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Session Course Evaluation3 Course Evaluations – what are they? At the end of each term the Student Records office solicits information about courses offered, instructors and section leaders (Teaching Assistants) from the enrolled students. The information is collected using a printed questionnaire.
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Course Evaluations
Session 397Monday, 03/17/2003
1:15 to 2:15 p.m.HEUG 2003 Conference - Dallas
Session 397 - Course Evaluation 2
• Kevin Dale - Analyst
My PeopleSoft Experience:
Worked at Santa Clara University
Financial Aid staff member on the PeopleSoft implementation team.
Functional experience with versions 7.0 and 7.6
At Stanford since July 2001 – Worked as Business Analyst for the Financial Aid offices.
Began to support the Student Records Offices January 2002.
• Carol Jordan - Technical Lead
Session 397 - Course Evaluation 3
Course Evaluations – what are they?
• At the end of each term the Student Records office solicits information about courses offered, instructors and section leaders (Teaching Assistants) from the enrolled students.
• The information is collected using a printed questionnaire.
Session 397 - Course Evaluation 4
Course Evaluation Project:
Scope1 Access Group
45 Custom Fields
1 Custom Menu with 25 Items
87 Error and Warning Messages
25 Panels
25 Panel Groups
6 Process Definitions
6 SQRs and 1 SQC
64 Records (24 Tables, 6 Run Controls, and 34 Views)
185 PeopleCode records.
TimelineStart Date = 08/01/02In Production = 02/07/03
People Involved / Roles1 – Business Analyst1 – Programmer1 – End User (Client)
Stanford’s PeopleSoft implementation:- HR and Student Administration 7.6 = Human Resources, Payroll, Benefits, Admissions, Student Records, Student Financials, Financial Aid, HTML Access
- PeopleTools 7.62
Session 397 - Course Evaluation 5
Completing The Course Evaluation process:1) Course Evaluation Setup
2) Selecting Classes for Evaluation.
3) Printing the Evaluation Forms.
4) Distribution and collection of the evaluation forms (once students have completed them).
5) Scanning the collected forms.
6) Loading the data into PeopleSoft.
7) Creating and distributing reports.
Session 397 - Course Evaluation 6
Step 1 - Course Evaluation Setup consists of . . .
1) Define Form Type.
2) Define Sections.
3) Define Questions.
4) Define Responses.
5) Define Evaluation Form.
6) Define Form Header.
7) Define Header Row Numbers
Session 397 - Course Evaluation 7
Step 1 - Course Evaluation Setup:
• Define Form Type– Defines the form – all of the additional setup is built around the form.
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Step 1 - Course Evaluation Setup:
• Define Sections– Sections allow for the organization of questions and responses into unique groups.
Session 397 - Course Evaluation 9
Step 1 - Course Evaluation Setup:
• Define Questions– Each question is reusable – meaning it can be used by more than one form.
Session 397 - Course Evaluation 10
Step 1 - Course Evaluation Setup:
• Define Responses– Like questions each response is reusable.
Session 397 - Course Evaluation 11
Step 1 - Course Evaluation Setup:
• Define Evaluation Form– The form definition setup pulls together the form, sections, questions, and responses.
It also defines the position of the data in the flat file produced by the scanner.
Session 397 - Course Evaluation 12
Step 1 - Course Evaluation Setup:
• Define Form Header– Defines the header titles, bar codes, and instructor information.
Session 397 - Course Evaluation 13
Step 1 - Course Evaluation Setup:
• Define Header Row Numbers– Defines vertical positions of the header row data.
Session 397 - Course Evaluation 14
Step 1 - Course Evaluation Setup:
• Define Bar Code Specification– Provides flexibility in determining the layout of the bar code type, text type and size
Session 397 - Course Evaluation 15
Step 1 - Course Evaluation Setup:
• Review Form Setup– This inquiry panel allows you to review the completed form setup.
Session 397 - Course Evaluation 16
The Course Evaluation process has following steps:1) Complete Course Evaluation Setup
2) Selecting Classes for Evaluation.
3) Print the Evaluation Forms.
4) Distribute and then collect the course evaluation forms (once students have completed them).
5) Scan the collected forms creating a data file that can be loaded into PeopleSoft.
6) Load the data into PeopleSoft.
7) Create and distribute reports.
Session 397 - Course Evaluation 17
Step 2 - Select Classes for Evaluation
• Run the Create Course Evaluation Process – The process was designed to be flexible. Courses can be selected using criteria or by
specific course id and class numbers.
Session 397 - Course Evaluation 18
Step 2 - Select Classes for Evaluation
• Run the Create Course Evaluation Process
Session 397 - Course Evaluation 19
Step 2 - Select Classes for Evaluation
• Verify selected classes– We created inquiry panels for processes that store data into a course evaluation table.
In the case of class selection this panel allows the end user to view class information for classes that were selected by the class selection process.
Session 397 - Course Evaluation 20
Step 2 - Select Classes for Evaluation
• Verify selected classes by subject– This inquiry panel provides another view of the class information.
Session 397 - Course Evaluation 21
Step 2 - Select Classes for Evaluation
• Disable a class – This panel allows for selected classes to be excluded from the printing process.
Session 397 - Course Evaluation 22
Step 2 - Select Classes for Evaluation
• Delete Selected Courses by Process Instance– This panel will delete selected courses.
Session 397 - Course Evaluation 23
The Course Evaluation process has following steps:1) Complete Course Evaluation Setup
2) Select Classes for Evaluation.
3) Printing the Evaluation Forms.
4) Distribute and then collect the course evaluation forms (once students have completed them).
5) Scan the collected forms creating a data file that can be loaded into PeopleSoft.
6) Load the data into PeopleSoft.
7) Create and distribute reports.
Session 397 - Course Evaluation 24
Step 3 - Print the Evaluation Forms
• Forms to be printed– Provides summary information and totals
Session 397 - Course Evaluation 25
Step 3 - Print the Evaluation Forms
• Run the Print Evaluation Forms process– This process creates a postscript file.
Session 397 - Course Evaluation 26
Step 3 - Print the Evaluation Forms
• Printed Forms– Summary panel provides printed form information.
Session 397 - Course Evaluation 27
Step 3 – Print the Evaluation Forms
• The Postscript File– The process produces a postscript file (with the name of the
SQR and a lis extension)– You can use a program like Ghostview to view the postscript
file - http://www.cs.wisc.edu/~ghost/– The output file can be sent to the printer in the Process
Scheduler
Session 397 - Course Evaluation 28
Step 3 - Print the Evaluation Forms
• The Forms– Course Evaluation– Section Leader Evaluation
Session 397 - Course Evaluation 29
The Course Evaluation process has following steps:1) Complete Course Evaluation Setup
2) Select Classes for Evaluation.
3) Print the Evaluation Forms.
4) Distribute and then collect the course evaluation forms (once students have completed them).
5) Scan the collected forms creating a data file that can be loaded into PeopleSoft.
6) Load the data into PeopleSoft.
7) Create and distribute reports.
Session 397 - Course Evaluation 30
The Course Evaluation process has following steps:1) Complete Course Evaluation Setup
2) Select Classes for Evaluation.
3) Print the Evaluation Forms.
4) Distribute and then collect the course evaluation forms (once students have completed them).
5) Scan the collected forms creating a data file that can be loaded into PeopleSoft.
6) Load the data into PeopleSoft.
7) Create and distribute reports.
Session 397 - Course Evaluation 31
Step 5 - Scan the collected forms • Scanning
– Scantron – Scanmark 2500 OMR with the Bar Code Reader attachment
Session 397 - Course Evaluation 32
The Course Evaluation process has following steps:1) Complete Course Evaluation Setup
2) Select Classes for Evaluation.
3) Print the Evaluation Forms.
4) Distribute and then collect the course evaluation forms (once students have completed them).
5) Scan the collected forms creating a data file that can be loaded into PeopleSoft.
6) Load the data into PeopleSoft.
7) Create and distribute reports.
Session 397 - Course Evaluation 33
Step 6 - Load the data into PeopleSoft
• Load the data– The file name and location are entered into this panel.
Session 397 - Course Evaluation 34
Step 6 - Load the data into PeopleSoft
• Verify the data was loaded– Allows for the verification of the data as loaded from the flat file.
Session 397 - Course Evaluation 35
Step 6 - Load the data into PeopleSoft
• Verify the response data – Allows for the review of all response data by respondent.
Session 397 - Course Evaluation 36
Step 6 - Load the data into PeopleSoft
• Archive Course Evaluation Data– This process will archive data for the four major tables into separate storage tables.
Session 397 - Course Evaluation 37
The Course Evaluation process has following steps:1) Complete Course Evaluation Setup
2) Select Classes for Evaluation.
3) Print the Evaluation Forms.
4) Distribute and then collect the course evaluation forms (once students have completed them).
5) Scan the collected forms creating a data file that can be loaded into PeopleSoft.
6) Load the data into PeopleSoft.
7) Create and distribute reports.
Session 397 - Course Evaluation 38
Step 7 - Create and distribute reports
• Course Statistics– Without statistics– With statistics
Session 397 - Course Evaluation 39
Step 7 - Create and distribute reports
• Instructor Statistics– Without statistics– With statistics
Session 397 - Course Evaluation 40
Step 7 - Create and distribute reports
• Create Excel Rpt File– This process creates a tab delimited file containing summarized data.
Session 397 - Course Evaluation 41
Step 7 - Create and distribute reports
• Tab Delimited Text File– In the temp directory– Open in Textpad
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Step 7 - Create and distribute reports
• Transfer data to Excel– Paste data in to Excel
Session 397 - Course Evaluation 43
Step 7 - Create and distribute reports
• Run report macro
Session 397 - Course Evaluation 44
Step 7 - Create and distribute reports
• The Section Report
Session 397 - Course Evaluation 45
Questions ?
Session 397 - Course Evaluation 46
Course EvaluationFor more information or if you have question feel free to contact me at –
Kevin DaleBusiness Analyst
Stanford [email protected]
650/724-1615
HTTP://HEUG.ORG (attendees may download HEUG2003 presentations from the archives at this location)