Covid-19 & School Closure UpdateDr. Brad Hunt

COVID-19 Updates2020-2021 School Year Planning

Dr. Brad Hunt - Superintendent

Dr. Angie Applegate - Assist. Supt. for Curriculum & Instruction

Dr. Greg Axelson - Chief Operations Officer

Kristen Streeter - Assist. Supt. for Administrative Services

Angela Brown - Ex. Director of Comm & Community Engagement

COVID-19 Updates2020-2021 School Year Planning

● General Updates/Where We Are Now

● Curriculum & Instruction

● Safety Equipment & Guidelines

● Child Nutrition & iPad Distribution

● Human Resources

● Academic Calendar

● Engaging with our Community

Local, State and Federal ExpectationsApril 17, 2020Governor Greg Abbott closes school until the end of the 2019-2020 school year.June 18, 2020Education Commissioner Mike Morath makes a statement “it will be safe for Texas public school students, teachers and staff to return to school campuses for in-person instruction this fall.” Flexibility for remote learning as an option.July 7, 2020Education Commissioner Mike Morath gives guidance on return to school plans.July 15, 2020Governor Greg Abbott makes statements about changing reopening guidelines.July 16, 2020Dallas County Health and Human Services orders that Dallas County schools cannot offer in-person learning until September 8. July 17, 2020Education Commissioner Mike Morath gives additional guidance on in-person learning.

Curriculum and Instruction UpdatesCISD Staff Feedback - Survey (Opened July 9, 2020)

Curriculum and Instruction UpdatesCISD Staff Feedback - Survey (Opened July 9, 2020)

Curriculum and Instruction UpdatesCISD Staff Feedback - Survey (Opened July 9, 2020) What specific fears or concerns do you have about returning to school?❏ Exposure to the virus and becoming ill❏ Current medical concerns of individuals who may be more medically fragile than others❏ Worries about how they will be protected within their if they become ill - Human

Resources❏ Taking care of family members - getting their own family ill ❏ Teaching remote and face to face instruction

Ideas for Supports/Solutions to Alleviate - From Staff❏ Distance learning to start or continue 1st nine weeks❏ Limiting class size (hybrid models of instruction if allowed by state)❏ Ensuring safety protocols are enforced❏ Allowing educators to work from home

Curriculum and Instruction UpdatesCISD Staff Feedback - Survey (Opened July 9, 2020)

Curriculum and Instruction UpdatesCISD Staff Feedback - Survey (Opened July 9, 2020) What information do you need in order to feel more confident in designing and delivering virtual and or face-to-face learning?❏ Face to Face and Remote - How to Balance, Manage or Divide Educators❏ What support looks like for educators who become ill or absent❏ Assessment practices and feedback for learners/families❏ Planning Time and Structured Time to Collaborate❏ Accountability, Guidelines and Structure

What information do you need in order to feel more confident in designing and delivering virtual and or face-to-face learning?❏ Continue providing just in time training (PL Schoology Library)❏ Support from Curriculum Team, Administrators, DLCs, ICs, ESL facilitators, GTi Specialists, etc.❏ Virtual and hands-on resources needed for instruction❏ Pacing and Structures for how to keep everyone on track

Curriculum and Instruction UpdatesCISD Summer Instructional Design and ProcessesWork with Curriculum Team, Principals and Educators - Designing and Feedback● 3 Days of Intentional Design Days July - Curriculum Team (over 160 educators, several

instructional coaches, digital learning coaches coming together virtually) ● Specialized Groups Working throughout July (Groups of Educators, Special Education

educators, Dyslexia Specialists, ESL facilitators)● Counseling Support and Social Emotional Learning Work (Planning with counselors,

crisis counselors, principals supports for staff, learners and families)● Focus on Current Reality with COVID Impact - Flexibility, Listening to Concerns, Talking

through All of the Pieces● Supporting Principals and Educators in Instructional Supports Moving Ahead ● Structures and Expectations - Scope and Sequence Pacing guides, Schoology

Structures and Zoom ● Flexibility in Lesson Design and Assessment Creation - Allowing for Innovation and

Creativity for Educators and Learners

Curriculum and Instruction UpdatesCISD Summer Instructional Design and ProcessesWork with Curriculum Team, Principals and Educators - Designing and Feedback● Assessment Practices - Best Way to Assess in a Variety of Ways● Academic Integrity - Reinforcing and Reviewing Products● Targeted Professional Learning - Virtual and Planning for August PL● Zoom Purchase for Learning - Instructional Video Chat Platform, Facilitating Meetings● Reviewing additional Purchasing Needs for Curriculum (Supplemental Readers,

eBooks, Hands-on Learning Supplies, Resources for specialized courses or checking out certain tools for learning)

● TEA Asynchronous Instruction Plan - Video Connections and Board Workshop Presentation - August 3, 2020 (Details about structures, engagement, progress monitoring tools, assessment practices, training will be included)

Curriculum and Instruction Updates: Preparing for Remote (at-home) Asynchronous - Distance Learning

Comparison of Spring vs. Fall

Spring 2020 - Distance Learning Fall 2020 - Distance Learning

● Not full day of instruction - limiting hours ● Full day of instruction - Instructional minutes required by state (equity and alignment of face to face/virtual, while allowing for flexibility as needed for families during the day)

● Pass/Fail for Grading and some opportunities for feedback

● Grades required and assessment practices in place for progress monitoring and feedback

● Flexibility from state on attendance tracking ● Daily Attendance tracking required -engagement levels (funding and instructional minutes for monitoring learner progress)

● Specials - Elementary, Electives - Secondary (not fully required)

● All courses required as a part of instructional minutes and TEKS

Continued on next slide

Spring 2020 - Distance Learning Fall 2020 - Distance Learning

● Educators gaining comfort level with teaching virtually and using tools

● Strengthening educator preparation, training and stronger alignment of tools for design and assessment

● Some Zoom opportunities and recorded lessons

● More synchronous opportunities and requirements for Zoom Sessions during the week along with recorded lessons

● Worked to provide specialized instruction to the best of our ability (IEPs, 504s, English Learners, Dyslexia, Gifted and Talented, etc.)

● More clearly defined, intentional structures -along with preparation and training supports for specialized instruction (IEPs, 504s, English Learners, Dyslexia, Gifted and Talented, etc.)

Continuation:

Curriculum and Instruction Updates: Preparing for Remote (at-home) Asynchronous - Distance Learning

Comparison of Spring vs. Fall

Curriculum and Instruction Updates

CISD Preparation and Communication for Families and Staff: ****by July 29, 2020****More Details for Families: Face to Face (in-person) and Remote (at-home)● What will face to face/remote instruction look like for the fall?● Attendance Expectations and Learning Structures● How can I prepared as a parent/guardian for learning?● How can my child be prepared for learning?

More Details for Staff: Face to Face (in-person) and Remote (at-home)● Providing face to face and remote instruction (structures for clustering - collaboration of educators)● Video Connections with Supports and Resources - Targeted PL● Design and Planning during August Professional Learning● TEA Asynchronous Instruction Plan - Video Connection and Board Workshop - August 3, 2020

State PPE Update● Personal Protective Equipment

● SourcesTexas Education Agency (TEA)Texas Department of Emergency Management

● ItemsDisposable masks (students and adults) - 115,695Reusable masks (students and adults) - 28,923Gloves - 42,269Hand sanitizer - 1,361 gallonsFace shields - 1,244

● Status and TimelineRegion 10 has received a portion of our allotmentEstimated time of availability is August 7

Child Nutrition Updates

● During building closureTEA requires meal access for all National School Lunch Program students while closed

*CISD will provide meals to all students○ Elementary and Secondary○ Free & Reduced○ Available for purchase for all others○ Online ordering system○ Multiple centralized pickup locations

● After buildings re-openFace-to-face meals will resume with safety protocols in placeAll distance learning students will retain access to meals via online ordering system

iPad Distribution - New Students

● Starting VirtualDevices needed for Day 1 No campus-based distribution possible

● NumbersCurrently 903 new studentsNew enrollments will continue

● PlanningFirst week of AugustTechnology staff onlyBy appointment Service Center and CHS9Drive-thru procedure for maximum safety

Human Resources UpdatesPlanning for Staff Returning to Work

● All staff returning to work based on previously published work calendars○ 187 day employees (educators and instructional paraprofessionals) return

on August 5th

● Ability to work remotely from home or from district facilities during remote only instruction○ Specific health guidelines and practices for individuals working on site

● Family First Coronavirus Response Act - Specific COVID related leaves and accomodations available if needed

● Substitutes in whatever role (teacher, aide, front office, etc.) will receive safety training and be expected to adhere to all CISD safety guidelines

2020-2021 School Calendar: Proposed Modifications

● Change 1st day of school from August 12th to August 17th

● Change August 12th, 13th, and 14th to Professional Development Days from Instructional School Days.

● Change October 8th and December 18th from Early Release Days to Full Days of Instruction.

● Change October 9th from a Professional Development Day to an Instructional School Day.

Community Engagement: Feedback & Input Overview

CISD Provided Avenues for Feedback and Input:● 3 Parent Surveys● 3 Staff Feedback and Input Surveys● 1 Student Survey● Return to School Task Force (teachers, campus administrators, district staff)● 701 Emails from Parents, Students● 98 Emails from Staff● 72 emails & 13 Texts sent since May 21● 8 Board Meetings or Workshops regarding COVID-19● 37 Social Media Messages — Facebook and Twitter

Analytics For Return to SchoolFrom the Last Day of School:● 103,862 Pageviews for the Return to School Information● Facebook and Facebook Group:

○ 29 Posts about Return to School○ 319 Comments○ 961 Likes

● Twitter:○ 8 Tweets about Return to School○ 90 Retweets○ 124 Likes

● 7,883 Commitment Forms○ 75% - Distance Learning○ 25% - Face-to-Face Learning

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THANK YOU!you matter