Electronic Records Management - This course is designed for workers who have responsibilities for record management whether they are in the public or private sector.The course will expose delegates to recent knowledge in records management as well as consider the opportunities and challenges brought by electronic information technologies.Participants will also learn various issues relating to the legal and organisational environment for conventional and electronic record keeping which will include: the protection of records as evidence, the need for compliance with evidence laws, the challenges of meeting audit requirements, the importance of adequate budgets and the importance of identifying relevant legislation and policies.
Dotrid International Training Institute
Participants will also learn various issues relating to the
legal and organizational 24 28 March 2014, Cape Town, South Africa
environment for conventional and 19 23 May 2014, Cape Town, South
Africa electronic record keeping which will include: the protection
of records as evidence, the need for compliance with evidence laws,
the challenges of meeting audit requirements, the importance of
adequate budgets and the importance of identifying relevant
legislation and policies. The course will also focus on digital
preservation and archival description, archival codes of ethics and
key issues involved with applying standards.
Electronic Records Management Course
Course OverviewThis course is designed for professionals who
have responsibilities for records management whether they are in
the public or private sector. The course will expose delegates to
recent knowledge in records management as well as consider the
opportunities and challenges brought by electronic information
technologies.
Course ObjectivesThis training course will help organizations:
To reduce costs Improve service Improve access to information
Improve tracking accountability of records Improve security of
information Develop a disaster recovery plan Begin business process
reengineering by automating manual processes Reduce long-term
storage costs Increased importance of environmental, customer
service, disaster recovery, and regulatory requirements.
Requirement to cut operating budget in Poor economy Enhance
customer/public service Enhance information sharing internally
& externally Provide new/faster services Preserve historic
documents Achieve statutory/regulatory requirements more
effectively Provide document security Disaster recovery Stimulate,
creativity, motivation and loyalty
Participants will also learn various issues relating to the
legal and organizational environment for conventional and
electronic record keeping which will include: the protection of
records as evidence, the need for compliance with evidence laws,
the challenges of meeting audit requirements, the importance of
adequate budgets and the importance of identifying relevant
legislation and policies.
COURSE OUTLINEModule 1 Office organisation Describe organizing
as a core responsibility of office professionals Illustrate their
position in the organizational structure and the route of
documentation they need to manage Identify and review the role of
administration in their organization Assess their own organizing
ability for effectiveness and efficiency Describe the need for
effective systems as support for efficient administration Rate the
effectiveness of their departments systems Module 2 Records
Management Explain why organizations record and keep information
Define information management, records management and record Name
and describe the type of records that are specific to a contract in
a selected business sector Describe the practice of records
management Outline the process of managing physical records\
Discuss confidentiality issues Illustrate how to locate and provide
records to users on request List the eight design components of a
record keeping system Understand the importance of maintaining
accuracy, safety and confidentiality of stored records List new
trends in paper based document management Module 3 Paper records
processing systems Explain the role of proper desk organization in
records management
Assess the efficiency of their departments current information
storage and filing systems Outline the options in the paperwork and
e-mail route Describe classification, tracer, cross reference and
index systems for paper based storage
Module 4 Electronic records processing systems Explain the
benefits and risks of electronic records management Understand how
to deal with incoming mail and tasks List some of the best practice
procedures of e-mail management Appraise the need for an e-mail
policy in an organization Define the organizational requirements
for storing records electronically Outline the processes of
locating, retrieving, copying and dispatching information in an
electronic storage system Illustrate the importance of secure
storage of electronic records Highlight some of the consequences
for their department if information is not managed properly
Understand the importance of dealing with confidential documents
and issues Describe the processes of document scanning and tracking
Highlight the legal requirements, policy and best practice of
document retention in the context of their organization and
industry Describe the concept of archiving Evaluate the importance
of optimizing technology e.g. e-mail, bar coding, scanning.
The course will expose delegates to recent knowledge in records
management as well as consider the opportunities and challenges
brought by electronic information technologies.
WHO SHOULD ATTEND?This course will be of immense benefits to :
Record Officers, PAs, Executive Assistants Secretaries, Store
Officers/Managers Office Managers, Team Leaders, Managers/Directors
who have responsibilities for records management and those who wish
to acquire requisite skills for future roles in record
management.
Method of TrainingThe method of training for each module is
highly participatory. And training sessions will include: Exciting
practical group exercises, Role-plays Case studies Live
instructions Video presentations Explicit practical examples Course
PowerPoint presentations Fees Course fee is $1000 per delegate and
covers tuition and course materials.
Course Duration : 4 days
DOTRID INTERNATIONAL TRAINING INSTITUTE IS A MEMBER OF
CERTIFICATE OF PARTICIPATION All participants shall receive
certificate of participation at the end of the programme.
Course FeesCourse fee is $2950 per delegate. Each delegate for
this course wil receive full package of course materials, expert
facilitation, certificate of completion, a free brand new IPAD,
flash disc, refreshments, buffet lunch and Free Airport shuttle on
arrival.
South Africa Office: Ground Floor, Milnerton Building, Ixia
Street, Opposite Point Business Park, Milnerton, Cape Town 7441,
South Africa. Tel: +27832412212, +26876515877, +27735892401
Tel/Fax: +27215520431 UK Office: 4 Dalespark Drive, Swinton,
Manchester, M27 0FP, UK Web: www.dotrid.org [email protected]
To apply online go to: www.dotrid.org/apply/
