COVID-19 Update June 3, 2020 · COVID-19 Back to Campus •Effective June 1, 2020, EO 20-63, authorizes colleges and universities to conduct in-person classes (credit and non-credit)

COVID-19 UpdateJune 3, 2020

A community of learners improving our world

Agenda• Opening Remarks - President Scott Olson

• Campus COVID-19 Updates – Vice President Scott Ellinghuysen

• Fall Classroom Instruction – Associate Vice President Dr. Ken Janz

• Student Life Updates – Vice President Dr. Denise McDowell

Please submit questions through the Q&A function

This session is being recorded and will be available on the

COVID-19 website

Opening Remarks - President Olson

COVID-19 Back to Campus• Effective June 1, 2020, EO 20-63, authorizes colleges and universities to conduct in-

person classes (credit and non-credit) and activities (ex., testing, student services, advising, internships, clinical rotations, customized training, campus visits, etc.) across all programs to all students, as long as:• Those services cannot be provided through a distance learning model• Those than can work from home, should work from home • The group size is no larger than 10 (including instructors)*• Institutions establish and implement a COVID-19 Preparedness Plan

• Currently working on the COVID-19 Preparedness Plan• App for health screening – daily• Masks, cleaning, social distancing, wash your hands, expectations, etc

• Back to Campus work group will provide guidance on how and when

https://mn.gov/governor/assets/EO%252020-63%2520Final_tcm1055-433759.pdf

COVID-19 Back to Campus

COVID-19 Mask Guidance• Evolving

• Respect for everyone

• WSU is purchasing 10,000 masks

• Based on current CDC recommendations, faculty and staff on the WSU Winona campus are expected to wear cloth face coverings (masks) in public settings where social distancing measures are difficult to maintain

• Please have a mask on your person at all times. You may wish to have more than one mask to allow for adequate laundering

• Students and faculty in internships, clinical, and other experiential learning settings may have to take additional respiratory precautions based on the specific setting, practice, and host site guidelines and expectations

COVID-19 Mask Guidance• Campus guidelines – Maybe adjusted as we learn more around respiratory etiquette

• Masks are required:• In the classroom when you are not speaking• In campus spaces(indoor and outdoor) where physical distancing is difficult to maintain (i.e.

within six (6) feet of another person)

• Masks are highly encouraged:• When you are inside a building (even when physical distancing is possible)

• Masks are optional:• When you are outdoors and physical distancing is easy to maintain• In a private office/motor vehicle with no other individuals present

COVID-19 Travel Update• Can faculty and staff travel outside of Minnesota for college or university related

purposes?• No. The Chancellor has indefinitely suspended both domestic and international travel outside of

Minnesota for purposes related to college, university, and Minnesota State system official business. This means any travel where college or university resources would be spent on travel or attendance or if the employee would be on paid status during the event or session. No end date.

• In-State travel is allowed if social distancing measures are followed

• WSU has suspended all domestic and international WSU-sponsored group travel until Spring Break (March 8-12, 2021). This includes any student organization travel as well as faculty-led courses to domestic or international locations.

COVID-19 Isolation Guidance• Employees and students are no longer required to isolate for 14 days if they return

from domestic travel

• CDC reports COVID-19 cases and deaths have been reported in all 50 states. The virus spreads through community contact.

• Travel increases your chances of getting infected and spreading COVID-19, staying home is the best way to protect yourself and others from getting sick

• While system office directives do not limit personal travel, for the safety and health of yourself and others around you we encourage you to carefully consider any personal domestic or international travel and self-monitoring upon return.

COVID-19 Work Groups• President’s Cabinet• Mn State Systemwide COVID-19 Contact Group

• Weekly meetings since March

• COVID-19 Coordinating Group• Weekly meetings since February

• COVID-19 Back to Campus Group• New group that will provide guidance on returning employees/departments

• COVID-19 Education Group• Developing educational materials around COVID-19 for campus community

• COVID-19 Fall Classroom Instruction Group• Weekly meetings since April

Fall Classroom Instruction Options Action Group

All Planning is for Scenario B B

Preparing Facilities for Fall

General Considerations(American College Health Association)

• Prioritize activities such as performance, laboratory, and clinical experiences • Consider multiple sections/shifts to reduce numbers • Monitoring and track attendance and seating arrangements to

facilitate contact tracing• Develop a physical distancing plan.• Specialized plans for courses and instruction that do not permit

physical distancing

Example Capacities

Classrooms 1/3 capacity.

Auditoriums 1/5 capacity.

Labs/Studios 1/3 to 1/2 capacity.

Seminar Rooms 1/3 to 1/2 capacity.

Study Areas 1/2 capacity.

Traffic Flow

Seat SpacingInstructor Zone

Signage

Touchpoints

SanitationSuppliesAdmin Areas

VentilationFacilities Planning

Collecting Campus Input

• Who is returning• Individual workstation needs• Common space needs

• Shared equipment• Unique activities• Department planning ideas

Fall Delivery

Course Delivery Modes

• Fully In-person – Same onsite course, larger space• Blended or Hybrid – Still meet in-person, but less frequently; remaining contact

time online• Mostly Online – No more than three in-person meetings; remaining contact time

online• Fully Online – No in-person meetings; all contact time online• Synchronous – Required online meetings (time-bound)• Asynchronous – No required online meetings; all contact time asynchronous

(e.g., discussion, email, assignment feedback) (non-time-bound)

Data Overall - Winona

Delivery Method Pct Section CountOnline 49%

Online Synchronous 29%

Online Asynchronous 20%

Hybrid 24%

Face-to-Face 18%

Alternate Lecture/Lab 6%

Mostly Online 3%

Data Overall - Rochester


Online Asynchronous 33%Online Synchronous 26%

Hybrid 21%Mostly Online 10%Face-to-Face 7%Alternate Lecture/Lab 3%

Data – CoSE

Delivery Method Pct Section CountHybrid 36%Online 34%

Online Synchronous 24%Online Asynchronous 10%

Alternate Lecture/Lab 12%Face-to-Face 10%Mostly Online 7%

Data – CoNHS



Alternate Lecture/Lab 19%Hybrid 16%Mostly Online 5%Face-to-Face 3%

Data – CoLA



Hybrid 28%Face-to-Face 15%Mostly Online 2%

Data – CoE



Hybrid 18%Face-to-Face 15%Mostly Online 3%

Data – CoB


Online Asynchronous 52%Online Synchronous 6%

Face-to-Face 25%Hybrid 15%Mostly Online 2%

Supporting Instructors

• 1:1 Course Design Assistance Available All Summer• [email protected]• https://minnstate.zoom.us/my/wsutlt from 7:30 am to 5:00 pm Monday-Friday

• Keep Teaching Online Documentation Retooled• Keep Teaching Manual: https://learn.winona.edu/Keep_Teaching_Manual

• Course Templates• Copy, customize, and reuse templates (e.g., email, student technology resources)

• Instructional Hardware Delivery and Assistance• Document cameras, webcams

• Scheduled Workshops• TLT Weekly eClinics and Learn Labs• WeTeach Program for those new to online teaching

• New cohorts start August 3 and September 28• https://learn.winona.edu/WeTeach_System

• System Office Network for Educational Development (NED)• 17 offerings between May 18 and August 16• https://asanewsletter.org/events/

TLT will reach out to all instructors

individually to offer summer support

http://winona.edu

https://minnstate.zoom.us/my/wsutlt

https://learn.winona.edu/Keep_Teaching_Manual

https://learn.winona.edu/WeTeach_System

https://asanewsletter.org/events/

Planning In-person Meetings

• Designing engaging in-person learning activities under new conditions• Small group discussion• Guided individual work• Individual presentation and performance• What technology will you need in your classroom?

• Accommodate students who can’t make meetings• Live stream and/or record in-person meetings• Offer online alternatives to in-person activities that accomplish the same objectives• What technology will you need to accommodate students?

Planning Online Activities

• Design online learning activities that foster presence and engagement• Interactive web conferences• Personalized, adaptive learning pathways and

feedback• Lively asynchronous communication (e.g. discussion

forums, text messaging)• Supporting group work and collaboration

• Humanize your online courses• We are here to help you

Communication to Students

After today we encourage faculty to communicate any changes in delivery methods

to their students.

Questions!

“I’m an international student who is yet to arrive at WSU, my family and I are understandably concerned about me coming to the United States at

this point of time. Traveling internationally would greatly increase the chances of me being infected, not to mention that it is an incredibly

turbulent time for America. With protests and mass gatherings inevitably increasing the spread of coronavirus, I’m not comfortable returning to

the campus. My question is, can I stay at home if I don’t feel safe returning to the campus?”

For students with courses completely online, with the exception of an in-person lab once a week, will an online

alternative be available for that lab so that the student may continue to live at home? Or, could alternative housing be

available for one night a week?

My sophomore son received his updated schedule for fall, and it shows all online courses. Has the decision already been

made that all classes will be online? We already are locked into a rental lease for June-June.

My dad is in the “at-risk” category. By going back to school, I cannot visit home before quarantining for two weeks. What

accommodations are you making for students who are at risk or have a family member/significant other who are at risk?

Is the 55 sq. ft rule a hard-and-fast rule for everything on campus? I’ve seen guidance from a variety of places for 28 sq. ft and 36 sq. ft. What about things like club sports and athletic

practices?

What do you foresee spring semester classes looking like? Will they be mostly in person or online?

What are you going to do for students who no longer want to take classes for the Fall 2020 semester due to classes being

moved online? Will the university work with them if they want to come back for spring semester (given spring semester

classes would be in person)?

If students opt to take classes at a technical or community college instead of Winona in the fall because all of their classes have moved online, will the university help those students to

make sure they are taking classes with credits that will transfer?

Enrollment Management and Student Life

• Admissions• Campus Tours• June Registration 2020 (June 16-19)

• Residence Halls and Campus Dining• Living Spaces• Mobile Ordering Apps

• Transportation and Shuttles• Modified seating and number of trips

• Safely Back to Campus

How can you promise social distancing outside of the classroom? College students constantly go to parties, bars,

restaurants, and other student’s houses. This can expose many people to the virus.

Can a college or department hold a traditional career fair during the fall semester? If so, are there requirements relating to the maximum number of participants who can attend at one

time?

What plans are underway for decision-making regarding on-campus extracurricular programming? I am asking specifically

about such events as Common Book, Lyceum, Film Series, University Theme events, Inclusion & Diversity events, other

speaker series, festivals, etc. normally held in our auditoriums. Our campus is normally quite rich with such

events, many of them closely connected to curriculum. Will there be some established guidelines or governance regarding the reservation and use of facilities for extracurricular events?

If we are able to meet in a face to face group for our organization, can we have food brought in? We normally order

pizza. If we can have food brought in, is there special accommodations we should make for Covid19 in having it

available.

Student clubs

What is the general protocol for student group meetings when returning in the fall?

For student groups, will guest speakers be allowed on campus?

Can student groups participate in community volunteer activities?

Can student groups take field trips via bus or other forms of group transportation?

Can student groups have social activities -- for example a grill-out off campus?

Once protocol is determined for returning in the fall, is this expected to be re-evaluated intermittently during the semester?

With there be a reduced cost to tuition due to the amount of classes that we were expecting to take in person that are now being moved to an online format? If so, how much would that

reduction be? If not, why?

If a student who has already paid for the application to live in on campus housing next year has all of their classes moved

online, will the university be refunding the $200 fee to sign up for on campus housing?

Next COVID-19 All University Update MeetingWednesday, July 22 – 2pm

Documents

COVID-19 Update June 3, 2020 · COVID-19 Back to Campus •Effective June 1, 2020, EO 20-63, authorizes colleges and universities to conduct in-person classes (credit and non-credit)