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Cou
rse
ILT
Productivity
Unit objectives Increase productivity by controlling
interruptions and meetings Recognize and overcome factors that
adversely affect productivity
Cou
rse
ILT
Productivity
Topic A: Interruptions and meetings Topic B: Factors affecting productivity
Cou
rse
ILT
Control interruptions
Interruptions from visitors Interruptions from co-workers
Cou
rse
ILT
Handling visitor interruptions
Screen your visitors Meet the visitor outside the office Stand while speaking Set a time limit for the visit Develop a rescue signal
Cou
rse
ILT
Activity
A-1: Minimizing interruptions from a visitor
Cou
rse
ILT
Handling co-worker interruptions
Meet with colleagues regularly Agree on an office “quiet” time Go to your colleague’s office Block interruptions Close your door Find a hideaway
Cou
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ILT
Activity
A-2: Minimizing interruptions from a co-worker
Cou
rse
ILT
Running productive meetings
1. Invite only necessary attendees
2. Seek attendees input before scheduling the meeting
3. Create an agenda
4. Start the meeting on time
5. Cover the most important agenda item first
6. Control the discussion
7. End the meeting on time
Cou
rse
ILT
Activity
A-3: Running productive meetings
Cou
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ILT
Being productive in meetings
Control your time– Plan ahead if you need to leave early– Be on time
Prepare for the meeting– Know the agenda– Bring necessary materials
Stick to the agenda – Keep comments on the subject– Arrange in-depth discussions off-line
Cou
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ILT
Activity
A-4: Attending productive meetings
Cou
rse
ILT
Productivity
Topic A: Interruptions and meetings Topic B: Factors affecting productivity
Cou
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ILT
Factors affecting productivity
Procrastination– Develop “Do it now” strategy
Perfectionism– Delegate– Only rework twice
Inability to say “no” Indecisiveness
– What is the problem?– What are the choices?– Which is the better choice?
Cou
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ILT
Activity
B-1: Discussing factors that affect productivity
Cou
rse
ILT
Productivity
Unit summary Controlled interruptions and learned
how to conduct productive meetings Identified procrastination,
perfectionism, inability to say “no,” and indecisiveness as common factors that adversely affect productivity