Council Meeting Agenda 18 March 2015

Ordinary Meeting

Council Chambers Date: 18 March 2015

Time: 9:00am

AGENDA

THE ORDINARY MEETING OF THE MAREEBA SHIRE COUNCIL WILL BE HELD AT COUNCIL CHAMBERS, ON WEDNESDAY, 18 MARCH 2015 AND THE ATTENDANCE OF EACH COUNCILLOR IS REQUESTED.

PETER FRANKS CHIEF EXECUTIVE OFFICER

Mareeba Shire Council - Agenda Wednesday 18 March 2015

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ORDER OF BUSINESS MEMBERS IN ATTENDANCE APOLOGIES/LEAVE OF ABSENCE/ABSENCE ON COUNCIL BUSINESS BEREAVEMENTS/CONDOLENCES DECLARATION OF ANY MATERIAL PERSONAL INTERESTS/CONFLICTS OF INTEREST CONFIRMATION OF MINUTES BUSINESS ARISING OUT OF MINUTES OF PREVIOUS MEETING DEPUTATIONS AND DELEGATIONS CORPORATE AND COMMUNITY SERVICES ............................................................................... 5

REGIONAL LAND USE PLANNING ............................................................................................ 5 ITEM-1 Application to Lease USL - Lot 358 on OL451 & Lot 40 on AP13736, Parish of

Tinaroo ..................................................................................................................... 5

ITEM-2 Application to enter Irvinebank State School in the Queensland Heritage Register .................................................................................................................. 13

ITEM-3 JM Lund - Reconfiguring a Lot - Subdivision (1 into 2 Lots) - Lot 1 on RP741791 Mines Road, Mareeba - DA/15/0006 ..................................................... 35

GOVERNANCE AND COMPLIANCE ........................................................................................ 49 ITEM-4 Raleigh Street Dimbulah Community Centre .......................................................... 49

FINANCE .................................................................................................................................. 59 ITEM-5 Financial Statements for the Period Ending 28 February 2015 ............................... 59

INFRASTRUCTURE SERVICES .................................................................................................. 67

TECHNICAL SERVICES ........................................................................................................... 67 ITEM-6 Mareeba Cenotaph ................................................................................................. 67

ITEM-7 Bridges Renewal Program - Grove Creek Bridge, Speewah ................................... 73

WORKS..................................................................................................................................... 77 ITEM-8 Infrastructure Services - Works Section - Progress Report - February 2015 ........... 77

WATER & WASTE .................................................................................................................... 85 ITEM-9 Contract FNQ004 Collection & Removal of Ferrous Metal & Used Lead Acid

Batteries - Contractual Matter ................................................................................. 85

ITEM-10 Infrastructure Services - Water and Wastewater Group - Monthly Report - February 2015 ........................................................................................................ 89

ITEM-11 Infrastructure Services - Waste Operations Report - February 2015 ................. 97

Summary of new planning Applications and delegated decisions for the month of february 2015 ....................................................................................................... 103


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CORPORATE AND COMMUNITY SERVICES

REGIONAL LAND USE PLANNING

ITEM-1 APPLICATION TO LEASE USL - LOT 358 ON OL451 & LOT 40 ON AP13736, PARISH OF TINAROO

DOCUMENT INFORMATION

MEETING: Ordinary

MEETING DATE: 18 March 2015

REPORT OFFICER’S TITLE: Senior Planner DEPARTMENT: Corporate and Community Services

EXECUTIVE SUMMARY

Application has been made to the Department of Natural Resources and Mines (DNRM) for the issue of a lease over land described as Lot 358 on OL451 and Lot 40 on AP13736, Parish of Tinaroo. The proposed use of the land is grazing. DNRM seeks Council's views on the issue of the lease and also whether Council has knowledge of any local non-indigenous cultural heritage values associated with the land.

OFFICER'S RECOMMENDATION

"That Council offer no objection to the issue of a term lease for grazing purposes over land described as Lot 358 on OL451 and Lot 40 on AP13736, Parish of Tinaroo and advise the Department of Natural Resources and Mines that Council has no knowledge of any local non-indigenous cultural heritage values associated with the land."

BACKGROUND

DNRM is currently considering an application to lease unallocated State land described as Lot 358 on OL451 and Lot 40 on AP13736, Parish of Tinaroo. Lot 358 on OL451 has an area of 2,370 hectares and has frontages to Emerald Falls Road, and Tinaroo Creek Road. Both of these roads are formed to gravel standard for their frontage with the subject land. Practical access is also obtained off Henry Hannam Drive however a Sunwater Channel allotment legally separates the subject land from Henry Hannam Drive. Lot 40 on AP13736 has an area of 21.1 hectares and can only be accessed through adjoining Lot 358.


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Both lots remain extensively vegetated. A high voltage transmission line traverses Lot 358. Several long term mining leases and an extractive industry are established within Lot 358. Should a lease be granted, it is proposed that the land be used for grazing purposes.

Map Disclaimer: Based on or contains data provided by the State of Queensland (Department of Environment and Resource Management) (2009). In consideration of the State permitting use of this data you acknowledge and agree that the State gives no warranty in relation to the data (including accuracy, reliability, completeness, currency or suitability) and accepts no liability (including without limitation, liability in negligence) for any loss, damage or costs (including consequential damage) relating to any use of the data. Data must not be used for direct marketing or be used in breach of the privacy laws.


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Map Disclaimer: Based on or contains data provided by the State of Queensland (Department of Environment and Resource Management) (2009). In consideration of the State permitting use of this data you acknowledge and agree that the State gives no warranty in relation to the data (including accuracy, reliability, completeness, currency or suitability) and accepts no liability (including without limitation, liability in negligence) for any loss, damage or costs (including consequential damage) relating to any use of the data. Data must not be used for direct marketing or be used in breach of the privacy laws. DNRM seeks Council's views on the issue of the lease and also whether Council has knowledge of any local non-indigenous cultural heritage values associated with the land.

LINK TO CORPORATE PLAN

Nil

CONSULTATION

Internal Nil External Nil

LEGAL AND RISK IMPLICATIONS (STATUTORY BASIS, LEGAL AND RISKS)

Nil

POLICY IMPLICATIONS

The subject land is zoned Rural under the Mareeba Shire Planning Scheme 2004. There is no objection to the use of the land for grazing purposes. There are no known non-indigenous cultural heritage values associated with the subject land.


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FINANCIAL & RESOURCE IMPLICATIONS

Capital Nil Operating Nil

IMPLEMENTATION/COMMUNICATION

The Department of Natural Resources and Mines will be informed of Council's decision by letter.

ATTACHMENTS

1. Department of Natural Resources and Mines letter dated 5 March 2015 Date Prepared: 9 March 2015


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ATTACHMENT 1


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ITEM-2 APPLICATION TO ENTER IRVINEBANK STATE SCHOOL IN THE QUEENSLAND HERITAGE REGISTER


MEETING: Ordinary


REPORT OFFICER’S TITLE: Senior Planner DEPARTMENT: Corporate and Community Services

EXECUTIVE SUMMARY

The Department of Education and Training (DET) has made application to the Department of Environment and Heritage Protection (DEHP) proposing the entry of the Irvinebank State School on land described as Lot 62 on RP846882 and Lot 10 on RP711014 (access road), situated at High Street, Irvinebank in the Queensland Heritage Register. DET believes that the Irvinebank State School is significant for demonstrating the pattern of development of schools in Queensland and satisfies cultural heritage criteria (a), (d), (f) and (g). These criteria are outlined in the application documentation included as Attachment 1 of this report. DEHP seeks Council's views on the proposed entry.


"That Council: 1. offer no objection to the application to enter Irvinebank State School on land described

as Lot 62 on RP846882, situated at High Street, Irvinebank in the Queensland Heritage Register.

2. advise the Department of Environment and Heritage Protection that Lot 10 on RP711014 is a freehold allotment which is not owned by the Department of Education and Training and is not used as an access road to the Irvinebank State School. The access road to the Irvinebank State School is situated immediately to the north-west of Lot 10 on RP711014."

BACKGROUND

DEHP is currently considering an application to enter the Irvinebank State School on land described as Lot 62 on RP846882, situated at High Street, Irvinebank in the Queensland Heritage Register.


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The application also includes Lot 10 on RP711014 which is described in the supporting documentation as containing the school's access road. Council's 2011 aerial imagery clearly indicates that the school's access road is situated immediately to the north-west of Lot 10 on RP711014. The site plan forming part of the DET's application documentation places the school infrastructure too far south, thus incorrectly giving the appearance that the school's access road crosses Lot 10.


Nil

CONSULTATION

Internal Nil External Nil


Nil

POLICY IMPLICATIONS

DEHP seeks Council's views on the application. To be considered properly made, any objection to the proposed listing must be made on the basis that the Irvinebank State School fails to satisfy any of the standard cultural heritage criteria. Council officers are not aware of any strong grounds to argue that the Irvinebank State School on Lot 62 on RP846882 does not meet some relevant heritage criteria. As previously discussed, the application also includes Lot 10 on RP711014 which is described in the supporting documentation as containing the school's access road. Council's 2011 aerial imagery clearly indicates that the school's access road is situated immediately to the north-west of Lot 10 on RP711014. Lot 10 on RP711014 should not be included in the listing of the Irvinebank State School.




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The Department of Environment and Heritage Protection will be informed of Council's decision by letter.

ATTACHMENTS

1. Department of Environment and Heritage Protection letter of 24 February 2015 Date Prepared: 3 March 2015


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ATTACHMENT 1


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ITEM-3 JM LUND - RECONFIGURING A LOT - SUBDIVISION (1 INTO 2 LOTS) - LOT 1 ON RP741791 MINES ROAD, MAREEBA - DA/15/0006

DOCUMENT INFORMATION MEETING: Ordinary MEETING DATE: 18 March 2015 REPORT OFFICER’S TITLE: Senior Planner DEPARTMENT: Corporate and Community Services

APPLICATION DETAILS

APPLICATION PREMISES

APPLICANT JM Lund ADDRESS Mines Road, Mareeba

DATE LODGED 5 February 2015 RPD Lot 1 on RP741791

TYPE OF APPROVAL

Development Permit

PROPOSED DEVELOPMENT

Reconfiguring a Lot - Subdivision (1 into 2 lots)

FILE NO DA/15/0006 AREA 9,999m2

LODGED BY Twine Surveys Pty Ltd OWNER JM Lund

PLANNING SCHEME

Mareeba Shire Planning Scheme 2004 (amendment no. 01/11)

ZONE Rural zone

LEVEL OF ASSESSMENT

Code Assessment

SUBMISSIONS n/a

ATTACHMENTS: 1. Proposal Plan/s

EXECUTIVE SUMMARY

Council is in receipt of a development application described in the above application details. The application is code assessable and was therefore not required to undergo public notification. The applicant proposes the subdivision of the subject site into 2 x 4,999m2 allotments, which would separate the site's two (2) existing dwellings. Access to both proposed allotments will be gained via the southern end of Mines Road and Vicary Road. The subject land is mapped as containing Good Quality Agricultural Land (GQAL). The application and supporting material has been assessed against the relevant statutory planning instruments, including the FNQ Regional Plan, the State Planning Policy, and the


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Mareeba Shire Planning Scheme (including codes and policies) and is in conflict with the rural subdivision provisions contained within the Planning Scheme. Both proposed allotments are well under the desired minimum resultant lot size of 60 hectares for land within the Rural Zone (where GQAL). Considering the size of the subject site, it is recognised that the land holds little agricultural potential, however both proposed allotments are still well under the 30 Ha desired resultant lot size for land not mapped as containing GQAL. The development conflicts with an overall intent of the rural zone as it would result in further fragmentation of land within the rural zone and the ad hoc creation of an additional poorly serviced rural lifestyle allotment. Despite the subject land having a total area of only 9,999m2 as well as two (2) existing dwellings, this is not considered to be sufficient grounds to justify approval. Approving this development application on the basis of the two existing dwelling houses would set an undesirable precedent for future subdivision within the rural zone due to the large number of rural allotments that contain multiple established dwelling houses (worker's cottages, caretaker's residences etc). For reasons outlined above, it is recommended that the application be refused.


"1. That in relation to the following development application:

and in accordance with the Sustainable Planning Act 2009, the applicant be notified that the application for a development permit for the development specified in (A) is:

Refused by Council for reasons set out in (B).

(A) REFUSED DEVELOPMENT: Development Permit - Reconfiguring a Lot - Subdivision (1 into 2 lots)

APPLICATION PREMISES

APPLICANT JM Lund ADDRESS Mines Road, Mareeba

DATE LODGED 5 February 2015 RPD Lot 1 on RP741791

TYPE OF APPROVAL

Development Permit

PROPOSED DEVELOPMENT

Reconfiguring a Lot - Subdivision (1 into 2 lots)


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(B) ASSESSMENT MANAGER’S REASONS FOR REFUSAL:

That Council consider: 1. The proposed development is in conflict with Part 4, Division 14, 4.78 of the

Rural Zone code:

Building Siting, Scale and Amenity S2 Agricultural activities are protected from incompatible land uses.

PS2.2 Non agriculture or agriculture – intensive uses which adjoin any

agriculture or agriculture – intensive uses are protected from spray drifts by the maintenance of a separation distance of 300 metres between the agriculture or agriculture – intensive uses and the non-agriculture or agriculture – intensive uses.

2. The proposed development is in conflict with Part 4, Division 14, 4.80 of the Rural Zone code:

Reconfiguring a Lot

S1 The viability of the farming industry throughout the shire and Good Quality Agricultural Land, and future opportunities for farming pursuits are not compromised.

PS1.1 Allotments to have a minimum area of 60 hectares and road frontage of 300 metres within the area identified on Agricultural Land Quality Maps S2, S3, S4 and S5; or

PS1.2 Allotments to have a minimum area of 30 hectares and road frontage of 150 metres if outside the area identified on Agricultural Land Quality Maps S2, S3, S4 and S5.

3. The proposed development is in conflict with land use policies 2.4.1, 2.4.2 and 4.6.1 of the Far North Queensland Regional Plan 2009-2031.

4. That there are not sufficient grounds to justify approval of the application, despite the identified conflicts."

THE SITE

The subject land is described as Lot 1 on RP741791, Parish of Tinaroo, County of Nares, situated on Mines Road, Mareeba, approximately 30 metres to the north of the Mareeba Airport. The land has an area of 9,999m2 and a frontage of approximately 240 metres to Mines Road. This section of Mines Road is not maintained by Council and is constructed as a basic dirt driveway standard. Access to the land is obtained off Vicary Road, via this short section of Mines Road.


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The land is flat and largely cleared of significant vegetation. Two (2) dwelling houses and multiple sheds are established on the land. Both dwellings are serviced with mains electricity, telecommunications and on site effluent disposal systems. The water supply for the land is sourced via water bore and irrigation water allocation.



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The subject land is used for rural living purposes. Adjoining Lot 2 on RP741791 is zoned Rural and developed with a banana plantation. The Mareeba Airport is zoned Industry. Wylandra Estate is the closest rural residential zoned land, situated approximately 560 metres metres north of the subject land.

BACKGROUND AND CONTEXT Nil

PREVIOUS APPLICATIONS & APPROVALS In February 1985, Council approved Subdivision Application No. 496 for the subdivision of Portion 374 into two lots. The application was approved under the "one off" subdivision clause of Council's Subdivision by-law as it existed at the time. Registered Plan 741791 creating Lots 1 and 2 was registered in September 1985. Lots 1 and 2 on RP741791 are now under separate ownership.

DESCRIPTION OF PROPOSED DEVELOPMENT

The development application seeks a Development Permit for Reconfiguring a Lot - Subdivision (1 into 2 lots) in accordance with the plans shown in Attachment 1.


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The applicant proposes the subdivision of the subject site generally in half to create two 4,999.5 square metre allotments. The subdivision would separate the two existing dwellings onto individual allotments. The proposed allotments are as follows:

Proposed Lot 11 - area of 4,999.5 square metres, approximately 121 metres frontage to Mines Road.

Proposed Lot 12 - area of 4,999.5 square metres, approximately 119 metres frontage to Mines Road.

Both proposed allotments will contain an established dwelling house and will utilise existing electricity and telecommunications supplies. Both houses are serviced by separate on-site wastewater disposal systems and both allotments will be supplied with water from either bore or Sunwater irrigation supply. Access to each lot will be gained from Mines Road via two existing crossovers.

REGIONAL PLAN DESIGNATION

The subject site is included within the Regional Landscape and Rural Production Area land use category in the Far North Queensland Regional Plan 2009-2031. The Regional Plan Map 3- ‘Areas of Ecological Significance’ does not identify the site as being of any significance.

PLANNING SCHEME DESIGNATIONS

RELEVANT PLANNING INSTRUMENTS Assessment of the proposed development against the relevant planning instruments is summarised as follows:- (a) Far North Queensland Regional Plan 2009-2031 Assessment against the Regional Plan is required because the plan is not reflected in the planning scheme. The application is assessed as being capable of substantially complying with the relevant provisions of the Regional Plan, provided reasonable and relevant conditions are applied. The following Desired Regional Outcome Land Use Policies are relevant to the assessment of the application:

Strategic Framework designation: Mareeba Dimbulah Irrigation Area

Zone: Rural zone

Overlays Airport and Aviation Facilities Overlay Natural Disaster Bushfire Overlay


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DRO 2.4 Primary Production & Fisheries

Land Use Policy Complies

Comments

2.4.1 Good quality agricultural land is protected from urban development outside the urban footprint.

× The subject site, including the two existing dwellings, is currently on a single title. The proposed development will separate the two dwellings and create an additional rural lifestyle allotment adjacent an actively farmed banana plantation. The operation of this banana plantation does involve the regular use of aerial crop spraying. Creating an additional rural lifestyle allotment (potentially under separate ownership) immediately adjacent an actively farmed rural property will create the opportunity for future land use conflict, placing unwanted pressure on surrounding farmers. While the subdivision may provide benefit to the applicant, there is not considered to be an overriding need in terms of benefit to the community. Although there are already two dwellings on the subject site, these dwellings are under concurrent ownership and would either be occupied by the applicant and his family, or leased out on a non-permanent basis.

2.4.2 Appropriate buffer distances between incompatible uses and agricultural operations on good quality agricultural land are provided through sensitive land use planning in accordance with State Planning Policy 1/92.

× Although SPP 1/92 lapsed in December 2012, its principles are still reflected in the Regional Plan and Planning Scheme and remain relevant to the assessment of this application. As mentioned above, the proposed development would result in the creation of an additional rural lifestyle allotment. Given the size and shape of the proposed allotments, Appropriate buffering in accordance with the lapsed SPP could not be achieved on either allotment.

DRO 2.6 Rural Subdivision

Land Use Policy Complies Comments

2.6.1 Further fragmentation of agricultural land in the regional landscape and rural production area is avoided to maintain economically viable farm lot sizes.

The subject site is situated within the RLRPA and is mapped as containing GQAL under the Planning Scheme Mapping. However, the site contains an area of just 9,999m

2 and is therefore considered to have little to no

agricultural viability at its current capacity.

The proposed development is not considered to be in conflict with Land Use Policy 2.6.1.

DRO 4.6 Rural Residential Development


4.6.1 New rural residential development is located in rural living areas.

× The FNQ Regional Plan defines rural residential purposes as follows: Rural residential purposes: residential purposes involving single dwellings on lots greater than 2500 square metres. Proposed Lots 11 and 12 with areas of 4,999.5 square metres each, can reasonably be considered as rural residential development. The subject land does not fall with the Rural Living area as identified under the repealed Far North Queensland Regional Plan 2009-2031 State Planning Regulatory


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Provisions. The closest segment of rural living area to the subject land is Wylandra Estate, approximately 550 metres to the north.

DRO 7.1 Protection of Waterways, Wetlands and Water Quality


7.1.1 Development is planned, designed, constructed and managed in accordance with best practice environmental management to protect environmental values and meet water quality objectives of the Environmental Protection Policy (Water) 1997 (EPP Water) for regional surface water, groundwater and wetlands.

As both proposed lots would contain established dwelling houses, the development would be unlikely to have any further significant impact on water quality.

(b) State Planning Policies The Department of State Development, Infrastructure and Planning has introduced a single State Planning Policy (SPP) to replace the various SPP's previously in place. As such, this State Planning Policy is not reflected in the Planning Scheme and is therefore applicable to the assessment of the application. An officer assessment of the proposed development against the provisions contained within the SPP has been undertaken and it is not considered to be in conflict with any relevant aspect of the SPP.

Queensland State Planning Policy - July 2014

State Interest Complies Assessment Requirements & Comments

Natural hazards

A development application for a material change of use, reconfiguring a lot or operational works on land within:

(1) a flood hazard area, or

(2) a bushfire hazard area, or

(3) a landslide hazard area, or

(4) a coastal hazard area.

For all natural hazards:

Development:

(1) avoids natural hazard areas or mitigates the risks of the natural hazard, and

(2) supports, and does not unduly burden, disaster management response or recovery capacity and capabilities, and

(3) directly, indirectly and cumulatively avoids an increase in the severity of the natural hazard and the potential for damage on the site or to other properties, and

(4) avoids risks to public safety and the environment from the location of hazardous materials and the release of these materials as a result of a natural hazard, and

(5) maintains or enhances natural processes and the protective function of landforms and vegetation that can mitigate risks associated with the natural hazard, and

Comment


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The subject land is flat and is not located within a flood hazard area. The land is located within a medium bushfire hazard area, however, if the reconfiguration is approved, both proposed lots would contain an established dwelling house. The reconfiguration will not result in an increase in the number of persons living or working in a natural hazard area. The development can be conditioned to minimise the risk of bushfire hazard.

Strategic airports and aviation facilities

A development application that involves land located within a local government area that contains or is impacted by a strategic airport identified in Table 2: Strategic airports (Part D) or an aviation facility identified in Appendix 1 of SPP Guideline: Strategic airports and aviation facilities if the development involves:

(1) a material change of use of premises which will result in work encroaching into the operational airspace of a strategic airport and is at least 12 metres high, or

(2) building work not associated with a material change of use mentioned in paragraph (1) that will result in work encroaching into the operational airspace of a strategic airport and is at least 12 metres high, or

(3) a material change of use of premises or reconfiguring a lot where any part of the land is within the 20 ANEF contour, or greater, for a strategic airport, or

(4) a material change of use of premises or reconfiguring a lot where any part of the land is within the public safety area of a strategic airport, or

(5) a material change of use of premises where any part of the land is within the lighting area buffer zone of a strategic airport, or

(6) a material change of use of premises where any part of the land is within the wildlife hazard buffer zone of a strategic airport, or

(7) a material change of use of premises which will result in work encroaching into the building restricted area of an aviation facility

12, or

(8) building work not associated with a material change of use mentioned in paragraph (7) that will result in work encroaching into the building restricted area of an aviation facility

12.

Development:

(1) complies with the SPP code: Strategic airports and aviation facilities (Appendix 4).

Comment

The Mareeba Airport is a Strategic Airport for the purpose of the SPP. The subject land is located immediately opposite the Mareeba Airport on the northern side of Vicary Road. The proposed development is for reconfiguring a lot only. There is no material change of use aspect. The subject land is located 75 metres north of the mapped 20 ANEF noise contour and is not located within a public safety area. The proposed reconfiguration would not conflict with this aspect of the SPP.


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(c) Mareeba Shire Planning Scheme 2004 (amendment no. 01/11) Relevant Development Codes

The following Development Codes are considered to be applicable to the assessment of the application:

Part 4, Division 14 Rural Zone Code Part 5, Division 8 Natural Disaster - Bushfire Overlay Code Part 6, Division 12 Reconfiguring a Lot Code

The application included a planning report and assessment against the planning scheme. An officer assessment has found that the application conflicts with several relevant acceptable solutions (or probable solutions/performance criteria where no acceptable solution applies) of the relevant codes set out below.

Relevant Codes Comments

Rural Zone Code The application can be conditioned to comply with the relevant acceptable/probable solutions contained within the code apart from the following:

Building Siting, Scale and Amenity - Specific Outcome S2 and Probable Solution PS2.2

Reconfiguring a Lot - Probable Solution PS1.1 & PS1.2

Refer to Planning Discussion section of report.

Natural Disaster Bushfire Overlay Code

The application can be conditioned to comply with the relevant acceptable/probable solutions contained within the code.

Reconfiguring a Lot Code The application can be conditioned to comply with the relevant acceptable/probable solutions contained within the code.

(e) Planning Scheme Policies/Infrastructure Charges Plan The following planning scheme policies are relevant to the application: No. 1 - Water Supply (Outside Reticulated Water Supply Area) At present the subject site gains water supply via an on-site bore and via the irrigation channel network. Should Council approve the application against this assessing officer's recommendation, it is recommended that conditions be attached to any approval requiring a potable water supply be provided to each proposed allotment. No. 4 - Development Manual The section of Mines Road between Vicary Road and the access to the existing dwelling houses does not meet the FNQROC Development Manual standard. If the development was to be approved, it should be conditional upon the upgrading of this section of Mines Road to FNQROC Development Manual standard.


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Due to the narrowness of the subject land and the proximity of the dwelling houses to Mines Road, a bitumen sealed road is suggested. (f) Adopted Infrastructure Charges Notice Roadworks The proposed subdivision is sought to separate the two existing dwellings established on the site. As such, both proposed allotments will contain an established dwelling and the development will therefore not result in any increase in vehicle traffic movements on Council's local area road network. An Augmentation of the Road Network Contribution is not considered necessary in this instance. Parks The proposed subdivision is sought to separate the two existing dwellings established on the site. As such, both proposed allotments will contain an established dwelling and the development will not result in an increase in population density or demand on Council's parklands and open space. An Open Space Contribution is not considered necessary in this instance. REFERRALS Concurrence This application did not trigger referral to any Concurrence Agencies. Advice This application did not trigger referral to any Advice Agencies. Internal Consultation Development Engineering - Access/road construction standards PLANNING DISCUSSION Noncompliance with the relevant acceptable/probable solutions outlined in the table above are summarised as follows: Rural Zone Code 4.78 Building Siting, Scale and Amenity


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S2 Agricultural activities are protected from incompatible land uses. PS2.2 Non agriculture or agriculture – intensive uses which adjoin any agriculture or

agriculture – intensive uses are protected from spray drifts by the maintenance of a separation distance of 300 metres between the agriculture or agriculture – intensive uses and the non-agriculture or agriculture – intensive uses.

Comment The subject land adjoins an intensive banana plantation. The reconfiguration will increase the number of non-agricultural lots and likely the number of non-agricultural land owners adjoining this intensive banana plantation. There is insufficient area and distance available within the subject land to provide a suitable separation distance/vegetation buffer. Increasing the number of non-agricultural land owners who adjoin intensive agricultural uses will increase the potential for land use conflict complaints. The proposed reconfiguration does not protect the agricultural activities.

4.80 Reconfiguring a Lot S1 The viability of the farming industry throughout the shire and including Good Quality

Agricultural Land, and future opportunities for farming pursuits are not compromised. PS1.1 Allotments to have a minimum are of 60 hectares and road frontage of 300

metres within the area identified on Agricultural land Quality Maps S2, S3, S4 and S5; or

PS1.2 Allotments to have a minimum area of 30 hectares and road frontage of 150

metres if outside the area identified on Agricultural Land Quality Maps S2, S3, S4 and S5.

Comment The existing allotment at approximately 1 hectare in area is well below the minimum lot size nominated by PS1.1 and PS1.2. The subject land adjoins an intensive banana plantation. The reconfiguration will increase the number of non-agricultural lots and likely the number of non-agricultural land owners adjoining this intensive banana plantation. There is insufficient area and distance available within the subject land to provide a suitable separation distance/vegetation buffer. Increasing the number of non-agricultural land owners who adjoin intensive agricultural uses will increase the potential for land use conflict complaints. The proposed reconfiguration does not protect the agricultural activities and could compromise neighbouring farming pursuits/opportunities in the future.


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Although the subdivision may benefit the applicant, there is not considered to be any overriding benefit to the community or to Council as a result of the development. Having multiple dwellings on a single rural allotment is not adequate justification to further fragment rural land and if approved, would set a negative precedent for future subdivision in rural areas, especially considering the large number of rural allotments within the Shire that contain multiple dwellings. The proposed development conflicts with probable solutions PS1.1 and PS1.2, and Specific Outcome S1.

Conclusion It is considered that the application holds significant conflicts with both the Mareeba Shire Planning Scheme and the FNQ Regional Plan. Furthermore, there are not sufficient grounds to justify approval despite the evident conflicts. The application is recommended for refusal. Date Prepared: 25 February 2015


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ATTACHMENT 1 APPROVED PLANS (ECM VS 3634097)


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GOVERNANCE AND COMPLIANCE

ITEM-4 RALEIGH STREET DIMBULAH COMMUNITY CENTRE DOCUMENT INFORMATION

MEETING: Ordinary


REPORT OFFICER’S TITLE: Manager Development & Governance DEPARTMENT: Corporate and Community Services

EXECUTIVE SUMMARY

This report deals with the small subdivision carried out in Raleigh Street, Dimbulah some six (6) years ago to provide a number of lots for commercial purposes, and correspondence received from the Dimbulah Community Centre putting forward options for the development of a new Community Centre in Dimbulah. The report recommends that Council give consideration to making land within the subdivision available for the development of a new Community Centre.


"That, subject to the appropriate planning processes being undertaken and full grant funding being available for the construction of a new Community Centre at Dimbulah, Council agree in principle to: 1. The reconfiguration of Lot 4 on SP198052, Parish of Masterton, County of Hodgkinson into two lots with frontages of 43 metres and 10 metres and areas of 1,002m² and 233m² respectively; 2. The making of the larger lot with an area of 1,002m² available for the development of the new Community Centre."

BACKGROUND

As a result of requests from the Dimbulah Chamber of Commerce for more commercial land in the Dimbulah CBD, the former Mareeba Shire Council (prior to amalgamation) decided to purchase land in Raleigh Street adjacent to the rail corridor, new Post Office and Information Centre for this purpose. The property was approved for development into six allotments as per the attached Survey Plan SP198052 and the development was carried out during amalgamation in 2009 by the Tablelands Regional Council. One of the lots was subsequently sold via the tender process, however, there has been a concern that the lot layout for the six lots was not ideal for commercial purposes and that the lots remaining should be reconfigured into a more appropriate layout.


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Options for the reconfiguration of the lots were prepared by Council's Surveyor (excluding Lot 1 which contains the park and Information Centre) and these options are attached. Some of the options include Lot 5 in the reconfiguration, however, this is the lot that has been sold and Council no longer has any ability to reconfigure this lot. The three lots available for reconfiguration are therefore lots 2, 3 and 4. Lots 2 and 3 have frontages of 10 metres and an area of 233m² each and lot 4 has a frontage of 53 metres and an area of 1,235m². Council has recently been approached by the Dimbulah Community Centre in relation to the development of a new Community Centre for Dimbulah as the existing facility has outgrown the limited space available to it. Two options have been put forward by the Community Centre, one being to build a new centre on lot 4 in Raleigh Street and the other to extend onto the existing Dimbulah Memorial Hall. In relation to lot 4 in Raleigh Street, it is considered that if Council is agreeable in principle to the proposal to construct a new Community Centre on this site, the area of the lot could be reduced to approximately 1,000m² and an additional lot with a frontage of 10 metres created adjacent to lots 2 and 3. This would then create three small lots with a frontage of 10 metres each which could then have the flexibility to be further reconfigured if necessary to meet particular commercial requirements eg 1 large lot x 699m²; 2 lots x 350m²; 1 lot x 233m² plus 1 lot x 466m². Subject to the Community Centre being successful in obtaining grant funding for their proposal and then proceeding with the project, an appropriate tenure arrangement would need to be negotiated for the use of the land, possibly a long term leasing arrangement.


COM 3 - Encourage the building of strong partnerships with community, private sector and government so as to build community capacity and develop strategies to encourage and support leadership and self-responsibility in the community.

CONSULTATION

Internal External Nil

LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL, RISKS)

Council would normally be required to go through a tender or auction process to dispose of land (including the lease of land), however, under the provisions of section 236(b) of the Local Government Regulation 2012, a local government is able to dispose of a valuable non-current asset (land) to: (i) a government agency; or (ii) a community organisation without going through the tender or auction process.


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POLICY IMPLICATIONS

NIL


There will be some costs (around $1,000) associated with the reconfiguration of the lots and development of appropriate tenure arrangements should Council agree to the proposal. In relation to the actual construction of a new Community Centre, Council's current budget situation does not allow for projects of this nature and unless this situation improves significantly, the project will have to be totally reliant on external grant funding.


Advice of Council's decision will be forwarded to the Dimbulah Community Centre.

ATTACHMENTS

1. Copy of Survey Plan SP198052. 2. Copy of options put forward by Council's Surveyor for the reconfiguration of the lots

fronting Raleigh Street. 3. Letter from the Grants Officer, Dimbulah Community Centre, putting forward options

for development of a new Community Centre in Dimbulah. Date Prepared: 9 March 2015


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ATTACHMENT 1


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ATTACHMENT 2


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ATTACHMENT 3


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FINANCE

ITEM-5 FINANCIAL STATEMENTS FOR THE PERIOD ENDING 28 FEBRUARY 2015


MEETING: Ordinary


REPORT AUTHOR/ OFFICER’S TITLE: Manager Finance DEPARTMENT: Corporate & Community Services

EXECUTIVE SUMMARY

The purpose of this report is to provide Council with an overview of financial matters for the period 1 July 2014 to 28 February 2015.


"That Council note the financial report for the period ending 28 February 2015 and endorse the emergency purchases."

BACKGROUND

Financial Summary Each month, year to date financial statements are prepared in order to monitor actual performance against budgets. For the period ending 28 February 2015, Council shows an operational surplus of $14,508,689 compared to a budgeted YTD surplus of $12,155,213. The budget now reflects the Three Month Budget Review as adopted by Council at the 17 December 2014 meeting. One-off de-amalgamation costs for the purpose of this report are excluded. These costs are funded from the Queensland Treasury Corporation Working Capital Facility which has a repayment due date of 30 June 2015. It should be noted that Council's cash position is currently $21,308,170 and this represents an initial transfer of $17,000,000 from TRC. A final cash transfer (including interest) will take place on finalisation of the 31 December 2013 financial statements and will be based on the methodology provided in the Crowe Horwath report. The final Crowe Horwath report has been referred to the Minister.


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Capital Expenditure Total capital expenditure of $10,332,203 (including commitments) has been spent for the period ending 28 February 2015 against the annual budget of $12,892,876. The graph below illustrates actual YTD expenditure and committed costs against the annual budget. Income Analysis Total income (including capital income of $1,871,132) for the period ending 28 February 2015 is $46,432,785 compared to the YTD budget of $43,131,002.

February 2015 - Snapshot

Total Operating Income $ 44,561,653 Total Operating Expenditure $ 30,052,964 Operating Surplus $ 14,508,689 Total Capital Income (grants, developer contributions) $ 1,871,132

Net Result - Surplus $ 16,379,821


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The graph below shows actual income against budget for the period ending 28 February 2015.

Variances to note are:

1. $116k of actual income relates to animal registrations and licence renewals, which all belong in July 2014; however the budget has been apportioned equally across 12 months. Also contributing to the favourable variance is the Mareeba Mausoleum & Memorial cemetery income which is $61K higher than YTD budget.

Description

Actual YTD Budget YTD Note

Net Rates & Utility Charges 25,705,740 24,889,012

Fees & Charges 906,726 689,619 1

Operating Grants, Subsidies & Contributions 6,658,466 6,374,871

Interest Received 285,011 384,057

Works for Third Parties 8,243,857 7,224,311 2

Other Revenue 2,761,853 2,547,417 3

Capital Income 1,871,132 1,021,716 4


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2. The favourable variance relates to the majority of the Department of Main Roads major projects being already completed, however, YTD budget has been apportioned monthly. February RMPC claim estimated at $88K is yet to be lodged.

3. Favourable variances across a number of business sections, majority relating to the

waste fund.

4. $510k relates to developer contributions. Capital grants of $1.3M relates mainly to the construction of the pump station at Ibis Dam ($54k), the Mareeba Sewerage Treatment Plant upgrade ($30k), Chillagoe Water supply ($236k), Roads to Recovery ($577k) and TIDS ($317k).

Expenditure Analysis

Total expenses for the period ending 28 February 2015 is $30,052,964 compared to the YTD budget of $29,954,074. The graph below shows actual expenditure against budget for the period ending 28 February 2015.


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Loan Borrowings

Council's loan balances as at 28 February 2015 are as follows:

Rates and Sundry Debtors Analysis

Rates and Charges The total rates and charges payable as at 28 February 2015 is $13,601,422.03. Rates were levied on 17 February 2015 for the six (6) months January to June 2015 with the discount period closing on 20 March 2015. Total Gross Rates and Charges levied for the 6 month period was $13,147,136.55. Collection House collected $91,525 for the month of February. The outstanding amount for properties currently with debt collection is $356,036.13. Sundry Debtors

The total outstanding for Sundry Debtors as at 28 February 2015 is $1,722,722.87 which is made up of the following:

Procurement Two (2) emergency purchases were recorded for January as follows: Order Number

Quotation Process

Order Date

Supplier Name Order Amount

Reason

PWK01656 EMERGENC 9/2/2015 Mount Carbine 17,050 Extra materials required

Description

Actual YTD Budget YTD Note

Employee expenses 10,091,183 10,432,925

Materials & Services 13,959,006 13,642,702

Depreciation expenses 5,888,382 5,764,053

Finance & Borrowing costs 114,393 114,394

QTC Loans $2,068,568

De-amalgamation working capital facility

$5,095,102

Current 30 days 60 days 90 + days $774,092.90 $15,693.22 $11,561.14 $921,375.61

44.94% 0.91% 0.67% 53.48%


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Quarries on a repair site on the highway

PWK01675 EMERGENC 12/2/2015 Mount Carbine Quarries

14,025 Extra materials required on a repair site on the highway


Nil

CONSULTATION

Internal Director Corporate & Community Services Financial Accountant External Nil

LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS)

Section 204 of the Local Government Regulation 2012 requires the financial report to be presented to local government…if the local government holds its ordinary meetings more frequently (than once per month) - to a meeting in each month.

POLICY IMPLICATIONS

Information has been provided to achieve compliance with Council's Procurement Policy.




Nil

ATTACHMENTS

1. Financial Statements - February 2015

Date Prepared: 6/03/2015


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ATTACHMENT 1


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INFRASTRUCTURE SERVICES

TECHNICAL SERVICES

ITEM-6 MAREEBA CENOTAPH DOCUMENT INFORMATION

MEETING: Ordinary


REPORT OFFICER’S TITLE: Manager Technical Services DEPARTMENT: Infrastructure Services, Technical Services Group

EXECUTIVE SUMMARY

Council officers have identified a number of maintenance issues at the Mareeba Cenotaph which require rectification. These are:

damaged black tiles to the base of Cenotaph;

damaged lettering in the marble panels;

painting / cleaning of the soldier at the top of the Cenotaph;

painting of the field guns. This report provides various options and cost of refurbishment for each of the four components which go to make up the Cenotaph and its surrounds.


"That Council give approval to:

replace the tiles at the base of the Mareeba Cenotaph;

replace the lettering on the marble panels;

paint the field guns insitu using Council staff with funding to be provided from developers contributions for parks in the Mareeba district."

BACKGROUND

The Anzac Memorial in Mareeba is located at Anzac Park on Byrnes Street, Mareeba and comprises of the main Cenotaph monument flanked by two (2) field guns. The Cenotaph consists of the tiled base, the main column on which names of the fallen are displayed on white marble and the soldier statue located at the top. Two (2) field guns are located in the park and on either side of the Cenotaph.


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The circular base of the Cenotaph is covered with black tiles with the majority being cracked or damaged. These tiles need replacing. Replacement with tiles similar to the existing but of a stronger material, more suitable to the local environment, will cost in the order of $3,500. Some of the black letters etched into the white marble panels on the column are missing and need to be replaced. A quote for $4,555 has been received to replace the missing letters, however this does not include temporary fencing or work platform. Therefore an allowance of approximately $5,000 would need to be made for this work to proceed. The soldier statue appears in relatively good order and only requires cleaning at this time. Should painting be required in the future indicative costs range from $600 to $1,200. The field guns paint work is badly scratched and requires repainting. Quotes for this work range from $6,000 to $11,200. Both quotes require the guns to be removed from site and in the case of the more expensive quote, the guns are proposed to be sandblasted prior to painting. No allowance has been made for traffic control while a crane is in operation and this is likely to add a further $1,000 to the above quotes. A possibly less expensive option is to use Council carpenters to lightly sand and repaint the guns on site. This is not likely to achieve the same standard of finish as would be obtained by having the guns professionally treated. However given the location and the likelihood of on-going damage, this option may be the most cost effective at this time. A cost for this work to be carried out by Council staff has been estimated to be in the order of $1,500. It is proposed that the above works could be funded from the anticipated operational budget surplus from the 2014/2015 budget.


COM 4 Encourage vibrant and active community participation in festivals and events, arts culture and natural heritage activities that celebrate the community and its cultural diversity and enrich lifestyle and encourage tourism.

CONSULTATION

Internal Mayor Chief Executive Officer Facilities Officer Grants and Engagement Project External Mareeba RSL Coordinator MSC Grant - Mapping our Anzac History - Mareeba Shire's Anzac Legacy


Nil

POLICY IMPLICATIONS

Nil


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Capital The total cost for this work is expected to be approximately $10,000. Operating Nil Is the expenditure noted above included in the 2014/2015 budget?

This expenditure is not included in the 2014/2015 budget

If not you must recommend how the budget can be amended to accommodate the expenditure Funding is proposed from developers contributions for parks in the Mareeba district.


Nil

ATTACHMENTS

1. Photos of the Cenotaph and field guns. Date Prepared: 10 March 2015


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ITEM-7 BRIDGES RENEWAL PROGRAM - GROVE CREEK BRIDGE, SPEEWAH


MEETING: Ordinary


REPORT OFFICER’S TITLE: Strategic Project Officer DEPARTMENT: Infrastructure Services

EXECUTIVE SUMMARY

Deputy Prime Minister and Minister for Infrastructure and Regional Development, Warren Truss, announced on 27 February 2015 that Mareeba Shire Council will receive $425,000 or a maximum of 50% (whichever is the lesser), to upgrade Grove Creek Bridge at Speewah under the Bridges Renewal Program.


"That Council note the funding contribution from the Australian Government Department of Infrastructure and Regional Development for the upgrade of Grove Creek Bridge, Speewah and allocate $425,000 matching funding from depreciation and developers contributions in the Capital Works Budget for 2015/2016."

BACKGROUND

The Australian Government has committed $300 million over five (5) years from 2014/2015 to the Bridges Renewal Programme (BRP), with $114 million being committed for Round 1. The objectives of the BRP are to contribute to the productivity of bridges serving local communities, and facilitate safer higher productivity vehicle access. Seventeen bridges across Queensland have been successful in Round 1 of the funding program, including Grove Creek Bridge, Speewah. Mareeba Shire Council will receive $425,000 or a maximum of 50% (whichever is the lesser), to upgrade Grove Creek Bridge at Speewah to a dual lane concrete bridge under the Bridges Renewal Program. A further $425,000 will need to be funded by Council. This funding can be sourced from a combination of developer's contributions ($295,000) and depreciation ($130,000). The upgrade of the bridge will provide safe access into the Speewah community by heavy vehicles which are currently under restriction due to the outcome of a recent engineering assessment of the bridge, which resulted in a 5 tonne load limit and urgent remedial works. To meet the requirements for the funding allocation, construction must commence during the current financial year and will be completed in 2015/2016. During construction, signage will be erected on either side of the bridge to meet the Department of Infrastructure and Regional Development's signage requirements. These signs are similar to those required for the Black Spots programme projects. Council officers will also be required to send monthly progress reports to advise the amount expended, project status and any significant risk


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factors that would affect meeting the next milestone in full. At the end of the project a post-completion report will be submitted and the Department of Infrastructure and Regional Development will then provide the funding amount up to a maximum of $425,000.


ECON 3 Undertake the management of Council’s assets in accordance with the long term asset management plans developed for all infrastructure asset classes to ensure the Shire's infrastructure networks are maintained and renewed to maximise their long term benefit to industry and the community.

CONSULTATION

Internal Chief Executive Officer Director Infrastructure Services Manager Technical Services Manager Works Senior Environmental Advisor Senior Engagement Officer External A community meeting will be arranged prior to the bridge upgrade works to brief the community on the process and plans.


Risk: The upgrade of the Grove Creek Bridge will mitigate the risk of bridge failure and will allow heavy and high productivity vehicles to safely access the community. The current single lane bridge has recently been inspected and a number of issues were identified that required a 5 tonne load limit to be imposed. Environmental: Environmental risks and requirements are being investigated by Council's Senior Environmental Advisor.

POLICY IMPLICATIONS

Nil


Capital This funding significantly reduces the capital burden to Council for replacing and upgrading the Grove Creek Bridge at Speewah. The bridge is at the end of its useful life and would have required replacement regardless of receiving federal government funding. Operating This funding and proposed capital upgrade will reduce the operational and reactive maintenance burden associated with maintaining a bridge in very poor condition and at the end of its useful life.


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Is the expenditure noted above included in the 2014/2015 budget?

The capital expenditure will be included in the 2015/2016 budget.


A community meeting will be arranged prior to the bridge upgrade works to brief the community on the process and plans.

ATTACHMENTS

1. Letter from the Hon Warren Truss, Deputy Prime Minister and Minister for Infrastructure and Regional Development

Date Prepared: 9 March 2015


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WORKS

ITEM-8 INFRASTRUCTURE SERVICES - WORKS SECTION - PROGRESS REPORT - FEBRUARY 2015


MEETING: Ordinary Meeting


REPORT OFFICER’S TITLE: Manager Works

DEPARTMENT: Infrastructure Services, Works Group

EXECUTIVE SUMMARY

This report sets out works undertaken by the Transport Infrastructure, Parks and Gardens and Bridge Sections of Infrastructure Services during the month of February 2015.


"That Council receive and note the Infrastructure Services Transport Infrastructure, Parks and Gardens and Bridge Sections - Progress Report for the month of February 2015."

BACKGROUND

Works Group Maintenance Activities Maintenance activities accruing more than $1,000 in expenditure were carried out in February at the following locations:


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The table below shows the current budget position of road maintenance for Mareeba Shire Council.

So far this financial year to the end of February $95,226 has been spent on preparation and line marking work for the 2014/15 reseal and asphalt program. This money will eventually be moved to the appropriate capital works job resulting in a credit to the maintenance budget.

Capital Works Kuranda Community Precinct Car Park

Road Name Activity

Bilwon Road, Biboohra Bitumen patching

Contractor - Chillagoe General operations

Leafgold Weir Road, Dimbulah Road inspections, slashing

Sandy Creek Road, Dimbulah Slashing

Top Eureka Road, Dimbulah Slashing

Veness Road, Dimbulah Slashing

Euluma Creek Road, Julatten Road furniture, slashing

McDougall Road, Julatten Clean inlet/outlets culverts, grading unsealed roads, road furniture, slashing

Pinnacle Road, Julatten General repairs and maintenance, slashing

Sides Road, Julatten Road furniture, slashing

Barron Falls Road, Kuranda Bitumen patching, slashing

Kuranda Heights Road, Kuranda Culvert repairs, slashing

Myola Road, Kuranda Bitumen patching, slashing

Oak Forest Road, Kuranda Bitumen patching, bridge furniture, slashing

Rob Veivers Drive, Kuranda Bitumen patching, concrete footpath maintenance, slashing

Salamone Drive, Kuranda Bridge furniture, slashing

Victor Place, Kuranda Bridge inspections, slashing

Wrights Lookout Road, Kuranda Slashing

Anzac Avenue, Mareeba Bitumen patching, road furniture, road inspections, general repairs and maintenance

Road Name Activity

Chewko Road, Mareeba Bitumen patching, bridge furniture, grading unsealed roads, line marking for reseals, road furniture

Hoolahan Drive, Mareeba Clean inlet/outlets culverts, road inspections

Maria Close, Mareeba Bitumen patching, culvert repairs

Arnold Street, Mt Molloy Slashing

Clacherty Street, Mt Molloy Clean inlet/outlets culverts, road furniture, slashing

Fraser Road, Mt Molloy Grading unsealed roads, slashing

Main Street, Mt Molloy Slashing

Mount Mulligan-Kondaparinga Road, Mt Mulligan

Road furniture, road inspections

L A Road, Mona Mona Slashing

Mutchilba Road, Mutchilba Road inspections, slashing

Springs Road, Paddy's Green Bridge furniture, clean inlet/outlets culverts, road furniture, slashing

Speewah Road, Speewah Clean inlet/outlets culverts, slashing

Location YTD

Actual YTD

Budget Annual Budget

Mareeba Shire Council $2,008,992 $1,916,847 $2,875,271


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Works commenced at the Kuranda Community Precinct Car Park in Arara Street in late January. The works include drainage improvements, concrete footpaths, sealed asphalt car parking, line marking and solar lighting Despite heavy rain the project is progressing well and the car park is programmed to be asphalt sealed the first week in March.

Costin Street Pavement Rehabilitation The design for the Costin Street Pavement Rehabilitation project is finalised and basic estimates and material quotations have been completed. It is estimated that project costs will be $493,000. Works will commence in March with the installation of subsoil drains. Third Party Works PEND-1926 Mossman - Mt Molloy Road Pavement Rehabilitation The above project was started on 02 February, 2015. Works include the excavation and replacement of the existing pavement with cement modified road base and a two coat bitumen seal of eleven sections of the Mossman - Mt Molloy Road. The total area of rehabilitated pavement is 13,200m2. The project is estimated to cost $1.426M and will take 63 working days to complete. A claim for $240,903 excluding GST was submitted to DTMR late February for works completed.


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DTMR Routine Maintenance Performance Contract (RMPC) Routine maintenance activities were undertaken during February at the following locations;

Location Activity

Kennedy Highway - Cairns / Mareeba Other bituminous surface work

Kennedy Highway - Cairns / Mareeba Other roadside work

Kennedy Highway - Cairns / Mareeba Pavement repairs, gravel (Mech. < 500m2 per 1km)

Kennedy Highway - Cairns / Mareeba Rest area servicing

Kennedy Highway - Cairns / Mareeba Tractor slashing, urban

Mulligan Highway - Mareeba / Molloy Other surface drain work

Mulligan Highway - Mareeba / Molloy Clean earth and concrete surface drains

Mulligan Highway - Mareeba / Molloy Emergency call out activities - remove fallen tree

Mulligan Highway - Mareeba / Molloy Repair or replace guide markers

Mulligan Highway - Mareeba / Molloy Other surface drain work

Mulligan Highway- Mareeba / Molloy Tractor slashing, rural

Mulligan Highway - Molloy / Lakeland Rest area servicing

Mulligan Highway - Molloy / Lakeland Roadside litter collection - rural

Mulligan Highway - Molloy / Lakeland Other roadside work

Mulligan Highway - Molloy / Lakeland Herbicide Spraying


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The total claim to DTMR for the works listed above for the month of February was $88,662. Parks and Gardens Section

Maintenance Activities Parks and Gardens maintenance activities accruing more than $1,000 in expenditure were carried out in February at the following locations:

Location Activity

Mossman - Mt Molloy Road Emergency call out activities - remove tree over road

Mossman - Mt Molloy Road Emergency call out activities- cut up fallen tree

Mossman - Mt Molloy Road Herbicide spraying

Mossman - Mt Molloy Road Other bituminous surface work

Mossman - Mt Molloy Road Other sign work

Mossman - Mt Molloy Road Other vegetation control works

Mossman - Mt Molloy Road Repair signs (excluding Guide Signs)

Mossman - Mt Molloy Road Roadside litter collection - rural

Mareeba Connection Road Tractor slashing, urban

Herberton - Petford Road Emergency call out activities - assist Police with temp signage

Herberton - Petford Road Herbicide spraying

Mareeba - Dimbulah Road Herbicide spraying

Mareeba - Dimbulah Road Emergency call out activities - remove fallen tree

Mareeba - Dimbulah Road Other bituminous surface work

Mareeba - Dimbulah Road Other roadside work

Mareeba - Dimbulah Road Other vegetation control works

Mareeba - Dimbulah Road Repair or replace guide markers

Mareeba - Dimbulah Road Repair signs (excluding Guide Signs)

Mareeba - Dimbulah Road Surface correction

Mareeba - Dimbulah Road Tractor slashing, rural

Burke Developmental Road Herbicide spraying

Burke Developmental Road Other vegetation control works


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The table below shows the current budget position of Parks and Gardens maintenance for Mareeba Shire Council.

Bridge Section Maintenance Activities Bridge maintenance activities accruing more than $1,000 in expenditure were carried out in February at the following locations:

The table below shows the current budget position of Bridge maintenance for Mareeba Shire Council.

Location

Parks and Gardens, Chillagoe

Basalt Gully and Bi-Centennial Lakes, Mareeba

Mary Andrews Gardens, Mareeba

Byrnes Street Medians, Mareeba

Council Office & Library, Mareeba

Mulligan Highway Approaches, Mareeba

Vaughan Park, Mareeba

Eales Park, Mareeba

Kuranda Parks, Library, CBD and Streets

Tom Mahon Park, Biboohra

Borzi Park, Mareeba

Davies Park, Mareeba

Brady Park, Mareeba

Mareeba Racecourse (Road Reserve), Mareeba

Vains Park, Mt Molloy

Junior Soccer Reserve, Dimbulah

Pony Club, Dimbulah

Mareeba Streets

Anzac Avenue, Mareeba

Corrective Services Labour - Mareeba

Irvinebank Mowing and Maintenance

Biboohra Streets

Location YTD

Actual YTD


Mareeba Shire Council $996,720 $962,255 $1,437,983

Location

Davies Creek Road Bridge Kuranda

Mona-Mona Big Rooty Creek

Mahogany Ave Culvert Ch .372, Speewah


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ECON 3 - Undertake the management of Council's assets in accordance with the long term asset management plans developed for all infrastructure asset classes to ensure the Shire's infrastructure networks are maintained and renewed to maximise their long term benefit to industry and the community.

CONSULTATION

Internal Infrastructure Services staff External Nil


Nil

POLICY IMPLICATIONS

Nil


Capital Included in 2014/2015 budget Operating Included in 2014/2015 budget Is the expenditure noted above included in the 2014/2015 budget?

Yes

If not you must recommend how the budget can be amended to accommodate the expenditure Nil


Advice is provided to residents and businesses affected by any activities.

Location YTD

Actual YTD


Mareeba Shire Council $440,306 $587,426 $881,139


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ATTACHMENTS

Nil Date Prepared: 10 March 2015


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WATER & WASTE

ITEM-9 CONTRACT FNQ004 COLLECTION & REMOVAL OF FERROUS METAL & USED LEAD ACID BATTERIES - CONTRACTUAL MATTER


MEETING: Ordinary


REPORT OFFICER’S TITLE: Manager Water and Waste DEPARTMENT: Infrastructure Services, Water and Waste Group

EXECUTIVE SUMMARY

The Far North Queensland Regional Organisation of Councils (FNQROC) invited suitably qualified suppliers to tender for the collection and removal of ferrous scrap metal and/or used lead acid batteries across the FNQROC region. The tender was divided into two separable portions, enabling individual Councils and suppliers to participate in either one or both separable portions of the contract.

Separable Portion 1 – Ferrous Scrap Metal Separable Portion 2 – Used Lead Acid Batteries Suppliers were also requested to supply information to be used for a Register of Pre-Qualified Suppliers (ROPS) for waste collection and removal services.

The following Councils are involved in Separable Portion 1 – Ferrous Scrap Metal.

• Cairns Regional Council (CRC) • Cassowary Coast Regional Council (CCRC) • Cook Shire Council (CSC) • Croydon Shire Council (Croydon SC) • Douglas Shire Council (DSC) • Mareeba Shire Council (MSC) • Tablelands Regional Council (TRC) • Wujal Wujal Aboriginal Shire Council (WWASC) • Yarrabah Aboriginal Shire Council (YASC)

The following Councils are involved in Separable Portion 2 – Used Lead Acid Batteries.

• Cairns Regional Council (CRC) • Cook Shire Council (CSC) • Douglas Shire Council (DSC) • Mareeba Shire Council (MSC)


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The intent of the contract is that ferrous metal and ULAB stockpiles are managed at acceptable levels and for Councils to achieve a fair and certain return for the value of the materials collected. The invitation received four (4) conforming tenders for both separable portions of the contract which were evaluated by the Tender Evaluation Committee. Sims Metal Management are recommended for both separable portions as they provided the most competitive offering both in terms of value for money and the provision of collection schedules that were considered suitable by all member Councils. The tendered rates provide cost benefit for participating Councils, with significant improvement in the price per tonne for both ferrous metal and used lead acid batteries together with improved service to the region enabled by the provision of pre-agreed service schedules. Whilst there are a number of Councils involved in the collective offer to the market, each Council will have an individual contract with the selected supplier as FNQROC does not have formal delegated authority to contract on behalf of Councils.


"That Council: 1. Award Contract FNQ004, separable portion 1, Collection and Removal of Ferrous

Scrap Metal to Sims Metal Management Ltd based on the schedule of rates provided for 12 months from 1 May 2015 to 30 April 2016 with the option for a further 12 month extension.

2. Award Contract FNQ004, separable portion 2, Collection and Removal of Used Lead

Acid Batteries (ULABs) to Sims Metal Management Ltd based on the schedule of rates provided for 12 months from 1 May 2015 to 30 April 2016 with the option for a further 12 month extension.

3. Adopt the Register of Pre-Qualified Suppliers in accordance with the attached supplier

listing for 24 months from 1 May 2015 to 30 April 2017, with the option for a further 12 month extension.

4. Delegate authority to the Chief Executive Officer in accordance with the Local

Government Act 2009 to negotiate, finalise and execute any and all matters associated with these arrangements."

BACKGROUND

In July 2013 the Regional Waste Management Group identified scrap metal as an improvement opportunity, specifically the management of stockpiles and return on investment. There was dissatisfaction at the levels of service provided by current suppliers and also concern over the risks posed by the metal stockpiles accumulating across the region, particularly during cyclone season.


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Council officers were experiencing difficulty in getting suppliers to address issues regularly raised regarding the collection and removal of scrap metal and in securing the necessary improvements to their service. FNQROC Procurement were asked to undertake market research in order to better understand the market and data was gathered following discussions with Council officers, other local government agencies and suppliers in order to identify potential opportunities for improving the current individual arrangements in place. The research identified there were limited suppliers in the region and individual Councils were market-takers, competing with one another for scrap metal collection. As a result, Councils experienced a poor level of service from suppliers and a lack of certainty over revenue. In addition, research revealed the situation was impacted by vast fluctuations in the mixed ferrous metal market price, a situation further compounded by the US to AUD exchange rate. The geography of the region, distances between sites, cost and availability of transportation were also cited by suppliers as being problem factors. Suppliers were enthusiastic about the possibility of a regional arrangement, suggesting that a supplier-led collection schedule would enable them to realise a number of efficiency gains and economies of scale. It was also suggested that metal prices be linked to an appropriate rise and fall formula, minimising risk to the supplier and in turn providing some transparency in the return to Councils.


ECON 3 Undertake the management of Council's assets in accordance with the long term asset management plans developed for all infrastructure asset classes to ensure the Shire's infrastructure networks are maintained and renewed to maximise their long term benefit to industry and the community.

CONSULTATION

Internal Director Infrastructure Services Water and Waste Engineer Supervisor Waste Services External FNQROC FNQROC Board members Member council Waste Managers Member council Waste Coordinators/Technical Officers FNQROC officers undertook the consultation with: Scrap Metal supplier meetings: Newport Recycling – 6 February 2014 Sims Metal Management – 11 February 2014 One Steel – 13 February 2014


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Rail Freight Operator Aurizon Government Agency Environment & Heritage Protection Local Councils Townsville City Council Regional Waste Groups Grampians Regional Waste Management Group, Vic Netwaste, NSW Midwaste, NSW


ROPS Risk Management Council is under no obligation to rank the submissions as the financial risk is minimal.

POLICY IMPLICATIONS

Nil


Capital Nil Operating Nil Is the expenditure noted above included in the 2014/2015 budget?

Nil

If not you must recommend how the budget can be amended to accommodate the expenditure Nil


Nil

ATTACHMENTS

Nil Date Prepared: 27 February 2015


Page 89

ITEM-10 INFRASTRUCTURE SERVICES - WATER AND WASTEWATER GROUP - MONTHLY REPORT - FEBRUARY 2015


MEETING: Ordinary


REPORT OFFICER’S TITLE: Manager Water and Waste DEPARTMENT: Infrastructure Services, Water and Waste Group

EXECUTIVE SUMMARY

The purpose of this report is to summarise Council’s Water and Wastewater activities undertaken by the Infrastructure Services Department during the month of February 2015.


"That Council receive and note the February 2015 Monthly Water and Wastewater Report."


GOV 3 Undertake a whole of Council service level review to establish sustainable operational costs across core local government business and consult with communities. 1. Capital Works Projects

Barang Street, Kuranda - all works now completed.

Arsenic Removal Plant at Chillagoe - Packaged Plant now commissioned and in operation.

Mareeba Industrial Park Water Booster Station - Delay in delivery of the standby generator is holding up completion of the project.

Kuranda Water Reservoir - Telstra phone lines relocated and earthworks currently underway.

Mareeba STP Process Design - underway, initial workshop held with Council officers on Tuesday, 24 February

Mareeba STP Critical Infrastructure Upgrade - Rising Main project design awarded to Jacobs Consulting Engineering. Design work commenced 23 February 2015.

2. Environmental Monitoring - Treatment

Mareeba STP non-compliant. Exceeded the Ammonia maximum limit.

Kuranda STP remains compliant with licence conditions.


Page 90

3. Budget - Water

Graphical - Revenue

Graphical – Expense

Expenses are higher than normal due to increased electricity charges and bulk water charges. Chemical costs are slightly higher due to the abnormal hot weather experienced through December and January requiring increased chemical dosing for treatment purposes.

0.00500,000.00

1,000,000.001,500,000.002,000,000.002,500,000.003,000,000.00

MSC Water Income to Month of February

Annual Budget YTD Budget YTD Actual

0.00

500,000.00

1,000,000.00

1,500,000.00

2,000,000.00

2,500,000.00

3,000,000.00

WaterTreatment Plant

Op/Mtce

WaterReticulation

Op/Mtce

WaterDepreciation

Water NCPAdmin Charges

MSC Water Expense to Month of February



Page 91

4. Budget - Wastewater Graphical - Revenue

Graphical – Expense

5. Chlorine Residual Readings

0.00500,000.00

1,000,000.001,500,000.002,000,000.002,500,000.003,000,000.003,500,000.004,000,000.004,500,000.00

Wastewater Rates WastewaterInterest Earned

Const Wks

Wastewater NCPInternal Revenue

Wastewater NCPCommunity Service

Obligation

Wastewater 3rdParty Works

Wastewater SundryIncome

MSC Wastewater Income to Month of February


0.00

500,000.00

1,000,000.00

1,500,000.00

2,000,000.00

WastewaterTreatment Plant

Op/Mtce

WastewaterReticulation

Op/Mtce

WastewaterDepreciation

Wastewater NCPAdmin Charges

MSC Wastewater Expense to Month of February


Chlorine Residual Readings 2015Australian Drinking Water Guidelines Maximum 5mg/L

February 2015 Mon 2nd Wed 4th Fri 6th Mon 9th Wed 11th Fri 13th Mon 16th Wed 18th Fri 20th Mon 23rd Wed 25th Fri 27th

Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L)

Mareeba Rankine St 1.09 1.40 1.20 1.13 0.82 1.06 1.24 1.46 1.40 1.17 1.13 1.16

Wylandra Drive Mareeba 0.48 0.45 0.74 0.59 0.62 0.42 0.55 0.90 0.64 0.77 0.64 0.60

Gregory Terrace Kuranda 0.79 0.58 0.62 0.59 0.53 0.65 0.56 0.48 0.50 0.56 0.66 0.70

Mason Rd PS Kuranda 0.94 0.64 0.80 0.74 0.70 0.70 0.62 0.55 0.63 0.75 0.79 0.85

Chillagoe 0.28 0.26 0.26 0.28 0.26 0.26 0.36 0.34 0.32 0.32 0.32 0.33

Dimbulah 1.13 1.02 1.06 0.90 0.85 0.72 1.12 0.90 1.12 1.25 1.04 1.01


Page 92

6. Mareeba Water Supply Scheme – Operations Data

7. Kuranda Water Supply Scheme - Operations Data

0

100

200

300

400

500

0

2,000

4,000

6,000

8,000

10,000

Jan

Feb

Ma

r

Apr

Ma

y

Jun

Jul

Aug

Sep

Oct

No

v

De

c

Rain

fall (

mm

)

Kilo

litr

es/D

ay

Mareeba WTP - Average Daily Production 2015

Average DailyProduction(kL per Day)

Rainfall (mm)

0

100

200

300

400

500

600

700

0

250

500

750

1,000

1,250

Jan

Feb

Ma

r

Apr

Ma

y

Jun

Jul

Aug

Sep

Oct

No

v

De

c

Rain

fall (

mm

)

Kilo

litr

es/D

ay

Kuranda WTP - Average Daily Production 2015


Rainfall (mm)


Page 93

8. Mount Molloy Water Supply Scheme - Operations Data

0

100

200

300

400

500

600

700

0

250

500

750

1,000

1,250

Jan

Feb

Ma

r

Apr

Ma

y

Jun

Jul

Aug

Sep

Oct

No

v

De

c

Lit

res/D

ay/C

on

necti

on

Kuranda WTP - Average Daily Consumption by Connection

2015

Average DailyConsumption perConnection (L perDay)

Rainfall (mm)

0

100

200

300

400

500

0

25

50

75

100

125

Jan

Feb

Ma

r

Apr

Ma

y

Jun

Jul

Aug

Sep

Oct

No

v

De

c

Rain

fall (

mm

)

Kilo

litr

es/D

ay

Mt Molloy GS - Average Daily Production 2015


Rainfall (mm)

0

100

200

300

400

500

0

150

300

450

600

750

Jan

Feb

Ma

r

Apr

Ma

y

Jun

Jul

Aug

Sep

Oct

No

v

De

c

Rain

fall (

mm

)

Lit

res/D

ay/C

on

necti

on

Mt Molloy GS - Average Daily Consumption by Connection 2015

Average DailyConsumption perConnection(L per Day)

Rainfall (mm)


Page 94

9. Dimbulah Water Supply Scheme - Operations Data

10. Chillagoe Water Supply Scheme - Operations Data

0

50

100

150

200

250

0

100

200

300

400

500

Jan

Feb

Ma

r

Apr

Ma

y

Jun

Jul

Aug

Sep

Oct

No

v

De

c

Rain

fall (

mm

)

Kilo

litr

es/D

ay

Dimbulah WTP - Average Daily Production 2015


Rainfall (mm)

0

50

100

150

200

250

0

250

500

750

1,000

1,250

Jan

Feb

Ma

r

Apr

Ma

y

Jun

Jul

Aug

Sep

Oct

No

v

De

c

Rain

fall (

mm

)

Lit

res/D

ay/C

on

necti

on

Dimbulah WTP - Average Daily Consumption by Connection 2015

Average DailyConsumption perConnection (L perDay)

Rainfall (mm)

0

100

200

300

400

500

0

50

100

150

200

250

Jan

Feb

Ma

r

Apr

Ma

y

Jun

Jul

Aug

Sep

Oct

No

v

De

c

Rain

fall (

mm

)

Kilo

litr

es/D

ay

Chillagoe BF - Average Daily Production 2015


Rainfall (mm)


Page 95

11. Mareeba Wastewater Treatment Plant - Operations Data

0

100

200

300

400

500

845

850

855

860

865

870

Jan

Feb

Ma

r

Apr

Ma

y

Jun

Jul

Aug

Sep

Oct

No

v

De

c

Rain

fall (

mm

)

Lit

res/D

ay/C

on

necti

on

Chillagoe BF - Average Daily Consumption by Connection

2015

Average DailyConsumption perConnection(L per Day)

Rainfall (mm)

0

60

120

180

240

300

0

1,000

2,000

3,000

4,000

5,000

6,000

7,000

Jan

Feb

Ma

r

Apr

Ma

y

Jun

Jul

Aug

Sep

Oct

No

v

De

c

Rain

fall (

mm

)

Kilo

litr

es/D

ay

Mareeba STP - Average Daily Inflow 2015

Average DailyInflow(kL per Day)

Rainfall (mm)

0

60

120

180

240

300

0

250

500

750

1,000

1,250

1,500

Jan

Feb

Ma

r

Apr

Ma

y

Jun

Jul

Aug

Sep

Oct

No

v

De

c

Rain

fall (

mm

)

Lit

res/D

ay/C

on

necti

on

Mareeba STP - Average Daily Inflow by Connection 2015

Average DailyInflow perConnection(L per Day)

Rainfall (mm)


Page 96

12. Kuranda Wastewater Treatment Plant - Operations Data

Date Prepared: 6 March 2015

0

150

300

450

600

750

0

100

200

300

400

500

Jan

Feb

Ma

r

Apr

Ma

y

Jun

Jul

Aug

Sep

Oct

No

v

De

c

Rain

fall (

mm

)

Kilo

litr

es/D

ay

Kuranda STP - Average Daily Inflow 2015

Average DailyInflow(kL per Day)

Rainfall (mm)

0

150

300

450

600

750

0

250

500

750

1,000

1,250

Jan

Feb

Ma

r

Apr

Ma

y

Jun

Jul

Aug

Sep

Oct

No

v

De

c

Rain

fall (

mm

)

Lit

res/D

ay/C

on

necti

on

Kuranda STP - Average Daily Inflow by Connection 2015

Average DailyInflow perConnection(L per Day)

Rainfall (mm)


Page 97

ITEM-11 INFRASTRUCTURE SERVICES - WASTE OPERATIONS REPORT - FEBRUARY 2015


MEETING: Ordinary


REPORT OFFICER’S TITLE: Manager Water and Waste

DEPARTMENT: Infrastructure Services, Water and Waste Group

EXECUTIVE SUMMARY

The purpose of this report is to summarise Council’s Waste activities undertaken by the Infrastructure Services Department during the month of February 2015.


"That Council receive and note the Infrastructure Services, Waste Operations Progress Report, February 2015."

BACKGROUND

The following is a summary of the waste activities undertaken during the month of February 2015.

1. Waste Operations

Recycled materials transported from outlying waste transfer stations to Mareeba waste transfer station this month.

Compaction of material transferred from the Old Mareeba Landfill to Cell 2 (to re-profile surface) completed.

Steel pad area cleaned up and fridge drop off area re-established.

Periodic green waste mulching completed in Kuranda and Mareeba.

All transfer stations and Mareeba landfill are currently operational.

2. Customer Service Waste Statistics The following graph displays customer requests logged in the Customer Request Management (CRM) system during the month of February 2015.


Page 98

3. Waste Collected at Each of the Transfer Stations

Waste material collected at each of the waste transfer stations is either deposited directly to the Mareeba landfill, recycled or transported to the SITA facility in Cairns for processing. The following pie charts are separated into waste received as whole units and waste received as accrued tonnage.

\

5

17

3

MAREEBA SHIRE CUSTOMER REQUESTS (Number of Requests)

Missed Service

Repair/Replace

General Enquiries

14

27

4

117

MAREEBA SHIRE WASTE (Number of Units)

Animals

Batteries

Car Bodies

Equivalent Passenger tyres

11 27

520

MAREEBA SHIRE WASTE (Tonnes)

Building & Demolition

Scrap Metal

Domestic Household Waste


Page 99

4. Waste to Mareeba Landfill The Mareeba Shire waste shown in the pie chart below is the waste collected at each of the waste transfer stations (Mareeba included), and deposited directly to the Mareeba landfill. The commercial waste shown below is derived from the SITA Bedminster plant in Cairns and deposited into the Mareeba landfill.

5. Revenue The income is derived from:

Commercial disposal (predominantly SITA)

Interest earned

Interest on Constrained Works

Recycling (steel, batteries)

Rates The expenditure is derived from:

Waste administration

Landfill management

Transfer station management

5,923

326

WASTE TO MAREEBA LANDFILL (Tonnes)

Sita Waste

Mareeba Shire Waste to Landfill(Domestic & Commercial)


Page 100

6. Financial Operational Budget Information per budget Section Overall Graphical – Revenue

Graphical – Expenditure


ECON 3 Accordance with the long term asset management plans developed for all infrastructure asset classes to ensure the Shire's infrastructure networks are maintained and renewed to maximise their long term benefit to industry and the community. GOV 3 Undertake a whole of council service level review to establish sustainable operational costs across core local government business and consult with communities.

CONSULTATION

Internal Director Infrastructure Services Waste Staff

0

500,000

1,000,000

1,500,000

2,000,000

DomesticCollections

Unserviced Levy Scrap - NonFerrous Metal

CommercialDisposal

WASTE InterestEarned

Interest - Const'dWorks

MSC Waste Income to Month of February


0

500,000

1,000,000

1,500,000

2,000,000

Waste Admin Landfills TransferStations

Collection Costs Recycling -Ferrous Metal

Depreciation -Waste

NCP AdminCharges

MSC Waste Expense to Month of February


Please Note: There are costs associated with mulching green waste wrongly incorporated in the Recycling - Ferrous Metal


Page 101

External Nil


Nil

POLICY IMPLICATIONS

Nil


Capital Nil Operating Nil Is the expenditure noted above included in the 2014/2015 budget?

Yes


Nil

ATTACHMENTS

Nil Date Prepared: 9 March 2015


Page 102


Page 103

APPENDIX - FOR INFORMATION SUMMARY OF NEW PLANNING APPLICATIONS AND DELEGATED DECISIONS

FOR THE MONTH OF FEBRUARY 2015


Page 104

Documents

Council Meeting Agenda 18 March 2015