Countrylane Woods II Tonight’s Agenda

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WelcomeWelcome

to theto the

Countrylane Woods IICountrylane Woods IIHomeowner’s Association, Inc.Homeowner’s Association, Inc.

Annual Corporate MeetingAnnual Corporate Meeting

March 5, 2013March 5, 2013

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Countrylane Woods IICountrylane Woods II Tonight’s Agenda Tonight’s Agenda

Proof of notice of meeting or Proof of notice of meeting or waiver of noticewaiver of notice

Reading of minutes of the Reading of minutes of the preceding meetingpreceding meeting

Reports of officersReports of officers– IntroductionsIntroductions– Residents Who Made a Residents Who Made a

Difference in 2012Difference in 2012– 2012 Accomplishments2012 Accomplishments– 2012/2013 Financial Update2012/2013 Financial Update

Reports of committeesReports of committees– Architectural Control Architectural Control

CommitteeCommittee Election of Directors, if Election of Directors, if

applicableapplicable

Unfinished/New businessUnfinished/New business– Volunteers neededVolunteers needed– Manchester AlderpersonsManchester Alderpersons– Subdivision Lawsuit UpdateSubdivision Lawsuit Update

Q&AQ&A Home Owner Comments Home Owner Comments AdjournAdjourn

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Countrylane Woods IICountrylane Woods IIProof of Notice of Mtg.Proof of Notice of Mtg.

Post Card NoticePost Card Notice NewsletterNewsletter

Web Site (Posted 2/4/13)Web Site (Posted 2/4/13)

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Countrylane Woods IICountrylane Woods IIReading of Minutes of Reading of Minutes of

Preceding MeetingPreceding MeetingCLWII Homeowners AssociationCLWII Homeowners Association

Agenda/Meeting Minutes, March 6, 2012Agenda/Meeting Minutes, March 6, 2012Directors in AttendanceDirectors in Attendance: K. Brown, L. Lee, M. Ritchie, E. Ruegg, C. Weber : K. Brown, L. Lee, M. Ritchie, E. Ruegg, C. Weber

H/O in attendanceH/O in attendance: 18 Guests: 2: 18 Guests: 2

Meeting held at Manchester Police FacilityMeeting held at Manchester Police Facility

Meeting called to order at 7:05 p.m. and adjourned at 8:25 p.m.Meeting called to order at 7:05 p.m. and adjourned at 8:25 p.m.

1. 1. Proof of Notice of MeetingProof of Notice of Meeting

2. 2. Reading of minutesReading of minutes of preceding meeting (March, 2011). of preceding meeting (March, 2011).

Lynn Lee read the minutes of the 2011 corporate meeting. Minutes wereLynn Lee read the minutes of the 2011 corporate meeting. Minutes were

accepted and approved.accepted and approved.

3.3.Reports of Officers - Introduction of Directors/Trustees included Eric Ruegg, Reports of Officers - Introduction of Directors/Trustees included Eric Ruegg, President; Mike Ritchie, Treasurer; Carol Weber, Secretary; Keith Brown, 1st President; Mike Ritchie, Treasurer; Carol Weber, Secretary; Keith Brown, 1st Vice President; Lynn Lee, 2nd Vice PresidentVice President; Lynn Lee, 2nd Vice President

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Preceding MeetingPreceding Meeting -Residents who made a difference in 2011 included -Residents who made a difference in 2011 included Renee Fronabarger, Renee Fronabarger, Easter Egg HuntEaster Egg HuntNancy Pound, Nancy Pound, Tennis lessonsTennis lessonsJohn Malone,John Malone, Repaired PVC “cooling” pipes for “Z” pool Repaired PVC “cooling” pipes for “Z” poolKevin Eberhardt, Kevin Eberhardt, Donated refrigerator for pool patron useDonated refrigerator for pool patron useCLW II Swim Team/Parents, CLW II Swim Team/Parents, BBQ Fundraiser for National Night OutBBQ Fundraiser for National Night OutEleanor Lyons, Eleanor Lyons, Ice Cream Treats for National Night OutIce Cream Treats for National Night OutJoel Kray, Karen Dunne, Kathy Rayfield, Mary Dippold, Eric Nestel,Joel Kray, Karen Dunne, Kathy Rayfield, Mary Dippold, Eric Nestel, ACC ACCDexter Hall, Dexter Hall, Clubhouse renovationClubhouse renovationCarol Weber, Carol Weber, Country Times Country Times newsletters, newsletters, Lynn Lee, Lynn Lee, Clubhouse RentalsClubhouse RentalsKeith Brown, Keith Brown, WebmasterWebmaster

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Preceding MeetingPreceding Meeting20112011 AccomplishmentsAccomplishments

A map was shown of the new STL County Siren System first A map was shown of the new STL County Siren System first tested on 3/5/12. Some indicated it was difficult to hear.tested on 3/5/12. Some indicated it was difficult to hear. Common Ground Common Ground - Reviewed 4 RFPs for mowing - - Reviewed 4 RFPs for mowing -

Awarded to Awarded to Lawn Enforcement; Reviewed 2 RFPs for Lawn Enforcement; Reviewed 2 RFPs for landscaping & planting - landscaping & planting - Awarded to Mat WyattAwarded to Mat Wyatt

PoolPool – Reviewed 3 RFPs for pool management – Awarded – Reviewed 3 RFPs for pool management – Awarded to to Midwest Pool ManagementMidwest Pool Management

ClubhouseClubhouse – Tiled foyer, Reviewed 4 RFPs for HVAC – Tiled foyer, Reviewed 4 RFPs for HVAC replacement - replacement - Awarded to Agers Heating & Air Awarded to Agers Heating & Air Conditioning; Sent 2 RFPs to Conditioning; Sent 2 RFPs to repair/remodel both restrooms; repair/remodel both restrooms; Instituted No Smoking Policy for Instituted No Smoking Policy for clubhouse and pool; clubhouse and pool; Established 2 smoking areas outside with Established 2 smoking areas outside with waste receptacles; waste receptacles; Updates all clubhouse window treatments-4 Updates all clubhouse window treatments-4 windows, sliding windows, sliding door plus two additional panels.door plus two additional panels.

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Preceding MeetingPreceding Meeting--Financial Update Financial Update - A - A financial overview was given by Treasurer, Mike financial overview was given by Treasurer, Mike Ritchie. He reviewed CLWII’s income and expenses and detailed the financial Ritchie. He reviewed CLWII’s income and expenses and detailed the financial management and the budget processes for the upcoming year. He explained management and the budget processes for the upcoming year. He explained the increase in 2011 income due to monies received from tennis lessons, more the increase in 2011 income due to monies received from tennis lessons, more clubhouse rentals, and settlement of a long-standing delinquent assessment.clubhouse rentals, and settlement of a long-standing delinquent assessment.

Type/Activity Explanation

Operating Inc. Assessments, Clubhouse rental, Ads

Non-Operating Inc. Interest/Dividends –Banks, CDs, Money Market

Operating Expenses Mandatory-Mtce, pool, clubhouse, common ground

Project Expenses Not mandatory for mtce. & operation of facilities

Objectives Fiscal Planning, Match Inc. to Exp., Manage Money

Manage Income Operating Income + Interest/Dividends

Manage Expenses Operating Expense + Project Expense


Preceding MeetingPreceding Meeting

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Account Type Bal. A/O 12/31/10 Bal. A/O 12/31/11

Checking $ 36,143 $ 46,831

Money Market $139,103 $139,611

Total $175,246 $186,442

Inc vs. Exp. 2011 Budget 2011 Actual 2012 Budget

Operating Income $136,640 $146,988 $136,640

Interest Income $ 1,500 $ 536 $ 400

Total Income $138,140 $147,524 $137,040

Total Expenses $136,970 $136,311 $134,315

Complete 2012 projects of Restroom & Great Room RenovationComplete 2012 projects of Restroom & Great Room RenovationLooking Forward – Tennis Court Repair, Resurface Parking LotLooking Forward – Tennis Court Repair, Resurface Parking LotA List of Accomplishments Since 2000 Was Then PresentedA List of Accomplishments Since 2000 Was Then Presented

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Preceding MeetingPreceding Meeting5. 5. Reports of CommitteesReports of Committees:: -Architectural Control Committee—Joel Kray, Chairperson, thanked all the members-Architectural Control Committee—Joel Kray, Chairperson, thanked all the members

of the ACC for their hours spent in reviewing and approving homeowner remodeling and of the ACC for their hours spent in reviewing and approving homeowner remodeling and replacement requests. Members include Karen Kenny, Eric Nestel, Mary Dippold, replacement requests. Members include Karen Kenny, Eric Nestel, Mary Dippold, and Kathy Rayfield. 68 applications were submitted in 2011 with all but 4 approved. and Kathy Rayfield. 68 applications were submitted in 2011 with all but 4 approved. Letters written to homeowners regarding compliant colors on cedar terrace homes. Letters written to homeowners regarding compliant colors on cedar terrace homes. A 1’x1’ painted board of material on home or to be put on home is now required for A 1’x1’ painted board of material on home or to be put on home is now required for color approval. Updated photos to be done in 2012 and reminded homeowners color approval. Updated photos to be done in 2012 and reminded homeowners about window and door trim cannot be painted white or black. Reminders also were about window and door trim cannot be painted white or black. Reminders also were made to get approval before doing any exterior work.made to get approval before doing any exterior work.

6. 6. Election of DirectorsElection of Directors

No elections requiredNo elections required

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Preceding MeetingPreceding Meeting7. 7. Unfinished/New Business:Unfinished/New Business: Volunteers need for ACC, to build new lifeguard stands, trustee positions expiring in 2012

& 2013, clubhouse picnic area, and simple repair work at the clubhouse

Channel A-Completed 12/10, with re-rock creek bed completed 7/11. Common ground re-seeded and erosion addressed 10/11. Review of tree survival for Spring of 2012

Channel B-$300,000 appropriated by City of Manchester for engineering study. North section first, South section second. Updates to follow.

Lawsuit UpdateLawsuit Update

In 2006 a lawsuit filed by 4 residents and later by 12 others against the Trustees and Directors of CLW II is still in process.

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Preceding MeetingPreceding Meeting7.7. Unfinished/New Business:Unfinished/New Business:

Results of the lawsuitResults of the lawsuit

The court ruled that indentures are attached to the land and cannot be superseded by The court ruled that indentures are attached to the land and cannot be superseded by corporate bylawscorporate bylaws

Our corporate bylaws were adopted in 2005 and ratified by the homeowners by a vote Our corporate bylaws were adopted in 2005 and ratified by the homeowners by a vote in 2009. The are the governing bylaws of our Homeowners Associationin 2009. The are the governing bylaws of our Homeowners Association

The elections held by the plaintiffs to remove the Trustees and Directors were declared The elections held by the plaintiffs to remove the Trustees and Directors were declared invalidinvalid

The court ruled that the duly elected Trustees and Directors of CLWII were Eric Ruegg, The court ruled that the duly elected Trustees and Directors of CLWII were Eric Ruegg, Keith Brown, Lynn Lee, Mike Ritchie and Carol WeberKeith Brown, Lynn Lee, Mike Ritchie and Carol Weber

Court costs were assessed against the plaintiffsCourt costs were assessed against the plaintiffs

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Preceding MeetingPreceding Meeting7.7. Unfinished/New Business:Unfinished/New Business:

Plaintiffs file a motionPlaintiffs file a motion

July 2010 Plaintiffs filed a motion for a new trial and to reconsider the previous judgmentJuly 2010 Plaintiffs filed a motion for a new trial and to reconsider the previous judgment

The court denies the motionThe court denies the motion

Appeal by PlaintiffsAppeal by Plaintiffs

Plaintiffs filed a notice with the court that they plan to appeal the casePlaintiffs filed a notice with the court that they plan to appeal the case An appeal has been filed with the appellate courtAn appeal has been filed with the appellate court The Appeals Court ruled that since the Plaintiff’s position was that there was no final The Appeals Court ruled that since the Plaintiff’s position was that there was no final

ruling, then the case could not be appealed and the motion for appeal was denied.ruling, then the case could not be appealed and the motion for appeal was denied. Plaintiffs petitioned the Circuit Court to re-open the evidence (trial).Plaintiffs petitioned the Circuit Court to re-open the evidence (trial). 11/2/11 the Circuit Court filed an “Amended Judgment of Finding of Fact and Conclusions 11/2/11 the Circuit Court filed an “Amended Judgment of Finding of Fact and Conclusions

of Law” and order denying the Plaintiffs motion to re-open evidence.of Law” and order denying the Plaintiffs motion to re-open evidence. On 2/21/12 Plaintiffs filed a notice of appeal of the Circuit Court’s decisionOn 2/21/12 Plaintiffs filed a notice of appeal of the Circuit Court’s decision ..


Preceding MeetingPreceding MeetingSmall Claims CourtSmall Claims Court

On Dec. 30, 2010, resident John Osthus filed a small claim’s case claiming that he On Dec. 30, 2010, resident John Osthus filed a small claim’s case claiming that he had to unlawfully pay assessments in excess of $250 for the years 2007, 2008, had to unlawfully pay assessments in excess of $250 for the years 2007, 2008, 2009 and 2010. He also claimed that indenture amendments were not correctly 2009 and 2010. He also claimed that indenture amendments were not correctly passed and the value of his house had decreased by the new restrictions.passed and the value of his house had decreased by the new restrictions.

The case was heard on Feb 2, 2011. The subdivision attorney filed two motions to The case was heard on Feb 2, 2011. The subdivision attorney filed two motions to dismiss and a counter claim for “abuse of process.”dismiss and a counter claim for “abuse of process.”

The court upheld the motions to dismiss and awarded CLW II HOA $500 in the The court upheld the motions to dismiss and awarded CLW II HOA $500 in the counterclaimcounterclaim

John Osthus has requested a “Trial De Novo,” an appeal in small claims courtJohn Osthus has requested a “Trial De Novo,” an appeal in small claims court 4/1/11 the Trial De Novo was dismissed since the court stenographer forgot to take 4/1/11 the Trial De Novo was dismissed since the court stenographer forgot to take

notes.notes. 8/29/11-The second Trial De Novo ruled that all claims brought by Mr. Osthus were 8/29/11-The second Trial De Novo ruled that all claims brought by Mr. Osthus were

dismissed just as in the original small claims court. The $500 awarded to CLW II for dismissed just as in the original small claims court. The $500 awarded to CLW II for abuse of process was dismissed.abuse of process was dismissed.

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Preceding MeetingPreceding MeetingAppellants & Interveners-Source: Missouri Case Net

Below are the residents who filed the notice to appeal and those who later intervened and were added to the appeal.– Appellants: John Osthus, Michael Page, Richard Duff, Mary Fitzpatrick– Intervener Appellants: Frances Levy, Harold & Beulah Boll, Deneal Schilmeister, John & Patricia

Hamill, John & Beverly Boyland, Francis Basler, Steve & Mary Koken Bushman, Henry & Particia Thill, Camille Demeter, Dorothy Callier, Miles Whitner, Doris Hendrickson, Brad Bomaz and Margaret Mathey.

Lawsuit costs to date– Direct costs to CLW II $18,107.32– Travelers’ Insurance Costs $64,370.00

Total $82,477.32

Other Lawsuit costs – The annual deductible has been increased to $10,000 from $1,000 and premiums have increased more than 50%.

Homeowner Comments, Meeting Adjourned at 8:25p1414

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Countrylane Woods IICountrylane Woods IIReports of Officers-IntroductionsReports of Officers-Introductions

Directors/TrusteesDirectors/Trustees– Eric RueggEric Ruegg– Mike RitchieMike Ritchie– Carol WeberCarol Weber– Keith BrownKeith Brown– Lynn LeeLynn Lee

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Countrylane Woods IICountrylane Woods IIReports of Officers-IntroductionsReports of Officers-Introductions

Residents Who Make a DifferenceResidents Who Make a Difference

Renee Fronabarger, Renee Fronabarger, Easter Egg HuntEaster Egg Hunt Todd & Monica Brown Family, Todd & Monica Brown Family, BBQ Fundraiser for National BBQ Fundraiser for National

Night OutNight Out Eleanor LyonsEleanor Lyons, Ice Cream Treats for National Night Out, Ice Cream Treats for National Night Out Joel Kray, Karen Dunne, Kathy Rayfield, Eric Nestel, Mary Joel Kray, Karen Dunne, Kathy Rayfield, Eric Nestel, Mary

DippoldDippold, , Architectural Control CommitteeArchitectural Control Committee Carol Weber-Carol Weber- NewsletterNewsletter Lynn Lee-Lynn Lee- Clubhouse RentalClubhouse Rental Keith Brown-Keith Brown- Website, Email, Corp. PresentationWebsite, Email, Corp. Presentation

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Countrylane Woods IICountrylane Woods II Report of Officers- 2012 Accomplishments Report of Officers- 2012 Accomplishments

Common GrounCommon Groundd

Cleaned up common ground Cleaned up common ground area east of Huntington View, area east of Huntington View, north side of Big Bend.north side of Big Bend.

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Countrylane Woods IICountrylane Woods II Report of Officers- 2012 Accomplishments Report of Officers- 2012 Accomplishments

PoolPool

Contracted for construction of Contracted for construction of 2 new lifeguard stands. Also 2 new lifeguard stands. Also moved “Z” pool stand moved “Z” pool stand location for lifeguard comfort location for lifeguard comfort & patron safety& patron safety

No violations issued by St. No violations issued by St. Louis County at our pools for Louis County at our pools for the entire 2012 swim seasonthe entire 2012 swim season

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Countrylane Woods IICountrylane Woods II Report of Officers-2011 Accomplishments Report of Officers-2011 Accomplishments

ClubhouseClubhouse

Installed front porch Installed front porch awning at clubhouseawning at clubhouse

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Countrylane Woods IICountrylane Woods II Report of Officers-2012 Accomplishments Report of Officers-2012 Accomplishments

Clubhouse-continuedClubhouse-continued

Completed Great Room Completed Great Room Remodel and Purchase Remodel and Purchase of Furnitureof Furniture

Resurfaced Parking LotResurfaced Parking Lot

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Countrylane Woods IICountrylane Woods II Report of Officers-2012/2013 Financial Report of Officers-2012/2013 Financial

UpdateUpdate ObjectivesObjectives

− Provide Fiscal Planning & Controls Provide Fiscal Planning & Controls – Match Total Expense = Total IncomeMatch Total Expense = Total Income

Minimize or Eliminate TaxesMinimize or Eliminate Taxes– Manage Money EffectivelyManage Money Effectively

Interest EarnedInterest Earned Operating IncomeOperating Income Operating ExpensesOperating Expenses Project Expenses Project Expenses

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UpdateUpdate Operating IncomeOperating Income

• AssessmentsAssessments

• Clubhouse RentalClubhouse Rental

• Newsletter AdsNewsletter Ads

Non-Operating IncomeNon-Operating Income• Interest From Bank AccountsInterest From Bank Accounts

• Dividends From CDs & Money MarketDividends From CDs & Money Market

Operating ExpensesOperating Expenses Expenses mandatory for the maintenance and operation of pools, Expenses mandatory for the maintenance and operation of pools,

clubhouse, common grounds, and administration of the subdivision clubhouse, common grounds, and administration of the subdivision

Project ExpensesProject Expenses• Expenses not mandatory for maintenance and operation of CLW II Expenses not mandatory for maintenance and operation of CLW II

facilities facilities

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UpdateUpdate Manage IncomeManage Income

– Total Income = Operating Income + Total Income = Operating Income + Interest/DividendsInterest/Dividends

– Operating Income is primarily affected by changes in the Operating Income is primarily affected by changes in the Assessment of HomesAssessment of Homes

Manage ExpensesManage Expenses– Total Expense = Operating Expense + Project Total Expense = Operating Expense + Project

ExpenseExpense

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Countrylane Woods IICountrylane Woods II Report of Officers-2012/2013 Report of Officers-2012/2013

Financial UpdateFinancial Update Account BalancesAccount Balances

AccountType

Balance12/31/11

Balance12/31/12

Checking $46,916 $48,687

Money Market $139,611 $139,904

Total $186,527 $188,591

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Countrylane Woods IICountrylane Woods II Report of Officers-2012/2013 Report of Officers-2012/2013

Financial UpdateFinancial Update

Total Income-Expense SummaryTotal Income-Expense Summary

2012 Budget

2012 Actual

2013 Budget

Total Operating Income $136,640 $140,300 $138,325

Interest Income $400 $ 311 $300

Total Income $137,040 $140,611 $138,625

Total Expenses $134,315 $138,546 $135,395

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Countrylane Woods IICountrylane Woods IIReport of Officers-2012/2013 FinancesReport of Officers-2012/2013 Finances

Plan for 2013 Plan for 2013 – Establish Tennis Court Repair AccountEstablish Tennis Court Repair Account

Seed the Account with $15,000 to $20,000 from Current Seed the Account with $15,000 to $20,000 from Current Checking AccountChecking Account

Add Approximately $2,485 to the Account from the Add Approximately $2,485 to the Account from the Approved $5.00 Increase in 2013 Assessment per Approved $5.00 Increase in 2013 Assessment per HouseholdHousehold

At the End of 2013 Add any Additional Money of Income At the End of 2013 Add any Additional Money of Income – Expense to the Account– Expense to the Account

– Establish a Tennis Court Committee to Determine Establish a Tennis Court Committee to Determine the Cost to Repair the Courtsthe Cost to Repair the Courts

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Countrylane Woods IICountrylane Woods IIReports of CommitteesReports of Committees

ACC IntroductionsACC Introductions

Architectural Control CommitteeArchitectural Control Committee– Mary DippoldMary Dippold– Karen DunneKaren Dunne– Joel Kray Joel Kray (Chairperson)(Chairperson)

– Eric Nestel Eric Nestel – Kathy RayfieldKathy Rayfield

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Countrylane Woods IICountrylane Woods II Reports of CommitteesReports of Committees

Architectural Control Committee Architectural Control Committee Summary of 2012Summary of 2012

Approved Applications for Review of Approved Applications for Review of Exterior Home Repair / Improvement Exterior Home Repair / Improvement

ProjectsProjects

Total of 55 Applications ReceivedTotal of 55 Applications Received

Total of 69 Project Approved Total of 69 Project Approved

Breakdown of ApprovalsBreakdown of Approvals

33 Color samples approved33 Color samples approved

7 Color samples denied7 Color samples denied

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Architectural Control Committee Architectural Control Committee Summary of 2012-continuedSummary of 2012-continued

Breakdown of Approvals-continuedBreakdown of Approvals-continued 9 Siding Projects, 2 T1-11, 2 Cement/fiber, 5 LP Smart 9 Siding Projects, 2 T1-11, 2 Cement/fiber, 5 LP Smart

SideSide 40 Color, 33 Approved, 7 Not Approved40 Color, 33 Approved, 7 Not Approved 7 Doors painted7 Doors painted 12 Decks - 8 replaced, 1 tear down, 3 repaired12 Decks - 8 replaced, 1 tear down, 3 repaired 10 DWG - 6 Doors, 4 Windows. 1 Gutters10 DWG - 6 Doors, 4 Windows. 1 Gutters 6 Special Projects, 5 Approved, 1 Not Approved6 Special Projects, 5 Approved, 1 Not Approved

(Shutters, Porch Roof, Retaining Wall, Room Addition, (Shutters, Porch Roof, Retaining Wall, Room Addition, Aluminum Underside of Deck)Aluminum Underside of Deck)

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Architectural Control Committee Architectural Control Committee Summary of 2012-Summary of 2012-continuedcontinued

In the past the ACC has approved paint colors based on In the past the ACC has approved paint colors based on small paint samples with finished project a different color. small paint samples with finished project a different color. Beginning in 2011, the ACC changed so paint samples Beginning in 2011, the ACC changed so paint samples must be submitted on a one foot square of material as on must be submitted on a one foot square of material as on the home or to be used on the home. Indentures require the home or to be used on the home. Indentures require wood tones of tan, brown, cedar, or shades of gray, not wood tones of tan, brown, cedar, or shades of gray, not another color with a little gray mixed in. The subdivision another color with a little gray mixed in. The subdivision is furnishing the one foot square siding materials on is furnishing the one foot square siding materials on request.request.

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Architectural Control Committee Architectural Control Committee Summary of 2012-Summary of 2012-continuedcontinued

ACC Plans For 2013ACC Plans For 2013

Continue to remind homeowners that any trim around Continue to remind homeowners that any trim around windows and doors cannot be painted white or black. windows and doors cannot be painted white or black. Horizontal and corner trim must be the same color as the Horizontal and corner trim must be the same color as the home.home.

Architectural Control Committee is in need of volunteersArchitectural Control Committee is in need of volunteers

Homes are getting older and in need of more upkeepHomes are getting older and in need of more upkeep

There are more home repair and improvement projects to review every yearThere are more home repair and improvement projects to review every year

Help preserve our neighborhoodHelp preserve our neighborhood

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Architectural Control Committee Architectural Control Committee

Summary of 2012-ACC Plans For 2013-continuedSummary of 2012-ACC Plans For 2013-continued

Reminder to ALL Residents of Countrylane Woods IIReminder to ALL Residents of Countrylane Woods II

A Review for Architectural Control Should be Completed for A Review for Architectural Control Should be Completed for Any Exterior Home Repair or Improvement Project except Any Exterior Home Repair or Improvement Project except planting trees and shrubsplanting trees and shrubs

This quick and painless process is in place to prevent a This quick and painless process is in place to prevent a homeowner from making mistakes that may end up costing homeowner from making mistakes that may end up costing them time and money.them time and money.

Please ask for permission in advance.Please ask for permission in advance. Do not ask for forgiveness after the factDo not ask for forgiveness after the fact Projects done in violation of the subdivision indentures will Projects done in violation of the subdivision indentures will

need to be redone at the homeowner’s expense.need to be redone at the homeowner’s expense.

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Countrylane Woods IICountrylane Woods II Election of Directors, If ApplicableElection of Directors, If Applicable

Keith Brown elected as trustee and corporate director/1Keith Brown elected as trustee and corporate director/1stst VP– Term expires 11/2015VP– Term expires 11/2015

Eric Ruegg elected as trustee and corporate Eric Ruegg elected as trustee and corporate director/President– Term expires 1/2016director/President– Term expires 1/2016

Mike Ritchie elected as trustee and corporate Mike Ritchie elected as trustee and corporate director/Treasurer– Term expires 1/2016director/Treasurer– Term expires 1/2016

Ken Payne elected as trustee and corporate director/2Ken Payne elected as trustee and corporate director/2ndnd VP– Term expires 1/2016VP– Term expires 1/2016

Lynn Lee, current trustee with title change to corporate Lynn Lee, current trustee with title change to corporate director/Secretary—Term expires 4/2014director/Secretary—Term expires 4/2014

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Countrylane Woods IICountrylane Woods II Unfinished/New BusinessUnfinished/New Business

Establish Tennis Court Repair AccountEstablish Tennis Court Repair Account

Establish a Tennis Court Committee to Determine the Establish a Tennis Court Committee to Determine the Cost to Repair The Courts-Volunteers RequestedCost to Repair The Courts-Volunteers Requested

Install Audio Systems at Clubhouse For Rental Use Install Audio Systems at Clubhouse For Rental Use and For Pool Patronsand For Pool Patrons

Simple repair work at clubhouseSimple repair work at clubhouse

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Channel B RestorationChannel B Restoration

$300,000 $300,000 appropriated by appropriated by City of City of Manchester for Manchester for engineering engineering study. North study. North section first, section first, South section South section second. Updates second. Updates to follow.to follow.

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City of Manchester AlderpersonsCity of Manchester Alderpersons

Michael ClementMichael Clement

Marilyn OttenadMarilyn Ottenad

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Lawsuit UpdateLawsuit Update 2005: Issues brought to Trustees’ attention as corrected:2005: Issues brought to Trustees’ attention as corrected:

Common ground (851 CSD) now deeded properlyCommon ground (851 CSD) now deeded properly Designated March as annual Corporate MeetingDesignated March as annual Corporate Meeting Legal advice shows Amendments 2 & 3 properLegal advice shows Amendments 2 & 3 proper

2006: Lawsuit filed by 4 residents and later joined by 12 2006: Lawsuit filed by 4 residents and later joined by 12 others against the Trustees and Directors of CLW IIothers against the Trustees and Directors of CLW II

2006-2010: Suit heard in St. Louis County Circuit Court:2006-2010: Suit heard in St. Louis County Circuit Court: Judge ordered vote on which bylaws to use-72% said Judge ordered vote on which bylaws to use-72% said

keep existing bylaws not those of Mr. Osthuskeep existing bylaws not those of Mr. Osthus

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Lawsuit UpdateLawsuit Update Court ruled that ad hoc elections to remove trustees/directors Court ruled that ad hoc elections to remove trustees/directors

were invalid.were invalid. During this time Mr. Osthus filed two small claims suits During this time Mr. Osthus filed two small claims suits

regarding assessments, both were denied.regarding assessments, both were denied. An appeal of the first Circuit Court decision with Eastern District An appeal of the first Circuit Court decision with Eastern District

Court of Appeals. Case heard 12/12 and dismissed.Court of Appeals. Case heard 12/12 and dismissed. Mr. Osthus then filed to have the entire Appeals Court panel Mr. Osthus then filed to have the entire Appeals Court panel

hear the case. This appeal was dismissed as well.hear the case. This appeal was dismissed as well.

Thanks to everyone for their support and patience in this ordeal. Thanks to everyone for their support and patience in this ordeal. We hope that most everyone feels a sense of encouragement We hope that most everyone feels a sense of encouragement and relief that we can now move forward. With this behind us we and relief that we can now move forward. With this behind us we hope you will consider volunteering in some way, a project, a hope you will consider volunteering in some way, a project, a function or as a Trustee.function or as a Trustee.

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Lawsuit UpdateLawsuit Update - continued - continued

Lawsuit CostsLawsuit Costs

Direct costs to CLW IIDirect costs to CLW II $18,127.66 $18,127.66 Traveler’s Insurance Traveler’s Insurance $78,952.11$78,952.11

TOTAL $97,079.77TOTAL $97,079.77

Insurance Premiums Have Risen 39%Insurance Premiums Have Risen 39%

Deductible Has Risen From $1,000 to $10,000Deductible Has Risen From $1,000 to $10,000

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Countrylane Woods IICountrylane Woods II

Homeowner CommentsHomeowner Comments

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Countrylane Woods IICountrylane Woods II

AdjournAdjourn

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Countrylane Woods IICountrylane Woods IIHomeowner’s Association, Inc.Homeowner’s Association, Inc.

Thanks for attending andThanks for attending andplease drive home safelyplease drive home safely

Documents

Countrylane Woods II Tonight’s Agenda