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General OverviewWelcome to FedFleet 2017. This year we are excited to announce we will be hosting two days of computer training labs in addition to the general training sessions. Please note that seating in the computer labs is limited and available on a first come basis. All listed sessions are subject to change without notice. Updates will be posted online at https://www.gsa.gov/fedfleet.

General SessionsTuesday, January 31, 2017

8:30 AM

10:00 AM

Room207AB

Welcome Tom SharpeFAS CommissionerBill TothDirector, GSA Fleet

OEM Presentation and Panel Discussion

Bick Pratt (Fiat Chrysler Group, LLC) Ron Dixon (General Motors) Tony Gratson (Ford Motor Company) Richard Pipenhagen (Hyundai Motors America)

Representatives from the Chrysler Group LLC, Ford Motor Company, General Motors Company, and RP Automotive will present and discuss current trends in the Federal fleet industry.

10:00 AM

2:00 PM

Exhibit Hall

Exhibit & Auto Show floors open includes time for lunch (concessions available in exhibit hall)

2:00

PM

2:50

PM

Room207A

Overview of EO13693 Jim Vogelsinger (GSA OGP) and Karen Guerra (DOE FEMP)

Executive Order 13693- Planning for Federal Sustainability in the Next Decade was issued to maintain Federal leadership in sustainability and greenhouse gas emission reductions. The order sets specific fleet performance goals for the Federal fleet and assigns responsibilities to Federal agencies. This workshop gives a general overview of the fleet related requirements in EO 13693.

Room207B

Welcome to GSA Fleet Leasing

Wes Powell and Steve Olds (GSA Fleet)

For both new and existing GSA leasing customers. Learn and refresh your memory about the tools available to you and how to maintain your GSA vehicle. From using the fuel card to reporting an accident to utilizing GSA's Fleet Drive-thru services.

Room202A

Presidential Transition: Fleet, Personal Property and more!

Connie Aaron (GSA OGP)

The Presidential transition is in full swing and it's important to be prepared. Former and new presidential appointees will seek guidance from Fleet, Personal Property, and Travel Managers. This workshop will help you develop written policy and a plan for vehicle, personal property and travel management for your agency during the transition.

10-Minute Break

3:00

PM

3:50

PM

Room207A

The Latest in GSA Fleet's Automated Solutions

Gina Jordan and Chris Alward (GSA Fleet)

Overview of the automated solutions that support GSA's vehicle purchasing and leasing customers, highlighting the most recent changes and new technologies. Topics include AutoChoice, GSA Fleet Drive-thru, Federal Fleet Management System (FedFMS), Federal Motor Vehicle Registration System (FMVRS), Dispatch & Reservation Module (DRM) and more.

Room207B

Fleet Manager 101 Joddy Garner, Ray Wynter, Connie Aaron, Karl Wolfe, and Patrick McConnell (GSA OGP)

Are you new to Federal fleet management? Has it been a while since your last fleet management course? Do you oversee, but don't actually perform fleet management function within your agency? If you answered yes to any of these questions, you need to attend this workshop. We will discuss everything you need to know to manage motor vehicle fleets in an informal environment geared toward learning and conversations. This is your opportunity to learn about fleet policies, procedures, mandates, new programs, and to ask questions concerning vehicles and the fleet management process.

Room202A

Air Force Standardized Vehicle Training and Certification Initiative

SMSgt Thomas Karnes and Ms. Amie Kalsbeek (Air Force)

Come learn how the Air Force, in conjunction with federal partners has aligned their enterprise-wide vehicle training and certification with industry standards. Leveraging a relationship with the DoT Federal Motor Carrier Safety Administration and the American Association of Motor Vehicle Administrators, the Air Force has taken great strides to align its vehicle training and certification process to meet and exceed DoT standards. The end-result is an improved proficiency in Air Force personnel, improving mission effectiveness and easing the transition of veterans into the commercial transportation industry.

END OF DAY ONE

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Wednesday, February 1, 20178:

00 A

M

8:50

AM

Room207A

Understanding Your GSA Fleet Bill and Using VCSS

Megan Ritter & Sarah Whitmore (GSA Fleet)

GSA Fleet leasing customers will learn the fundamentals of the Vendor and Customer Self Service system, known as VCSS. Review all aspects of VCSS; from registering your account, to viewing bills and making payment. We will discuss interest and penalties, Mileage Express, and Speedpay.

Room207B

Fleet Manager 101 (Repeat)

Joddy Garner, Ray Wynter, Connie Aaron,Karl Wolfe, & Patrick McConnell (GSA OGP)

Are you new to Federal fleet management? Has it been a while since you've had a fleet management refresher course? Do you oversee, but don't actually perform the fleet management function within your agency? If you answered yes to any of these questions, you need to make plans to attend this workshop. We will discuss virtually everything you need to know to manage motor vehicle fleets in an informal environment geared toward learning and two-way conversations. This is your opportunity to learn about Fleet policies, procedures, mandates, new programs, and to ask any questions you have concerning motor vehicles and the fleet management process.

Room202A

The Benefits of Exchange Sale

Bob Holcombe & Gary Thompson (GSA OGP)

To discuss the statutory provision and regulation that allow an executive agency to exchange or sell similar items and how it may apply the exchange allowance or proceeds of sale in whole or in part payment for the property acquired.

10-Minute Break

9:00

AM

9:50

AM

Room207A

GSA Fleet Offerings and Updates

Bill Toth (GSA Fleet)

Join the Director of the Office of Fleet Management for a discussion on the latest news and offerings from the GSA Fleet organization. Questions are welcome on any topic related to either side of the GSA Fleet program, leasing or purchasing.

Room207B

Federal Motor Vehicle Regulations and Policies

Connie Aaron(GSA OGP)

Explore how Federal regulations governing motor vehicle management fit into an overall framework of laws, regulations, and policies. We will cover Federal Management Regulation 41 CFR 102-34 “Motor Vehicle Management” in its entirety and highlight recent updates. Bring your questions about motor vehicle regulations and policies!

Room202A

What's Your Personal Liability While Driving a GOV

Devin Beckes (GSA Fleet) Are you liable for job related accidents when you or your employees have accidents in a GOV? Did you know that state law determines this issue? This program addresses legal issues applicable to Government employees and managers. The workshop will cover the basics of the Federal Torts Claims Act and discuss cases where a Federal employee would not be liable, cases where a Federal employee would be liable and ways to protect yourself.

10:00 AM

2:00 PM

Exhibit Hall

Exhibit & Auto Show floors open includes time for lunch (concessions available in exhibit hall)

2:00

PM

2:50

PM

Room207A

Telematics for Federal Agency Fleets

Jim Vogelsinger & Joddy Garner (GSA OGP), Matthew Harbeson (Navy), Bradford Carpenter (DHS), Rhea Jack (USDA), & Dee Siegel (CEQ)

Executive Order 13693 requires, by March 19, 2017, deployment of vehicle telematics for all new passenger and light duty vehicle acquisitions and for medium duty vehicles where appropriate. Additional guidance on this requirement is published in the Guidance for Federal Agencies on E.O. 13693—Federal Fleet Management and the Federal Management Regulation Bulletin on Telematics on the Federal Fleet. Come learn more about the telematics requirement and how Agency Fleet Managers are using telematics in their fleets.

Room207B

Law Enforcement Vehicles (How to select a package)

Len Fedoruk, Russ Miller &John McDonald (GSA Fleet)

Vehicle Purchasing personnel will demonstrate the proper way to navigate AutoChoice in purchasing a Law Enforcement Vehicles. The presentation will guide you through the various packages that will be offered and explain the differences so that you will be fully equipped in making the best vehicle selection for your agency.

Room202A

Converting Agency-Owned and Commercially Leased Vehicles with GSA Fleet (Consolidations)

Jon DiPasquale & Wes Allen (GSA Fleet)

Have you ever considered converting agency-owned or commercially-leased vehicles into a GSA Fleet lease?  Do you have questions about the consolidation process?  Join this session to learn more about what to expect before, during and after the transition of converting commercial leases and agency-owned vehicles to GSA Fleet leases, the benefits of leasing from GSA Fleet, and hear about recent customer experiences.

10-Minute BreakWednesday, February 1, 2017 (continued)FedFleet 2017 Page 3 of 8

3:00

PM

3:50

PM

Room207A

Telematics, Short Term Rentals, and Other Fleet Solutions

Gordon Lancaster , Scott Ford & David Munn (GSA Fleet)

Come find out about program updates from GSA Fleet's Services and Solutions Division. Topics of discussion will be around Short Term Rental program (vehicle and equipment), Car Sharing, and Telematics.

Room207B

The Movement to Asset Level Data (ALD) Collection for Federal Fleets

Ryan Swann &Jim Vogelsinger(GSA OGP)

ALD represents the largest change in motor vehicle data reporting since it began in the 1940's. Beginning this year, line-item reporting will be used to fulfill the fleet data reporting mandates. This workshop highlights what line-item reporting means for your agency. GSA will discuss the changes and can answer all of your questions!

Room202A

Category Management and the Acquisition Gateway

Laura Stanton & Lisa Roberts (GSA Office of Strategy Management)

Category Management is a government-wide initiative to help federal agencies navigate products, services, and solutions under one platform and streamline acquisition programs to drive down prices, reduce duplication and price variability leading to smarter purchasing decisions across the government. This session will introduce you to the Motor Vehicles Category and provide an overview of the new Motor Vehicles Category Hallway.

END OF DAY TWO

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Thursday, February 2, 20178:

00 A

M

8:50

AM

Room207A

Using Your GSA Fleet Credit Card

Brian Moseley (GSA Fleet)

Come learn about the basics of using your GSA Fleet leased card in addition to learning how GSA monitors fraud, waste and abuse to keep agency costs low

Room207B

QDR Process for Defective Vehicles

John Hampson & Len Fedoruk (GSA Fleet)

This presentation will define What is a Quality Deficiency Report (QDR), When should you submit a QDR, and explain the step by step process for submitting QDRs.

Room202A

Vehicle Safety Dan Reichmann(GSA Fleet)

Overview of all things safety. Review federal rules for safe driving, learn about the direct and indirect costs of accidents for both government and civilians, and how to reinforce safe driving.

10-Minute Break

9:00

AM

9:50

AM

Room207A

Remedying Recalls for a Safer Fleet

Daniel Reichmann & Ben Welna(GSA Fleet)

The purpose of this workshop is to familiarize customers with GSA Fleet’s recall notification process and to review tools available for customers to manage recall campaigns affecting GSA leased vehicles in their custody. This workshop will provide a general overview of GSA Fleet’s management of recall campaigns. The presentation should familiarize customers with tools such as safercar.gov and GSA Fleet’s Drive-thru platform, which allow for continuous monitoring and management of recall campaigns affecting customer fleet vehicles.

Room207B

GSA Fleet Sustainability Solutions

Meghan LaVoo & Casey Crandell (GSA Fleet)

This session will provide an overview of the tools, guides, and acquisition solutions available to agencies to meet federal sustainability mandates and laws. Topics include idle mitigation solutions, improving light truck fuel economy, alternative fuel vehicle acquisition resources, and future trends around sustainability. We will also provide updates on the FY17 EV Deployment Initiative and an overview on the state of electric vehicles in the Fleet today.

Room202A

Federal Fleet Management Tools

Mark Singer (NREL) Join the Department of Energy's Federal Energy Management Program (FEMP) and the National Renewable Energy Lab (NREL) to learn about the latest online and password protected tools that can assist you with setting strategies and getting a handle on managing your fleet and reducing GHG emissions. Overview and real-time training will address DOE tools, including FleetDASH.

10-Minute Break

10:0

0 A

M

10:5

0 A

M

Room207A

Vehicle Purchasing and AutoChoice Updates

Kevin Gibson & Chris Davis (GSA Fleet)

A brief overview of vehicles available for purchase this year and updates to the online ordering system, AutoChoice.

Room207B

Advancements in Air Force Ground Transportation

CMSgt Jason Hohenstreiter (Air Force)

Learn how key business practices in the Air Force Ground Transportation Community are being refined using Lean Six Sigma tools to strengthen the logistics organization and improve workforce performance. Specific areas for discussion will be advancements in Enterprise-wide Standardization of Mission Prioritizing, Vehicle Control Center (Dispatch) Business Rules, Licensing and Certification and Advising Senior Leaders on Official Use Determinations.

Room202A

Federal Fleet Sustainability Requirements

Karen Guerra (DOE FEMP) & Ted Sears (NREL)

Maintaining a mission capable fleet while meeting all the Federal energy related mandates is quite a challenge for Federal fleet managers. This session will discuss the requirements that apply to Federal fleets and how to implement them.

10-Minute Break

11:0

0 A

M

11:5

0 A

M

Room207A

GSA Fleet Acquisition Update

Amber Robles, Daniel Mohn & Miguel Welanetz (GSA Fleet)

GSA Fleet leasing will have an overview of how GSA Fleet procures vehicles to lease, guidance and discuss alternative fuel vehicles, vehicle options, fleet rightsizing, what vehicles we do, and don't, provide, and vehicle replacement cycles.

Room207B

Fleet Management and Telematics Case Studies

Cabell Hodge (NREL), Timothy Fitzgerald (DC Gov’t), & Daniel Robinson (DOE)

Fleets use many methods beyond alternative fuels to save money and reduce emissions and petroleum consumption, including fleet management software and telematics. In this panel, fleet managers will compare and contrast their experiences implementing fleet projects.

Room202A

VAM and the Federal Motor Vehicle Fleet

Karl Wolfe & Patrick McConnell (GSA OGP)

Vehicle Allocation Methodology (VAM) is a requirement outlined in 41 CFR 102-34 Motor Vehicle Management to help agencies reach their optimal fleet size and structure. This workshop will outline the actions implemented by the Federal government, outcomes expected. and how it all can be incorporated into your Vehicle Allocation Methodology (VAM) process within your own agency. This workshop is for attendees at all levels of fleet management from the field to the Agency Fleet Manager!

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12:00 PM

1:10 PM

Auto Show floor open includes time for lunch (concessions available in exhibit hall)

1:20

PM

2:10

PM

Room207A

FAST and Vehicle Level Data: Discussion, Q&A, and Problem Solving

Ron Stewart and Jeff Caldwell (INL)

Federal agencies are required to report information about their motor vehicle fleet at the individual vehicle level by Fall 2017. FAST currently supports this capability. Most Federal agencies are currently migrating their fleet information systems and their data reporting processes to support this requirement. In this session, the FAST technical team will facilitate a discussion with Federal fleet managers and their fleet system technical POCs. This session will answer questions, discuss challenges, and cover topics such as reporting strategies, data formats, testing and troubleshooting. This session is geared toward headquarters-level fleet managers involved in managing or supporting the migration to vehicle-level data reporting and technical system POCs supporting those efforts.

Room207B

Maintaining and Repairing Your GSA Fleet Vehicle

Ken Campbell (GSA Fleet)

GSA Fleet's Accident Management Center and Maintenance Control Center provide customer agencies, vehicle drivers, and vendors with one-stop service for maintenance and vehicle repairs. This session will focus on who our people are, their roles in the repair process, and how your drivers and local fleet managers can contribute to the completion of safe, timely, quality repairs that save taxpayer dollars.

Room202A

Considerations When Ordering Buses or Medium & Heavy Trucks

Peter Mielke, Gary Hunt & Len Fedoruk (GSA Fleet)

GSA's engineering experts will provide guidance for ordering buses and medium/heavy trucks. You will gain valuable insight on how to order the best vehicles to meet your mission needs.

10-Minute Break

2:20

PM

3:10

PM

Room207A

Electrifying Your Fleet Moderator: Stephanie GresalfiPanelists: Brent Jamison, State of California; Earl Smith, United States Navy; Evan Speer, State of California; Martin Brown, United States Army

State and federal agencies sharing best practices surrounding electric vehicles and workplace charging as well as strategies for achieving low prices and putting these vehicles into use.

Room207B

GSA SmartPay Fleet Management Essentials

Varuna Singh (GSA SmartPay)

Fleet Card program coordinators/managers have many responsibilities when it comes to cards; overseeing the program, establishing guidelines for your organization, task order administration, establishing and maintaining accounts, issuance and destruction of fleet cards, submitting changes to authorization controls, auditing fleet charge card accounts as required, and keeping account information current. Come learn and discuss the many aspects of managing Fleet Cards.

Room202A

Alternative Fuel Vehicles in the Federal Fleet

Cabell Hodge (NREL) Individual fuels offer different advantages and present unique challenges. This session will share lessons learned in the deployment of electric vehicles, E85, biodiesel, propane, and CNG.

10-Minute Break

3:20

PM

4:10

PM

Room207A

What's Your Personal Liability While Driving a GOV

Devin Beckes (GSA Fleet)

Are you liable for job related accidents when you or your employees have accidents in a GOV? Did you know that state law determines this issue? This program addresses legal issues applicable to Government employees and managers. The workshop will cover the basics of the Federal Torts Claims Act and discuss cases where a Federal employee would not be liable, cases where a Federal employee would be liable and ways to protect yourself.

Room207B

Home to Work Transportation

Patrick McConnell and Karl Wolfe (GSA OGP)

Home to Work Transportation is a hot topic in Federal Fleet Management. Workshop will include a review of 41 CFR 102-5 and FMR Bulletin B-35. What is the cost benefit of home to work use? Are agencies tracking the costs? Do you have agency policy on home to work transportation?

Room202A

Federal Fleet Composition and Operation

Julian Bentley (DOE FEMP)

Understanding data is crucial to managing today's fleets. In this session see what FAST reporting and other data reveals about trends in Federal fleets for alternative fuel consumption, cost reduction, compliance achievements, and more.

END OF FEDFLEET 2017

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Computer Labs(No labs on Tuesday, January 31, 2017)

Room 204BCWednesday, February 1, 2017

8:00 AM – 9:20 AM GSA Fleet Drive-thru In FY2016, GSA Fleet Drive-thru underwent a major modernization, not only to improve the look and feel of the application, but to include new functionality and features, as well. This computer lab will allow customers hands-on access to Drive-thru, providing the opportunity to familiarize themselves with the new features and ask questions in particular areas of interest within the application.

9:30 AM – 10:50 AM

VCSS GSA Fleet leasing customers will get a hands-on tutorial of the Vendor and Customer Self Service system, known as VCSS. Customers will get the opportunity to raise any particular questions or concerns they may have and receive a live demo in which they can participate.

12:30 PM – 1:50 PM FMVRS This session provides the opportunity for hands-on exposure to GSA’s Federal Fleet Management System (FedFMS). Learn how FedFMS enables an agency to manage its fleet resources for maximum effectiveness and efficiency, all while complying with federal reporting requirements.

2:00 PM – 3:30 PM FedFMS This session provides the opportunity for hands-on exposure to GSA’s Federal Fleet Management System (FedFMS). Learn how FedFMS enables an agency to manage its fleet resources for maximum effectiveness and efficiency, all while complying with federal reporting requirements.

Room 204BCThursday, February 2, 2017

8:00 AM – 9:20 AM GSA Fleet Drive-thru In FY2016, GSA Fleet Drive-thru underwent a major modernization, not only to improve the look and feel of the application, but to include new functionality and features, as well. This computer lab will allow customers hands-on access to Drive-thru, providing the opportunity to familiarize themselves with the new features and ask questions in particular areas of interest within the application.

9:30 AM – 10:50 AM VCSS GSA Fleet leasing customers will get a hands-on tutorial of the Vendor and Customer Self Service system, known as VCSS. Customers will get the opportunity to raise any particular questions or concerns they may have and receive a live demo in which they can participate.

12:30 PM – 1:50 PM FMVRS This session provides the opportunity for hands-on exposure to GSA’s Federal Fleet Management System (FedFMS). Learn how FedFMS enables an agency to manage its fleet resources for maximum effectiveness and efficiency, all while complying with federal reporting requirements.

2:00 PM – 3:30 PM FedFMS This session provides the opportunity for hands-on exposure to GSA’s Federal Fleet Management System (FedFMS). Learn how FedFMS enables an agency to manage its fleet resources for maximum effectiveness and efficiency, all while complying with federal reporting requirements.

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