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Update Asymptomatic Testing approach.
Primary Staff, Secondary Staff &
Students
Update Risk Assessment and
Action Plan
Engage Governing Body, Staff and
Union Reps in the Plans
Complete Identified Actions
Determine Contingency Plans including Remote Learning Provision
and outbreak management plans
Inform Parents of any changes to
Arrangements
COVID19: Risk Assessment and Action Plan from September 2021
SCHOOL NAME: Eversley Primary School
OWNER: Mrs P Pepper (Headteacher) KEY STAKEHOLDER: Mr G Smith (Governor responsible for Health & Safety)
DATE: 1st September 2021
REVIEWED: 4th October 2021, 1st November 2021
Purpose of this document:
This COVID19: Risk Assessment and Action Plan document sets out the decisions taken and measures put in place following the end of
restrictions in July and changes to self-isolation protocols in August, to ensure the school continues to operate in a safe way.
Existing policies and guidance continue to apply alongside the actions within this document, including but not limited to:
- Health and Safety Policy
- First Aid Policy
- Child Protection Policy
- CYP Response Plan
- DfE Guidance relating to COVID19
- Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) 2013
- The Health Protection (Notification) Regulations 2010
- Public Health England (PHE) (2017) ‘Health protection in schools and other childcare facilities’
Risk Assessment for Full Re-opening:
Risk Assessment/ Action Plan Sections: Engagement in Risk Assessment and Planning .............................................................................................................................................................................. 3
Site Arrangements ........................................................................................................................................................................................................................... 3
Emergency Evacuations................................................................................................................................................................................................................... 5
Cleaning and waste disposal ........................................................................................................................................................................................................... 5
Classrooms ....................................................................................................................................................................................................................................... 9
Staffing ........................................................................................................................................................................................................................................... 10
Catering .......................................................................................................................................................................................................................................... 13
PPE ................................................................................................................................................................................................................................................. 13
Response to suspected/ confirmed case of COVID19 in school .................................................................................................................................................. 14
Remote Education Plan ................................................................................................................................................................................................................. 15
Safeguarding .................................................................................................................................................................................................................................. 16
Curriculum / learning environment .............................................................................................................................................................................................. 16
Attendance .................................................................................................................................................................................................................................... 19
Communication ............................................................................................................................................................................................................................. 19
Governors/ Governance ................................................................................................................................................................................................................ 20
Finance ........................................................................................................................................................................................................................................... 21
Theme Control Measures Risk to Implementation Risk Level Pre-Action
Action Required / Decision Made
Action Completed Date
Risk Level Post-Action
Engagement in Risk Assessment
and Planning
Risk assessment process fully engages staff, governing body and union representatives.
Risk Assessment shared with all stakeholders and published on the school
website.
01/09/2021 Reviewed at least
monthly
Site Arrangements
Consideration given to the arrangements for any deliveries.
Outside visitors
attending/coming on to site
L
Delivery personnel to wear face coverings when dropping off
deliveries or to leave deliveries in the
lobby/outside the kitchen.
School staff to bring
items into the school, washing hands after.
Signage for visitors
outlining school expectations
Track and Tracing QR
code on display by delivery personnel
01/09/2021
L
Reducing congestion in spaces where adults gather.
M
Assemblies in the hall for two year groups at a
time
Parents not attending on site for class assemblies or performances for the
Autumn Term (to be reviewed after
Christmas)
Virtual Parent Consultation meetings in
Autumn Term
Two staff rooms to prevent overcrowding
Staff Meetings held in
bigger spaces or hybrid of virtual and in-person
01/09/2021
L
Emergency Evacuations
Evacuation routes are confirmed, and signage accurately reflects these. Consideration given to PEEP – buddies are assigned or reassigned according to available persons. Arrangements in place to support individuals with reduced mobility including cover arrangements in the case of reduced numbers of staff.
Evacuation routes have been updated following ending of bubbles – this may be returned to pre
COVID19 arrangements.
M
Fire evacuation and fire assembly maps in every
classroom.
Staff instructed to familiarise themselves with their route and
assembly point.
Fire drill to take place every half-term
LSA to support children with reduced mobility
during evacuation
Level of staff absence to be monitored daily to assess safe running of
school, including supervision of
emergency evacuations
01/09/2021
Staff Training 01/09/2021
Fire Drill to take place wb
06/09/2021 01/11/2021
L
Cleaning and waste disposal
Enhanced cleaning regime is in place in line with COVID19: Cleaning in non healthcare settings guidance.
Enhanced cleaning remains a necessary
control measure.
M
Enhanced cleaning schedule implemented throughout the site –additional cleaner to undertake cleaning of
door handles, hard surfaces and taps at
regular intervals throughout the day.
Teachers/children to ensure that contact
points, work surfaces, door handles, taps etc.
01/09/2021
06/09/2021
L
are all thoroughly cleaned and disinfected
regularly, as part of classroom routine shared
with children on Day 1.
Hand towels and hand wash are to be checked and replaced as needed
by and cleaning staff and spare supplies of hand towels, soap and hand
wash are available in the atrium for staff to collect for their class as needed.
Enhanced cleaning
regime for toilet facilities particularly door
handles, locks and toilet flush.
Cleaning staff capacity is adequate to enable enhanced cleaning regime.
M
AH to monitor cleaning capacity and efficiency and liaise with JLW as
necessary
01/09/2021
L
Cleaning of whole-school resources.
M
IT resources to be wiped down after use with anti-
bacterial wipes, and children to wash hands before and after use.
Other shared resources to be wiped down after use, quarantined for 48
hours (72 hours if plastic)
01/09/2021
L
or left in classrooms for fogging (taking place
twice weekly).
Adequate cleaning supplies and facilities around the school are in place. Arrangements for longer-term continual supplies are also in place.
No hand sanitiser for visitors to reception.
Classrooms do not have
tissues.
Low supply of soap.
M
Hand sanitiser available at the school entrance
Lidded bins in classrooms
Disposable tissues in each classroom to
implement the ‘catch it, bin it, kill it’ approach
Stock check and ordering schedule reviewed and
order made (AH and JLW)
01/09/2021
L
Sufficient time is available for the enhanced cleaning regime to take place.
M All staff advised to leave
the site by 5:30pm
01/09/2021
L
Waste disposal process in place for potentially contaminated waste.
Covid testing waste is no longer considered
hazardous and can be disposed of in the usual
waste.
M
Waste bags and containers - kept closed and stored separately from communal waste
for 72 hours
Yellow bin waste collections made when
the minimum number of persons are on site (i.e.
before/after normal opening hours).
01/09/2021
L
Hazardous waste collection organised.
Process in place for safe removal and/or disposal of face masks.
Some students/staff may choose to wear face coverings in some
situations and know how to dispose of them
appropriately.
H
Staff to watch video tutorial on safely
wearing and removing a face covering. WHO video:
https://www.youtube.com/watch?v=9Tv2BVN_WTk
Disposable face
coverings worn by staff to be placed immediately
in lidded bins when removed, and staff to
wash hands.
01/09/2021
M
Storage of face coverings brought in to school by children.
Some students may choose to wear face
coverings into school and know how to dispose of
them appropriately.
H
Disposable face coverings to be thrown in a lidded bin by the child
on arrival, and hands washed.
Reusable face coverings to be placed in a plastic bag (brought in by the
child) and stored on their peg. Hands to be washed
after touching mask.
06/09/2021
M
Classrooms Classrooms have appropriate ventilation arrangements.
Windows open before and after lessons, and during
lessons when temperatures allow.
Mechanical ventilation
system adjusted appropriately to 'full fresh air’ or ‘single room only’.
H
Rooms to be ventilated with open doorways and
windows providing a through draught, in line
with HSE guidance).
Fire exits can be opened for ventilation but must
be closed during fire evacuations and at the
end of the day.
Fans can be used in classroom if windows are
open to provide ventilation.
Children and staff encouraged to have additional layers to combat draughts
In much colder weather, bursts of ventilation to
be used when classrooms are empty, i.e. before school and
during break times and lunch times.
01/09/2021
M
Staffing
Approach to staff absence reporting and recording in place. All staff aware.
M
Review recording of staff absences
01/09/2021
L
Risk assessments in place for those staff who are clinically extremely vulnerable, and appropriate arrangements for mitigating risk are identified. Communication arrangements are in place with those staff and their role in continuing to support the working of the school is clear.
Shielding is no longer in place. Clinically extremely
vulnerable staff and/or students have individual risk assessments which
identify any specific adjustments to allow them
to attend on site.
H
Where assessed that clinically vulnerable staff
should not come into work, arrangements made for staff to be
given roles to carry out at home, that match as
best as possible their usual role in school.
When assessed that clinically vulnerable
children should not come into school, remote
home learning is available through
Teams.
01/09/2021
Currently no staff working from home
04/10/2021
06/09/2021
L
Staffing roles and responsibilities with regards to the contingency remote provision alongside in-school provision agreed and communicated.
Staff are aware of their role in the continued
contingency plans regarding remote
education, should the plan be enacted.
M
Increase clarity for staff working at home and
school in relation to work being set
Training for staff in use of Microsoft Teams and Oak Academy to provide
home learning, and previous experience from
Jan-Mar 2021
01/09/2021
L
Approach to support wellbeing, mental health and resilience in place, including bereavement support.
M
Staff are aware of available support and advice for schools and pupils available from
01/09/2021
L
How staff are supported to follow this within their own situations and that of pupils and colleagues is clear.
ECC, including the Educational Psychology
service https://schools.essex.gov.u
k/admin/COVID-19/Pages/default.aspx
The Bereavement Policy
has been reviewed to ensure it reflects current
circumstances and arrangements
Regular emails sent to
staff, face-to-face check-ins to take place and
resources shared as and when received
Email sent 28/09/2021
Arrangements for accessing testing are in place. Staff are clear on how and when to access a test.
M
M
Information about LFT to be re-iterated to staff
on training days in September.
Stock of tests monitored
and renewed by JB
Staff sign-posted to tests as and when
required.
Testregister.co.uk email reminders to remind
staff to test.
01/09/2021
L L
Log of self-testing kits to be kept. Refer families to NHS if
appropriate.
Arrangements in place for any visitors/ contractors on site, protocols and expectations shared. NB: Their employer may require them to wear PPE. This should be documented as part of the risk assessment carried out by the Contractor.
M
Check with the contractor any
requirements their employer has specified
before visit.
Share school protocols with contractors/visitors.
Share with visitors pre-visit that expectation is
to socially distance when in skill. If this is not possible then a face covering to be worn.
If visitor is working
across the school or in a communal area, a face covering is to be worn.
Where possible, visits by parents into the school building should be kept
to a minimum. Most meetings should be
virtual or via phone. In person meetings must
use social distancing and if not possible face
coverings.
01/09/2021
01/11/2021
01/11/2021
01/11/2021
L
Arrangements in place for any externally employed adults delivering learning in school e.g. sports coaches, music tutors, forest school leaders. Protocols and expectations shared.
L
School expectations and protocols shared with all teachers and LSAs and with visitors on arrival.
External visitors
interacting with children not required to wear
face coverings, but apply social distancing
measures. Visitors working on site or attending meetings and unable to socially
distance or meeting in a communal area, should wear a face covering. Staff attending these
meetings to also wear face coverings.
01/09/2021
As of Autumn 2021 all learning being
delivered in school. 01/11/2021
L
Catering
Arrangements for the continued provision of FSMs for eligible children not attending school due to self-isolation are in place.
Only applicable for under 18s who have tested
positive for COVID19 and required to isolate, who
are eligible for FSMs.
M Food parcels for FSM
child/families isolating at home.
01/09/2021
L
PPE PPE requirements understood and appropriate supplies in place.
Some PPE required for onsite testing and any
specific arrangements i.e. AGPs.
H
Staff dealing with close first aid matters,
suspected Covid cases or personal care to wear
appropriate PPE.
PPE suppliers identified, supplies monitored and
orders placed by JB
01/09/2021
M
Response to suspected/
confirmed case of COVID19 in
school
Approach to confirmed COVID19 cases in place: during school day
Which staff member/s should be informed/take action
Area established to be used if an individual is displaying symptoms during the school day and needs to be isolated
Cleaning procedure in place
Arrangements for informing parent community in place
If a pupil or student begins to display symptoms of
COVID19 during the day, they are isolated and
parent is called immediately. They wait to be collected in Wellbeing
Area, overseen by JB.
Any staff member who begins to display
symptoms of COVID19 during the day,
immediately informs Head or Deputy and leaves the site as soon as possible.
Individuals are given a PCR from school stock or asked to seek a PCR test as soon
as possible.
Close contacts are identified by NHS Test and Trace if the individual has
confirmed case.
H
Procedures to be shared with staff during
September training days.
Follow DfE and Health Protection Team
Guidance
HT or DHT and Wellbeing Assistant to be informed
Suspected positive child
to be isolated in Wellbeing Area,
windows open to provide ventilation, waiting to be
collected behind a screen. Suspected
positive staff to go home immediately.
When a child has
displayed symptoms in the classroom, if
assessed as necessary, JB/AH to be deployed to
fog classroom and children to be moved to outside or in the shelter (if raining) with box of
resources and first aid kit for class whilst working
outside
01/09/2021
M
Approach to confirmed COVID19 cases in place: outside of school hours
Cleaning procedure in place
Arrangements for informing parent community in place
Close contacts are now identified by NHS test and
trace following a confirmed case.
Those who have been double vaccinated or
under 18 do not need to isolate but asked to take a
PCR instead.
Can contact Essex Test and Trace team for advice.
H
Log of staff vaccination status to be created by
JB
Procedures to be shared with staff during
September training days.
01/09/2021
M
Remote Education Plan
Contingency plan for remote learning developed should self-isolation or restricted attendance be required.
M
Paper pack to be provided by teachers for first 24hrs and collected from school from 10am on first day of absence.
Subsequent work to be set on Teams, ready by 9am on second day of
absence (and thereafter). Paper pack available for younger
children or on request in extreme circumstances.
01/09/2021
L
Technology support in place. DFE laptop allocation ordered, for contingency purposes.
M
Allocation of laptops received and set up.
Previous laptops loaned have been returned to
school, cleaned and ready for re-distribution
when required.
01/09/2021
L
Safeguarding
Staff are prepared for supporting wellbeing of pupils and receiving any potential disclosures.
M
Reminder of whole school Safeguarding
Procedures (as standard school practice) with all
staff
Induction of new staff with Safeguarding
Procedures and protocols
Online training to be completed between 01-03/09/2021
wb 06/09/2021
L
Updated Child Protection Policy in place.
H
Adopted most recent Child Protection Policy (Sept 2021) and policy
shared with staff.
01/09/2021
L
Where appropriate, work with other agencies, such as social care, has been undertaken to support vulnerable CYP and families to complete risk assessments and planning.
M
Bereavement Support
Social Care
01/09/2021
L
Where physical contact is required in the context of managing behaviour.
M
Handling and restraint should be used as a last
resort
Review individual consistent management
plans to ensure they include protective
measures.
01/09/2021
L
Curriculum / learning
environment
Current learning plans, revised expectations and required adjustments have been considered.
L
Curriculum planning resources shared with
staff to support recovery education.
Maths Priority
Curriculum shared with
01/09/2021 29/09/2021
08/09/2021
L
staff in Maths CPD in first week back.
Revisited half-termly
through CPD and staff meetings
Whole school approach to adapting curriculum (S/M/L term), including:
wellbeing curriculum
recognising ‘non-curriculum’ learning that is being done at home
capturing pupil achievements/ outcomes
utilising the DFE ‘catch-up’ funding and programmes
contingency remote learning plan
M
Staff are trained and supported in front of
classroom delivery style and aware of how best
to provide students with additional support.
Home Learning Plan to
be followed (available on the Home Learning page
of the school website)
08/03/2020
L
Student behaviour policy reviewed and amended where necessary to reflect the current circumstances.
H
Policy updated, with additional addendum and shared with staff
(available on the website)
Sent home to families
prior to children returning to school
Shared with pupils on
first day back
01/09/2021
03/09/2021
06/09/2021
M
Teaching of children to continue to follow good respiratory hygiene and hand washing practices.
H
Children will be encouraged to wash
hands regularly throughout the day,
including: arriving in the morning, before and after break times and lunchtimes after using the toilet
Continued good
respiratory hygiene practices to be promoted
in school: cough or sneeze into
their elbow or a tissue. Children encouraged not to touch their faces or to clean hands before doing
so. Children will be taught
the ‘Catch It, Kill It, Bin It’ routine.
06/09/2021
M
Arrangements for teaching pupils how to keep themselves safe online are in place and aligned to the contingency remote learning plan.
H
Home Learning Responsible User
Agreement shared with families and staff (and available on the Home Learning page of the
school website)
Expectations and protocols shared with
children/classes as and when remote learning is
activated.
01/09/2021
L `
Attendance
Approach to promoting and supporting attendance for all pupils determined, including those who may be anxious.
L
Usual practice of first day calling for non-
attenders
Continue to follow LA guidance in relation to
attendance.
Additional support provided to families from
Inclusion Team
06/09/2021
L
Approach to support for parents where rates of persistent absence were high before closure.
L
Usual Attendance Procedures to be
followed by Attendance Office
Continue to follow LA guidance in relation to
attendance.
06/09/2021
L
Communication
Information shared with staff around the updated plan, including returning to some pre COVID arrangements and some new arrangements – as appropriate.
M
Training with all staff as part of September training days, with
follow up emails outlining main
procedures and protocols
01/09/2021
L
Union representatives informed of updated plans.
M Risk Assessment to be shared with all staff,
including Union Representatives
01/09/2021 L
Updated Risk Assessment published on website.
M Risk Assessment
published on websites. 01/09/2021 05/10/2021
L
To be re-published after every (at least) monthly
review.
Communications with parents on the:
Revised plans, any control measures that remain in place and any that have ceased
Contingency plans
Outbreak management plans
Wellbeing/ pastoral support
L
Email communication to parents prior to children
returning to school.
Key documents uploaded onto the school website.
Follow up and reminder emails to be sent
03/09/2021
L
Pupil communications around:
Revised plans, any control measures that remain in place and any that have ceased
Contingency plans
Outbreak management plans
L
Teachers to address expectations and rules with their class on the
first day back.
To be revisited in assemblies
06/09/2021
Wb 06/09/2021
L
On-going regular communication plans determined to ensure parents are kept well-informed
L
Letters, website updates, social media
Online Parent Consultations
On-going
13 & 14/10/2021
L
Governors/ Governance
Governors have oversight of plans and risk assessments. Approach to communication between Leaders and governors is clear and understood.
L
Plans and risk assessments to be
shared with governors prior to children
returning to school
Half-termly communication with
Governors already taking place and to continue
01/09/2021
L
Governors to review half-termly Risk Assessment
in Governing Body meetings
28/09/2021
Governors have oversight of all staff wellbeing and appropriate arrangements in place to support Headteacher and SLT. Refer to Headteacher wellbeing materials.
H
Governor responsible for well-being met virtually with teachers last term.
Staff given email address to make contact with them when needed.
03/02/2021
M
Finance
Additional costs incurred due to COVID19 are understood and clearly documented.
M Since 23/04/20, list of
additional costs has been kept in a spreadsheet.
On-going
L
Claims submitted for reimbursement for example, increased premises related costs; additional cleaning; support for FSM
L
Claim made for reimbursement of FSM vouchers for first three
weeks in January (Wonde)
Edenred set up for half-term holiday voucher
provision
March 2021
March 2021
L
Any loss of income understood, including the impact of lettings and the financial implications of possibly not restarting.
L Loss of income from
Summer Fete
July 2021
L
Testing
Test kits are securely stored and distributed to staff.
M Tests to be stored safely
by Wellbeing Assistant 01/09/2021 L
Staff are aware of how to safely take and process the test. Shared the following :
NHS instruction leaflet
M
Reminder of guidance, information and
procedures to be shared with staff during
September training days
01/09/2021
L
Training video and online resources on the document sharing platform
Contact details if queries
Process for reporting incidents
Staff are aware of how to report their test results to school and to NHS Test and Trace.
M
Reminder of guidance, information and
procedures to be shared with staff during
September training days All staff set up on
testregister.co.uk to report LFT results (new
staff to be added)
April 2021
Email: September 2021
01/09/2021
L
Staff are aware of how to report any incidents both clinical and non- clinical.
M
Reminder of guidance, information and
procedures to be shared with staff during
September training days
01/09/2021
L
Process in place to monitor and replenish test supplies
M All kits to be signed out
from Wellbeing Assistant and log to be kept
On-going since 26/01/2021
L
Outbreak Management
Plan
Outbreak management plan developed to cover arrangements should children, pupils, students or staff test positive for COVID19, and how the school shall operate if advised to take extra measures to help break chains of transmission. Settings will continue to have a role in working with health protection teams in the case of a local outbreak. If there
Outbreak Management plan covering re-
introduction of some measures including
reduced mixing, face coverings, remote
education is developed, and all staff are aware of their role. Communicated with parents and students regarding when this would
H Outbreak Management Plan created and shared
with key staff.
July 2021 M
is a substantial increase in the number of positive cases in a setting (Stepping measures up and down) or if central government offers the area an enhanced response package, a director of public health might advise a setting to temporarily reintroduce some control measures.
come into place and how they would be informed if
required.