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COUNTY OF SAN MATEO SHERIFF’S OFFICE
Request for Proposals (RFP)
SECURITY DISTRIBUTED ANTENNA SYSTEM (DAS) INSTALLATION AND SERVICE
Date Issued: December 1, 2014
Proposal Deadline: 2:00 P.M., January 5, 2015 JAIL PLANNING BUREAU, 1402 MAPLE ST.
REDWOOD CITY CA 94063
COUNTY OF SAN MATEO
Table of Contents
1. Introduction and Overview .................................................................................... 1
2. Scope of Project ..................................................................................................... 2
2.1 Existing External Donor Systems .......................................................................... 3
3. Statement of Work .................................................................................................. 3
3.1 Project Ownership ................................................................................................. 3
3.2 Project Management ............................................................................................. 4
3.3 Drawing Review and Site Surveys ........................................................................ 4
3.4 RF Design Strategy and Engineering .................................................................... 5
3.5 Cabling Selection, Design Layout and Supply ....................................................... 5
3.6 Installation - General ............................................................................................. 5
3.7 DAS Equipment Installation, Configuration and Provisioning ................................ 6
3.8 Auxiliary Antenna System Installation ................................................................... 6
3.9 Interface to 800 MHz Backup Repeater ................................................................. 6
3.10 Testing, Acceptance and Documentation ........................................................... 7
3.10.1 Inspections, Testing and Acceptance – Fire and Law Systems ............... 7
3.10.2 Testing and Acceptance - County System ............................................... 7
3.10.3 Testing and Acceptance – Carrier Systems ............................................. 7
3.10.4 Testing and Acceptance – 800 MHz Backup Repeater ............................ 7
3.10.5 Testing and Acceptance – Auxiliary Antenna Systems ............................ 7
3.10.6 Preliminary Design and As-Built Documentation ...................................... 7
3.11 Final Acceptance ................................................................................................ 8
3.12 Performance Guarantee ..................................................................................... 9
3.13 Warranty............................................................................................................. 9
3.14 Technician Training Requirements ..................................................................... 9
3.15 Maintenance ..................................................................................................... 10
3.15.1 Preventive .............................................................................................. 10
3.15.2 Reactive ................................................................................................. 10
3.15.3 Test and Maintenance Tools .................................................................. 10
3.16 Standards and Guidelines ................................................................................ 10
4. Instructions to Proposers .................................................................................... 12
4.1 Key Procurement Dates ...................................................................................... 12
COUNTY OF SAN MATEO
4.2 Pre-Proposal Conference .................................................................................... 12
4.3 Proposal Submittal Requirements ....................................................................... 12
4.4 Proposal Evaluation ............................................................................................ 13
4.5 Award of Contract ................................................................................................ 14
5. DAS Requirements ............................................................................................... 14
5.1 Frequency Bands ................................................................................................ 15
5.2 Primary and Secondary Power ............................................................................ 15
5.3 Interior Antenna Design ....................................................................................... 15
5.4 Exterior Antenna Design ...................................................................................... 16
5.5 Interior Signal Distribution Design ....................................................................... 18
5.6 Head-End Design ................................................................................................ 18
5.6.1 System Functionality ..................................................................................... 18
5.6.2 System Monitoring ........................................................................................ 19
5.6.3 Hardware and Software ................................................................................ 20
5.6.4 Grounding, Lightning & Power Surge Protection .......................................... 21
5.6.5 Nuisance Malfunctions and Failures ............................................................. 21
5.6.6 Interference ................................................................................................... 22
5.7 Radio Coverage Performance Requirements ...................................................... 22
5.7.1 Coverage Responsibility ............................................................................... 22
5.7.2 Coverage Design and Criteria ....................................................................... 22
6. Equipment, Cabling and Antenna Placement Support ...................................... 25
6.1 Equipment Support .............................................................................................. 25
6.2 Roof and West Side Donor Antenna Support ...................................................... 26
6.3 Interior Antennas and Cabling Support................................................................ 27
Appendices .................................................................................................................. 28
Appendix A - Proposal Submittals
Appendix B - Compliance Matrix
Appendix C – Conceptual Equipment and Horizontal Cabling
Appendix D - Conceptual Vertical Cabling
Appendix E - Coverage Location Categories
Appendix F - Roof and Other Exterior Antenna Locations
Appendix G - Redwood City Fire Testing Plan
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1. Introduction and Overview
The County of San Mateo (County) is seeking proposals from interested Contractors for a Security Distributed Antenna System (DAS) for its new 275,000 sq. ft. Maple Street Correctional Center (MSCC) located in Redwood City, California. The facility is currently under construction.1
The future Contractor shall be responsible for the design, installation, commissioning, warranty and maintenance support for up to five years. Payment terms for the DAS equipment, installation and ongoing services will be based on monthly, quarterly, or semi-annual payments for this period.
The primary goal of the DAS project is to provide highly-reliable indoor radio coverage to deputies and support staff from an existing countywide 700 MHz system. This includes secure inmate housing areas with limited radio-frequency (RF) penetration, medium security areas, office space and indoor sally-port areas.
The DAS shall also support City and County Fire.
While the MSCC is located near a major highway, it is expected that indoor carrier service levels are likely to be unreliable in certain areas, due to the building’s construction materials. Proposers shall separately price such support as an Option.
Signal distribution components, such as antennas, cabling, couplers and proposed fiber components shall be designed as broadband and modular as possible, particularly for bands above 694 MHz to provide maximum flexibility and capability for future frequency band and technology changes. System simplicity is also extremely important to ensure reliable operation.
The DAS, which includes all amplifiers, cabling, antennas and other associated hardware, shall be owned and operated by the County and maintained by the Contractor.
A conceptual DAS cabling and antenna placement design was initially developed to provide for coaxial and/or fiber pathways for the building construction package. These are shown in the Appendix C and Appendix D. However, the Contractor shall be responsible for the actual detailed design, engineering, installation and testing.
The Contractor shall be responsible for overall DAS performance consistent with requirements herein, or as agreed to prior to award.
1 See http://www.smcsheriff.com/jail-planning for additional information.
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As building construction has begun, the Contractor shall provide any further cable and electrical infrastructure support requirements to the County as soon as practical following award. The anticipated project schedule is as follows:
Notice to Proceed/Begin Detailed Design January 27, 2015 Provide Final Cabling Infrastructure/Electrical/Space Requirements to County:
February 9, 2015
Complete Installation of All Interior Cabling: April 1, 2015 Begin Outdoor Antenna Installations: May 1. 2015 Begin Indoor Antenna and DAS Component Installations:
May 1, 2015
Final Acceptance of Entire DAS: June 1, 2015
2. Scope of Project The DAS shall enhance radio coverage inside the facility for the following existing systems, networks and spectrum bands:
11-channel, 700 MHz Project 25 Phase I simulcast trunked radio (Sheriff, EMS and County Government users)
Various 150-160 MHz VHF conventional Fire Department channels
800 MHz and 1900 MHz carrier bands (optional)
In addition, the DAS shall be equipped to support an 800 MHz Project 25 Phase 1 conventional backup repeater. This station will be co-located near the DAS Head-End in order to provide backup to critical DAS components.
Several Auxiliary rooftop antennas and feedlines shall also be installed, unrelated to the DAS. These are used for lightly-used 700/800 MHz backup control stations and 144/440 MHz amateur radio communications.
The 700 MHz and 150 MHz systems shall be taken off-air using antenna access provided on the west wall of the Support areas.
The County’s preferred approach to optional carrier services would be through a dedicated RF micro-cell approach, coordinated with each carrier, each fed through a broadband IP connection to the particular carrier’s mobile switching center. This would isolate the jail carrier services system from most external influences, while allowing more consistent control over service capacity, signal levels and service hand-offs. The County has initiated contact with the providers but requires the Contractor to finalize this design aspect.
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Proposals shall optionally provide for carrier service to be taken off-air as well, should a carrier not support the microcell approach. In all cases, separate control for signal levels for each carrier’s service band shall allow for signal optimization.
The project will also include supply and installation of several roof antenna systems to support 700/800 MHz backup control station and VHF/UHF SMC-OES/Amateur Radio communications.
2.1 Existing External Donor Systems
The 700 MHz portion of the DAS will be the primary system used by deputies and support staff using portable radios throughout the facility through dedicated talkgroups on the existing trunked radio system. The closest 700 MHz repeater site is in downtown Redwood City, but is equipped with directional antennas looking south. While the 700 MHz system uses Motorola’s Linear Simulcast Modulation (LSM), Contractor shall pay special attention to DAS propagation delays to prevent Time Delay Interference (TDI) in signal overlap areas due to the amount of glazing in the housing and administrative areas in proximity to the nearby trunked repeater site.
Portable radios will also be programmed with access to the local stand-alone 800 MHz repeater for indoor coverage for backup.
The VHF portion of the DAS shall support repeatered channels in use by City and County Fire
Optional carrier support shall also be provided for deputies and support staff through the facility. The incremental costs of carrier support shall be separately quoted as described herein.
3. Statement of Work
This Section details significant project responsibilities of the Contractor and others.
3.1 Project Ownership
The Security DAS contract shall be approved by the County of San Mateo and novate to General Contractor Sundt-Layton, A Joint Venture, except for the service portion of the contract which shall remain with the County of San Mateo The Project Owner is the San Mateo County Sheriff’s Office (SMC-SO). Both entities are referred to herein as the County. The Contractor will have a single point of contact with the County. Work will be occasionally observed by the General Contractor, the County, or a County representative.
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3.2 Project Management
A. Contractor shall provide a recommended detail, deliverables-based Project Schedule from Notice to Proceed (NTP) through completion of all major work on the Project. Contractor shall update the project schedule regularly; significant variation shall be identified during project meetings.
B. A project kick-off meeting will be scheduled prior to the beginning of the project. Project meeting frequency will be determined by need, but shall be no less than once per month as requested by the County.
C. When required, Contractor shall be responsible for obtaining all required permits for the project, scheduling any required inspections, and resolving compliance issues associated with equipment and services provided under this contract. This includes any supporting documentation, drawings and permitting fees.
3.3 Drawing Review and Site Surveys
A. The Contractor shall perform thorough reviews of the construction drawings, and perform their site survey and with the County or their representative prior to submitting Preliminary Design documents.
B. As construction has begun, regular site surveys will be necessary. The purpose of the site surveys are to:
1. Understand existing site conditions to anticipate possible impacts to the future system design and to eliminate unforeseen conditions;
2. Understand limitations associated with antenna mounting, transmission line/fiber routing, equipment space and placement, locations of leased line interfaces and utility and generator-supported power outlets (to the extent possible);
3. Inspect condition of existing grounding systems (if applicable);
4. Establish on-site signal levels from existing networks within the scope of this project;
5. Collect all necessary physical site information.
C. Contractor shall provide all items, instrumentation, materials, equipment, vehicles and personnel to conduct the survey and/or inspections.
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3.4 RF Design Strategy and Engineering
The conceptual layout provided herein was intended to establish initial building support pathways, space and power requirements for the County’s construction team. However, the Contractor shall be responsible for the detailed design, engineering and installation of the entire DAS. This effort includes close coordination with City and County Fire, Fire Marshall, as well as the various carriers to ensure compliance with their interface guidelines.
3.5 Cabling Selection, Design Layout and Supply
Cable (coaxial, copper, fiber) selection and design layout shall be established by the Contractor. Note that cable types have already been specified for some Auxiliary antenna systems as specified herein. The Contractor shall also select, install and test all cabling required for the project. As cabling is in the critical path, design work will be accomplished as soon as possible following Notice to Proceed (NTP).
3.6 Installation - General
A. The Contractor shall be responsible for coordinating, unloading, inspecting, accepting and storing all material deliveries. County or other personnel shall be excluded from performing any of these activities.
B. The Contractor is fully responsible for configuring and commissioning the furnished equipment and related accessories, and assisting with the equipment’s interface to other existing systems as specified herein.
C. The Contractor is responsible for providing all materials, cabling/wiring, labor, tools and instrumentation to ensure a complete and successful commissioning. All tools and instrumentation shall be considered to be normal and customary items owned by the Contractor.
D. All work related to the equipment installations and commissioning will be supervised and performed in accordance with the manufacturer’s recommendations and the installation standards of County. In the event certain aspects of the manufacturer’s recommendations and the installation standards of County conflict, the most stringent practices shall prevail.
E. Prior to the commencement of site work, the Contractor shall coordinate with the General Contractor, as well as County staff to assure compliance with any special provisions applicable to the site.
F. Contractors are responsible for connecting all furnished equipment to the existing electrical outlets.
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G. The Contractor shall develop inspection plans and conduct the inspections defined in this section.
H. All rubbish and debris associated with site preparation, unpacking of shipping materials, and/or the installations related to this project, shall be removed from the premises by the Contractor. Removal of rubbish and debris shall be performed daily.
I. The Contractor shall dry-run or conduct all Acceptance Tests prior to Fire, County and/or their representative(s) witnessing the formal Acceptance Tests regime. Should a significant number of tests fail during formal oversight activities the testing plan shall be suspended until the Contractor provides proof that dry-run tests were conducted, and that the outcome was consistent with the contract.
J. All claims necessary as a result of damage or loss during shipment shall be the responsibility of the Contractor.
K. All equipment shall remain the responsibility of the Contractor until it is permanently installed.
3.7 DAS Equipment Installation, Configuration and Provisioning
Installation of indoor and outdoor antennas, bi-directional amplifiers, fiber RF distribution hardware, RF and optical cabling, filters, backup power, optional carrier equipment (if supplied by the Contractor), and all cabling and wiring required to interface, monitor and power supplied devices etc., shall be the responsibility of the Contractor. This includes interface to fire safety systems for compliance with fire code requirements.
3.8 Auxiliary Antenna System Installation
The Contractor shall be responsible for installation of roof-mounted auxiliary antennas, antenna service jumpers, grounding and termination and sealing of related transmission lines.
3.9 Interface to 800 MHz Backup Repeater
The County will supply and install an 800 MHz conventional backup repeater. The Contractor shall provide an interface to the DAS for the repeater. The preferred interface point would be following most head-end amplifier systems as the repeater is intended to provide indoor communications throughout the facility should the amplifier systems become inoperative. Contractor shall work with the County to specify interface levels and desired interface approach (duplexed or independent transmit and receive ports.
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3.10 Testing, Acceptance and Documentation
Testing and acceptance for the various components are described below.
3.10.1 Inspections, Testing and Acceptance – Fire and Law Systems
Contractor shall support all required inspections and testing requested by the fire agency having jurisdiction for Fire Code compliance. This likely includes indoor coverage and operational testing specific to the 150 and 700 MHz systems under this contract, in close coordination with a Specialized Inspector (SI) as required by local fire codes See Appendix G for details. Testing shall include the operation of DAS monitoring systems supplied under this contract.
3.10.2 Testing and Acceptance - County System
Contractor shall perform indoor coverage testing and verify specific in-cable signal and noise levels for the purposes of System Acceptance for the 700 and 800 MHz County channels. As the 700 MHz system will have been tested consistent with Appendix G, a reduced number of tests will be expected.
3.10.3 Testing and Acceptance – Carrier Systems
Contractor shall support verification testing required by the carriers to verify proper interface levels and carrier system protection. This includes submission of all required documentation and obtaining vendor approval for interface and operation on the specified carrier frequency bands. Written vendor approval shall be obtained in the name of the County of San Mateo. Adequate coverage must also be demonstrated to the County for its users.
3.10.4 Testing and Acceptance – 800 MHz Backup Repeater
While the Contractor will not be responsible for operation of the backup repeater, Contractor shall perform indoor coverage testing and verify specific in-cable signal and noise levels for the purposes of System Acceptance.
3.10.5 Testing and Acceptance – Auxiliary Antenna Systems
Contractor shall perform antenna system return loss measurements to verify proper operation. Contractor shall resolve any performance issues related to the equipment they supplied.
3.10.6 Preliminary Design and As-Built Documentation
A. The Contractor shall submit a concise Preliminary Design package. It shall include the following:
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1. System block/single-line diagrams
2. Antenna placement diagrams
3. External antenna drawings
4. Equipment room overview drawings (affected space)
5. Equipment rack/cabinet elevation drawings
6. Draft Acceptance Test Plan (ATP; Fire, County & Carrier)
7. Remaining Cable and equipment support issues (and recommended resolution)
B. The Contractor shall submit two final and complete sets of post-deployment, as-built documentation, including the following:
1. Documentation index
2. Final Design documents (items 1-5 from Preliminary Design)
3. Critical in-cable RF levels measurements, by band or frequency
4. Field Acceptance Test Reports
5. Warranty documentation
6. Detailed list of materials w/model and serial numbers
7. Manufacturer-provided documents
8. Warranty documentation
C. Drawings may be produced in Visio, the latest version of AutoCAD or similar drawing application, and provided in Adobe PDF format. The County can supply building plans upon request.
D. Manufacturer-provided documents shall be provided for major equipment items. These include marketing cut sheets, any factory test data sheets, installation instructions (packaged with equipment), maintenance and service manuals, user operation instructions, etc. Two printed sets of documentation shall be furnished prior to Final Acceptance of the system.
3.11 Final Acceptance
Final Acceptance will be granted once verification tests and DAS performance has met the criteria specified herein, all punch-list items have been completed, and all documentation has been submitted and accepted by the County.
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3.12 Performance Guarantee
Contractor shall be responsible for meeting specific Fire, County and Carrier performance as specified herein. This includes coverage reliability as well as donor system access and communications reliability, as it relates to the equipment supplied under this contract.
3.13 Warranty
A. All equipment furnished, including its hardware and software components, shall be fully warranted to be free from defects in material and workmanship for a period of one (1) year from the date of Final Acceptance.
B. Contractor shall provide optional annual costs for an extended equipment and software warranty for years two through five. The warranty shall not include labor as this is part of the overall reactive maintenance agreement.
C. Contractor shall be responsible for all warranty activities related to product registration.
D. At the end of the warranty period, Contractor shall hand over all warranty related records to County.
E. County requires the following, not to exceed, response and service times during all warranty periods:
1. 24-hour x 7-day coverage
2. 4 hour OSR (on-site response)
3. 4 hour repair or exchange from time of OSR
F. Costs associated with this warranty shall be included in the pricing section of the proposal response.
3.14 Technician Training Requirements
While the Contractor is responsible for meeting the warranty and maintenance requirements herein, County technicians will require a thorough understanding of the DAS design and operation. The Contractor shall provide direct, on-site training for radio maintenance personnel. Training shall be conducted at the facility for up to six technicians.
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3.15 Maintenance
3.15.1 Preventive
A. All preventive maintenance necessary for the system and its components shall be performed during the warranty period and during year two through five. This maintenance shall be limited to the hardware, software and firmware furnished by the Contractor.
B. Manufacturer-recommended software and firmware updates associated with security, operation or maintenance shall be provided during this period and include local or remote installation.
C. The County expects such maintenance to be performed at regularly scheduled intervals in accordance with the recommendations of the manufacturer. At a minimum, Contractor shall perform the agreed-upon preventive maintenance annually during this period, or as often as recommended by the manufacturer (whichever is more stringent)
D. Any potential costs associated with this type of support or service that will be the responsibility of the County shall be clearly and individually identified in the pricing section of the response.
3.15.2 Reactive
A. After the conclusion of the warranty period, the Contractor shall provide reactive (break/fix) support for the duration of the contract.
B. Break/Fix (reactive) maintenance shall comply with the response times described in Section 3.13.
3.15.3 Test and Maintenance Tools
One set of manufacturer-specific test assemblies, fixtures and/or cables necessary for maintenance shall be provided at the head-end and secured in each equipment chassis.
3.16 Standards and Guidelines
Without limiting the requirements of this Specification, all work shall conform to or exceed the applicable requirements of the referenced Standards, provided that wherever the provisions of listed publications are in conflict with the requirements specified herein, the more stringent requirements shall apply, unless in conflict with the equipment manufacturer’s written recommendations and subsequently approved by County:
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2013 California Fire Code, Part 9, Section 510 Emergency Responder Radio Coverage (as adopted by the City of Redwood City, California)
NFPA 72 (2013), as adopted by the City of Redwood City, California, including
o Chapter 7 – Documentation o Chapter 10 – Fundamentals o Chapter 14 – Inspection, Testing, and Maintenance o Chapter 24 – Emergency Communications Systems (ECS)
Title 24 of the California Code of Regulations (CCR; Effective 2013) and all current Errata/Supplements, for the following:
o Part 1 – 2014 California Building Standards Administrative Code o Part 2 – 2013 California Building Code (Volumes 1 & 2) o Part 3 – 2013 California Electrical Code o Part 6 – 2013 California Energy Code o Part 9 – 2013 California Fire Code o Part 12 – 2013 California Reference Standards Code
California Essential Services Building Act, Health and Safety Code Chapter 2, Section 16000 (includes, but is not limited to nonstructural components such as communications systems, power switching equipment, and emergency backup systems)
All pertinent FCC rules and regulations, specifically including 47 CFR Part 20, 22, 24 and 90: Part 15, Subpart J: Computing Devices; Part 101, Fixed Microwave Services, and Part 2, Subpart J, FCC Equipment Authorization Procedures
47 CFR 1.1310 – Radio Frequency Radiation Exposure Limits
ANSI/NEMA WC 66-2001, Performance Standard for Category 6 and Category 7 100 Ohm Shielded and Unshielded Twisted Pair Cables; Category 5/5e/6/7, TIA/EIA-568-A/B
TIA/TSB-88-D - Wireless Communications Systems, Performance In Noise- And Interference-Limited Situations
o Part 1: Recommended Methods for Technology Independent Performance Modeling
o Part 2: Propagation and Noise o Part 3: Performance Verification
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R56 Standards and Guidelines for Communications Sites (Author: Motorola)
NIST Standards for Telecommunications and Computer Systems
Codes and Standards of good practice issued by the following organizations:
o National Electric Manufacturers Association (NEMA) o Underwriters Laboratories (UL) o National Fire Protection Association (NFPA) o Publication No. 70, National Electrical Code o Occupational Safety Health Administration (OSHA) Standard o OSHA Standards, 29 CFR, Part 1910
4. Instructions to Proposers
4.1 Key Procurement Dates
Request for Proposals (RFP) Issued: December 1, 2014 Pre-Proposal Conference: December 11, 2014 at 2 PM Requests for Clarification Due: December 17, 2014 at 4:30 PM Proposals Due: January 5, 2015 at 2 PM
Requests for Clarification and the electronic proposal submittal shall be emailed to:
Address: Deborah Bazan ([email protected])
4.2 Pre-Proposal Conference
A mandatory pre-proposal conference will be held at the following location, date, and time to answer any questions that prospective proposers may have regarding this RFP:
Location: 2PM, Jail Planning Bureau Trailer, 1402 Maple St. Redwood City 94063
4.3 Proposal Submittal Requirements
A. Proposal organization shall correspond with the letter designations in Appendix A. Other materials, such as detailed manuals or other marketing information will be accepted but must be placed at the rear of the submittal. Proposals not in this format will be rejected.
B. Proposals not providing the pricing granularity to the extent described herein will be rejected.
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C. Three copies, one unbound printed copy, and an electronic version of the proposal on CD or USB media shall be submitted. The electronic proposal document shall be in Adobe® PDF or Microsoft Word format. However, Contractors are also encouraged to submit textual and tabular information in Microsoft Word and Excel to assist in contract development if needed later.
4.4 Proposal Evaluation
A. Contract award shall not be based solely on price, but on a combination of factors as determined to be in the best interest of the County. However, the County wishes to minimize its initial costs to the extent possible and amortize the DAS over the contract period. The County reserves the right to further negotiate the proposed work and/or methods and amount of compensation after evaluating the proposals and meeting with the finalists or the tentatively selected Contractor.
B. If a proposal is incomplete, and/or is deemed non-responsive on a number of substantial requirements, it will be rejected by County, and will not be considered by the evaluation committee.
C. Proposals that do not provide pricing detail to the individual major component, services and software package level will be deemed incomplete.
D. Proposals will be evaluated by a staff review committee based on the following general criteria (not in any particular order):
System’s Ability in Meeting the Functional and Technical Requirements
The functional and technical requirements are described in this document. This Includes proposed coverage, space requirements for the equipment, appropriateness of the interior antenna models, product capability (features), flexibility with regard to changes in future band and frequency changes, system management, upgradability to anticipated regulatory requirements and/or technical advancements, system design, user interface, system and system component reliability, backup and recovery, network monitoring capabilities, ease of reconfiguration, and the ability to be upgraded with new features without major hardware replacement.
Experience with Similar Projects / Past Performance
Contractor’s references and experience with providing DAS of similar size, design and complexity. The Project Manager, Engineer and subcontractor references and experience will also be considered.
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Maintenance and Support
This includes the Contractor’s service, support and personnel qualifications and training; system warranty; ability to meet the specified response times; current and future service depot, shop or support locations, and availability. Past performance will be considered (if recently under contract by County), as well as that proposed going forward.
Cost Proposal
Evaluation of the cost proposal will be primarily based on the annual cost for five years upon completion and acceptance of the installation, if County opts for zero upfront capital cost. This includes warranty, maintenance support, any software or hardware licensing, software updates and upgrades, etc., as well as costs of separately-priced items that are likely to be selected for purchase.
Proposed Implementation and Payment Schedule / Contract Terms
This is based on the Contractor’s ability to complete the project in a reasonable time period, level of commitment/responsibility for meeting the project completion date as shown in their implementation schedule, payment schedule, and proposed deviations from contract terms.
4.5 Award of Contract
A. The Contractor, who’s offering, in the sole judgment of County, demonstrates the best value will be asked to enter into negotiations with County. The Contractor with the highest evaluation score will be deemed as providing the best value.
B. The County reserves the right to accept or reject any or all proposals or any portion thereof; to adjust item quantities and/or reconfigure the communications system in the best interest of County subsequent to award of the contract; to discontinue negotiations at any time if, in their sole judgment, the current value of the negotiated proposal has significantly diminished.
C. In the event that County discontinues negotiations, County may invite the next highest scoring Contractor to enter into negotiations, or may reject all proposals.
5. DAS Requirements
The County intends the DAS to be extremely broadband to the extent practical, to maximize flexibility in the future.
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5.1 Frequency Bands
A. DAS shall be equipped to support the following public safety frequencies and bands:
Table 1 – Public Safety Frequency Bands
Channel/Band Use System Type Downlink/Base
TX (MHz) Uplink/Base
RX (MHz)
FIRE CONTROL 1A Conventional Analog 153.89000 159.07500
FIRE COMMAND 11 Conventional Analog 154.37000 156.01500
FIRE COMMAND 51 Conventional Analog 151.47500 159.01500
COUNTY SHERIFF & EMS Digital Simulcast (LSM) P25 P1 770.03125-773.48125
800.03125-803.48125
BACKUP REPEATER Conventional Digital P25 858.1625 813.1625
B. Proposal shall describe the design approach and provide separate incremental costs to include the following carrier bands:
Table 2 – Optional Carrier Bands
Channel/Band Use Downlink/Base
TX (MHz)Uplink/Base
RX (MHz) 850 MHz Cellular (A and B; Band 5) 869 – 894 824 – 849 1900 MHz PCS (Band 2) 1930 – 1995 1850 – 1915
5.2 Primary and Secondary Power
A. Power support for Public Safety DAS components shall be designed to comply with NFPA 72, Chapter 24.5.2.5.5 Power Supplies, which specifies primary and secondary power support.
B. Primary power shall be supplied by a dedicated branch circuit and outlet provided by the County. Contractor shall specify where each outlet must be located and is responsible for connecting to this outlet.
C. These outlets are also supported by a building UPS and generator provided by the County, which will act as the secondary source.
D. Power supply shall be monitored at the DAS device.
5.3 Interior Antenna Design
A. The conceptual design for coverage through 2 GHz was based on a combination of directional and omni-directional antennas through the facility to minimize
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coupling losses and maximize uplink performance. No radiating cable was initially planned.
B. Proposers may provide alternative antenna designs, or combinational designs that use radiating cable and antennas. However, some metallic conduit will be used to support DAS cabling in some areas, which may impact the use of radiating cable.
C. Broadband antennas, particularly models that maximize bandwidth in bands between 694 MHz and 2 GHz are recommended. Multi-band antennas supporting 150 to 174 MHz and 694 through 2 GHz are encouraged.
D. To provide for more controllable signal levels and uniformity, placement shall provide dominate interior signal levels up to the exterior to walls in order maximize interior-to-exterior signal margins. This suggests a design that provides an outer (interior) ring of antennas supporting users near the exterior walls and windows. This also provides reliable coverage for the 800 MHz backup repeater as no exterior outdoor system is planned to support this channel.
E. Antenna models and mounting hardware proposed for areas accessible by prisoners shall be tamper-proof. All exposed screws and fasteners shall be tamper-proof (and uncommon). All devices shall have smooth external surfaces that prevent attachment by cords, cables, fabric or any other material.
F. Specific antenna mounting locations shall be inaccessible by prisoners, and include a significant additional distance margin to avoid access from tables, furniture or other building design features. Exposed metal antennas or mounting hardware shall not be permitted unless sufficiently distant from potential vandalism or removal (such as on extended ceilings).
5.4 Exterior Antenna Design
A. Selection of the specific antenna models shall be the responsibility of the Contractor, except for the Auxiliary Antenna Systems. However, the general design and performance shall meet the requirements in this Section.
B. Auxiliary antenna models and possible cable types are shown below in Table 3:
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Table 3 – Auxiliary Antenna System Details
C. GPS antennas, if required, may be mounted on the roof of housing. Cabling would route to Room 12UT04.
D. Antennas shall be high quality, ruggedized models, designed for long-term, high-reliability performance, and reduced generation of passive intermodulation (PIM). Low-PIM antenna models may be provided when intermodulation is expected to exceed the degradation limits specified herein.
E. Unless otherwise indicated, duplexers, filters, combiners, multicouplers or related mounting hardware shall be furnished and installed by the Contractor to achieve the optimal design as offered in their proposal.
F. Andrew FSJ4-50B, 1/2 inch super-flex Heliax® copper cable shall be used in short lengths outdoors where greater flexibility is necessary.
G. All outdoor antennas shall utilize Type-N or 7/16” DIN connectors. All connectors shall be premium performance models. Type-N connectors shall be weatherproofed using Andrew type 221213 weatherproofing kit or approved equivalent.
H. Each exterior transmission line shield shall be equipped with a ground kit and connected to an external ground bus bar provided by the Contractor. County will provide the ground conductor and the Contractor shall exothermically bond this to the ground bus bar.
I. External DAS and SMC-OES antennas shall be protected from lightning and static discharges with an appropriate Transient Voltage Surge Suppression (TVSS) device.
J. All exterior mounting hardware shall be of steel and hot-dipped galvanized. Grounding hardware shall be stainless steel with copper, or tinned copper conductors as appropriate.
Purpose Manuf. Manuf. Model Cabling ModelCabling Destination
SMC-OES Radio #1 Diamond X50NA Andrews/CS HJ5RP-50 21SS18 WallSMC-OES Radio #2 Diamond X50NA Andrews/CS HJ5RP-50 21SS18 Wall
DOC Control/Base #1 Telewave ANT734-960F2 Andrews/CS HL4RPV-50 32UT04DOC Control/Base #2 Telewave ANT734-960F2 Andrews/CS HL4RPV-50 32UT04
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5.5 Interior Signal Distribution Design
A. To simplify control and maintenance, head-end equipment shall be centrally located in DETENTION IDF 12UT04. Floor space for Contractor-provided racks has been provided for rack-mounted head-end equipment. Refer to Section 6.1 for additional details.
B. Wall space has been provided in the following rooms to support RF signal distribution to antennas via coaxial cables to immediately surrounding areas. Refer to Section 6.1 for additional details.
IDF ROOM 21UT04 DETENTION IDF 12UT04 DETENTION IDF 22UT04 DETENTION IDF 32UT04
C. Optical signal distribution shall be used between the head-end equipment in DETENTION IDF 12UT04 and each RF signal distribution node. Note that drawings herein may indicate the use of coaxial cables between head-end and RF distribution nodes. However, these were used for estimating worse-case cabling requirements. Fiber is recommended.
D. To maximize control and simplify maintenance, the conceptual design was based on dedicated coaxial feeds to each antenna, from an RF distribution node. Proposals shall attempt to meet this design to the extent practical.
E. Hybrid coupler, splitters and taps shall be broadband in design, particularly in the 694 to 2 GHz spectrum, and preferably from 150 MHz through 2 GHz.
5.6 Head-End Design
5.6.1 System Functionality
A. System shall provide for independent donor downlink level controls for each frequency for conventional channel, and band control for trunked channels, to allow for significant signal level changes should external systems be relocated or reconfigured in the future.
B. Uplink and downlink paths shall be equipped with automatic level or gain control to provide more consistent signal performance and protect from amplifier overload and intermodulation products.
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C. Channels supporting simulcast systems shall provide options to ensure simulcast time delay interference is minimized or eliminated in interior and exterior signal overlap areas.
D. Equipment shall provide for a continuous-wave (CW) RF pilot tone generator on each band for testing and alignment.
E. Critical network equipment shall provide SNMP alarm message capability to indicate condition that would disrupt to significantly degrade DAS performance within a given band (minimum).
F. System shall be modular in design to the extent practical to provide flexibility for frequency band expansion, particularly for carrier support. Equipment shall provide for expansion to support the additional carrier bands through the additional of RF modules, etc. in the future.
G. Equipment design shall provide for 25% expansion in the number of individual narrowband carriers, at the required service levels, in the 700 MHz public safety band.
H. No exposed filter components are permitted. All filtering devices must be integral to the proposed equipment or in approved enclosures.
5.6.2 System Monitoring
A. The DAS shall provide automatic alarm signals for malfunctions of DAS components and all supporting power supplies to the MSCC’s fire alarm system, for all components supporting the public safety bands (minimum). Design and performance shall comply with NFPA 72, Chapter 24.5.2.6 System Monitoring. Signaling cables shall be supplied and installed by the Contractor.
B. Alarm reporting for DAS and power supplies circuit shall be supervised.
C. DAS alarms shall include antenna malfunction, head-end degradation or failure and low-battery capacity (if required) indication for all public safety bands.
D. Power supply alarms shall include loss of normal AC and failure of the battery charger power (if required) the following for all public safety DAS head-end components
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E. All alarms above shall also be provided through SNMP messages to existing county network management applications. The County shall be responsible for providing Ethernet connectivity specific for this function.
5.6.3 Hardware and Software
A. General
1. All filter and active DAS component shall be contained in a NEMA4- or 4X-type enclosure(s).
2. All channelized components shall be capable of programming channels in 2.5 kHz (150 MHz) and 6.25 kHz (NB 700 MHz), or smaller channel steps to accommodate all possible current and future channel permutations in these bands.
3. Equipment shall be FCC Type Certified for all proposed operating bands. All RF equipment provided shall be installed to comply with operational requirements of County’s FCC authorizations and the manufacturer’s FCC Type Certification.
B. Electrical & Mechanical
1. The equipment shall be modern microprocessor based models, and to the greatest extent, shall use a modular design approach.
2. All operating parameters shall be stored in electrically alterable non-volatile memory technology and shall be field programmable via PC based applications via USB or Ethernet.
3. Power loss, power restoral, surges, sags and/or brownouts shall not alter the unit’s operating parameters. The unit shall remain fully operational when supplied power is within the specifications of its design. The unit shall automatically recover within 30 seconds after experiencing any of the aforementioned occurrences.
4. All equipment assemblies and sub-assemblies shall be shielded to the greatest extent possible to minimize susceptibility to electromagnetic interference from, or to other co-located and/or adjacent equipment.
5. The equipment shall be housed in a chassis suitable for wall mounting or within standard 19” EIA equipment rack rails.
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C. Programming Software
1. Programming, alignment and service software shall be supplied. All programming software shall be the latest version and be licensed to County.
2. The contract shall include five years of software updates and upgrades. Updates and upgrades shall be sent directly to County and be accessible electronically through a download procedure.
3. Required programming, alignment and service cables, as well as extender cards shall be supplied.
5.6.4 Grounding, Lightning & Power Surge Protection
A. The Contractor shall be responsible for providing all materials and labor for the installation of electrical ground conductors and straps to existing ground bus bars located in each IDF location. Care shall be taken to minimize the length of the connection to the internal ground bus and sharp bends in the ground lead shall be avoided.
B. Contractor shall not assume that adequate electrical power transient voltage surge suppression exists. Surge suppression devices should be provided for all head-end components.
C. All electronic equipment racks and chassis shall be connected to the internal building grounding bus using copper wire and non-ferrous connectors.
5.6.5 Nuisance Malfunctions and Failures
A. Nuisance malfunctions and/or failures are recurring operational or functional problems that prevent systems or equipment from providing the degree of reliability or usefulness necessary for County operations, or cause County to assign significant resources to resolve on three or more occasions, on similar models of equipment. Such problems can be caused by software, firmware, or hardware that is faulty or improperly designed, engineered, manufactured, installed or configured. It does not include degraded operation which could be resolved through additional optimization within the term of the contract.
B. Contractor shall be responsible for resolving such problems promptly in a jointly agreeable manner. Resolution of nuisance malfunctions and/or failures caused by the Contractor or its systems will be considered as part of the basis for Contractor milestone payments, as well as Final Acceptance.
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5.6.6 Interference
A. The Contractor shall be responsible for basic diagnosis of all interference that degrades the performance of its own or others equipment or systems. The Contractor shall be responsible for its resolution if the Contractor’s design or equipment supplied under this contract is found to be the interfering source. If the Contractor’s equipment is one of several contributing sources to such interference, the Contractor shall assist with identifying the source of its contribution and make all necessary equipment, system or design changes or modifications to reduce its susceptibility and impact.
B. Interference in this case is defined as a degradation of effective receiver performance by 1 dB or greater. Interference includes Passive Intermodulation (PIM), which must be kept 10 dB below the noise floor of all co-located receivers. Special attention shall be given to locations having co-located control or base stations.
5.7 Radio Coverage Performance Requirements
5.7.1 Coverage Responsibility
A. The Contractor shall be responsible for meeting the communications reliability and voice quality level specified herein by the system they design and install.
B. Coverage compliance shall be verified by the Contractor through signal strength measurements, and subjective DAQ or Error Rate (BER) measurements. Trunked system access shall also be tested should it be found intermittent.
5.7.2 Coverage Design and Criteria
A. This Section describes system performance requirements for public safety and carrier systems. Public Safety DAS coverage requirements shall comply with NFPA 72, Chapter 24.5.2.2 Radio Coverage.
B. Coverage provided for 150 and narrowband 700 MHz channels and bands may consider external signals which may be present from donor systems to meet the coverage requirements, when appropriate.
C. Coverage provided for the 800 MHz backup channel and optional carrier systems shall be based on DAS signal distribution only.
D. Signal levels, Delivered Audio Quality (DAQ) and Reliability requirements are shown in the table below.
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Table 4 – Coverage Criertia 150, NB 700, 800 MHz Carriers
Location Categories
Signal Strength (dBm) DAQ
Reliability %
Signal Strength (dBm) DAQ
Reliability %
Critical Areas -95 3.4 99 -85 3.0 90 Important Areas -95 3.4 95 -85 3.0 90 General Areas -95 3.4 90 -85 3.0 90
E. Location categories are shown in Table 3 below and referenced generally in
Appendix E:
Table 5 – Location Category
F. Delivered Audio Quality shall be based on the following table:
Locations Critcal Areas Important Areas General AreasExits INCLUDEDStairwells INCLUDEDElevator lobbies INCLUDEDElectrical rooms 1CUP03
1CUP04 11UT1012UT0212UT0312UT0812UT09
12UT1021UT0321UT0322UT0322UT0332UT0332UT03
INCLUDED
Server rooms 11UT0712UT0421UT04
22UT0432UT04
INCLUDED
Fire pump rooms INCLUDEDSprinkler/valve locations INCLUDED
Fire/Emergency Control rooms
INCLUDED
Housing INCLUDEDAdministrative and Public INCLUDED
See Appendix E
Location Reference
See Appendix ESee Appendix E
1CUP0111CR02
Stairwell #2/2nd Fl.
Sally Port
11UT0321HE0112UT01
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Table 6 – Delivered Audio Quality (DAQ) Definitions DAQ
Delivered Audio Quality
Subjective Performance Description SINAD
Equivalent Intelligibility
1 Unusable, Speech present but unreadable <8 dB
2
Understandable with considerable effort. Frequent repetition due to Noise/Distortion 12 ± 4 dB
3
Speech understandable with slight effort. Occasional repetition required due to Noise/Distortion 17 ± 5 dB
3.4
Speech understandable with repetition only rarely required. Some Noise/Distortion 20 ± 5 dB
4 Speech easily understood. Occasional Noise/Distortion 25 ± 5 dB 4.5 Speech easily understood. Infrequent Noise/Distortion 30 ± 5 dB
5 Speech easily understood. >33 dB
G. Downlink signal levels are to be measured at the input to each type of receiver, after measured or calculated antenna gain or loss. Uplink levels shall be measured at the external donor antenna, amplifier antenna ports, or at the donor site. Donor site measurement will take into account all antenna gains and losses, as well as agreed-to path losses.
H. Downlink and uplink DAQ tests shall be made using the type of equipment planned for use.
I. Both signal strength and DAQ tests shall meet the Reliability criteria in Table 2. Reliability is defined as percent floor area coverage as established through acceptance testing.
5.7.2.1 Basis of Coverage Design
A. The following equipment configurations shall be assumed unless better measurement data is available:
Table 7 – User Equipment Types
Band (MHz) Equipment/Use Antenna Type
/ Length Antenna
Gain (dBd)2 150 Portable, 5W TX/Hip Level Helical, 10" -22.8 NB 700 Portable, 3W TX/Hip Level 1/2 wave, 6.5" -12.4 NB 800 Portable, 3W TX/Hip Level 1/2 wave, 6.5" -12.4 Carrier Handheld, 300 mW ERPd Internal N/A
2 Sum of antenna and body losses (empirical); IEEE, 1991.
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B. Donor site locations for public safety base station sites are shown below in Table 8:
Table 8 – Donor Site Locations
Band (MHz) Donor Site Name Latitude (NAD 83)
Longitude (NAD 83)
150 Easter Cross 37.46328 -122.26303 NB 700 400 County Center 37.48825 -122.23047 NB 800 Co-located Repeater N/A N/A Carrier Unknown N/A N/A
6. Equipment, Cabling and Antenna Placement Support
This Section describes specific accommodation that will be provided for the DAS in the facility.
6.1 Equipment Support
A. Space for equipment racks has been planned in various rooms as shown below in Table 9.
Table 9 – Space Available for Racksd and Equipment
B. MPOE 11UT04 is the Minimum Point of Entry (MPOE) for communications services. Should carrier base stations be provided in the proposal, rack-mounted equipment required to interface these base stations to external broadband services (for connection to the carriers switching centers) may be located here.
C. IDF 21UT04 is the only Intermediate Distribution Frame (IDF) room available in the administrative areas of the building. It can be used to support RF distribution to floors above and below.
D. Detention IDFs 12UT04, 22UT04 and 32UT04 are located approximately above each other in the secure detention area of the building. Open vertical raceways are available between these. 32UT04 will also have a pathway available from its ceiling to 4-inch conduit for roof access.
LocationRack Space
Provided (RU)Wall Space Provided
(Approx.)MPOE 11UT04 3 0IDF 21UT04 0 96" X 56"DETENTION IDF 12UT04 92 96" X 94"DETENTION IDF 22UT04 0 96" X 84"DETENTION IDF 32UT04 0 96" X 66"
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6.2 Roof and West Side Donor Antenna Support
A. Due to skylight openings on the roof of housing, and the amount of exterior glazing on each floor of housing and other areas of the structure, antenna isolation must be highly controlled. For this reason, donor antennas were planned for the west-northwest side of the building, at the second-floor mezzanine ceiling elevation. Most all donor communications systems can be accessed at these azimuths.
B. The Contractor shall be responsible for mounting donor antennas at this height to the external building material. This location will require a lift. County will provide an interior backing of plywood to improve mount support. The County anticipates two, 2” OD vertical pipe mounts to be installed by the Contractor, which may support approximately four to five antennas (150, 700/800 MHz and two for optional carriers). Contractor shall attempt to select antennas that are aesthetically-pleasing and similar in appearance, to the extent possible, without compromising DAS performance.
C. Contractor shall also be responsible for installing, sealing and painting a Valmont Model E1448 two-port, (4”) cable entry panel for the Donor antennas. External cable routing shall be minimized to improve its appearance. The wall penetration for the cable entry port will be provided by others.
D. Roof antennas are limited to Auxiliary, and GPS antennas if required. Contractor shall provide and install appropriate antenna mounts for all antennas. The County will provide a plywood backing material (internal to wall) at each mount location to improve support for the Auxiliary antenna mounts. GPS antennas shall be mounted directly to the screen.
E. The County will provide three 4” conduits on the roof to allow routing of the Auxiliary and GPS transmission lines between the roof and ceiling space near and above Detention UDF 32UT04. Contractor shall extend these conduits using the same material to provide an adequate sweep to prevent moisture ingress, and to allow for the cable manufacturers minimum bending radius. Contractor shall seal these conduits using standard coaxial cable boots. Contractor shall coordinate with County Communications and others as these conduits will be shared with other roof cables.
F. Contractor shall provide and install a solid, tinned-copper external (isolated) ground bus bar on or near the conduits or screen to support ground connections from all transmission lines. County shall provide a 35 sq. mm csa (#2 AWG) (minimum) conductor connected to building steel at this location. External
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ground bus bar and grounding conductor connection shall meet requirements specified in Motorola R56, Section 4.4.3 EXTERNAL GROUND BAR.
G. All roof transmission lines shall be routed to the access conduits using non-penetrating roof support blocks or sleepers, and be secured to the interior base of the mechanical screen when possible using appropriate mounting hardware. All mounting hardware shall be stainless or galvanized steel to reduce corrosion and damage to the building. Transmission lines shall not have contact with roof material. Transmission lines shall be run together and parallel when possible.
6.3 Interior Antennas and Cabling Support
A. Housing in Level 1 and Level 1 Mezzanine will not be initially constructed. However, coverage enhancement for all systems is still required within this space prior to future construction. Contractor shall perform a temporary installation of distribution cable and antennas in this space to ensure comply with the coverage requirements herein.
B. Contractor shall separately quote to perform a permanent antenna installation in this space during the next year following acceptance, with the assumption that this area will be identical in layout and construction to Level 2 and 2M.
C. In all cases the DAS shall be initially designed to support future construction within Housing Level 1 and 1M without significant modification.
D. Contractor shall coordinate with County representatives and the General Contractor to further understand wall and ceiling materials to ensure proper antenna mounting.
E. Antenna placement and routing shown herein may not be representative of positioning and routing. DAS cabling and fiber shall primarily utilize existing conduit, cable tray and J-hook pathways provided by the building contractor for IT cabling support. Contractor shall be responsible for cable mounting support between each interior antenna location, the DAS equipment, and main cable support pathways. Contractor is required to identify any additional primary pathways required.
F. Wall penetrations shall be identified by the Contractor by 1/31/2015 and provided to the General Contractor and County. The County shall be responsible for providing these penetrations. However, Contractor shall be responsible for installation of fire-block material when required.
END
COUNTY OF SAN MATEO
Appendices
COUNTY OF SAN MATEO
Appendix A - Proposal Submittals
All proposal submittal requirements noted in this Section are mandatory.
PROPOSAL SUBMITTAL FORMAT Section A. Cover Letter
Section B. Executive Summary. The proposed system shall be briefly described in “laymen’s” terms to aid County in understanding what has been proposed.
Section C. Point-by-Point Compliance Table. Provide a compliance statement for each outline level or bullet point of this RFP as described in Appendix B. Compliance statements are limited to the following three choices:
COMPLY - The proposal meets or exceeds the specified requirement, as stated in the RFP.
COMPLY WITH CLARIFICATION – The proposal does not meet the exact stated requirement. However, it meets a substantial portion or intent of the requirement. A detailed explanation must be provided, or alternate wording may be proposed.
EXCEPTION - The proposal does not meet the specified requirements. Detailed explanation must be provided when using this statement.
Section D. Detailed Subsystem Descriptions. Provide a detailed description of the following proposed subsystems as required in the following sections of the RFP.
Section 5.1 - Frequency Bands
Section 5.2 - Primary and Secondary Power
Section 5.3 - Interior Antenna Design
Section 5.4 - Exterior Antenna Design
Section 5.5 - Interior Signal Distribution Design
Section 5.6 - Head-End Design
Section E. System Failure Modes and Mitigation. Provide a brief System Failure Analysis for the public safety bands that addresses detection, reporting, mitigation and recovery modes, with an emphasis on field user impact. Include a description of how the 800 MHz repeater may be integrated.
Section F. Future System Configuration Changes. Describe the steps required to affect the following configuration changes: (1) adding additional carrier bands above 2 GHz; (2) expanding or reducing capacity (adding/removing channels) on the 700 MHz band; (3) adding broadband Public Safety 700 MHz and 700 MHz Block D (“FirstNet”, collectively); (4) detecting
COUNTY OF SAN MATEO
excessively high or low carrier downlink signal levels (by carrier) and how levels would be adjusted.
Section G. Proposer Qualifications. Submit a system description, contact name, title, telephone number, and address of at least five past customers in which the major models of equipment were engineered, furnished and installed by the Proposer. References must be from a system of similar size, design complexity and use. A past customer is one that has given Final Acceptance and has fully paid the Proposer, in the past five (5) years.
Section H. Subcontractor Qualification and Identification. Identify all work to be subcontracted, as well as the company and principal names of each subcontractor. Provide brief subcontractor qualifications.
Section I. Certification of Installers and Technicians. Provide details on any formal training or certification program for such positions.
Section J. Payment, Implementation Plan & Schedule. Provide an implementation plan and schedule to ensure that the equipment is delivered, installed and tested according to schedule. Propose a payment plan with zero up-front costs based on monthly, quarterly, or semi-annual payments for the period of the contract.
Section K. Proposed Equipment Price List. Provide a summary and detailed itemized listing of all equipment. Support for direct/talkaround channels and carriers shall each be separately priced.
Section L. Services Price List. Provide a summary listing of required labor and services by major labor category. Example categories include system engineering, program management, installation, optimization, testing, etc. Services for direct/talkaround channels and carriers shall each be separately priced.
Section M. Recurring Cost List. Provide pricing information for all recurring costs associated with the proposed equipment and software. This includes extended equipment and software warranty, software support services, and any and all software licensing.
Section N. Training. Provide detailed information on the proposed Training program described in Section 3.14.
Section O. Warranty, Maintenance, and Support. Provide detailed information required in the Warranty and Maintenance Sections, with the exception of costs. This shall include details on any Extended Warranty.
Section P. Specification Cut-Sheets. Specification sheets shall be provided all major items of equipment, including couplers, cable and antennas.
Section Q. Proposed Contract Terms and Conditions. Corporate literature shall also be placed in this section.
COUNTY OF SAN MATEO
Section R. Other Material. Information the Proposer wishes to submit, but which was not required elsewhere may be included in a separate binder.
COUNTY OF SAN MATEO
Appendix B - Compliance Matrix
Section No. Section Title
Comply (Y/N) Clarification/Exception
3 Statement of Work
3.1 Project Ownership
3.2 Project Management
3.3 Drawing Review and Site Surveys
3.4 RF Design Strategy and Engineering
3.5 Cabling Selection, Design Layout and Supply
3.6 Installation - General
3.7 DAS Equipment Installation, Configuration and Provisioning
3.8 Auxiliary Antenna System Installation
3.9 Interface to 800 MHz Backup Repeater
3.1 Testing, Acceptance and Documentation
3.10.1 Inspections, Testing and Acceptance - Fire and Law Systems
3.10.2 Testing and Acceptance - County System
3.10.3 Testing and Acceptance - Carrier Systems
3.10.4 Testing and Acceptance - 800 MHz Backup Repeater
3.10.5 Testing and Acceptance - Auxiliary Antenna Systems
3.10.6 Preliminary Design and As-Built Documentation
3.11 Final Acceptance
3.12 Performance Guarantee
3.13 Warranty
3.14 Technician Training Requirements
3.15 Maintenance
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3.15.1 Preventive
3.15.2 Reactive
3.15.3 Test and Maintenance Tools
3.16 Standards and Guidelines
5 DAS Requirements
5.1 Frequency Bands
5.2 Primary and Secondary Power
5.3 Interior Antenna Design
5.4 Exterior Antenna Design
5.5 Interior Signal Distribution Design
5.6 Head-End Design
5.6.1 System Functionality
5.6.2 System Monitoring
5.6.3 Hardware and Software
5.6.4 Grounding, Lightning & Power Surge Protection
5.6.5 Nuisance Malfunctions and Failures
5.6.6 Interference
5.7 Radio Coverage Performance Requirements
5.7.1 Coverage Responsibility
5.7.2 Coverage Design and Criteria
6 Equipment, Cabling and Antenna Placement Support
6.1 Equipment Support
6.2 Roof and West Side Donor Antenna Support
6.3 Interior Antennas and Cabling Support
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