located on Lots A and B DP 159711, 39
Elouera Road Cowra. The application was lodged by VJ and LJ Harris
Moved Cr IM Brown, Seconded Cr RJ Walsh:
That Council accedes to the modification of Development Consent
No. 15/2007 in accordance with Section 96 of the Environmental
Planning and Assessment Act 1979, proposing the deletion of
condition 18 from the approved rural residential subdivision located
on Lots A and B DP 159711, 39 Elouera Road, Cowra as detailed
below:
That condition number 18 included in the original Notice of Consent granted under DA 15/2007 be deleted and replaced
with the following condition:
18. If, during work, an Aboriginal relic is uncovered all work
must cease and the NSW Office of Environment and
Heritage is to be contacted urgently.
FOR: Councillors WJ West, IM Brown, RA Fagan, JN Mallon, BE Miller, JA Smith, RJ Walsh,
KJ Wright and PB Wright.
AGAINST: Nil
Cr WJ West Chairman
13/5/13
GENERAL MANAGER’S REPORT TO THE ORDINARY COUNCIL MEETING TO BE HELD ON MONDAY 27 MAY 2013
Page 1 of Item 1
Author: General Manager
Item No: 1.
Subject: Cowra High School – Community Strategic Plan Funding Application for 2013 NAIDOC Week activities
Precis: Funding request to assist with NAIDOC Week activities
Budget: $2,500
Recommendation:
That Council contribute $2,500 from the Community Strategic Plan budget to the Cowra High School to assist with their NAIDOC Week activities for 2013. 1. Cowra High School – Community Strategic Plan Funding Application for 2013 NAIDOC Week activities Summary Council is in receipt of an application for funding from the Cowra High School to assist with their NAIDOC Week activities. The activities will be held on Friday 28 June and will involve Aboriginal community elders and Aboriginal students from Yalbillinga Pre-School, Cowra Public, Mulyan Public, Holmwood and Koorawatha Public Schools. Families of the students will also participate. Activities on the day will include traditional Indigenous games and interactive cultural demonstrations. Morning tea will be provided for community Elders as well as a barbecue lunch for students and their families. Respected Aboriginal musician Johnny Huckle will be performing throughout the day. Assessment of Application The application purports to meet the following Cowra Shire Community Strategic Plan Strategic Objectives: H.5 Develop programs to meet the needs of Cowra’s young people
E.2 Maintain and develop learning infrastructure programs to respond to education training needs E.3 Build a mutually supportive education sector
L.1 Build strong linkages with our Indigenous community This is a worthwhile project that directly addresses many strategic objectives in the Cowra Shire Community Strategic Plan, focussing on engaging young people and promotes inter-generational interaction within the local indigenous community although it does not produce interaction between Indigenous and non-Indigenous students.
GENERAL MANAGER’S REPORT TO THE ORDINARY COUNCIL MEETING TO BE HELD ON MONDAY 27 MAY 2013
Page 2 of Item 1
Conclusion There is no federal or state government funding currently available for NAIDOC week activities such as this. Given this lack of alternate funding source and the large number of students who will benefit from this project, I recommend that Council provide $2,500 to assist the efforts of Cowra High School funded from the Community Strategic Plan budget allocation. Attachment: Attachment A – Cowra High School’s Funding Application
dated 24 April 2013 Paul Devery General Manager 13/5/2013
DIRECTOR – CORPORATE SERVICES REPORT TO THE ORDINARY COUNCIL
COMMITTEE MEETING TO BE HELD ON MONDAY 27 MAY 2013
Page 1 of Item 1
Author: Director – Corporate Services
Item No: 1.
Subject: Release of Council Decisions
Precis: Confirmation of the release of decisions made in Closed
Council into Open Council
Budget: Nil
Recommendation:
That Council note the release of the resolutions made in Closed Council on 22 April 2013 as follows:- Visitor’s Centre – Rent Rebate 86/13 Moved Cr IM Brown, Seconded Cr RA Fagan:
That Cowra Tourism Corporation receive a rebate of 40% of the market rent for the lease of the Visitor’s Centre.
Audit Tenders 87/13 Moved Cr IM Brown, Seconded Cr RA Fagan:
That Council appoint Morse Group as its External Auditors for the six year period ended 30 June 2018 at a fee of $31,700 (exc GST) for year 1 with future fees to be negotiated.
1. Release of Council Decisions Summary Notification of release of Closed Council decisions into Open Council. Background Councillors will recall the above decisions made at the Ordinary Council Meeting on 22 April 2013. These Decisions have now been released by the Chairman. Attachments: Nil Graham Apthorpe Director – Corporate Services 10/5/13
DIRECTOR – CORPORATE SERVICES REPORT TO THE ORDINARY
COUNCIL MEETING TO BE HELD ON MONDAY 27 MAY 2013
Page 1 of Item 2
Author: Director – Corporate Services
Item No: 2.
Subject: Quarterly Budget Review Statement
Precis: Adoption of the Quarterly Budget Review Statements
for the period 31 March 2013
Budget: Nil
Recommendation:
That the Quarterly Budget Review Statement for the quarter ended 31
March 2013 be adopted.
2. Quarterly Budget Review Statement
Summary
Council is required to approve the Quarterly Budget Review Statement for the
quarter ended March 2013.
Background
The Department of Local Government has mandated the preparation and adoption
of a new format of Quarterly Statement known as the Quarterly Budget Review
Statement (QBRS). Only the first three quarters in the financial year are required to
be prepared using this format. The format is a smaller version of the Annual
Statements however it has minimal use as a management tool to monitor budget
items. Its preparation and adoption by Council is essentially a compliance issue.
Attachments: Attachment A - Quarterly Budget Review Statement for the
quarter ended March 2013
Graham Apthorpe
Director – Corporate Services
20/2/13
COWRA SHIRE COUNCIL Quarterly Budget Review Statement
for the period 01/01/13 to 31/03/13
Table of Contents page
1. Responsible Accounting Officer's Statement 2
2. Income & Expenses Budget Review Statement 3
- By Type
3. Capital Budget Review Statement 5
4. Cash & Investments Budget Review Statement 7
5. Key Performance Indicator (KPI) Budget Review Statement 9
6. Contracts & Other Expenses Budget Review Statement 10
7. Additional Statements
- Consultancy & Legal Expenses Budget review Statement 11
Page 1
COWRA SHIRE COUNCIL Quarterly Budget Review Statement
for the period 01/01/13 to 31/03/13
Report by Responsible Accounting Officer
The following statement is made in accordance with Clause 203(2) of the Local Government (General)
Regulations 2005:
It is my opinion that the Quarterly Budget Review Statement for COWRA SHIRE COUNCIL
for the quarter ended 31/03/13 indicates that Council’s projected financial position at 30/6/13 will be
satisfactory at year end, having regard to the projected estimates of income and expenditure
and the original budgeted income and expenditure.
Signed: date:
Mr G. Apthorpe
Responsible Accounting Officer
Page 2
COWRA SHIRE COUNCIL Quarterly Budget Review Statement
for the period 01/01/13 to 31/03/13
Income & Expenses Budget Review Statement
Budget review for the quarter ended 31 March 2013
Income & Expenses - Council Consolidated
Original Revised Actual
($000's) Budget September December March Budget YTD
2012/13 QBRS QBRS QBRS 2012/13 figures
Income
Rates and Annual Charges 10,297 14 10,311 10,311
User Charges and Fees 10,557 462 399 427 11,845 8,556
Interest and Investment Revenues 890 (126) 764 634
Other Revenues 682 15 31 230 958 480
Grants & Contributions - Operating 4,737 (107) 13 142 4,785 2,592
Grants & Contributions - Capital 7,423 (610) 6,813 4,088
Total Income from Continuing Operations 34,586 370 443 77 35,476 26,660
Expenses
Employee Costs 10,723 558 117 141 11,539 8,375
Borrowing Costs 1,583 - 1,583 951
Materials & Contracts 7,819 1,495 303 (83) 9,534 4,875
Depreciation 7,313 - 7,313 5,485
Legal Costs - 18 31 - 49 49
Contractors & Consultants - 210 381 591 591
Other Expenses 2,503 (107) (16) 2,380 2,062
Total Expenses from Continuing Operations 29,941 2,174 451 424 32,990 22,388
Net Operating Result - Continuing Operations 4,645 (1,804) (8) (346) 2,487 4,272
Discontinued Operations - Surplus/(Deficit) -
Net Operating Result from All Operations 4,645 (1,804) (8) (346) 2,487 4,272
Net Operating Result before Capital Items (2,778) (1,804) (8) 264 (4,326) 184
Approved Changes
Page 3
COWRA SHIRE COUNCIL Quarterly Budget Review Statement
for the period 01/01/13 to 31/03/13
Income & Expenses Budget Review Statement
Recommended changes to revised budget
Budget Variations being recommended include the following material items:
Notes Details
INCOME
USER - CHARGES & FEES
Additional Roads & Maritime Services income of $ 211,000 recognised.
Additional Oncost income of $ 230,000 recognised mainly for work due to flood damage.
EXPENDITURE
EMPLOYEE COSTS
Pool wages have been increased by $ 41,000 due to increased patronage during January and February.
Increase in Long Service Leave and Sick Leave by $ 53,000
Page 4
COWRA SHIRE COUNCIL Quarterly Budget Review Statement
for the period 01/01/13 to 31/03/13
Capital Budget Review Statement
Budget review for the quarter ended 31 March 2013
Capital Budget - Council Consolidated
Original Revised Actual
($000's) Budget Sep December March Budget YTD
2012/13 QBRS QBRS QBRS 2012/13 figures
Capital Expenditure
New Assets
- Plant & Equipment 534 1,269 - (263) 1,540 956
- Land & Buildings - 34 484 (36) 482 28
- Other -
Renewal Assets (Replacement)
- Plant & Equipment 1,857 1,749 562 72 4,240 1,680
- Roads, Bridges, Footpaths 2,800 132 194 80 3,206 1,308
- Land & Buildings 250 186 42 66 544 260
Loan Repayments (Principal) 5,922 14 5,936 2,918
Total Capital Expenditure 11,363 3,370 1,282 (67) 15,948 7,150
Capital Funding
Rates & Other Untied Funding 1,317 (15) 6 17 1,325 1,021
Capital Grants & Contributions 7,733 581 835 86 9,235 3,477
Reserves:
- External Resrtictions/Reserves 508 465 207 84 1,264 1,660
- Internal Restrictions/Reserves 1,055 23 314 28 1,420 877
New Loans 750 2,143 (272) (275) 2,346
Receipts from Sale of Assets
- Plant & Equipment -
- Land & Buildings -
Carryover Reserve - 173 192 (7) 358 115
Total Capital Funding 11,363 3,370 1,282 (67) 15,948 7,150
Net Capital Funding - Surplus/(Deficit) - - - - -
Approved Changes
Page 5
COWRA SHIRE COUNCIL Quarterly Budget Review Statement
for the period 01/01/13 to 31/03/13
Capital Budget Review Statement
Recommended changes to revised budget
Budget Variations being recommended include the following material items:
Notes Details
CAPITAL EXPENDITURE
CAPITAL INCOME
Reduced capital expenditure on 1C1 Zone project has reduced the need for loan funding.
Savings realised on 1C1 Zone project is the major contributing factor for reduction of $263,000 to new plant and
equipment
Page 6
COWRA SHIRE COUNCIL Quarterly Budget Review Statement
for the period 01/01/13 to 31/03/13
Cash & Investments Budget Review Statement
Budget review for the quarter ended 31 March 2013
Cash & Investments - Council Consolidated
Original Revised Actual
($000's) Budget Sep December March Budget YTD
2012/13 QBRS QBRS QBRS 2012/13 figures
Externally Restricted (1)
Developer Contributions - General 943 (170) 773 773
Developer Contributions - Water 420 (214) 206 206
Developer Contributions - Sewer 364 364 364
Capital Contributions 170 170 170
Unexpended Loans - General
Unexpended Loans - Water
Specific Purpose Unexpended Grants
Water Supplies 2,694 (302) (6) 2,386 1,317
Sewerage Supplies 6,710 (353) 40 6,397 5,623
Domestic Waste Management
Total Externally Restricted 11,301 - 10,296 8,453
(1) Funds that must be spent for a specific purpose
Internally Restricted (2)
Plant Replacement 976 (213) (76) 58 745 745
Long Service Leave 441 (270) (91) (31) 49 49
Carryover - -
Aerodrome 37 1 38 38
Art Gallery 11 11 11
Bad Debts 18 10 28 28
Business Assistance 150 116 (15) (15) 236 236
Caravan Park Improvement 173 42 (25) 9 199 199
Election 70 (70) 6 6 6
Environmemtal Projects 8 8 8
Fire Mitigation 16 3 (9) 10 10
Futures 30 12 12 12
Quarry 119 34 60 4 217 217
IT Equipment 30 10 40 40
Main Street Improvement 206 11 217 217
POW Reserve 3 3 3
Risk Management 139 17 (15) (8) 133 133
Warranty 304 (152) (10) 142 142
Saleyards Improvement 134 42 176 176
Unexpended RTA Funds - - -
Waste 701 252 13 15 981 981
Works Reserve 9 23 32 32
Workers Compensation 100 100 100
Depot Redevelopment 200 200 200
Total Internally Restricted 3,857 (144) (149) 3,583 3,583
(2) Funds that Council has earmarked for a specific purpose
Unrestricted (ie. available after the above Restrictions) 1,027 (10) 2,152 454
Total Cash & Investments 16,185 (154) 16,031 12,490
Approved Changes
Page 7
COWRA SHIRE COUNCIL Quarterly Budget Review Statement
for the period 01/01/13 to 31/03/13
Cash & Investments Budget Review Statement
Comment on Cash & Investments Position
Investments
Investments have been invested in accordance with Council's Investment Policy.
Cash
The Cash at Bank figure included in the Cash & Investment Statement totals $740,350
This Cash at Bank amount has been reconciled to Council's physical Bank Statements.
Page 8
COWRA SHIRE COUNCIL
Key Performance Indicators Budget Review Statement
Budget review for the quarter ended 31 March 2013
($000's) Amounts Indicator
12/13 12/13
The Council monitors the following Key Performance Indicators:
1.Rates & Annual Charges Coverage Ratio
Rates & Annual Charges 10,311
Income from Continuing Operations 35,476
2.Rates & Annual Charges, Interest & Extra
Charges Outstanding Percentage 911
Rates & Extra Charges Outstanding 11,391
Rates & Extra Charges Collectible
29%
Current Projection
8%
Page 9
COWRA SHIRE COUNCIL
Contracts Budget Review Statement
Budget review for the quarter ended 31 March 2013
Part A - Contracts Listing - contracts entered into during the quarter
No contracts awarded during this period.
Page 10
COWRA SHIRE COUNCIL Quarterly Budget Review Statement
for the period 01/01/13 to 31/03/13
Consultancy & Legal Expenses Budget Review Statement
Consultancy & Legal Expenses Overview
Budgeted
Expense (Y/N)
Consultancies Yes
Legal Fees Yes
Definition of a consultant:
A consultant is a person or organisation engaged under contract on a temporary basis to provide
recommendations or high level specialist or professional advice to assist decision making by management.
Generally it is the advisory nature of the work that differentiates a consultant from other contractors.
YTD Expenditure
(Actual Dollars)
274
49
Page 11
DIRECTOR – CORPORATE SERVICES REPORT TO THE ORDINARY COUNCIL
COMMITTEE MEETING TO BE HELD ON MONDAY 27 MAY 2013
Page 1 of Item 3
Author: Director – Corporate Services
Item No: 3.
Subject: 2012/2013 Budget – Third Quarter Review
Precis: Presentation of the Third Quarter Review Results
Budget: Nil
Recommendation:
That the Third Quarter Budget Review for 2012-2013 showing a revised
estimated $54,555 Deficit be adopted.
3. 2012/2013 Budget – Third Quarter Review
Summary
The Third Quarter Budget Review for the year ending 30 June 2013 was considered at the
Information Session held on Monday 20 May 2013 as follows:-
Fund Original
Estimate
1st Quarter
Variation
2nd Quarter
Variation
3rd Quarter
Variation
Revised
Estimate
for
30/06/13
General $30,331
Surplus
$153,613
Deterioration
$73,820
Deterioration
$142,547
Improvement
$54,555
Deficit
Water $0 $0 $0 $0
Sewer $0 $0 $0 $0
Waste $0 $0 $0 $0
$30,331 Surplus $153,613
Deterioration
$73,820
Deterioration
$142,547
Improvement
$54,555
Deficit
Attachments: Attachment A - Summary of Results
Graham Apthorpe
Director – Corporate Services
21/5/13
COWRA SHIRE COUNCIL
SUMMARY BY PROGRAM / FUNCTION
2
0
0
8
/
2
Total
2011/2012
Actual
Total Original
Estimate
2012/2013
Actual
31/3/2013
Total Revised
Estimate
2012/2013
Total 1st
Quarter
Variation
2012/2013
Total 2nd
Quarter
Variation
2012/2013
Total 3rd
Quarter
Variation
2012/2013
Program / Function
General Manager's Operation
Civic Activities 316,131 347,757 101,013 365,378 1,090 6,937 9,594
Land Development 0 0 0 0 0 0 0
General Manager's Office 592,858 575,903 412,732 579,153 0 0 3,250
Tourism 241,298 228,793 160,932 230,006 0 1,213 0
Overheads & ELE 114,632 133,311 70,229 133,311 0 0 0
Total - General Manager's Operations 1,264,919 1,285,764 744,906 1,307,848 1,090 8,150 12,844
Corporate Services
Administrative Services 1,636,797 1,714,792 1,278,829 1,708,359 5,841 18,359 (30,633)
General purpose revenue (10,437,818) (10,674,547) (9,823,730) (10,422,582) 115,621 (10,000) 146,344
Other Revenue (1,471,842) (1,700,529) (142,007) (1,707,110) (3,630) (2,951) 0
Administration - Building Operating Expenses 125,428 112,500 86,340 112,500 0 0 0
Information Services 509,931 505,253 335,484 509,253 0 4,000 0
Art Gallery 196,896 192,855 88,297 197,082 1,338 (1,000) 3,889
Staff Maintenance 129,516 137,967 104,170 144,989 100 10,000 (3,078)
Loans 208,587 208,587 208,588 208,587 0 0 0
Library 284,164 220,181 142,477 232,758 0 3,131 9,446
Civic Centre 237,564 231,707 165,446 231,707 0 0 0
Community Recreation & Culture 146,413 161,054 22,144 155,564 (1,000) (1,000) (3,490)
Overheads & ELE 448,861 433,458 286,916 436,841 0 0 3,383
Depreciation 0 0 0 0 0 0 0
Total - Corporate Services (7,985,503) (8,456,722) (7,247,046) (8,192,052) 118,270 20,539 125,861
Infrastructure & Operations
Infrastructure & Operations Administration 346,753 344,664 273,787 390,034 30,200 (500) 15,670
Technical Services 538,948 796,157 540,184 806,330 21,173 0 (11,000)
Plant and Depot Operations (1,163,937) (1,236,213) (1,353,001) (1,266,035) (1,000) 400 (29,222)
Plant Purchases 0 0 0 0 0 0 0
RMS Maintenance & Construction 0 0 (201,333) 0 0 0 0
Cowra Street Maintenance 479,003 522,945 283,320 467,871 0 0 (55,074)
Cowra Street Construction 201,187 110,300 (49,311) 110,300 0 0 0
Rural Road Maintenance 530,888 520,076 408,580 519,826 (250) 0 0
Rural Road Construction 974,263 1,149,344 569,365 1,134,344 (15,000) 660 (660)
Culvert / Causeway Construction 0 31,647 23,098 31,647 0 0 0
Village Streets 89,337 230,637 17,345 230,637 0 0 0
Bridges 14,000 14,420 3,406 14,420 0 0 0
Quarry Operation 0 0 (105,246) 0 0 0 0
Drainage 93,873 116,018 49,723 116,018 0 0 0
Private Works (16,338) (95,603) (11,808) (95,603) 0 0 0
Bushfire & Emergency Services 201,888 191,762 42,746 199,188 0 0 7,426
Noxious Plants 203,284 183,384 129,688 184,929 0 1,545 0
Public Cemeteries (7,677) 8,705 (10,607) 7,118 0 0 (1,587)
Public Amenities 118,085 125,112 78,395 117,612 (7,500) 0 0
Swimming Pool 350,525 410,265 295,398 422,267 0 (3,820) 15,822
Parks, Gardens & Reserves 774,310 903,762 541,042 902,022 0 0 (1,740)
Sportsfields 195,075 209,967 148,049 209,967 0 0 0
Village Parks 19,466 36,000 12,792 36,000 0 0 0
Rural & Urban Trees 220,374 279,778 118,364 272,320 (7,500) 42 0
Aerodrome 102,959 129,103 81,555 127,210 (300) 0 (1,593)
Caravan Park 0 0 (30,601) 0 0 0 0
Saleyards 0 0 (28,065) 0 0 0 0
Council Building & Structures Mtce. 98,440 126,457 79,339 143,777 13,930 350 3,040
Overheads & ELE 1,456,197 1,200,457 707,863 988,187 0 0 (212,270)
Total - Infrastructure & Operations 5,820,902 6,309,144 2,614,066 6,070,386 33,753 (1,323) (271,188)
Environmental Services
Animal / Parking Control 99,262 125,190 86,204 125,079 (500) 454 (65)
Environmental Services 473,102 525,574 395,315 562,574 1,000 46,000 (10,000)
Overheads & ELE 218,687 180,720 141,458 180,720 0 0 0
Total - Environmental Environmental Services 791,051 831,484 622,977 868,373 500 46,454 (10,065)
Waste
Garbage Collection (198,226) (293,886) (984,800) (290,811) 1,000 22,000 (19,925)
Garbage Disposal (130,043) (49,829) (110,168) (49,829) 0 0 0
Recycling 130,095 171,191 61,760 154,392 (1,000) (23,000) 7,201
Overheads & ELE 198,174 172,523 131,127 186,247 0 1,000 12,724
Total - Waste 0 0 (902,080) (0) 0 (0) 0
Water
Water Supply 0 0 (1,466,896) 0 0 0 0
Total - Water 0 0 (1,466,896) 0 0 0 0
Sewer
Sewerage 0 0 (1,589,320) 0 0 0 0
Total - Sewer 0 0 (1,589,320) 0 0 0 0
Total - General (108,630) (30,331) (3,265,097) 54,554 153,613 73,820 (142,549)
Total - Consolidated (108,630) (30,331) (7,223,394) 54,555 153,613 73,820 (142,547)
Page 2
GENERAL FUNCTION - RESERVES
LONG PLANT IT CARAVAN LAND DEPOT QUARRY SALEYARDS ELECTION AERODROME BAD WORKS GALLERY WARRANTY
SERVICE REPL'T EQUIP. PARK DEVELOP. REDEVELOPMENT IMPROV'T DEBTS RESERVE RESERVE
LEAVE IMPROV'T
BALANCE 30.6.2007 683,416 447,757 5,000 73,618 477,860 24,766 84,921 19,000 80,000 50,671 648,852 145,159
ADDITION 2007/2008 150,000 809,091 55,810 - 60,558 6,927 10,000 10,000 425,098 75,017
EXPENDITURE 2007/2008 52,212 37,854 263,613 57,958 12,389 80,000 897 238,625 44,513
BALANCE 30.6.2008 781,204 1,256,848 - 91,574 214,247 27,366 79,459 29,000 10,000 49,774 835,325 175,663
ADDITION 2008/2009 50,000 483,994 34,088 79,683 55,345 140,815 228,970 16,310 22,421
EXPENDITURE 2008/2009 135,115 1,160,947 180,659 48,052 12,000 29,000 72,176 7,057 820,671 643 80,179
BALANCE 30.6.2009 696,089 579,895 - 125,662 33,588 58,997 67,459 55,345 78,639 42,717 243,624 15,667 117,905
ADDITION 2009/2010 50,000 798,619 10,000 27,302 282,840 64,892 10,000 335,236 4,254 53,273
EXPENDITURE 2009/2010 139,977 907,328 33,588 52,763 25,000 39,863 421,732 1,666 40,349
BALANCE 30.6.2010 606,112 471,186 10,000 152,964 - - 289,074 132,351 40,345 38,776 42,717 157,128 18,255 130,829
ADDITION 2010/2011 52,000 923,576 10,000 33,452 200,000 137,756 26,025 15,000 220,063 213,072
EXPENDITURE 2010/2011 168,684 396,151 49,877 100,239 85,091 1,960 790 8,726 277,191 53,273
BALANCE 30.6.2011 489,428 998,611 20,000 136,539 (100,239) 200,000 341,739 156,416 55,345 37,986 33,991 100,000 18,255 290,628
ADDITION 2011/2012 54,000 526,587 10,000 43,843 161,039 28,717 15,000 41,205
EXPENDITURE 2011/2012 146,212 499,544 1,213 76,441 224,420 31,164 537 68,234 199,689
-
BALANCE 30.6.2012 397,216 1,025,654 30,000 179,169 (176,680) 200,000 278,358 153,969 70,345 37,986 33,454 31,766 18,255 132,144
EST. ADDITION 2012/2013 55,755 858,956 10,000 44,815 111,743 45,253 15,000 44,445
EST. EXPENDITURE 2012/2013 404,344 1,140,000 25,000 32,012 176,804 23,052 78,937 5,517 7,000 34,473
EST. BALANCE 30.6.2013 48,627 744,610 40,000 198,984 (208,692) 200,000 213,297 176,170 6,408 37,986 27,937 31,766 11,255 142,116
Page 4
GENERAL FUNCTION - RESERVES CONT'D
UNEXPENDED MAIN STREET ENVIRONMENTAL RISK MANAGEMENT WORKERS FIRE POW BUSINESS FUTURES 30 COMMUNITY STRATEGIC UNEXPENDED UNEXPENDED CARRY TOTAL
RMS FUNDS IMPROVEMENT PROJECTS RESERVE COMPENSATION MITIGATION RESERVE ASSISTANCE GRANTS LOAN OVER
281,000 37,430 188,000 3,820 35,000 13,955 243,777 3,735,002
59,124 2,500 78,095 147,077 1,889,297
43,026 142,504 17,337 13,955 243,777 1,433,660
- 237,974 37,430 59,124 45,496 6,320 17,663 78,095 - 147,077 4,179,639
484,327 43,026 28,495 2,500 1,259,361 73,772 132,229 3,135,336
45,496 15,000 78,095 147,077 2,832,167
484,327 281,000 37,430 87,619 - 8,820 2,663 - - 1,259,361 73,772 132,229 4,482,808
18,140 15,068 100,000 2,500 50,039 12,239 37,116 39,014 179,703 2,090,235
484,327 26,200 1,257,861 46,633 132,229 3,609,516
18,140 281,000 11,230 102,687 100,000 11,320 2,663 50,039 12,239 38,616 66,153 179,703 2,963,527
42,044 1,000 29,673 2,500 182,628 1,156,169 3,244,958
18,140 31,584 3,900 10,919 37,116 55,633 179,703 1,478,977
42,044 249,416 8,330 121,441 100,000 13,820 2,663 50,039 12,239 - 184,128 10,520 1,156,169 4,729,508
222,964 14,163 2,500 215,623 23,664 705,335 883,050 2,947,690
42,044 32,857 176,391 3,430 1,156,169 2,658,345
222,964 216,559 8,330 135,604 100,000 16,320 2,663 265,662 12,239 23,664 713,072 7,090 883,050 5,018,853
41,312 2,500 1,229,779
222,964 43,900 8,500 30,000 713,072 7,090 883,050 3,835,715
- 216,559 8,330 133,016 100,000 10,320 2,663 235,662 12,239 23,664 - - - 2,412,917
Page 5
WATER FUNCTION - RESERVES
METER LONG WATER USAGE CARRY TOTAL
REPLACE SERVICE INFRASTRUCTURE EQUALISATION OVER RESERVES
LEAVE
BALANCE 30.6.2007 - 70,252 1,426,379 299,972 1,796,603
ADDITION 2007/2008 8,000 1,075,877 10,300 1,094,177
EXPENDITURE 2007/2008 407,281 299,972 707,253
BALANCE 30.6.2008 - 78,252 2,094,975 - 10,300 2,183,527
ADDITION 2008/2009 8,000 100,045 150,000 20,000 278,045
EXPENDITURE 2008/2009 56,507 491,602 10,300 558,409
BALANCE 30.6.2009 - 29,745 1,703,418 150,000 20,000 1,903,163
ADDITION 2009/2010 8,000 460,432 100,000 568,432
EXPENDITURE 2009/2010 23,201 510,697 20,000 553,898
BALANCE 30.6.2010 - 14,544 1,653,153 250,000 - 1,917,697
ADDITION 2010/2011 8,500 383,415 150,000 541,915
EXPENDITURE 2010/2011 23,044 416,987 440,031
BALANCE 30.6.2011 - - 1,619,581 400,000 - 2,019,581
ADDITION 2011/2012 8,500 836,307 150,000 994,807
EXPENDITURE 2011/2012 7,475 172,222 179,697
BALANCE 30.6.2012 - 1,025 2,283,666 550,000 - 2,834,691
EST. ADDITION 2012/2013 8,500 943,074 150,000 1,101,574
EST. EXPENDITURE 2012/2013 468,164 468,164
EST. BALANCE 30.6.2013 - 9,525 2,758,576 700,000 - 3,468,101
Page 6
SEWER FUNCTION RESERVES
LONG SEWER UNEXPENDED CARRY TOTAL
SERVICE INFRASTRUCTURE GRANTS OVER RESERVES
LEAVE
BALANCE 30.6.2007 107,732 3,386,025 106,992 3,600,749
ADDITION 2007/2008 8,000 1,387,699 5,522 9,563 1,410,784
EXPENDITURE 2007/2008 457 1,233,567 106,992 1,341,016
BALANCE 30.6.2008 115,275 3,540,157 5,522 9,563 3,670,517
ADDITION 2008/2009 8,000 895,577 33,524 937,101
EXPENDITURE 2008/2009 42,806 896,005 5,522 9,563 953,896
BALANCE 30.6.2009 80,469 3,539,729 - 33,524 3,653,722
ADDITION 2009/2010 8,000 1,191,329 1,199,329
EXPENDITURE 2009/2010 1,302,932 33,524 1,336,456
BALANCE 30.6.2010 88,469 3,428,126 - - 3,516,595
ADDITION 2010/2011 8,240 780,501 788,741
EXPENDITURE 2010/2011 2,159 152,051 154,210
BALANCE 30.6.2011 94,550 4,056,576 - 4,151,126
ADDITION 2011/2012 9,000 506,237 515,237
EXPENDITURE 2011/2012 4,484 38,539 43,023
BALANCE 30.6.2012 99,066 4,524,274 - 4,623,340
EST. ADDITION 2012/2013 9,270 579,754
EST. EXPENDITURE 2012/2013 680,973 680,973
EST. BALANCE 30.6.2013 108,336 4,423,055 - 3,942,367
Page 7
WASTE FUNCTION RESERVES
WASTE - GENERAL LONG SERVICE MRF CELL MGB UNEXPENDED CARRYOVER TOTAL
CONSTR. REPLACEMENT LOAN RESERVES
BALANCE 30.6.2007 234,103 10,000 109,391 58,200 17,130 428,824
ADDITION 2007/2008 10,000 50,000 20,000 17,130 97,130
EXPENDITURE 2007/2008 81,724 18,761 17,130 117,615
BALANCE 30.6.2008 152,379 1,239 159,391 78,200 17,130 408,339
ADDITION 2008/2009 34,914 10,000 20,000 64,914
EXPENDITURE 2008/2009 17,130 17,130
BALANCE 30.6.2009 187,293 11,239 159,391 98,200 - - 456,123
257,591
ADDITION 2009/2010 156,642 3,198 159,840
EXPENDITURE 2009/2010 18,442 3,608 159,391 98,200 279,641
BALANCE 30.6.2010 583,084 7,631 - - 3,198 - 593,913
ADDITION 2010/2011 159,712 159,712
EXPENDITURE 2010/2011 211,388 4,805 216,193
BALANCE 30.6.2011 531,408 2,826 - - 3,198 - 537,432
ADDITION 2011/2012 293,568 293,568
EXPENDITURE 2011/2012 25,512 2,826 28,338
BALANCE 30.6.2012 799,464 - - - 3,198 - 802,662
EST. ADDITION 2012/2013 151,167 151,167
EST. EXPENDITURE 2012/2013 3,101 3,101
EST. BALANCE 30.6.2013 947,530 - - - 3,198 - 950,728
Page 8
COWRA SHIRE COUNCIL - SUMMARY OF RESERVES
GENERAL WATER SEWERAGE WASTE TOTAL
Balance as at 30.06.2007 3,735,002 1,796,603 3,600,749 428,824 9,561,178
Balance as at 30.06.2008 4,179,639 2,183,527 3,670,517 408,339 10,442,022
Balance as at 30.06.2009 4,482,808 1,903,163 3,653,722 456,123 10,495,816
Balance as at 30.06.2010 2,963,527 1,917,697 3,516,595 593,913 8,991,732
Balance as at 30.06.2011 4,729,508 2,019,581 4,151,126 537,432 11,437,647
Balance as at 30.06.2012 5,018,853 2,834,691 4,623,340 802,662 13,279,546
Est. Balance as at 30.06.2013 2,412,917 3,468,101 3,942,367 950,728 10,774,113
Page 9
DIRECTOR – CORPORATE SERVICES REPORT TO THE ORDINARY
COUNCIL MEETING TO BE HELD ON MONDAY 27 MAY 2013
Page 1 of Item 4
Author: Director – Corporate Services
Item No: 4.
Subject: Cowra Youth Council
Precis: Minutes of the Cowra Youth Council Meetings held on
18th March and 6 May 2013
Budget: Nil
Recommendation:
1. That the Minutes of the Cowra Youth Council meetings held on 18 March and 6 May 2013 be noted.
2. That an amount of $250, being the profit from the School Holiday
Movie Night canteen, be donated to Cowra’s Relay for Life.
3. That two scholarships to the value of $300 each be awarded for
attendance at the Indent Open Day “Feedback” in Sydney on 10
June 2013 with one scholarship awarded to a performer and one for
an event organiser.
4. Cowra Youth Council
Summary
The Minutes of the Cowra Youth Council meeting held on 18th March and 6 May
2013 are attached for Council’s information and to confirm resolutions made at the
meeting.
Attachment Attachment A - Minutes of the Cowra Youth Council
Meeting held on 18th March and 6 May 2013.
Graham Apthorpe
Director – Corporate Services 10/5/13
MINUTES OF THE COWRA YOUTH COUNCIL MEETING HELD ON MONDAY,
18 MARCH 2013 FROM 3.30 – 5.00 PM
This is Page 1 of 4 of the Minutes of the Cowra Youth Council held on 18 March 2013.
Present: Sophie Clarke (Chair), Nick Wilkinson, Olivia Perkins, Isabella Hines, Rette Kirby,
Tom Statham, Blade Atton, Sophie Clarke, Mae Eldridge, Grace Barron, Dylan
Oliver, Rette Kirby, Cr Peter Wright, Cr Judi Smith (Council Delegates), Linda
Barron (Community Projects Officer)
Also Present: Belinda Blackmore (Cowra PCYC)
Apologies: Mitchell Allen, Daniel Wright
Meeting Open: 3.30 pm
1. APOLOGIES
Apologies were received from Mitchell Allen and Daniel Wright.
2. CONFIRMATION OF MINUTES:
The confirmation of minutes from the meeting held on 11 March 2013 was deferred until
the next meeting.
3. BUSINESS ARISING FROM PREVIOUS MINUTES:
3.1 PCYC Donation
Grace reported on the purchase of a 48” television from Martin’s Bi-Rite Electrical. The
group was able to purchase a larger TV as Greg Nicholls had generously offered the TV
at cost price once he knew that the Youth Council would be donating it to the PCYC.
The TV should arrive within the next week and will cost $600.
A Playstation 3 was purchased from Target in a package deal for $399, including the
system, two controllers and a game.
Once both items have arrived, we will organise a presentation to the PCYC.
MINUTES OF THE COWRA YOUTH COUNCIL MEETING HELD ON MONDAY,
18 MARCH 2013 FROM 3.30 – 5.00 PM
This is Page 2 of 4 of the Minutes of the Cowra Youth Council held on 18 March 2013.
3.2 ‘Time 4 Kids’ PCYC Fundraiser
Belinda Blackmore from the Cowra PCYC attended the meeting to explain how the
‘Time 4 Kids’ Youth Week fundraiser was structured. The Youth Council agreed to
register a group in this event and include it on our Youth Week calendar.
Belinda will set up a group page for the Youth Council so that we can start raising funds.
3.3 2013 Youth Week
Various aspects of Youth Week organisation were discussed.
4. GENERAL BUSINESS
4.1 Youth Opportunities Project
Plans are proceeding for the Movie Night on Tuesday 23 April. Screenings of ‘Pitch
Perfect’ and ‘Rise of the Guardians’ has been approved.
4.2 Youth Week Launch
We have the opportunity to send two members to the Youth Week launch in Sydney, all
expenses paid. People interested are to let Linda know.
5. BUSINESS ARISING WITHOUT NOTICE:
Nil
6. NEXT MEETING DATE:
A meeting to progress organisation of Youth Week activities is scheduled for
Wednesday 27 March from 3.30-4.30pm at Council offices.
The meeting closed at 5.00pm.
Linda Barron
Community Projects Officer
19 March 2013
MINUTES OF THE COWRA YOUTH COUNCIL MEETING HELD ON MONDAY, 18 MARCH 2013 FROM 3.30 – 5.00 PM
This is Page 3 of 4 of the Minutes of the Cowra Youth Council held on 18 March 2013.
YOUTH COUNCIL ACTION LIST
Agenda Item Action Responsibility Outcome
Laptop Donation to
Lutu District School Blade to speak with Mr Gauci to determine if any
laptops can be obtained through the Regional
Centre
Blade
No laptops are available. 2012 Project to be abandoned.
We will try again in Term 3, 2013.
Donation to PCYC Obtain prices for Playstation 3 and TV from local
businesses – Target, Martins & Cowra Factory
Seconds
Purchase Playstation and TV
Arrange presentation to PCYC
Linda/Janine/ 48” TV has been ordered through Martins at the
cost price of $600. A Playstation 3 with 2
controllers and a game has been purchased from
Target for $399.
2013 Youth Week Agreed on program of 4 events: o Movie Night - 5 April
Book in movies
Book venue
Prepare flyer
o Leadership Forum
Find a facilitator/guest speaker
Organise venue
Invite schools to participate
o Sports Challenge – 10 April
Request use of PCYC
Decide on format
Prepare entry form
Promote event
Organsie prizes/trophies
All
Licence approval has been obtained for ‘Skyfall’ ($300) and ‘Madagascar 3’ ($250)
Civic Centre Theatrette booked
Nick has confirmed use of PCYC for Sports Challenge
Request sent to Centrelink to assist with BBQ
MINUTES OF THE COWRA YOUTH COUNCIL MEETING HELD ON MONDAY, 18 MARCH 2013 FROM 3.30 – 5.00 PM
This is Page 4 of 4 of the Minutes of the Cowra Youth Council held on 18 March 2013.
o Home Grown Concert – 12 April
Book venue
Book headline band – finalise
agreement
Accommodation for band
Book support acts
Organise sound and lighting
Prepare poster/flyer
Prepare & sell tickets
Sponsorship
o Distribute letters to local businesses o Follow-up with businesses for sponsorship
o Confirm sponsorship
Promotion
o Prepare flyers for individual events
o Prepare Youth Week Program poster
o Distribute posters & flyers
o Promote events through school
assemblies and newsletters
o Cowra Community News group page
o Facebook page?
Event teams to work on organisation for each of the events
Civic Centre booked
Dylan has secured headline band ‘Kids of Yesterday’
Draft band agreement prepared
Breakout Motel to be approached to sponsor band
accommodation
Email request sent to Marc McLeish to assist with sound and lighting
Sponsorship letters distributed by Dylan and Mae.
$50 cash contribution received from Ray White
Mr Embroidery sponsored Youth Council shirts
MINUTES OF THE COWRA YOUTH COUNCIL MEETING HELD ON
MONDAY, 6 MAY 2013 FROM 3.30 – 5.30 PM
This is Page 1 of 8 of the Minutes of the Cowra Youth Council held on 6 May 2013.
Present: Blade Atton (Chair), Nick Wilkinson, Olivia Perkins, Isabella Hines, Rette
Kirby, Sophie Clarke, Mae Eldridge, Grace Barron, Dylan Oliver, Daniel
Wright, Linda Barron (Community Projects Officer)
Apologies: Mitchell Allen, Cr Peter Wright, Cr Judi Smith, Peta Sharkey
Meeting Open: 3.40 pm
1. APOLOGIES
Apologies were received from Mitchell Allen, Cr Peter Wright, Cr Judi Smith and
Peta Sharkey. Tom Statham arrived near the end of the meeting due to confusion over the meeting start time.
2. CONFIRMATION OF MINUTES:
2.1 The minutes were confirmed of the previous Cowra Youth Council meeting held
on 11 March 2013.
Moved: Grace Barron Seconder: Mae Eldridge
2.2 The minutes were confirmed of the previous Cowra Youth Council meeting held
on 18 March 2013 with an amendment to the record of attendees to show that
Dylan Oliver, Rette Kirby and Cr Wright were present at the meeting.
Moved: Dylan Oliver Seconder: Daniel Wright
3. BUSINESS ARISING FROM PREVIOUS MINUTES:
3.1 PCYC Donation
The TV and Playstation have been delivered to the PCYC. Linda will organise a
photo and media release in the near future to recognise the efforts of the 2012
Youth Council in raising the funds for the donation and for Martins contribution
in providing the TV at cost price.
3.2 2013 Youth Week
3.2.1 Report on Youth Week Forum in Sydney
Dylan and Mae reported on their attendance at the 2013 Youth Week Forum in
Sydney on Wednesday 3 April. Unfortunately, due to flight delays, they were only able to attend a portion of the forum. They participated in a Q & A session
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and a workshop session sexually transmitted diseases. Although their time at the
Forum was limited, they felt the experience was very worthwhile and would
recommend attending future events.
3.2.2 Youth Week De-brief
The group discussed the various elements of Youth Week, providing feedback on
aspects of the Week that were successful and those that weren’t.
General Organisation:
Teams didn’t get much opportunity to work together;
Program was not confirmed early enough;
Some funds remaining as we didn’t purchase T-shirts. Everyone agreed
they were not missed. These funds could be put towards a guest speaker
for next year;
The support received from local businesses through sponsorship (prizes etc) was excellent. Letters of thanks have already been sent on behalf of
the Youth Council acknowledging this support.
Promotion:
Success was influenced by relatively late changes to the program;
Year 12 exams and lack of normal high school assembly also detracted from promotion;
Handing out flyers at the Athletics Carnival worked well.
Events:
Home Grown was very successful in terms of crowd numbers and local
performers;
Time 4 Kids raised over $4000 for the PCYC, with Youth Council
members making a significant contribution to this total. The event
provided really positive exposure for the Youth Council (front page in the
Guardian) and was a relevant cause to support as the funds raised
contribute to prevention of youth crime in our community;
The Sports Challenge didn’t work with only one team showing up on the day. Thanks to Nick for organising this team. The concept of Youth
Council members organising a team didn’t come off and the fact that the
event was during a school week probably influenced the poor
participation.
Attendance at the Youth Week Movie Night was average due to lack of
direct promotion to high school students. The School Holiday Movie
Night on 23 April was more successful in this regard, however,
behavioural issues caused some concern. The following strategies are to be adopted for future Movie Nights in an attempt to improve audience
behaviour during the screenings:
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o Close canteen during screenings;
o Man door and have members monitoring behaviour (use a torch);
o Eject people for the use of mobile phones;
o Consider limiting the number of times people can come in and out
as opening the door is disruptive. We may also be able to screen
off the doorway.
o Inform the police when we are staging a Movie Night.
3.3 Cowra Community News Group
Garry Starr’s offer to assist the Youth Council to set up a Community Group
page on Cowra Community News was acknowledged. The group felt that we
did not have sufficient time to pursue this offer at the moment as it would
require updating on a regular basis to be effective. It was also noted that we do
not always have “news” to include on such a page.
It was agreed that Linda would send a note of thanks to Garry Starr and advise
him of the Youth Council’s decision not to pursue the opportunity at this time.
3.4 Relay for Life
Sophie, Livi, Nick, Tom, Linda, Judi and Peter are registered with the team so far.
Blade also agreed to join the team. We have 12 people in the team with relatives
and friends. Mae, Dylan and Grace will also be at the Relay participating in other
teams. Registrations can be taken up until 1pm on the day, so any other
members interested in joining are to let Linda know. The registration fee of $20
will be reimbursed for all Youth Council members.
The Youth Council will sell popcorn and chocolates on the night to raise money
for the team. It was also agreed that the Youth Council would donate the
canteen profits from the recent School Holiday Movie Night to the Relay for Life.
RECOMMENDATION
That:
“An amount of $250, being the profit from the School Holiday Movie
Night canteen, is donated to the Relay for Life.”
Moved: Dylan Oliver Seconder: Sophie Clarke
CARRIED
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3.5 Youth Opportunities Project – Friday with Friends
Linda advised that this project needs to be progressed in the near future and the
first step is to establish a Working Group for the Community Cinema with other
community groups invited to participate. Members were asked to consider if
they would like to commit to being involved in the Working Group. The project
will involve some additional evening meetings. The following members expressed
an interest in this group:
Olivia Perkins
Sophie Clarke
Daniel Wright
Grace Barron
Other members that were absent from the meeting will also be asked if they
would like to volunteer for the group.
A bus trip will be organised to Temora in the next school holidays to visit the
Temora Community Cinema and talk with Council staff and Youth Council
members involved in setting up and running the cinema. The Temora facility
screens new or second release films 5 days per week and operates with two
part-time staff and a pool of 40 volunteers.
4. GENERAL BUSINESS
4.1 Local Government 125th Anniversary Celebrations
Lawrance Ryan outlined plans to celebrate the 125th Anniversary of Local
Government with a re-enactment of the first Council meeting. The re-
enactment will be staged in the Court House (the venue for the first meeting) on
Tuesday 30 July from 11am-2pm. Local school students will be invited to attend.
Youth Council members were invited to play the roles of the Councillors and
community members for the re-enactment. Approximately 14-15 young people will be needed. Members are encouraged to consider being involved and to reply
to Lawrance or Linda by 24 May.
4.2 Drug Action Week
Council has been asked to assist with activities for Drug Action Week from 15-
22 June 2013. Activities using beer goggles will be conducted at Saturday
sporting events on the two Saturday’s either end of the Action Week. Hockey,
soccer, rugby league and netball clubs will be approached seeking their support of
these activities.
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Linda invited Youth Council members to get involved in these activities. Several
members expressed interest. Members are to confirm their involvement by our
next meeting on 27 May.
4.3 Indent Open Day
Indent and Music NSW are holding an Open Day again this year. The day is
called “Feedback” and involves an interesting program of music industry speakers
and workshops designed for young people interested in pursuing a career in the
music industry.
It was suggested that the Youth Council could sponsor two young people to
attend “Feedback” by way of providing a scholarship to assist in covering travel
expenses. Travel arrangements and adult supervision would be the responsibility
of the successful applicants’ families.
RECOMMENDATION
That:
“Two scholarships to the value of $300 each be awarded for attendance at the Indent Open Day “Feedback” in Sydney on 10 June
2013. One scholarship will be awarded to a performer and one for an
event organiser.”
Moved: Blade Atton Seconder: Sophie Clarke
CARRIED
Linda will prepare an application form and distribute to relevant individuals.
Applicants will be selected from interested individuals that participated in Home
Grown 2013. It was also noted that other interested young people may choose
to attend “Feedback” at their cost as it is open to any 12-25yr olds that want to
purchase a ticket ($20 each).
4.4 Youth Council Meeting Procedures
Linda raised the issue of improving our meeting procedures through establishing
more regular arrangements for Chairing meetings. Linda acknowledged that she
has recently sought members to Chair meetings at short notice, and, as the
individuals concerned are only responsible for one meeting, it is difficult for
members to develop skills in this role.
It was proposed that a Chair and Deputy Chair be nominated and take
responsibility for these functions for a 4-6 month period. This would enable
more certainty in the role and support skill development. If enough people are
interested, the roles can then be rotated for another 4-6 month period.
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Linda will list responsibilities for the positions and circulate to members.
Members are to advise Linda if they are interested in nominating for these
positions.
5. BUSINESS ARISING WITHOUT NOTICE:
Nil
7. NEXT MEETING DATE:
The next meeting is scheduled for 27 May at 3.30pm in the Meals Room at
Council offices. The meeting closed at 5.35pm.
Linda Barron
Community Projects Officer
9 May 2013
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YOUTH COUNCIL ACTION LIST
Agenda Item Action Responsibility Outcome
Donation to PCYC Organise photo of Youth Council members
presenting items to PCYC and prepare media
release on donation
Linda/Janine/
2013 Youth Week Complete Indent Event Report
Complete Youth Week Report for NSW Office of Communities
Finalise accounts
Implement identified strategies to improve audience behaviour at future Movie Nights.
Linda
Cowra Community
News Group Advise Garry Starr that we don’t have the
resources to maintain a Community Group page
at this time.
Linda
Relay for Life Organise donation of $250 to Youth Council
Relay for Life team
Finalise registrations and chaperone forms for youth members
Organise equipment for popcorn, camping and
food
Organise roster of walkers
Linda
Linda/Livi/Blade
Linda
Members to
advise Linda of
availability
Donation completed on 8 May
Youth Opportunities
Project – Friday with
Friends
Confirm Youth Council working group members
Invite community groups to be involved in Community Cinema Working Group
Linda/Members
Linda
If any other members are interested in being
involved in the Working Group they need to
advise Linda asap;
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Prepare first progress report on Project for
NSW Office of Youth
Linda
Local Govt 125th Re-
enactment Youth Council members to play Councillor roles
in re-enactment – members to advise Linda or Lawrance of interest by 25 May
Members
Drug Action Week Members interested in participating in sporting activities are to contact Linda by 27 May
Linda to liaise with organising committee to
arrange beer goggle activities.
Members
Indent Open Day Prepare application form for scholarships
Distribute application forms
Assess applications and select scholarship
recipients
Organise payment to successful applicants
Linda
Panel
(Judi/Peter/
Linda)
Chairperson Position Prepare list of responsibilities for Chairperson
and Deputy Chair
Seek nominations from Youth Council members
Positions to be appointed at next meeting
(27 May)
Linda
DIRECTOR – CORPORATE SERVICES REPORT TO THE ORDINARY
COUNCIL MEETING TO BE HELD ON MONDAY 27 MAY 2013
Page 1 of Item 5
Author: Director – Corporate Services
Item No: 5.
Subject: Friends of the Cowra Regional Art Gallery
Precis: Minutes of the Friends of the Cowra Regional Art
Gallery Meeting held on 11 April 2013
Budget: Nil
Recommendation:
That the Minutes of the Friends of the Cowra Regional Art Gallery
Meeting held on 11 April 2013 2013 be noted.
5. Friends of the Cowra Regional Art Gallery
Summary
The Minutes of the Friends of the Cowra Regional Art Gallery Meeting held on 11
April 2013 are attached for Council’s information.
Attachment: Attachment A - Friends of the Cowra Regional Art Gallery
Meeting held on 11 April 2013
Graham Apthorpe
Director – Corporate Services
10/5/13
DIRECTOR – CORPORATE SERVICES REPORT TO THE ORDINARY
COUNCIL MEETING TO BE HELD ON MONDAY 27 MAY 2013
Page 1 of Item 6
Author: Director – Corporate Services
Item No: 6.
Subject: Safe Seniors
Precis: Completion of Safe Seniors Project
Budget: Nil
Recommendation:
That Council note the report on the Safe Seniors Project presented to the Council Meeting on 27 May 2013.
6. Safe Seniors
Background Councillors will recall that a report was presented to Council in November 2012 advising Council had successfully secured a NSW Government grant of $109,000 for the Safe Seniors Project to assist Cowra’s senior homeowners to have safe and secure premises. Updates have also been provided to Councillors from time to time. Council engaged Lil Wilson to work with Council’s Community Projects Officers and volunteer groups from Lions and Rotary to arrange installation of security items into homes. This project is now complete and a final report is attached. Attachment Attachment A – Safe Seniors Project Report
Graham Apthorpe
Director – Corporate Services
22/5/12
ATTACHMENT
Safe Seniors - Final Report May 2013
‘Safe Seniors’ – was a community partnership of Police, Services, Business and Council aimed at making our seniors safe at home by providing window and door locks, security doors, security lighting and smoke alarms all at no cost. The project occurred through:
Police training service volunteers to test security
Council coordinating necessary security upgrades
Business providing installing equipment for upgrades
Council administering the project
Volunteer Training Cowra Police trained 13 Rotary and 14 Lions volunteers in security measures, according to the current guidelines provided by the NSW Police Service. Follow up training was also provided by Cowra Locksmiths on security equipment and safety measures. Promotion
Council conducted a project launch including morning tea to brief seniors with over 70 attendees and Cowra Locksmiths presented suitable security options and safety measures.
Promotion was undertaken through local community service providers, radio and television interviews, local newspaper ads and media releases.
Promotion throughout local community service providers. Applications Steering committee formed - The overall response to the project was greater than originally anticipated. Originally it was budgeted that 80 homes would be accepted into the program. Upon assessing Phase 2 applications it was decided by the steering committee to accept all applications that were received prior to the closing date of Phase 2, 31st August 2012. Ultimately 108 homes had devices installed. Assessments Over two phases volunteer assessing took place. Initial contact and coordination was conducted by the coordinator. The volunteers offered practical security suggestions within the guidelines and general face to face support which was particularly valuable for those applicants who did not have a support network. Feedback received with regards to the volunteers and their approach to the program was extremely positive.
ATTACHMENT
Contractors On a continuous basis the project co-ordinator liaised with contractors to implement action plans. A few small technical issues arose and were resolved. All queries were given high priority and action was taken to ensure issues or concerns were dealt with on the day. Combined customer relations between service providers and co-ordinator ensured all clients were completely satisfied which reflects in the survey summary. In particular Cowra Locksmith’s played a major role in making the program so successful. Total Project The Project Officer liaised with 113 homes with regards to security measures to be installed. 108 of these homes had security measures installed and all work is now complete. Five homes withdrew from the program for varying reasons. Summary of Equipment Supplied Deadlocks/Deadbolts – 217 Entrance Sets – 58 Window Locks – 572 Screen Snib Guards – 177 Screen Doors/Locks – 94 Security Lighting – 55 Smoke Alarms – 11 Keysafe – 9 Doorview - 3 Evaluation Process The evaluation process was conducted on completion of each home project. Initially a phone interview took place to ascertain that all work was carried out and completed professionally. Any queries no matter how large or small were dealt with on the day to allay any concerns the clients had. All applicants were happy that we took on more homes than originally budgeted for and all residents were pleased to see that the work was being carried out by local tradespeople. Overall the feedback and thanks has been overwhelming with a large majority of seniors commenting on how they can now sleep at night as they feel so much safer. Every phone conversation was finished positively with a strong sense of appreciation from all.
Surveys Once again this evaluation process was conducted on completion of each home project using a telephone interview plus written surveys after the phone interview took place. Surveys reflected an all round positive response. Funding The safe seniors program has been finalised within the timeframe required and within budget. Lil Wilson Safe Seniors Project Coordinator Cowra Council 20 May 2013
DIRECTOR – INFRASTRUCTURE & OPERATIONS REPORT TO THE ORDINARY COUNCIL MEETING TO BE HELD ON MONDAY 26 MAY 2013
Page 1 of Item 1
Author: Director - Infrastructure & Operations
Item No: 1.
Subject: Saleyards Committee
Precis: Record of Proceedings
Budget: Nil
Recommendation/s:
1. That the minutes of the Saleyards Committee meeting held on 9
May 2013 as presented be received and noted. 2. That, due to a low response from the published expression of
interest, Council not proceed with the information session on MSA Accreditation at this stage.
3. That Council accept funding from the Department of Infrastructure
and Transport Nation Building – Heavy Vehicle Safety and Productivity Program (HVSPP) for the sum of $29,100 excluding GST dependant on design and estimate finalisation.
4. That Council approve a contribution of $20,000 excluding GST
from the Saleyard reserves to supplement the current Heavy Vehicle Safety and Productivity Program funding for the provision of a double decker cattle loading ramp for a total value of $49,100 excluding GST.
5. That the funding required for the double decker cattle loading
ramp be included in the 2013/2014 Operational Plan. 1. Saleyards Committee
The Minutes from the Saleyards Committee meeting held on Thursday 9 May 2013 are attached for Council’s consideration of the above recommendations. Attachment/s: Attachment A – Minutes of Saleyards Committee Meeting
held on 9 May 2013 George Ridley Director – Infrastructure & Operations 17/5/13
MINUTES OF THE SALEYARDS COMMITTEE MEETING HELD ON THURSDAY, 9 MAY 2013 AT 8.00 AM AT COWRA SALEYARDS.
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Present: Chairman Cr W. West Cr P. Wright, I. Wright, D. Stephenson, R. Chivers, C. Groves,
B. Muddle, C. Cannard (Manager – Cowra Services) and B. Bowd (Saleyards Supervisor)
1. APOLOGIES: Nil 2. CONFIRMATION OF MINUTES:
RECOMMENDATION:
That the previous minutes from the Saleyards Committee Meeting held on 7 February 2013 are confirmed as a true and accurate record.
Moved: C. Groves, Seconded: Cr P. Wright
CARRIED
3. BUSINESS ARISING FROM PREVIOUS MINUTES: 3.1 Meat Standards Australia (MSA)
RECOMMENDATION: That due to a low response from the published expression of interest, that the Committee recommend Council not proceed with the information session on MSA Accreditation at this stage.
Moved: R. Chivers, Seconded: D. Stephenson
CARRIED
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3.2 Avdata The Manager – Cowra Services’ report on the Avdata system was noted:
RECOMMENDATION: That the Manager – Cowra Services continue to investigate and liaise with Avdata in relation to the system failure and subsequent loss of income.
Moved: Cr P. Wright, Seconded: C. Groves
CARRIED
4. CAPITAL WORKS: The report provided on the capital works update was noted by the Committee. 5. STOCK FIGURES: The stock figures presented were noted by the Committee. 6. BUDGET The budget and financial figures were reviewed and the Committee requested the Manager Cowra Services check on the presented figures, in particular that the percentage of stock figures do not equate or reflect on the low income figures as presented. Next year’s draft budget and revenue policy was presented for Committee feedback. 7. CORRESPONDENCE: The Committee noted the correspondence presented. 8. GENERAL BUSINESS: 8.1 Funding Opportunity Manager – Cowra Services presented a funding opportunity offered to Cowra Saleyards regarding the Heavy Vehicle Safety Programme. This funding became
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available at last minute. The Infrastructure & Operations Department put in a submission which was subsequently approved. The Manager – Cowra Services reported that Council had not accepted the funding as yet as it required the Saleyards to match funding.
RECOMMENDATION:
1. That Committee recommend Council accept funding from the Department of Infrastructure and Transport Nation Building – Heavy Vehicle Safety and Productivity Program (HVSPP) for the sum of $29,100 excluding GST dependant on design and estimate finalisation.
2. That Council approve a contribution of $20,000 excluding GST from Saleyard reserves to supplement the current funding from the HVSPP for the provision of a double decker cattle loading ramp for a total value of $49,100 excluding GST.
3. That the funding required for the double decker cattle loading ramp be included in the 2013/2014 Operational Plan.
Moved: Cr W. West, Seconded: Cr P. Wright CARRIED 8.2 Dead Sheep at Yards An issue was raised regarding dead sheep at the yards and the cost of removal. Manager – Cowra Services to investigate actual cost of disposing of sheep at the Materials Recycling Facility and the total cost through the Saleyards. 8.3 Advertising The Chairman and Manager – Cowra Services to follow up future advertising through local papers in neighbouring towns. 8.4 Poll Dorset Society Cr Wright informed the Committee that the Cowra Saleyards are sponsoring the local Poll Dorset Society to the value of $250.00.
MINUTES OF THE SALEYARDS COMMITTEE MEETING HELD ON THURSDAY, 9 MAY 2013 AT 8.00 AM AT COWRA SALEYARDS.
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8.5 Capital Works Program Chairman and Manager – Cowra Services to provide a proactive capital works program for the Saleyards now the reactive issues are completed. 9. NEXT MEETING DATE: The next meeting is scheduled to take place on Thursday 1 August 2013. There being no further business the meeting concluded at 9.30am Cr Bill West Chairman 9/5/13