County of Los Angeles CHIEF EXECUTIVE OFFICE OPERATIONS …file.lacounty.gov/SDSInter/ceo/agendas/1040646_07.12.18... · 2018-07-06 · AMENDMENT TO ENERGY EFFICIENCY PARTNERSHIP

DATE: July 12, 2018 TIME: 1:00 p.m. – 2:30 p.m. LOCATION: Kenneth Hahn Hall of Administration, Room 830

AGENDA

Members of the Public may address the Operations Cluster on any agenda item by submitting a written request prior to the meeting.

Two (2) minutes are allowed for each item.

1. Call to order / Introductions – Kieu-Anh King/Gevork Simdjian

2. Public Comment (2 minutes each speaker)

3. INFORMATIONAL ITEM(S): (5 minutes total)

A) Board Letter: COUNTY CODE AND CIVIL SERVICE RULE CHANGES CEO Class – Paul Coyne, Manager

B) Board Letter: AGREEMENT FOR ELECTRIC VEHICLE CHALLENGE GRANT FROM THE CEC ISD – Scott Minnix, Director or designee

C) Board Letter: AMENDMENT TO ENERGY EFFICIENCY PARTNERSHIP PROGRAM ISD – Scott Minnix, Director or designee

D) Board Letter: APPROVAL OF SPECIAL TAX LEVY FOR COMMUNITY FACILITIES DISTRICTS 3, 6, AND 7 TTC – Keith Knox, Chief Deputy Director

SACHI A. HAMAI Chief Executive Officer

County of Los Angeles CHIEF EXECUTIVE OFFICE

OPERATIONS CLUSTER

CONTINUED ON PAGE 2

REVISED

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Page 2 of 2

4. PRESENTATION/DISCUSSION ITEM:

A) Board Letter: UPDATE ON CONTRACT FOR SOFTWARE SYSTEM UPGRADE AND SUPPORT SERVICES WITH YARDI SYSTEMS, INC. (10 minutes) CDC – Doug Van Gelder CIO – William Kehoe, CIO and Peter Loo, Chief Deputy CIO

5. Adjournment

FUTURE AGENDA TOPICS

CALENDAR LOOKAHEAD: (5 minutes)

None available at this time.

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CEO 07/31/18 Board Letter Summary

Page 1 of 1

Contact Information CEO Classification: Irish Wong Contact information: (213) 893-7818 [email protected] This Board Letter includes the following items: 1. Amends the following chapters contained in Title 2 – Administration, Division 2 –

Officers:

a. Chapter 2.08 – Department of Chief Administrative Officer Reassign responsibility for recommendations on creation and allocation of

positions to the Chief Executive Officer. b. Chapter 2.09 – Department of Human Resources

Remove responsibility for recommendations on creation and allocation of positions from the Director of Personnel.

2. Amends the following Civil Service Rules contained in Title 5 – Personnel, Appendix

1 – Civil Service Rules:

a. Civil Service Rule 3 – Administration Remove responsibility for classifying all positions from the Director of

Personnel. Remove the delegation authority for related classification operational

activities from the Director of Personnel. b. Civil Service Rule 5 – Classification.

Reassign the following responsibilities to the Chief Executive Office (CEO): Classifying all positions. Class specification maintenance. County Schedules “A” and Schedule “B.” Conducting, requesting, and initiating position-classification studies. Reporting classification findings. Delegation authority for related classification operational activities.

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“To Enrich Lives Through Effective And Caring Service”

July 31, 2018 The Honorable Board of Supervisors County of Los Angeles 383 Kenneth Hahn Hall of Administration 500 West Temple Street Los Angeles, CA 90012 Dear Supervisors:

COUNTYWIDE CLASSIFICATION ACTIONS (ALL SUPERVISORIAL DISTRICTS - 3 VOTES)

SUBJECT This letter will update the County of Los Angeles – Code of Ordinances (County Code), Title 2 – Administration, Division 2 – Officers, by amending Chapter 2.08 – Department of Chief Administrative Officer, Chapter 2.09 – Department of Human Resources, and Title 5 – Personnel, Appendix 1 – Civil Service Rules. IT IS RECOMMENDED THAT YOUR BOARD: 1. Approve the accompanying ordinance amending Title 2 – Administration, Division 2 –

Officers, by amending the following chapters summarized, as follows:

a. Chapter 2.08 – Department of Chief Administrative Officer Reassign responsibility for recommendations on creation and allocation of

positions to the Chief Executive Officer. b. Chapter 2.09 – Department of Human Resources

Remove responsibility for recommendations on creation and allocation of positions from the Director of Personnel.

2. Approve the accompanying ordinance amending Title 5 – Personnel, Appendix 1 –

Civil Service Rules, by amending Civil Service Rules 3 and 5 summarized, as follows:

SACHI A. HAMAI Chief Executive Officer

Board of Supervisors HILDA L. SOLIS First District MARK RIDLEY-THOMAS Second District SHEILA KUEHL Third District JANICE HAHN Fourth District KATHRYN BARGER Fifth District

County of Los Angeles CHIEF EXECUTIVE OFFICE

Kenneth Hahn Hall of Administration 500 West Temple Street, Room 713, Los Angeles, California 90012

(213) 974-1101 http://ceo.lacounty.gov

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Honorable Board of Supervisors July 31, 2018 Page 2

a. Civil Service Rule 3 – Administration Remove responsibility for classifying all positions from the Director of

Personnel. Remove the delegation authority for related classification operational

activities from the Director of Personnel. b. Civil Service Rule 5 – Classification.

Reassign the following responsibilities to the Chief Executive Office (CEO): Classifying all positions. Class specification maintenance. County Schedules “A” and Schedule “B.” Conducting, requesting, and initiating position-classification studies. Reporting classification findings. Delegation authority for related classification operational activities.

PURPOSE/JUSTIFICATION OF RECOMMENDED ACTION On December 7, 2017, a memorandum was submitted to your Board providing status of current efforts to make the County’s Classification System more responsive to evolving organizational needs. As part of these efforts, we have reviewed and identified all Classification-related areas of the County Code to ensure clarity in language and processes. Effective July 1, 2006, the Classification and Salary Division was reassigned from the Department of Human Resources to the CEO. This memo provides, herein, the formal changes to applicable Civil Service Rules necessary to reflect the appropriate classification authority in accordance with the 2006 reassignment. Amending these areas of the County Code will serve as a basis to provide the authority for the CEO to update corresponding Policies, Procedures, and Guidelines governing Classification determinations. Implementation of Strategic Plan Goals Your Board’s approval of the accompanying ordinance will further the County Strategic Plan Goal III – Realize Tomorrow’s Government Today. Specifically, it will address Strategy III.3 to Pursue Operational Effectiveness, Fiscal Responsibility, and Accountability. FISCAL IMPACT/FINANCING No additional funding is required.

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Honorable Board of Supervisors July 31, 2018 Page 3

FACTS AND PROVISIONS/LEGAL REQUIREMENTS The accompanying ordinance implementing amendments to Title 2, Division 2, Chapters 2.08 and 2.09 and Title 5, Appendix 1, Civil Service Rules 3 and 5 have been approved as to form by County Counsel. Appropriate notifications have been made to the impacted employee organizations regarding the recommended amendments to the County Code. IMPACT ON CURRENT SERVICES (OR PROJECTS) Approval of this recommendation will delineate Countywide classification authority, clarify processes, and enhance efficiency for the departments. Respectfully submitted, SACHI A. HAMAI Chief Executive Officer SAH:JJ:MM:MK PAC:IW:IA:KP:mmg c: Executive Office, Board of Supervisors County Counsel N:\CLASSIFICATION\ABCD - BOARD LETTERS - WORKING FILE\BOARD LETTER - CIVIL SERVICE RULES 7-31-18\BOARD LETTER - CSR 7-31-18 (DRAFT 3).Docx

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ANALYSIS

This ordinance amends Title 2 – Administration, Division 2 – Officers and Title 5

– Personnel, Appendix 1 by:

Amending Chapter 2.08 (Department of Chief Administrative Officer) and

Chapter 2.09 (Department of Human Resources); and

Amending Civil Service Rule 3 (Administration) and Civil Service Rule 5

(Classification).

MARY C. WICKHAM County Counsel By:___________________________ RICHARD D. BLOOM Principal Deputy County Counsel Labor & Employment Division RDB:

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ORDINANCE NO.

An ordinance amending Title 2 – Administration and Title 5 – Personnel of the

Los Angeles County Code, relating to the reassignment of the Classification and Salary

Division from the Department of Human Resources to the Chief Executive Office.

The Board of Supervisors of the County of Los Angeles ordains as follows:

SECTION 1. Chapter 2.08 is hereby amended to add the following:

2.08.171 - Recommendations on creation and allocation of positions.

It shall be the duty of the chief executive officer to tabulate the proposed

allocation of positions by classification and department in time for submission of annual

budget recommendations as required by Section 2.08.090 of this code. Upon approval

of the final budget it shall be the duty of the chief executive officer to report the

allocation to any of the departments, services, institutions or districts under its

supervision as provided in Section 2.08.100 of this code of such positions as the board

of supervisors has provided or authorized by its adoption of the current fiscal year

budget.

SECTION 2. Section 2.09.040 is hereby amended to be deleted in its entirety:

2.09.040 - Recommendations on creation and allocation of positions.

It shall be the duty of the director of personnel to report to the chief administrative

officer in time for submission of annual budget recommendations by the chief

administrative officer as required by Section 2.08.090 of this code, a tabulation of the

proposed allocation of positions by classification and department. Upon approval of the

final budget it shall be the duty of the director of personnel to report to the chief

administrative officer the allocation to any of the departments, services, institutions or

districts under the supervision of the chief administrative officer as provided in Section

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2.08.100 of this code of such positions as the board of supervisors has provided or

authorized by its adoption of the current fiscal year budget.

SECTION 3. Rule 3 is hereby amended to read as follows:

Rule 3 - ADMINISTRATION

3.01 - Director of personnel.

The director of personnel shall: . . .

G. Classify all positions in the classified service, maintain schematic list of all classes

in the classification plan, and prepare and maintain specifications for each class;

G. Order, prepare and conduct all examinations; the director shall:

1. Determine the examinations to be conducted,

2. Determine the minimum qualifications of all applicants, the subjects to be

covered in each examination; methods of testing, and the relative weights,

3. Prepare and post bulletins announcing examinations,

4. Prepare the content of questions to be used in each examination, together with

the standards or key answers,

5. Make arrangements for and supervise the conduct of the examinations,

appointing such experts, special examiners, and other persons as deemed necessary,

6. Grade the examination papers and evaluate the qualifications of applicants,

7. Pass upon all questions relating to the eligibility of applicants, the admissibility

of applicants to the examination, extensions of time, and all questions arising during the

course of an examination, subject to appeal to the commission as provided in these

Rules,

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8. Prepare a complete report of each examination together with a report on all

appeals from rulings or appeals from any part of the examination;

H. Order, prepare and conduct all examinations; the director shall:

1. Determine the examinations to be conducted,

2. Determine the minimum qualifications of all applicants, the subjects to be

covered in each examination; methods of testing, and the relative weights,

3. Prepare and post bulletins announcing examinations,

4. Prepare the content of questions to be used in each examination, together with

the standards or key answers,

5. Make arrangements for and supervise the conduct of the examinations,

appointing such experts, special examiners, and other persons as deemed necessary,

6. Grade the examination papers and evaluate the qualifications of applicants,

7. Pass upon all questions relating to the eligibility of applicants, the admissibility

of applicants to the examination, extensions of time, and all questions arising during the

course of an examination, subject to appeal to the commission as provided in these

Rules,

8. Prepare a complete report of each examination together with a report on all

appeals from rulings or appeals from any part of the examination;

H. Ascertain and report performance ratings;

I. Ascertain and report performance ratings;

I. Certify payrolls or accounts in accordance with Section 36 of the Charter;

J. Certify payrolls or accounts in accordance with Section 36 of the Charter;

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J. Perform all other functions necessary for the proper carrying out of these Rules and

the provisions of the Charter relating to the civil service system, and such additional

duties as may be assigned from time to time by the board of supervisors;

K. Perform all other functions necessary for the proper carrying out of these Rules

and the provisions of the Charter relating to the civil service system, and such additional

duties as may be assigned from time to time by the board of supervisors;

K. Use publicity, paid advertising, or other public-relations means to interest people in

becoming employees of the county of Los Angeles.

L. Use publicity, paid advertising, or other public-relations means to interest people in

becoming employees of the county of Los Angeles.

3.03 - Delegation to other departments.

A. Except where the authority is restricted to the director of personnel by the Charter,

the director of personnel may delegate his authority in operational activities, such as,

but not limited to classification, recruitment and selection, and employee development,

to the other department or district heads. Delegation of authority by the director of

personnel shall be in writing.

SECTION 4. Rule 5 is hereby amended to read as follows:

Rule 5 - CLASSIFICATION

5.01 - Standards for the classification of positions.

A. The director of personnel shall develop and maintain a class specification for each

class in the classified service of the county as necessary to meet the needs of the

service for the allocation of new positions and the reallocation of existing positions. A

class is a position or a number of positions with duties sufficiently similar that:

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1. The same descriptive title may be used to designate each position in the class;

2. The same level of education, experience, knowledge, ability, and other

qualifications may be required of incumbents;

3. Similar tests of fitness may be used to select incumbents;

4. The same schedule of compensation will apply with equity under substantially

the same employment conditions.

A. The chief executive officer shall classify all positions in the classified and

unclassified service, maintain schematic list of all classes in the classification plan, and

prepare and maintain specifications for each class;

B. A new class shall be established when it has been determined that the duties and

responsibilities of a position or positions, assigned by competent authority, are unique in

terms of character, difficulty and responsibility and do not meet the specifications for an

existing class.

B. The chief executive officer shall develop and maintain a class specification for

each class in the classified service of the county as necessary to meet the needs of the

service for the allocation of new positions and the reallocation of existing positions. A

class is a position or a number of positions with duties sufficiently similar that:

1. The same descriptive title may be used to designate each position in the class;

2. The same level of education, experience, knowledge, ability, and other

qualifications may be required of incumbents;

3. Similar tests of fitness may be used to select incumbents;

4. The same schedule of compensation will apply with equity under substantially

the same employment conditions.

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C. All classes involving the same character of work but differing as to level of difficulty

and responsibility shall be assembled into the same series. All series within the same

broad occupational field shall be assembled into the same service.

C. A new class shall be established when it has been determined that the duties and

responsibilities of a position or positions, assigned by competent authority, are unique in

terms of character, difficulty and responsibility and do not meet the specifications for an

existing class.

D. All classes involving the same character of work but differing as to level of difficulty

and responsibility shall be assembled into the same series. All series within the same

broad occupational field shall be assembled into the same service.

5.02 - Classification schedules.

A. A schematic outline of the classes in the county service and in the service of the

districts which have adopted the County Civil Service System, arranged by series and

services, shall be maintained by the director of personnel chief executive officer and

shall be known as "Classification Schedule A." The specifications for each class

contained in Schedule A shall be maintained by the director of personnel chief executive

officer, and shall be known as Schedule B. Such specifications, in addition to defining

the class sufficiently to provide the standard for allocation, shall give examples of the

more significant and typical duties assigned to positions in the class, the minimum

requirements for applicants for positions in the class, and any unusual physical

requirements. The specifications shall be descriptive of the classes, and shall not be

considered as a restriction on the assignment of duties not specifically listed.

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B. The director of personnel chief executive officer shall make such changes in

Schedules A and B as are necessary to meet the needs of the service. Both schedules,

or true copies thereof, shall be open to public inspection.

5.03 - Administration of position classification.

A. Each position in the classified service shall be allocated by the director of

personnel chief executive officer to the appropriate class in conformance with

specifications for that class as established under this Rule. The director of personnel

chief executive officer shall make position-classification studies of individual positions or

groups of positions whenever the duties or responsibilities of existing positions have

undergone significant changes, or whenever new positions are to be created. Upon

request of the director of personnel chief executive officer, the appointing power shall

furnish detailed information relative to the duties, responsibilities or work assignments of

positions under its jurisdiction. In addition to information requested by the director of

personnel chief executive officer, written material bearing on the study may be

submitted by the appointing power or the employee occupying the position or by the

certified employee organization(s) representing the class(es).

B. The appointing power shall initiate requests to the director of personnel chief

executive officer for classification studies of positions under its jurisdiction whenever

they have significantly changed in duties, responsibilities or work assignments.

C. Request for a classification study of his/her position by an employee shall be

directed in writing to the appointing power. Such request shall specify why the duties

and responsibilities of the position no longer conform to those of the class to which the

position is allocated. If the appointing power cannot support the request, it shall be

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returned to the employee within 30 days with reasons for its denial. If the employee

judges that the request is still merited, the employee may resubmit the request to the

appointing power, who shall in turn direct it to the director of personnel, who shall then

conduct a study as provided in 5.03A.

D. When the director of personnel chief executive officer has completed the

classification study, the director chief executive officer shall report the findings to the

appointing power concerned, and those requiring change in the Salary Ordinance (Title

6 of the Los Angeles County Code) to the board of supervisors. The appointing power

shall promptly inform the employee(s) concerned of the classification action.

5.04 - Reviews and appeals.

Any employee or appointing power adversely affected by any classification action may

request the director of personnel to review such action. Such request for review by the

director of personnel shall be made in writing within 30 days of notification of such

action, and shall specify the basis for the request. The director of personnel shall either

amend the classification action or provide the employee with reasons for affecting no

change. Except as otherwise provided in these Rules, the decision of the director is

final, subject to such judicial review as provided by decisions of local administrative

agencies.

5.04 - Delegation to other departments.

A. Except where the authority is restricted to the chief executive officer by the

Charter, the chief executive officer may delegate his authority in classification

operational activities to department or district heads. Delegation of authority by the chief

executive officer shall be in writing.

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B. Delegation is subject to audit by the chief executive officer to ensure compliance

with the Charter, Civil Service Rules, and policy guidelines.

C. Delegation may be revoked by the chief executive officer, in writing, at any time.

5.05 - Effect of classification changes on incumbent.

A. Whenever a position is reclassified from one class to a higher class, or from one

series to another series, the incumbent shall not continue in the position, except

temporarily, unless the incumbent gains eligibility for the new class and receives an

appointment thereto in accordance with these Rules.

B. Whenever a position is reclassified from one class to a lower class, the incumbent

may elect to retain the position in the lower class. If the incumbent declines to retain the

position in the lower class, a layoff list shall be created and the position filled by

demotion in lieu of layoff in accordance with the provisions of Rule 19. Any person

demoted involuntarily to fill a position reclassified downward shall be placed on a

reemployment list in accordance with the provisions of Rule 19.

C. Whenever the title of a class is changed without a change in duties or

responsibilities, the incumbent shall have the same status in the new class as was held

in the old class.

5.05 - Reviews and appeals.

Any employee or appointing power adversely affected by any classification action may

request the director of personnel to review such action. Such request for review by the

director of personnel shall be made in writing within 30 days of notification of such

action, and shall specify the basis for the request. The director of personnel shall either

amend the classification action or provide the employee with reasons for affecting no

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change. Except as otherwise provided in these Rules, the decision of the director is

final, subject to such judicial review as provided by decisions of local administrative

agencies.

5.06 - Effect of classification changes on incumbent.

A. Whenever a position is reclassified from one class to a higher class, or from one

series to another series, the incumbent shall not continue in the position, except

temporarily, unless the incumbent gains eligibility for the new class and receives an

appointment thereto in accordance with these Rules.

B. Whenever a position is reclassified from one class to a lower class, the incumbent

may elect to retain the position in the lower class. If the incumbent declines to retain the

position in the lower class, a layoff list shall be created and the position filled by

demotion in lieu of layoff in accordance with the provisions of Rule 19. Any person

demoted involuntarily to fill a position reclassified downward shall be placed on a

reemployment list in accordance with the provisions of Rule 19.

C. Whenever the title of a class is changed without a change in duties or

responsibilities, the incumbent shall have the same status in the new class as was held

in the old class.

SECTION 5. Pursuant to Government Code Section 25123, this ordinance shall

become effective 30 days from the date of final passage.

[CIVILSERVICERULESKPCEO]

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INTERNAL SERVICES DEPARTMENT ELECTRIC VEHICLE (EV) READY COMMUNITIES CHALLENGE GRANT

FACT SHEET

BOS Agenda of July 24, 2018

PURPOSE

Request approval to negotiate and enter into Sub‐Recipient Agreements with the Lawrence Berkeley National Laboratory, the UCLA Luskin Center, the Los Angeles Clean Tech Incubator, the Southern California Association of Governments, the South Bay Cities ICF International LLC, Global Green, Miriam Wrobel Associates, the South Bay Cities and San Gabriel Valley Councils of Governments, and the cities of Los Angeles, Santa Monica, West Hollywood, Long Beach. Approval of these actions will facilitate a County‐wide zero‐emission vehicle infrastructure needs assessment and planning implementation roadmap. BACKGROUND In May 2018, the County accepted the CEC award, in part as a direct recipient and in part as the lead agency/administrator on behalf of all the sub‐recipients. As prime recipient, the County is responsible for overall program administration, which includes billing and reimbursement of funding and reporting program status to the CEC. The Sub‐Recipient Agreement clarifies all terms and conditions of the grant flow down provisions to the sub‐recipients and requires compliance with these terms and conditions. In addition the Sub‐Recipient Agreement: ∙ Identifies the amount of the grant received by each sub‐recipient; ∙ Provides indemnification for the County and termination conditions of the Sub‐Recipient Agreement by the County; ∙ Defines additional recourse for the County in the event of sub‐recipient non‐ performance; ∙ Defines County and sub‐recipient responsibilities under any CEC audits. The Sub‐Recipient Agreements will reflect an effective date of July 1, 2018 through June 30, 2019, to ensure compliance with CEC requirements related to this grant program. The Sub‐Recipient Agreement has been approved as to form by County Counsel. ISD will administer the CEC Grant Agreement for all sub‐recipients.

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Subcontractor Name Purpose

CA Business Certifications

DVBE/ SB/MB/None

Energy Commission

Funds

Los Angeles CleanTech Incubator Center

Support County in facilitation, information gathering & mapping and assessments

Non-Profit $ 48,000

Lawrence Berkeley National Laboratories

Analytics, assessments and reports

Federal research institution

$ 25,500

UCLA Luskin Center Advisory services on land use-power demand nexus & DACs

Academia $ 19,250

Global Green Professional Facilitation and Charette Development

Non-Profit $ 25,750

ICF International LLC Transportation Consultant None $ 27,000

Miriam Wrobel Associates

Energy Finance Consultant SB $ 18,450

COGs - South Bay Cities COG; and San Gabriel Valley COG

Governance Working Group support; economic development liaisons

Government JPA $ 11,000

Municipalities (4): Los Angeles, Santa Monica, West Hollywood, Long Beach

Governance Working Group support; planning & regulatory liaisons

Local Governments $ 23,850

Total $ 198,800

FISCAL IMPACT/FINANCING The CEC grant provided a total award of $200,000 to the County of Los Angeles and its sub‐recipients. There will be no impact to the County General Fund. IMPACT ON CURRENT SERVICES Approval of these actions will facilitate a County‐wide zero‐emission vehicle infrastructure needs assessment and planning implementation roadmap. CONTACT INFORMATION Minh Le Richard Teebay (323) 267‐2006 (323) 267‐2023 [email protected] [email protected]

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County of Los Angeles

INTERNAL SERVICES DEPARTMENT 1100 North Eastern Avenue

Los Angeles, California 90063

SCOTT MINNIX Director “Trusted Partner and Provider of Choice”

Telephone: (323) 267-2101 FAX: (323) 264-7135

July 24, 2018

The Honorable Board of Supervisors County of Los Angeles 383 Kenneth Hahn Hall of Administration 500 West Temple Street Los Angeles, CA 90012 Dear Supervisors:

APPROVE SUB-RECIPIENT AGREEMENT FOR ELECTRIC VEHICLE (EV) READY COMMUNITIES CHALLENGE GRANT FROM THE CALIFORNIA ENERGY COMMISSION WITH THE LAWRENCE BERKELEY NATIONAL

LABORATORY, THE UCLA LUSKIN CENTER, THE LOS ANGELES CLEAN TECH INCUBATOR, SOUTHERN CALIFORNIA ASSOCIATION OF

GOVERNMENTS, AND NINE OTHERS (ALL SUPERVISORIAL DISTRICTS) (4 VOTES)

SUBJECT

Request approval to negotiate and enter into Sub-Recipient Agreements with the Lawrence Berkeley National Laboratory, the UCLA Luskin Center, the Los Angeles Clean Tech Incubator, the Southern California Association of Governments, the South Bay Cities ICF International LLC, Global Green, Miriam Wrobel Associates, the South Bay Cities and San Gabriel Valley Councils of Governments, and the cities of Los Angeles, Santa Monica, West Hollywood, Long Beach.

On May 23, 2017, your Board authorized the County’s Chief Sustainability Officer to accept and execute the Electric Vehicle Ready Communities Challenge Grant from the California Energy Commission (Attachment 1).

IT IS RECOMMENDED THAT YOUR BOARD:

1. Authorize the Director of the Internal Services Department (ISD) or his designee to negotiate and execute Sub-Recipient Agreements with the Lawrence Berkeley National Laboratory, the University of California Los Angeles Luskin Center, the Los Angeles Clean Tech Incubator, the 20

Each Supervisor July 17, 2018 Page 2

Southern California Association of Governments, ICF International LLC, Global Green, Miriam Wrobel Associates, the South Bay Cities Council of Governments, the San Gabriel Valley Council of Governments, and the cities of Los Angeles, Santa Monica, West Hollywood, and Long Beach (“sub-recipients”), effective July 1, 2018, through June 30, 2019, in a form identical or substantially similar to the Attachment.

2. Delegate authority to the Director of ISD or his designee to approve any required time extensions, modifications, and/or amendments to the Sub-Recipient Agreement and execute all required documents with the sub-recipients.

PURPOSE/JUSTIFICATION OF RECOMMENDED ACTION

In May 2018, your Board authorized the County’s Chief Sustainability Officer to accept and execute the $200,000 Electric Vehicle Ready Communities Challenge Grant from the California Energy Commission (CEC) on behalf of the County and its sub-recipients. The County accepted the grant as both (1) the prime recipient and (2) the grant administrator on behalf of the sub-recipients. The proposed Sub-Recipient Agreements will memorialize the County’s lead role, clarify the grant’s terms, conditions, other flow down requirements to the sub-recipients, and identify additional responsibilities of the sub-recipients.

Implementation of Strategic Plan Goals

These projects are consistent with the County's Strategic Plan Goal II, Strategy II.3 - Make Environmental Sustainability Our Daily Reality. Envision and implement a comprehensive and integrated approach to improving the environmental, economic, and social well-being of our communities so that they may thrive now and into the future. This action will allow the use of grant funds to augment the County's existing financial resources to fund the development of a countywide plan that will inform future projects, protect the environment, and improve the quality of life for its residents.

FISCAL IMPACT/FINANCING

The CEC grant provided a total award of $200,000 to the County of Los Angeles and its sub-recipients. The County will have the role of prime recipient for the grant and act as lead agency to the CEC, including submitting grant progress reports, payment requests, and other documentation. Within the County, this responsibility has been assigned to ISD, which under the terms of the grant, will be responsible for the management of the overall grant award, as well as

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coordinating with the sub-recipients. The grant reimburses the County approximately $200,000 for tasks performed by the sub-recipients. The County supports this project by committing an in-kind match of $99,000 of staff time dedicated to this project throughout the grant’s 12 months term.

ISD will request the appropriation in the Fiscal Year (FY) 2018-19 Supplemental Changes submission, as a carry-over of FY 2017-18 surplus. There will be no impact to the County General Fund.

FACTS AND PROVISIONS/LEGAL REQUIREMENTS

In May 2018, the County accepted the CEC award, in part as a direct recipient and in part as the lead agency/administrator on behalf of all the sub-recipients. As prime recipient, the County is responsible for overall program administration, which includes billing and reimbursement of funding and reporting program status to the CEC.

The Sub-Recipient Agreement clarifies all terms and conditions of the grant flow down provisions to the sub-recipients and requires compliance with these terms and conditions. In addition the Sub-Recipient Agreement:

Identifies the amount of the grant received by each sub-recipient; Provides indemnification for the County and termination conditions of

the Sub-Recipient Agreement by the County; Defines additional recourse for the County in the event of sub-recipient

non-performance; Defines County and sub-recipient responsibilities under any CEC audits.

The Sub-Recipient Agreements will reflect an effective date of July 1, 2018 through June 30, 2019, to ensure compliance with CEC requirements related to this grant program. The Sub-Recipient Agreement has been approved as to form by County Counsel (Attachment 3).

ISD will administer the CEC Grant Agreement for all sub-recipients. IMPACT ON CURRENT SERVICES (OR PROJECTS)

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Approval of these actions will facilitate a County-wide zero-emission vehicle infrastructure needs assessment and planning implementation roadmap. This plan will improve energy efficiency throughout the County in a cohesive and comprehensive manner. The plan will lead to reductions in petroleum usage, harmful vehicle emissions and related health impacts, reduce greenhouse gas emissions, and assist the State and the region in achieving the goals of creating substantial, sustainable, and measurable jobs, and other economic stimulus benefits.

CONCLUSION Upon Board approval, please return three individually certified copies of the adopted Board Letter and two signed Resolutions to ISD. SCOTT MINNIX Director Attachments: Board Approved acceptance of grant Sub-recipient agreement cc: Executive Office, Board of Supervisors Chief Executive Office County Office of Sustainability County Counsel

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T-GRID BLUEPRINT – Sub-Recipient Agreement

Retrofit California Sub-Recipient Agreement

This Sub-Recipient Agreement is made and entered into as of the Effective Date by and between the County of Los Angeles, a political subdivision of the State of California (“County”) and ____________ (“Sub-Recipient”).

RECITALS

R1 On October 14, 2007, Assembly Bill (AB) 118 (Nùñez, Chapter 750, Statutes of 2007), was signed into law and created the Alternative and Renewable Fuel and Vehicle Technology Program (or ARFVTP). The statute authorizes the California Energy Commission (CEC) to develop and deploy alternative and renewable fuels and advanced transportation technologies to develop and deploy innovative technologies that transform California’s fuel and vehicle types to help attain the state’s climate change policies;

R2 The statute, subsequently amended by Assembly Bill 109 (Núñez, Chapter 313, Statutes of 2008), and Assembly Bill 8 (Perea, Chapter 401, Statutes of 2013) authorizes the CEC to develop and deploy alternative and renewable fuels and advanced transportation technologies to help attain the state's climate change policies;

R3 The ARFVTP’s annual budget of approximately $100 million supports: the development and improvement of alternative and renewable low-carbon fuels; optimizes alternative and renewable fuels for existing and developing engine technologies; produces alternative and renewable low-carbon fuels in California; decreases, on a full fuel cycle basis, the overall impact and carbon footprint of alternative and renewable fuels and increase sustainability; expands fuel infrastructure, fueling stations, and equipment; improves light-, medium-, and heavy-duty vehicle technologies; retrofits of medium- and heavy-duty on-road vehicle fleets; expands infrastructure connected with existing fleets, public transit, and transportation corridors; and establishes workforce training programs, conducts public education and promotion, and creates technology centers.

R4 The statute allows the CEC to use grants, loans, loan guarantees, revolving loans, and other appropriate measures. Eligible recipients include: public agencies, private businesses, public-private partnerships, vehicle and technology consortia, workforce training partnerships and collaboratives, fleet owners, consumers, recreational boaters, and academic institutions.

R5 Each year, the CEC must prepare and adopt an Investment Plan and convene an Advisory Committee to assist in preparing the annual Investment Plan.

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R6 On February 20, 2018, the County submitted grant application number GFO-17-604 (the “Grant Application”) in response to the CEC, Electric Vehicle (EV) Ready Communities Challenge. The County sought funding for its proposal “Transportation Grid (T-Grid) Blueprint; Planning for a Post-Building, Transportation Driven Electric Grid for the Los Angeles Region.

R7 On April 5, 2018, the CEC notified the County of its intent to award $200,000 in ARFVTP grant funds for its T-Grid Blueprint (the “CEC Award”);

R8 In May 2018, the County’s Office of Sustainability accepted the CEC Award on behalf of the County. The County will be acting as the lead agency/administrator on behalf of all T-Grid Blueprint sub-recipients. The CEC Award allocates approximately $200,000 for reimbursement by the County to the various sub-recipients; and

R9 The County and the Sub-Recipient desire to establish and/or acknowledge the governing rules, regulations, terms and conditions for Sub-Recipient’s participation in T-Grid Blueprint and the CEC Award.

NOW THEREFORE, based upon the foregoing recitals, the County and Sub-Recipient further agree as follows:

1.0 APPLICABLE DOCUMENTS

1.1 This base document, along with the CEC Award documents listed below, collectively form, and are referred to as, the “Sub-Recipient Agreement.” The following are attached hereto and incorporated herein by this reference:

1.1.2 Exhibit 1 CEC Agreement

1.1.3 Exhibit 2 CEC Assistance Reporting Checklist and Instructions

1.1.5 Exhibit 3 Special Terms and Conditions

1.2 This Sub-Recipient Agreement is the complete and exclusive statement of understanding between County and the Sub-Recipient, and supersedes any all previous understandings or agreements, whether written or oral, and all communications between the parties relating to the subject matter of this Sub-Recipient Agreement.

2.0 DEFINITIONS

The terms and phrases in this Section 2.0, in quotes and with initial letter(s) capitalized, shall have the meanings whenever used in this base document.

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2.1 “Award Agreement” is the agreement between CEC and County for the CEC Award, and consists of the documents itemized at Section 2 (Award Agreement Terms and Conditions) of Exhibit 4 (Special Terms and Conditions).

2.2 “CEC Award” is defined in recital R4.

2.3 “Holdback” is defined in section 4.3

2.4 “Sub-Award Sum” is defined in section 4.1.

3.0 TERM OF AGREEMENT

This Agreement shall commence as of July 1, 2018 (the “Effective Date”) through June 30, 2019, or until CEC finds and certifies that Sub-Recipient is in full compliance with the CEC Award requirements and issues final award approval, whichever is later.

4.0 MAXIMUM SUB-AWARD SUM

4.1 The maximum sub-award sum to be funded by the CEC and disbursed through the County to Sub-Recipient shall be dollars (US$ _________ ) (the “Maximum Sub-Award Sum”).

4.2 The Maximum Sub-Award Sum is inclusive of Sub-Recipient’s administrative costs and expenses, the aggregate of which shall not exceed ten percent (10%) of the Maximum Sub-Award Sum.

4.3 Sub-Recipient understands and agrees that the County may retain a holdback from disbursement of up to ten percent (10%) of the Maximum Sub-Award Sum as security against disallowances pending final award approval by CEC (the “Holdback”).

5.0 COUNTY OBLIGATIONS

County shall administer the T-Grid Blueprint Plan and disburse CEC Award funds as required or permitted by the Award Agreement. Notwithstanding the foregoing, the County is not obligated to disburse any funds to Sub-Recipient unless and until such are authorized and disbursed from CEC to County.

6.0 SUB-RECIPIENT WARRANTIES & REPRESENTATIONS

Sub-Recipient warrants and represents as follows:

6.1 Sub-Recipient is, and at all times shall continue to be, in full compliance with the terms and conditions in the Award Agreement. Sub-Recipient understands and agrees that for purposes of the foregoing, any requirements imposed upon County as “Recipient[s]” in the Award Agreement are hereby

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passed-through and adopted as obligations of Sub-Recipient to the maximum extent allowable by law.

6.1.1 Without limiting the foregoing 6.1, Sub-Recipient shall strictly comply with the scope of any and all authorizations, limitations, exclusions, and/or exceptions for use of CEC Award funds; and

6.1.2 Without limiting the foregoing 6.1, Sub-Recipient shall submit timely reports to County and/or CEC as required by CEC, including but not limited to progress reports (monthly, quarterly, annual, and as required), special status reports, and financial reporting.

6.2 Sub-Recipient shall not cause the County to be in violation of the Award Agreement, whether by act or omission.

6.3 Sub-Recipient shall comply with all applicable Federal, State, and local laws, rules, regulations, ordinances, and directives, now existing and as such may change from time-to-time. Any such laws, rules, regulations, ordinances, and directives required thereby to be included in this Sub-Recipient Agreement are incorporated herein by reference.

7.0 INDEMNIFICATION & INELIGIBLE CLAIMS

7.1 Notwithstanding any provision to the contrary, whether expressly or by implication, Sub-Recipient agrees to indemnify, defend, and hold harmless the County, its Special Districts, elected and appointed officers, employees, and agents from and against any and all liability resulting from Sub-Recipient’s act(s) and/or omission(s) arising from and/or relating to the CEC Award and/or this Agreement, and as such would be imposed in the absence of Government Code section 895.2.

7.2 Without limiting the scope of section 9.1, such liability includes but is not limited to the following: any funding disallowance; audits; demands; claims; actions; liabilities; damages; fines; fees, costs, and expenses, including attorney, auditor, and/or expert witness fees.

7.3 Sub-Recipient understands and agrees that it is solely responsible for any and all its amounts found by the CEC to be ineligible under the Award Agreement. Immediately upon request by CEC or County, the Sub-Recipient shall return any funds that have been disbursed to the extent that their use has been disallowed.

8.0 TERMINATION FOR CONVENIENCE

The County may terminate this Sub-Recipient Agreement, in whole or in part, when the County, in its sole discretion, deems it to be in its best interest.

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9.0 TERMINATION FOR DEFAULT

9.1 The County may, by written notice to Sub-Recipient, terminate this Sub-Recipient Agreement, in whole or in part, as follows:

9.1.1 Upon instruction and/or demand from the CEC;

9.1.2 If Sub-Recipient materially breaches this Sub-Recipient Agreement;

9.1.3 If Sub-Recipient fails to timely or satisfactorily perform any obligation under this Sub-Recipient Agreement and fails to cure; or

9.1.4 If Sub-Recipient fails to demonstrate a high probability of timely fulfillment of its obligations under this Sub-Recipient Agreement and fails to cure.

9.2 If the County issues written notice under sections 9.1.3 or 9.1.4, Sub-Recipient must cure or demonstrate convincing progress toward a cure within five (5) calendar days (or such longer period as the County may authorize in writing) after receipt of written notice from the County.

9.3 The County’s Principal Investigator is authorized to make and service any notice under sections 8.0 and/or 9.1.

9.4 The rights and remedies of the County provided in this Section 9.0 are not exclusive, and are in addition to any other rights and remedies provided under this Sub-Recipient Agreement and/or by law.

10.0 NOTICES & ADMINISTRATIVE CONTACTS

10.1 All notices or notifications under this Sub-Recipient Agreement shall be in writing addressed to the persons set forth in this section 10.0

10.2 All notices or notifications to the County shall be sent to:

Minh S Le, Principal Investigator Los Angeles County – Internal Services Department 1100 N. Eastern Avenue, Executive Suite 200 Los Angeles, CA 90063-3200 [email protected]

10.3 All notices or notifications to the Sub-Recipient shall be sent to:

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11.0 AMENDMENTS & CHANGES

This Sub-Recipient Agreement may be changed only by a written amendment duly signed by the County and Sub-Recipient. Notwithstanding the foregoing, any changes to the Award Agreement imposed by CEC, as well as any terms and conditions of the CEC Award program, shall be effective and binding upon Sub-Recipient immediately and without any amendment hereto.

12.0 ASSIGNMENT AND DELEGATION

Sub-Recipient shall not assign its rights or delegate its duties under this Sub-Recipient Agreement. Any attempted assignment or delegation shall be null and void, and constitute a material breach of this Sub-Recipient Agreement.

13.0 GOVERNING LAW AND VENUE

This Agreement shall be governed by, and construed in accordance with, the substantive and procedural laws of the State of California. Sub-Recipient further agrees and consents that the venue of any action brought between Sub-Recipient and County shall be exclusively in Los Angeles.

14.0 VALIDITY AND SEVERABILITY

If any provision of this Sub-Recipient Agreement or the application thereof to any person or circumstance is held invalid, the remainder of this Sub-Recipient

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Agreement and the application of such provision to other persons or circumstances shall not be affected thereby.

15.0 NO WAIVER

No waiver by the County of any event of breach and/or breach of any provision of this Sub-Recipient Agreement shall constitute a waiver of any other event of breach and/or breach. The County’s non-enforce at any time, or from time to time, of any provision of this Sub-Recipient Agreement shall not be construed as a waiver thereof.

16.0 RECORD RETENTION AND INSPECTION/AUDIT SETTLEMENT

16.1 Sub-Recipient shall maintain accurate and complete financial records of its activities and operations relating to this Sub-Recipient Agreement in accordance with the Award Agreement and generally accepted accounting principles.

16.2 Sub-Recipient agrees that the County, or its authorized representatives, shall have access to and the right to examine, audit, excerpt, copy, or transcribe any pertinent transaction, activity, or record relating to this Sub-Recipient Agreement. All such material, including, but not limited to, all financial records, bank statements, cancelled checks or other proof of payment, timecards, sign-in/sign-out sheets and other time and employment records, and proprietary data and information, shall be kept and maintained by the Sub-Recipient and shall be made available to the County during the term of this Sub-Recipient Agreement and for a period of five (5) years thereafter unless the County’s written permission is given to dispose of any such material prior to such time.

16.3 All such material shall be maintained by the Sub-Recipient at a location in Los Angeles County or shall provide all materials specified by the County to a location to be determined by the County. Sub-Recipient shall bear its own costs and expenses in this regard.

16.4 If an audit of the Sub-Recipient is conducted specifically regarding this Sub-Recipient Agreement by any Federal or State auditor, or by any auditor or accountant employed by the Sub-Recipient or otherwise, then the Sub-Recipient shall file a copy of such audit report with the County’s Auditor-Controller within thirty (30) days of the Sub-Recipient’s receipt thereof, unless otherwise provided by applicable Federal or State law or under this Sub-Recipient Agreement.

16.5 Failure of Sub-Recipient to comply with this Section 16.0 shall constitute a material breach of this Sub-Recipient Agreement, upon which the County may terminate or suspend under section 9.0 (Termination for Default).

/// /// ///

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6

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17.0 AUTHORIZATION WARRANTY

Sub-Recipient represents and warrants that the person executing this Sub-Recipient Agreement on its behalf is an authorized agent who has actual authority to bind Sub-Recipient to each and every term, condition, and obligation herein.

END OF BASE DOCUMENT SIGNATURE PAGE TO FOLLOW

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Retrofit California – Sub-Recipient Agreement

737


Retrofit California Sub-Recipient Agreement

* * * * * Authorized Signatures

IN WITNESS WHEREO, Sub-Recipient has duly executed this Agreement, or caused it to be duly executed, and the County of Los Angeles, by order of its

Board of Supervisors, has caused this Contract to be duly executed on its behalf.

SUB-RECIPIENT:

By Name

Tit le

COUNTY OF LOS ANGELES

By ________________________________ Scott Minnix, Director – Internal Services Department

ATTEST: Executive Officer-Clerk of the Board of Supervisors

By

APPROVED AS TO FORM: County Counsel

By _________________________ Principal Deputy County Counsel

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INTERNAL SERVICES DEPARTMENT ENERGY EFFICIENCY PARTNERSHIP PROGRAM

FACT SHEET

BOS Agenda of July 24, 2018

PURPOSE

Approve the execution of an amendment to continue to participate in the California Public Utilities Commission’s (CPUC) Partnership Program with Southern California Edison and Southern California Gas Company to implement energy efficiency projects in County facilities. Approve future agreements based upon the new Energy Efficiency Business Plan approved by the CPUC on May 31, 2018 to continue to receive an estimated $800,000 per year under the Local Government Partnership (LGP) program through 2025. BACKGROUND

The Board previously approved the original 2010 through 2012 LGP and also has approved four previous annual amendments to continue the program through 2017.

On May 31, 2018, the CPUC approved the new multi‐year Energy Efficiency Business Plan (EEBP) authorizing the LGP through 2025.

The proposed amendment will authorize the LGP through 2025 that provides the County up to $800,000 annually in incentives.

The current list of energy efficiency projects (retro commissioning) for 2018 totaling an estimated $747,361 are outlined in Attachment B. These projects will save approximately $150,000 per year in utility savings.

ISD will leverage the Energy Investment Program (EIP) funds approved by the Board. In addition, ISD will pursue other funding sources. The LGP incentives are capped at up to 80 percent of the project costs.

The EEBP requires new contracts for the LGP. The roles and responsibilities of each of the partners will remain the same for 2018 as in prior years. Southern California Edison will retain overall administration of the program. ISD will be responsible for project management and any outside contracting utilizing the Board approved Energy Efficiency Project Master Agreement (EEPMA).

ISD will report back to the Board progress on an annual basis after each yearly cycle

through 2025.

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CONTACT INFORMATION Minh Le (323) 267‐2006 [email protected]

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County of Los Angeles INTERNAL SERVICES DEPARTMENT

1100 North Eastern Avenue Los Angeles, California 90063

SCOTT MINNIX Director “To enrich lives through effective and caring service”

Telephone: (323) 267-2101 FAX: (323) 264-7135

July 24, 2018 The Honorable Board of Supervisors County of Los Angeles 383 Kenneth Hahn Hall of Administration 500 West Temple Street Los Angeles, CA 90012 Dear Supervisors:

APPROVE AMENDMENT TO ENERGY EFFICIENCY PARTNERSHIP PROGRAM

CALIFORNIA PUBLIC UTILITIES COMMISSION (ALL DISTRICTS- 3 VOTES)

SUBJECT Request your Board to accept up to $800,000 annually in incentives and rebates from the California Public Utilities Commission (CPUC) from 2018 through 2025 for the continuation of the Local Government Partnership (LGP) program with Southern California Edison and Southern California Gas Company that is administered by County through the Internal Services Department. IT IS RECOMMENDED THAT YOUR BOARD:

1. Find the approval of this action is categorically exempt pursuant to the provisions of the California Environmental Quality Act (CEQA).

2. Accept up to $800,000 annually in incentives and rebates from the California Public

Utilities Commission (CPUC) Energy Efficiency Program funding cycle for calendar years 2018 through 2025 to continue the (LGP).

3. Authorize the Director of the Internal Services Department (ISD) or his designee to

execute an amendment with Southern California Edison (SCE) and Southern California Gas Company (SCG) to continue to the LGP program.

4. Delegate the Director or his designee to execute any future agreements based

upon final ruling of the 2018 to 2025 Energy Efficiency Business Plan approved by the CPUC.

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Each Supervisor August 7, 2018 Page 2

PURPOSE/JUSTIFICATION OF RECOMMENDED ACTIONS The purpose of this recommendation is to authorize ISD’s Director or his designee to amend the existing agreement with SCE and SCG to allow ISD to continue to receive incentives and rebates for 2018/2019 pending completion of energy efficiency projects (Attachment A) within County facilities throughout SCE and SCG service territories subject to funding. These energy efficiency projects, if completed, will result in electricity and gas savings for the County. In addition, ISD is seeking approval to execute a future agreement with SCE and SCG based upon the new Energy Efficiency Business Plan (EEBP) approved by the CPUC on May 31, 2018 to continue the successful partnership through 2025. Previously your Board authorized the participation in a partnership with SCE and SCG to utilize a CPUC grant of $4.2 million to implement energy efficiency projects throughout County facilities for calendar years 2010 through 2012. The CPUC, in subsequent years, issued decisions approving the continuation of the LGP on an annual basis and amendments were executed to continue the program as approved by your Board. By providing delegated authority to execute the amendment to extend the current partnership through 2019, the program can continue until the agreements are executed for the new EEBP. The EEBP decision states that the utilities have ninety (90) days to file a motion for approval of a standard contract for local government partnerships. It is anticipated that this approval process could take up to six months. ISD is requesting authorization to issue the amendment in order to keep continuity in the current program. In addition, ISD is requesting delegated authority to execute the new agreements which will ISD to continue to receive an estimated $800,000 annually in incentives for projects completed through 2025. IMPLEMENTATION OF STRATEGIC PLAN GOALS These actions support Goal III.3 (Pursuing operational effectiveness, fiscal responsibility and accountability) by obtaining external funding to promote environmentally responsible practices. These actions also support Goal II.3 (making environmental sustainability our daily reality) by providing a program that promotes energy efficiency and conservation, and enhances health and sustainable practices in the County.

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Each Supervisor August 7, 2018 Page 3 FISCAL IMPACT/FINANCING Sufficient appropriation has been budgeted in the 2017/2018 Fiscal Year’s budget request and will continue to be budgeted in subsequent budget request to complete projects and receive the rebates and/or incentives. The CPUC approved incentive caps that limit incentive/rebates to a maximum of 80 percent of the project cost depending on the efficiency measure which will require the County to provide funding to complete the projects. ISD will leverage the Energy Investment Program (EIP) funds approved by your Board on April 17, 2012 to supplement the incentive cap. In addition, ISD will continue pursuing other funding sources such as additional grants, County funds (if available), or any other funding opportunity. FACTS AND PROVISIONS/LEGAL REQUIREMENTS On February 16, 2010 your Board authorized the Director of ISD to enter into the 2010-12 Agreement to allow ISD to complete energy efficiency projects within County facilities throughout SCE and SCG service territories. The proposed Fifth Amendment (Attachment B) will provide the authority to amend the existing agreement to expend additional funds in 2018/2019 for implementation work. The LGP will continue to operate per the October 22, 2015 “Decision for Energy Efficiency Goals for 2017 and Beyond and energy Efficiency Rolling Portfolio Mechanics (D.15-10-028)” by the CPUC authorizing continuation of energy efficiency programs funding unless and until superseded by the CPUC. On May 31, 2018, the CPUC approved the EEBP (D. 17-01-013) for funding through 2025. ISD will work with County Counsel to finalize the new agreement. ISD will provide an annual report back to the Board at the end of each year on the status of the LGP and projects completed. CONTRACTING PROCESS SCE and SCG will continue to provide administrative duties and ISD will be responsible for the bidding processes, contracting for all project implementation and making payments for all work completed. All projects will be competitively bid through the Energy Efficiency Project Master Agreement approved by your Board on September 5,

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Each Supervisor August 7, 2018 Page 4 2017. ISD will manage all projects and oversee daily work progress in all County facilities. IMPACT ON CURRENT SERVICES (OR PROJECTS Upon completion of the projects, inefficient and outdated equipment will have been replaced and the County utility costs will be reduced. CONCLUSION Your Board's approval of the amendment will allow ISD to continue with its successful partnership program to implement energy efficiency projects throughout the County. Respectfully submitted, Scott Minnix Director TT:JS:MN Attachments: Energy Efficiency Partnership project List Proposed Admendment c: Chief Executive Officer Executive Officer, Board of Supervisors County Counsel

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Building ‐ BIS Building Size (GSF)

Estimated

Annual kWh

Savings

Estimated

Annual

Therm

Savings

Estimated Annual

Cost Savings

Estimated Project

Costs Simple Payback

AG COMM‐WTS MEAS‐South Gate Administration ‐ 09832 49,522 8.1% 72,335 990 11,129$ 61,903$ 6

Arcadia Office WTS and MEAS HQ ‐ 05181 35,878 7.3% 55,682 718 8,352$ 44,848$ 5

City Terrace Library ‐ 6894 8,007 4.8% 6,348 160 952$ 10,009$ 11

Curtis Tucker Public Health Center ‐ 03748 28,734 17.6% 130,570 575 19,586$ 35,918$ 2

DCSS Headquarters ‐ 03517 52,230 9.2% 85,846 1,045 12,877$ 65,288$ 5

East LA Service Center DCSS ‐ 09014 28,514 12.6% 77,166 570 11,575$ 35,643$ 3

El Monte Comprehensive Health Center ‐ 03687 90,149 14.6% 331,790 1,803 49,769$ 112,686$ 2

Registrar Recorder HQ ‐ 10421 262,510 4.1% 244,846 5,250 36,727$ 328,138$ 9

West Covina East Regional Library ‐ 03928 42,345 4.4% 31,251 847 4,688$ 52,931$ 11

2,000,000 155,653$ 747,361$ 5

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Treasurer and Tax Collector: Special Tax Levy for Community Facilities Districts 3,6, and 7 July 31, 2018

SUMMARIZE BOARD ACTION IN

CONTEXT

Approve the adoption of resolutions authorizing the levy and collection of 2018-19 special taxes for each Community Facilities District (CFD) under the control of the Board of Supervisors.

RELEVANT HISTORY (WHY DOES BOARD NEED TO

ACT NOW?)

Pursuant to Section 53340 of the California Government Code, the County ordinances require annual authorization of the levy and collection of a special tax on property within each CFD. These ordinances were previously adopted by the Board and are currently in effect. Each ordinance contains the specific method of computing the special tax for the respective CFD.

COST AND SOURCE OF FUNDING

No financial impact to the County Budget. Special tax levy for each CFD is summarized in the following table:

CFD

Number of

Parcels

FY 18-19 FY 17-18 Percent Change Area (1) Tax Levy

Amount Tax Levy per Parcel Tax Levy per Parcel

Low High Low High

1 Palmdale 2,481 (2) $0.00 $0.00 $3.72 $2,009.07 -3B Valencia/Newhall 1,681 $2,452,669 $867.80 $1,671.45 $850.63 $1,638.38 2.02%3C Valencia 249 $553,140 $387.86 $1,806.74 $380.52 $1,772.55 1.93%5 Rowland Heights 510 (2) $0.00 $0.00 $1,544.14 $2,080.22 -

6A Agua Dulce 61 $343,805 $5,636.15 $5,333.36 5.68%7 Altadena 310 $584,102 $1,544.40 $2,417.99 $1,514.68 $2,371.45 1.96%

Notes: (1) Located in Supervisorial District 5.

(2) Special tax levy not required since the Reserve Fund is sufficient to pay last debt service.

WHEN DID YOU BRIEF BOARD

OFFICES?

Scheduled for the July 12 Operations Cluster Meeting.

ARE THERE ANY KNOWN

CONTROVERSIES?

No.

IF APPLICABLE, PROVIDE ANY

PERTINENT BACKGROUND NOT

STATED IN THE BOARD LETTER

THAT THE CEO SHOULD KNOW

ABOUT.

All expenses for each CFD, including debt service payments, are the legal obligation of the property owners in the CFDs. The debt service on the bonds is paid from proceeds of the special taxes authorized by the ordinances. The special tax is computed for each parcel within a district based on the rate and method of apportionment that was approved for as part of the CFD formation.

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July 31, 2018

The Honorable Board of Supervisors County of Los Angeles 383 Kenneth Hahn Hall of Administration 500 West Temple Street Los Angeles, CA 90012 Dear Supervisors:

APPROVAL OF SPECIAL TAX LEVY FOR COMMUNITY FACILITIES DISTRICTS 3, 6, AND 7

(FIFTH DISTRICT) (3-VOTES)

SUBJECT The Treasurer and Tax Collector is requesting the adoption of resolutions authorizing the levy and collection of 2018-2019 special taxes for each Community Facilities District (CFD) under the control of the Board of Supervisors. IT IS RECOMMENDED THAT YOUR BOARD:

1. Adopt Resolutions to levy the 2018-2019 special taxes for CFD No. 3 Improvement Areas B and C; CFD No. 6 Improvement Area A; and CFD No. 7.

2. Instruct the Treasurer and Tax Collector to implement the levy and

collection of the 2018-2019 special taxes.

3. Instruct the Auditor-Controller to place the special taxes on the 2018-2019 secured property tax roll.

PURPOSE/JUSTIFICATION OF RECOMMENDED ACTION Ballot propositions authorizing the issuance of bonds and the levy of special taxes to repay the bonds have previously been approved by your Board for each County’s CFD. Under State law, your Board is required to approve the levy of the special tax in an

47

amount sufficient to provide for the debt service on the bonds and to pay administrative expenses. The following summary provides information on the total tax levy for each CFD and its impact on property within each district. CFD No. 3 is located in the Valencia/Newhall area of the Fifth District. Improvement Area B, encompassing 1,681 parcels, will require a total tax levy of $2,452,669. The amount applicable to developed land will be apportioned in a range of $867.80 to $1,671.45 per parcel. Improvement Area C, encompassing 249 parcels, will require a total tax levy of $553,140. The amount applicable to developed land will be apportioned in a range of $387.86 to $1,806.74 per parcel. CFD No. 6 is located in the Agua Dulce area of the Fifth District. Improvement Area A, encompassing 61 parcels, will require a total tax levy of $343,805, which will be levied on developed property at a rate of $5,636.15 per parcel. CFD No. 7 is located in the Altadena area of the Fifth District. CFD No. 7, encompassing 310 parcels, will require a total tax levy of $584,102. The amount applicable to developed land will be apportioned in a range of $1,544.40 to $2,417.99 per parcel. Implementation of Strategic Plan Goals The recommended action supports County Strategic Plan Strategy III.3 - Pursue Operational Effectiveness, Fiscal Responsibility, and Accountability. FISCAL IMPACT/FINANCING All expenses for each CFD, including debt service payments, are the legal obligation of the property owners in the CFDs. There is no financial recourse to the County. FACTS AND PROVISIONS/LEGAL REQUIREMENTS Between the years of 1988 and 1995, special elections were held for County CFDs. Subsequent to the district elections, bonds were issued for the CFDs in the following amounts:

CFD Original Par Amount Final Maturity CFD No. 1 $8,155,000 9/1/2018

CFD No. 3B 42,000,000 9/1/2026 CFD No. 3C 8,860,000 9/1/2032

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CFD No. 5 12,750,000 9/1/2019 CFD No. 6A 4,675,000 9/1/2022

CFD No. 7 9,000,000 9/1/2029 Pursuant to Section 53340 of the California Government Code, the County ordinances authorizing the annual levy of a special tax on the properties within each CFD were previously adopted by your Board and are in effect. The ordinances contain the specific method of computing the special tax for each respective CFD. The debt service on the bonds is paid from proceeds of the special taxes authorized by the ordinances. The special tax has been computed for each parcel within a district based on the rate and method of apportionment that was approved for each CFD. IMPACT ON CURRENT SERVICES (OR PROJECTS) Not applicable. CONCLUSION Upon approval of the Resolutions, the Treasurer and Tax Collector requests two originally executed copies of the adopted Resolutions. Respectfully submitted, JOSEPH KELLY Treasurer and Tax Collector JK:AC:TG:JP:JW:ad doc/Spl Tax Levy CFD 3,6,7_073118

Attachments c: Assessor Chief Executive Officer

Auditor-Controller County Counsel Acting Executive Officer, Board of Supervisors

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51

52

53

54

55

56

57

58

CONTRACT

BY AND BETWEEN

HOUSING AUTHORITY OFTHE COUNTY OF LOS ANGELES

AND

YARDI SYSTEMS, INC.

FOR

PUBLIC HOUSING & SECTION 8 ADMINISTRATIONSOFTWARE

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Documents

County of Los Angeles CHIEF EXECUTIVE OFFICE OPERATIONS …file.lacounty.gov/SDSInter/ceo/agendas/1040646_07.12.18... · 2018-07-06 · AMENDMENT TO ENERGY EFFICIENCY PARTNERSHIP