County of Los AngelesCHIEF EXECUTIVE OFFICE

713 KENNETH HAHN HALL OF ADMINISTRATIONLOS ANGELES, CALIFORNIA 90012

(213) 974-1101http://ceo.lacou ntY.9 ov

WILLIAM T FUJIOKAChief Executive Offcer

Board of SupervisorsGLORIA MOLINAFirst District

YVONNE B. BURKESecond District

November 6, 2007 ZEV Y AROSLA VSKYThird District

DON KNABEFourth District

The Honorable Board of SupervisorsCounty of Los Angeles383 Kenneth Hahn Hall of Administration500 West Temple StreetLos Angeles, CA 90012

MICHAEL D. ANTONOVICHFifth District

Dear Supervisors:

INTERNAL SERVICES DEPARTMENT:REQUEST FOR APPROVAL OF

THE ENERGY EFFICIENCY PROJECT SERVICESMASTER AGREEMENT

(ALL DISTRICTS - 3 VOTES)

IT IS RECOMMENDED THAT YOUR BOARD:

1. Authorize the Director, Internal Services Department (iSO), or his designee, to

execute Energy Efficiency Project Services Master Agreements (MasterAgreement), with the 24 companies listed on Attachment 1, effective uponexecution, and ending October 31, 2015, with two additional one-year renewal

options and six month-to-month extensions exercisable by the Director, iSO, or hisdesignee.

2. Authorize the Director, iSO or his designee to execute Agreements with new

vendors as the vendors become qualified under the Master Agreement throughoutthe term of the Master Agreement and execute applicable Agreement amendmentswhen the original contracting entity has merged, been purchased or has otherwisechanged.

PURPOSE/JUSTIFICATION OF RECOMMENDED ACTIONS

On January 16, 2007, your Board approved a Countywide Energy and Environmental

Policy to pursue and implement Energy Efficiency Projects at County facilities. iSO willutilize this Master Agreement to provide a pool of readily available pre-qualified, energyefficiency project vendors who, under ISO's management, will perform a variety of

"To Enrich Lives Through Effective And Caring Service"

The Honorable Board of SupervisorsNovember 6, 2007Page 2

energy efficiency project services throughout County faciliies. The range of energyefficiency projects to be implemented is identified in Attachment 2 and is describedbelow:

. Lighting, lighting controls and other lighting equipment retrofits

. Heating, Ventilating and Air Conditioning equipment and Controls Retrofits,Facility Retro Commissioning

. Demand reduction technologies such as thermal storage and demand responseprograms

. Renewable power installations utilizing solar and wind technology

. Distributed generation installations

Implementation of Strategic Plan Goals

The recommended action supports the Countywide Strategic Plan Goal Number 1,Service Excellence; Goal Number 3, Organizational Effectiveness; and Goal Number 4,Fiscal Responsibility by effectively managing County resources.

FISCAL IMPACT/FINANCING

Expenditures under the Master Agreement will vary from year to year based on theavailability of funding to implement energy efficiency projects. Projects will be fundedthrough a variety of funding sources including annual budget appropriations,Productivity Investment Fund loans and external sources including the California PublicUtilities Commission (CPUC). For fiscal year 2007/08, the iSO Utiliies Budgetappropriation of $5 million for energy efficiency projects will be used under this MasterAgreement. ISO may also utilize the Master Agreement to implement projects using a$6 million grant received from the CPUC for calendar years 2006 through 2008. AllMaster Agreement expenditures will remain within budgeted appropriations from eachfunding source. Contractors will not be asked to perform services which exceed theamounts, scope of work, and dates specified in each individual work order. iSO wilrequest sufficient appropriation in future years as is necessary.

FACTS AND PROVISIONS/LEGAL REQUIREMENTS

The terms and conditions of the proposed Master Agreement have been approved as toform by County CounseL. The Master Agreement contains the Board's required contractprovisions including those pertaining to consideration of qualified County employeestargeted for layoff as well as qualified GAIN/GROW participants for employmentopenings, and compliance with the Jury Service Ordinance, Safely Surrendered BabyLaw and the Child Support Program.

The Honorable Board of SupervisorsNovember 6, 2007Page 3

The Master Agreement is not a Proposition A Agreement due to the technical nature ofthe services provided and, therefore, not subject to the Living Wage Program (CountyCode Chapter 2.201). It has been determined that the services under theseAgreements do not impact Board Policy No. 5.030, "Low Cost Labor ResourceProgram," because of the specialized training needed to perform the work.

CONTRACTING PROCESS

On July 24, 2007, iSO released a Request for Statement of Qualifications (RFSQ) forEnergy Efficiency Project Services and posted the solicitation and contractingopportunity announcement on the County's "Doing Business with Us" web site(Attachment 3). To ensure maximum participation of vendors, a Master Agreementinformational brochure was sent to 233 different companies inviting them to a vendor'sconference. A vendor's conference was conducted on August 21 , 2007 and 23 vendorswere represented.

Since the release of the RFSQ, 29 responses have been received and reviewed forcompliance with the RFSQ. Minimum requirements identified in the RFSQ included 2years experience within the last 3 years in the category for which the vendors wereattempting to qualify. Twenty-four vendors (Attachment 1) were determined to bequalified and are being recommended for the Master Agreement. Five vendorssubmitted an incomplete Statement of Qualifications (SOQ) and the Department isworking with these vendors to remedy the omissions and determine if they are qualifiedfor an Agreement. Community Business Enterprise Program information for eachrecommended vendor is identified in Attachment 4. Two vendors are certified as aLocal Small Business Enterprise (LSBE). Contractors were selected without regard togender, race, creed, color or national origin for award of a Master Agreement.

New vendors may qualify for a Master Agreement at any time by submitting an SOQ.These vendors will be added to the Master Agreement if they meet the minimum

requirements as identified in the RFSQ. Thereafter, they will be solicited undercompetitive conditions to provide energy efficiency project services under work ordersexecuted by iSO.

Approval of the Master Agreement does not guarantee a contractor any minimumamount of business. The County only incurs an obligation as individual work orders areissued. All active contractors can bid on services and receive work order solicitationsreleased in the Master Agreement categories where the contractor has been pre-qualified. Work order awards will be made to the lowest priced qualified contractorunless other selection criteria are set forth in the work order availabilty notice.Contractors certified as a Local Small Business Enterprise (LSBE) will receive the 5%LSBE preference on their individual work order bids.

The Honorable Board of SupervisorsNovember 6, 2007Page 4

IMPACT ON CURRENT SERVICES (OR PROJECTS)

The Master Agreement supports the goals of the County's Energy and EnvironmentalPolicy. Approval of the Master Agreement will greatly enhance ISO's ability to achievethe stated Policy goal of a 20% energy consumption reduction by 2015. Reducingenergy consumption means greater County funding is available to provide other criticalservices to County constituents.

CONCLUSION

The Executive Office, Board of Supervisors, is requested to return one stamped copy ofthe approved Board letter to the Director, ISO.

Respectfully submitted,~~lh-Wiliam T FujiokaChief Executive Officer

WTF:LN:DLGS:CL:dc

Attachments (4)

c: County Counsel

Director, Internal Services Department

Energy Effciency Project Services Master Agreement.bl

ATTACHMENT 1Page 1 of 2

ENERGY EFFICIENCY PROJECT SERVICES MASTER AGREEMENTQUALIFIED VENDORS AND CATEGORIES

CogenerationRenewable Design and Demand Demand Miscellaneous

Retrofits Resources Installation of Commissioning Response Reduction Office Control(Design and and a plant or and Retro- Design Design and SystemsInstallation) Distributed Integration Commissioning and Installation Design and

Generation into Existing Installation InstallationVendor Name Site

1 X X X X XAmeresco, Inc.Arch itectural

2 Energy XCorporationArup North

3 America X X XLimited

4 California X XRetrofit, Inc.

Centrifugal5 Technologies, X

Incorporated

6 Chevron X X X X X X XU.S.A., Inc.

7 DMJM + Harris, X X XInc.

B EMC X X X XEngineers, Inc.

9 X X X XEnovity, Inc.The GuerraCompanies

10 d.b.a Executive XLightingServicesFaciliy

11 Dynamics X XEngineering

12 Farnsworth XGroup Inc.Faith Com Inc.

13d.b.a FCI

XManagementConsultants

14 X XGlumac

15 Intergy X X X X X XCorporationKeithly Barber

16 Associates, XInc.

ATTACHMENT 1Page 2 of 2

ENERGY EFFICIENCY PROJECT SERVICES MASTER AGREEMENTQUALIFIED VENDORS AND CATEGORIES

CogenerationRenewable Design and Demand Demand Miscellaneous

Retrofits Resources Installation of Commissioning Response Reduction Office Control(Design and and a plant or and Retro- Design and Design and SystemsInstallation) Distributed Integration Commissioning Installation Installation Design and

Generation into Existing InstallationVendor Name SiteMarketableEngineered

17Projects, LLC.

Xd.b.aMarketableVentures

18 XMBO, Inc.

19 XMEDG, LLC.

20 Noresco X X X X X X XHoldings, Inc.

21 Southern CA XBoiler, Inc.

22 Syska Henessy XGroup, Inc.

23 TMCX XCalifornia, Inc.

TMAD Taylor &24 Gaines X X X X X

Engineers

ATTACHMENT 2Page 1 of 2

ENERGY EFFICIENCY PROJECT SERVICES MASTER AGREEMENTCATEGORIES

1. Retrofits (Design and Installation)

. Lighting (including audits, energy savings calculations and retrofits)

. Lighting Controls (including programmable controls, occupancy sensors)

. HVAC Retrofits (chillers, installation of VFD's, premium efficiency motors/pumps, stateof the art control systems; includes comprehensive audit, design and installation)

. Carbon Monoxide sensors (audit, design, installation)

. Boiler Replacements /Boiler Controls

2. Renewable Resources and Distributed Generation (non-combined heat and power (CHP)application) Design and Installation

. Solar power application

. Wind power application

. Fuel Cells application

. Small Cogen plant or integration into existing site

. Micro turbines plant or integration into existing site

3. Cogeneration (any combined heat and power application) Design and Installation of a Plantor Integration into Existing Site:

. Engines

. Gas Turbines

. Renewable resources and distributed generation in CHP application

4. Commissioning and Retro-Commissioning:

. Facility audits

. Facility energy consumption benchmark reporting

. Facility energy consumption systems operations modeling

. Programming facility HV AC system operations

. Making minor repairs to HV AC system equipment and controls

5. Demand Response Design and Installation

. Lighting and lighting control systems

. HV AC control systems

. Other equipment controls

ATTACHMENT 2Page 2 of 2

ENERGY EFFICIENCY PROJECT SERVICES MASTER AGREEMENTCATEGORIES

6. Demand Reduction Design and Installation

. Thermal storage

. Power reduction controllers

. Mechanical and electrical storage devices

7. Miscellaneous Office Control Systems Design and Installation

. Plug load/workstation controls

. PC network controls

ATTACHMENT 3

Bid Detail Information

Bid Detail InformationBid Number: 103919

Bid Title: Energy Effciency Project Services Request for Statement of QualificationsBid Type: Service

Department: Internal Services DepartentCommodity: ENERGY CONSERVATION SERVICES (INCLUDING AUDITS)

Open Date: 7/24/2007

Closing Date: Continuous

Bid Amount: $ 00,000Bid Download: Available

Bid Description: The purpose of this Request for Statement of Qualifications (RFSQ) is to obtain qualified vendors to ensure that theCountywide Energy and ENvironmental Policy objective of 20% reduction of energy consumption in County facilitiesis met by the year 2015.

Contact Name: Ana DavilaContact Phone#: (323) 881-5178

Contact Email: aclavila((visd.lacountv.covLast Changed On: 8/16/20076:33:45 AM

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Pag

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