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Course Combinations
October 25, 2016
Course Combinations
� A course combination is a set of courses that are
required to be scheduled conflict free for a
specific number of students in a program.
60 students in program X
will be taking BUSI 1004,
ECON 1000 and BUSI 1800
in the Fall term
2
Course Combinations
�Course combinations are entered into the
DCU by departmental timetabling
coordinators.
�Course combinations are used by the TPHi-
Assigner module to automatically create the
required academic blocks which are then
used in the timetabling process.
�An academic block is a set of course sections
(CRNs) that need to be scheduled conflict
free.
3
Course Combinations
Academic block:
BUSI 1004 A
BUSI 1800 A
BUSI 1800 A01
ECON 1000 A
ECON 1000 A01.4
Course Combination:BUSI 1004ECON 1000BUSI 1800
� Academic blocks are built based on course
combinations and course offerings
information:
Course Combinations
This process can best be described with a simple
example:
60 students in program X are expected to be
taking BUSI 1004, ECON 1000 and BUSI 1800 in
the Fall term.
The department submits a course combination
containing the 3 courses with a student count of 60.
5
Course Combinations
6
� In a separate process, the department determineshow they will offer each of these courses:
Courses Offering Capacity
BUSI 1004 LEC 270
BUSI 1800
LEC 270
TUT1,
TUT2…TUT9 30
ECON 1000
LEC 330
GRP1,
GRP2…GRP1130
Course Combinations
� The size of the academic blocks is determined by the
capacity of the smallest course offering (BUSI1800
TUT and ECON 1000 GRP have capacity 30)
� Therefore, the system will create 2 academic to fulfill
the demand (60 students)
7
Academic Block 1
(30 students)
Academic Block 2
(30 students)
BUSI 1004 A LEC BUSI 1004 A LEC
BUSI 1800 A LEC BUSI 1800 A LEC
BUSI 1800 A1 TUT (capacity 30) BUSI 1800 A2 TUT (capacity 30)
ECON 1000 A LEC ECON 1000 A LEC
ECON 1000 A01 GRP (capacity 30) ECON 1000 A02 GRP (capacity 30)
How to create a new course
combination
8
Course Combinations
� It is important to capture the program
requirements in all their variety to make sure
that students in the program get a conflict free
timetable.
� Do you have a new program? Have there been
changes for one of your old programs? Do you
wish to restructure an existing course
combination?
9
Add a New Course Combination
� When constructing a course combination, the
best starting point is the undergraduate and
graduate calendars.
� Identify the core/elective/optional courses that
are required to be conflict free with each other
so that students in a program can take them in
the same term to fulfill the program
requirements.
� It is not recommended to include more than 6
courses in a course combination. Students rarely
take more than 6 courses in a given term.
10
Add a New Course Combination
� Course Combinations are term specific. Fall term
courses are listed in one block and winter term
courses are listed separately in another block.
� Note that you need to know which term (fall or
winter) the courses are offered in so that you can
include them in the appropriate course
combination.
� Please note that only one section from a cross-
list needs to be recorded.
11
Add a New Course Combination• Start with the program requirements in the
calendar:
12
Add a New Course Combination� What required/elective courses are students
expected to take in the Fall and Winter terms?
� How many students will take this path?
� Are the courses going to be offered in the term?
13
Add a New Course Combination
� To add a new course combination use the
template located on the shared drive to create a
new course combination.
� Then enter the course combination in DCU
14
Course Combinations Template
� Course Combination ID: Start with the name of
your department (e.g. PADM or BUSI); followed
by the block number (the number does not have
to be consecutive, however it must be unique).
15
Course Combinations Template
� Program and level: The program and level for
which the course combination is intended (e.g.
Religion, 1st year). One program and one level
per course combination.
� If you need to create a new program, email
16
Course Combinations TemplateStudent count:
Number of
students expected
to register in this
course
combination
17
Course Combinations Template
� Is the course core, elective or optional? Often a
course is marked as core, when it is actually an
elective or optional. Course category has to be
accurate as it impacts the course schedule.
� When you change the category from C (core) to E
(elective) or O (optional) you decrease the
burden on the timetable.
18
Course Combinations Template� If a specific section of the course is required, add
a comment (to be entered in the DCU). In the
example below the departmental administrator
flags that only ANTH4500 A should be used for
the students in the program.
19
Course Combinations Template
In DCU: if you wish to use a specific course offering, e.g. AFRI
2003 A:
� Place the component under a separate section
� Specify the course section for the course under the course
combination
20
Course Combinations Template
� If there is no need to use a specific course
offering OR
� If there is only one section of the course,
LEAVE THE SECTION FIELD BLANK
21
Program Registration Report
� SCH_PROGRAM_REGISTRATION_XLS report
displays student registration in a selected term.
� Run the report to see courses in which students
in your department were registered in the
previous academic term.
� Filter the report by Major Description and (for
undergraduate programs only) by Class (U1,
U2…).
22
Program Registration Report� You can run the report by Department or Major
23
Program Registration Report� Filter the report by major and/or class (year of
study) to review courses taken by students in the
program in the selected term
�Identify popular electives
�Identify common paths
24
Course Combinations Template
� If a section is entered, it means is that only
components under this section will be considered
for academic block building.
� If for CRCJ 1000 F preferred section is A; it means is
that only lecture CRCJ 1000 A will conflict free
with the rest of the courses in the course
combination
� Lecture C will not be used in academic blocks for
this course combination and, as a result, may be
scheduled in conflict with the rest of the courses in
the course combination.
25
How to review existing course
combinations
26
Review: How to Start
� 2015-16 Course combinations have been posted on
the shared drive
� V:\SES_Departmental_Reports\TIMETABLING\2017-
18
27
Review: How to Start
� Course Combinations ID starts with the department
name
� Copy your course combinations and save in a file on
your computer
28
Review: Delete a Course
Combination� Analyze existing course combinations to identify
the ones that are redundant or repetitive. These
course combinations need to be deleted.
� Pay special attention to course combinations
with smaller student count (e.g. 1). Is the course
combination still needed? If this is an “older”
program, are there still students in this program?
Run SCH_PROGRAM_REGISTRATION_XLS report
to verify.
� Identify course combinations to delete and
delete them later in DCU (when it opens)
29
How to estimate student
count
30
Student Count
� Review student count for your course
combinations
� Student count must be as realistic as possible,
although it is still a guess. Use the SZACOMB form
in Banner to realistically estimate the student
count for a course combination.
� Use REG_ENRPROG report for information on
enrolment by program (undergraduate programs
only). For example, if you have only 50 students in
the program, you should not set the student count
to 100!
31
Student Count� Use SZACOMB form in Banner to check how
many students were enrolled
� in each course of a course combination in the
previous like term and
� in all courses of a course combination at the
same time in the previous like term
� SZACOMB counts do not include students who
registered in the course initially but dropped the
course later.
� CUOL courses are excluded from the count.
32
Student Count
33
Student Count
• Enter the term, the department, select a major code
from the Major pick list and a class (year of study)
code from the Class pick list.
• Enter the courses that form the course combination.
Note that the Number of students enrolled in course
column displays the number of students in the
selected major and class enrolled in each entered
course in the selected term.
• Click on the Calculate total per Combination button
to see the number of students enrolled in all courses
of the course combination in the selected term.
34
Balance Demand�When DCU is closed, student counts are
summed up and compared to the section
max enrollment. This process is call
Balance Demand.
�Two reports are posted for departments
on the shared drive: Max enrollment vs
Demand and Course Combinations
tapping into courses.
35
Balance Demand
� A good starting point for your review is the 2016-
17 Max enrollment vs Demand report posted on
the shared drive.
36
Balance Demand
� The Demand column displays the projected
demand from the course combinations/academic
blocks.
� The Max Enrollment column displays the section’s
max enrollment entered in the DCU.
37
Balance Demand
� Coefficient = Demand/Max Enrollment, where
Demand is the sum of student counts of all course
combinations that tap into the course.
� Use the Coefficient column as a guide in
pinpointing the discrepancies quickly. The perfect
coefficient is 1.1
38
Balance Demand
� Check course combinations that tap into the
course with the high coefficient (Filter the Course
combinations tapping into courses report).
39
Balance Demand
� Was the student count over-estimated for one or
more of the combinations?
� Or, perhaps the course combination includes
courses that will not be taken by all these
students? In this case you may want to restructure
the course combination
40
Balance Demand� Is the coefficient too low (less then 1)?
�Should the course be part of other course
combinations?
�Is there a preferred section?
�CRCJ 1000 A was selected as the preferred section for
the course combinations.
�By selecting preferred section A, you are telling the
system to use lecture A but not lecture C in the
academic blocks built for this course combination
41
Faculty ID
Departmen
t ID Course ID
Componen
t ID
Scheduling
Enrollment Demand Disabled
Session
Code Coefficient
9CRCJ CRCJ1000 F A 270 528 D 2.0
9CRCJ CRCJ1000 F C 300 88 D 0.3
How restructure a course
combination
42
Restructuring a Course Combination
Example 1� Note two language courses in this course combination
� This course combination claims 30 seats in SPAN1110 and
ITAL1010 for first year BUSI BIB students.
� Most likely students will not be taking both language
courses in the same term.
� It is likely that the students will be taking either SPAN1110
or ITAL1010 in the Fall term to satisfy their language
requirement.
43
Course
Combination Program ID Level
Faculty
ID
Department
ID
Faculty
ID
Depart
ment ID Course ID
Catego
ry ID
Studen
t Count
Comme
nt
BUSI BIB Block 1- BUSI BIB 1 1 7BUSI 7BUSI BUSI1004 F C 30
BUSI BIB Block 1- BUSI BIB 1 1 7BUSI 7BUSI BUSI1701 F C 30
BUSI BIB Block 1- BUSI BIB 1 1 7BUSI 8LALS SPAN1110 F C 30
BUSI BIB Block 1- BUSI BIB 1 1 7BUSI 9ECON ECON1000 F C 30
BUSI BIB Block 1- BUSI BIB 1 1 7BUSI 8LALS ITAL1010 F C 30
Restructuring a Course Combination Example 1� To reflect student demand more accurately, it is
recommended to divide the student original combination
into two smaller combination with only one language
course.
� Student count for each new course combination is
assigned proportionally (10 students are expected to take
ITAL1010, 20 students – SPAN 1110).
44
Course Combination Program ID Level Faculty ID
Department
ID Faculty ID Department ID Course ID
Category
ID
Student
Count Comment
BUSI BIB Block 1- BUSI BIB 1 1 7 BUSI 7 BUSI BUSI1004 F C 10
BUSI BIB Block 1- BUSI BIB 1 1 7 BUSI 7 BUSI BUSI1701 F C 10
BUSI BIB Block 1- BUSI BIB 1 1 7 BUSI 9 ECON ECON1000 F C 10
BUSI BIB Block 1- BUSI BIB 1 1 7 BUSI 8 LALS ITAL1010 F C 10
Course Combination Program ID Level Faculty ID
Department
ID Faculty ID Department ID Course ID
Category
ID
Student
Count Comment
BUSI BIB Block 2- BUSI BIB 1 1 7 BUSI 7 BUSI BUSI1004 F C 20
BUSI BIB Block 2- BUSI BIB 1 1 7 BUSI 7 BUSI BUSI1701 F C 20
BUSI BIB Block 2- BUSI BIB 1 1 7 BUSI 8 LALS SPAN1110 F C 20
BUSI BIB Block 2- BUSI BIB 1 1 7 BUSI 9 ECON ECON1000 F C 20
Restructuring a Course CombinationExample 2� Note that there are two electives in this course
combination.
� If you know that students will not likely be taking both
electives at the same time it will be better to divide the
course combination into two combinations and have one
elective per course combination.
45
Course
CombinationProgram ID Level Faculty ID
Department
IDFaculty ID
Departmen
t IDCourse ID
Category
ID
Student
Count
BUSI BIB Block 1- BUSI BIB 1 1 7 BUSI 7 BUSI BUSI1004 F C 50
BUSI BIB Block 1- BUSI BIB 1 1 7 BUSI 7 BUSI BUSI1701 F C 50
BUSI BIB Block 1- BUSI BIB 1 1 7 BUSI 9 ECON ECON1000 F C 50
BUSI BIB Block 1- BUSI BIB 1 1 7 BUSI 8 WOMN WGST1808 E 50
BUSI BIB Block 1- BUSI BIB 1 1 7 BUSI 9 CRCJ CRCJ1000 E 50
Restructuring a Course Combination Example 2
46
Course
Combina
tion
Program
IDLevel
Faculty
ID
Departm
ent ID
Faculty
ID
Departm
ent IDCourse ID
Categor
y ID
Student
Count
BUSI BIB
Block 1-
BUSI BIB
11 7 BUSI 7 BUSI BUSI1004 F C 20
BUSI BIB
Block 1-
BUSI BIB
11 7 BUSI 7 BUSI BUSI1701 F C 20
BUSI BIB
Block 1-
BUSI BIB
11 7 BUSI 9 ECON ECON1000 F C 20
BUSI BIB
Block 1-
BUSI BIB
11 7 BUSI 8 WOMN WGST1808 E 20
Course
Combinat
ion
Program
IDLevel Faculty ID
Departme
nt ID
Faculty
ID
Departm
ent IDCourse ID
Category
ID
Student
Count
BUSI BIB
Block 2-
BUSI BIB
11 7 BUSI 7 BUSI BUSI1004 F C 30
BUSI BIB
Block 2-
BUSI BIB
11 7 BUSI 7 BUSI BUSI1701 F C 30
BUSI BIB
Block 2-
BUSI BIB
11 7 BUSI 9 ECON ECON1000 F C 30
BUSI BIB
Block 2-
BUSI BIB
11 7 BUSI 9 CRCJ CRCJ1000 E 30
Restructuring a Course Combination� Restructure course combinations with more than
6 courses, if possible!
47
Course
Combination Program ID
Lev
el
Facu
lty
ID
Depart
ment
ID
Faculty
ID
Depart
ment
ID Course ID
Categ
ory ID
Studen
t Count
BUSI BIB Block 29- BUSI BIB 29 2 7BUSI 3MATH STAT2606 F C 10
BUSI BIB Block 29- BUSI BIB 29 2 7BUSI 8FREN FREN3701 F C 10
BUSI BIB Block 29- BUSI BIB 29 2 7BUSI 8FREN FYSM1408 F C 10
BUSI BIB Block 29- BUSI BIB 29 2 7BUSI 3MATH MATH1119 F C 10
BUSI BIB Block 29- BUSI BIB 29 2 7BUSI 7BUSI BUSI2702 F C 10
BUSI BIB Block 29- BUSI BIB 29 2 7BUSI 8FREN FREN2100 F C 10
BUSI BIB Block 29- BUSI BIB 29 2 7BUSI 8FREN FREN2201 F C 10
BUSI BIB Block 29- BUSI BIB 29 2 7BUSI 8FREN FREN2401 F C 10