COUNCil INFORMATION PACKET · COUNCil INFORMATION PACKET Council Meeting Monday October 16,2017 6:00 p.m. Executive Session at 5:00 p.m

COUNCil INFORMATION PACKET

Council Meeting

Monday

October 16, 2017

6:00 p.m.

Executive Session at 5:00 p.m.

Town of Colorado City Town Council Meeting Agenda -- October 16, 2017 Page 1 of 2

TOWN OF COLORADO CITY

MEETING NOTICE

Pursuant to A.R.S. § 38-431.02, notice is hereby given to the members of the Colorado City Town Council and to the general public that the Town Council will hold a meeting open to the public on

Monday, October 16, 2017 at 6:00 p.m. MDT at the Colorado City Town Hall, 25 South Central Street, Colorado City, Arizona.

AGENDA: Revised Executive Session at 5:00 p.m. MDT

1. Call to Order

2. Roll Call

3. Minutes of Previous Meeting(s)

4. Public Comments / Informational Summaries

5. Motion for Executive Session to be Held November 13, 2017 at 5:00 p.m. MDT for Discussion and Consultation with Legal Counsel for Legal Advice in Accordance with § A.R.S. 38-431.03. (A) (3) & (4) (item 6 below)

6. Pending or Contemplated Litigation, Claims and Demands

7. Second Reading Ordinance 2017-01 Amending the Town Code Title III, Chapter 30, Section §30.050 Changing the Regular Council Meeting Time

8. Consider Adoption Ordinance 2017-01 Amending the Town Code Title III, Chapter 30, Section §30.050 Changing the Regular Council Meeting Time.

9. Consider Hiring of Police Officers

10. Consider Concept for a Police Facility IGA with Hildale City

11. Consider Resolution 2017-24 Declaring Ordinance No. 2017-02 Adopting Town Code, Title XV, Chapter 156, Development Standards, a public record

12. Consider First Reading by Title Only, Ordinance No. 2017-02 Adopting Town Code, Title XV, Chapter 156, Development Standards

13. Consider Resolution 2017-25 Declaring Ordinance No. 2017-03 Adopting Amendments to the Town Code, Title XV, Land Usage, a public record

14. Consider First Reading by Title Only, Ordinance No. 2017-03 Adopting Amendments to the Town Code, Title XV, Land Usage

15. Consider Concept of Vehicle Allowance for Public Works Staff

16. Advertise Request for Qualifications for a Airport Planning Services and b Airport Architectural/Engineering and Construction Management Services.

17. Consider Hiring Police Investigative Assistant

18. Consider Hiring to Fill Janitorial/Groundkeeper Vacancy

Town of Colorado City Town Council Meeting Agenda -- October 16, 2017 Page 2 of 2

19. Boards, Commissions and Department Reports a. Airport Advisory Committee b. Planning Commission c. Public Works Advisory Board d. Arizona Strip Landfill Corporation e. Utility Board - Ratify Board Actions f. Other Departments

20. Budget Report and Order to Pay Due Claims

21. Adjournment

Agenda items and any variables thereto are set for consideration, discussion, approval or other action. All items are set for possible action. The Town Council may, by motion, recess into executive session, which will not be open to the public, to receive legal advice from the Town’s attorney(s) on any item contained in this agenda pursuant to ARS § 38-431.03 (A) (3)(4), or regarding sensitive personnel issues pursuant to ARS § 38-431.03 (A) (1), or concerning negotiations for the purchase, sale or lease of real property; ARS § 38-431.03 (A) (7) . One or more Council members may be attending by telephone. Agenda may be subject to change up to 24 hours prior to the meeting. Persons with a disability may request a reasonable accommodation by contacting the Town Clerk at 928.875.2646 as early as possible to allow sufficient time to arrange for the necessary accommodations. Town of Colorado City Council Meeting Agenda

SUMMARIZED MINUTES OF THE TOWN OF COLORADO CITY, COUNCIL MEETING, HELD MONDAY SEPTEMBER 11, 2017, AT 25 SOUTH CENTRAL STREET, COLORADO CITY, ARIZONA.

Meeting was called to order at 7:00 p.m. by Mayor Joseph Allred.

Roll call showed present: Mayor Joseph Allred; Council Members: Anthus Barlow (by phone), Karen Barlow, Ralph Johnson, Jeffery Jessop, Tony Barlow andDonald Richter.

MINUTES The minutes of the August 14, 2017 meeting was presentedruid considered. Several typographical errors were corrected.

Jeffery Jessop made a motion to approve theininutes of the August 14, 2017, meeting including the executive session minutes, with the noted correctioIis. The motion was seconded by Tony Barlow and all voted in favor,

PUBLIC COMMENTIINFORMATlONAL SUMMARIES Mayor Allred made a call for public c6lntnents. NONE

MOTION FOR EXECUTIVE SESSIONTO BEHELD MONDAY OCTOBER 16, 2017 AT 6:00 P.M. MDT FOR DISCUSSION AND CONSDLTATIONWITH LEGAL COUNSEL FOR LEGAL ADVICE IN ACCORDANCEWITH ARS38"431.03. There was some discussion on the starting timeifud the consensus was to have the executive session at 5:00 p.m. and the regularfueeting start at 6:00 p.m.

Donald Richter made a motioIi to set an executive session in advance on pending or contemplated litigation, claims and demands to be held Monday, October 16, 2017, at 5:00 p.m. MI)Tin Accordancewith ARS38-431.03(A)(3)(4) for discussion and consultation with legal counsel for legal adviceand/orfor negotiations and start the regn1ar Council meeting at 6:00 p.m. MIlT. Motion was seconded by Jeffery Jessop and all voted in favor.

PENDING OR CONTEMPLATED LITIGATION, CLAIMS AND DEMANDS No action needed at this time.

ENTER INTO CONTRACT WITH COURT APPOINTED FAIR HOUSING MONITOR Town Manager David Darger presented the proposed contract with Roger Carter for Fair Housing Monitor. He reported that the proposed contract has been through legal review, the Department of Justice review and has been approved by the Court.

Joseph Allred made a motion to approve the independent contractor agreement between the Town and Rogcr Carter for court appointed Fair Housing Monitor. Seconded by Jeffery Jessop and passed unanimously

Town of Colorado City, Arizona Council Minutes - September 11,2017

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REGULAR COUNCIL MEETING DATES AND TIMES Ordinance 2017-01 amending the Town Code to change the meeting times from 7:00 p.m. to 6:00 p.m. was presented for a first reading and discussed. It was noted by the Town Clerk that the proposed change was supported by the department heads and the elected officials in his discussions with them.

Motion by Anthus Barlow to read proposed Ordinance 2017-01 revising the Town of Colorado City Town Code Title III, Chapter 30, §30.050 RE9ULAR MEETINGS as a first reading in the adoption process. Seconded by Ralph John~()'hand all voted in favor.

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The Town Clerk then read Ordinance 2017-01 in full.

There was further discussion and it was felt that tllewording neeclecl10be modified to clarify that the regular meeting would be held on the Monclay following the second Saturday rather than just stating the second Monday. It was noted th~tthe wording would becl;}~ged and prepared for the second reading to be at a future meeting,' '. . .

CONSIDER RESOLUTION APP~QyJNG UNI;IH~~I~l'ES DEPART~ENT OF JUSTICE MINOR AMENDMENTS TO THE WATERSERVICE REGULATIONS THAT WERE ADOPTED IN JUL YOF 2017, . ., Utility Business ManagerJustin Barlowpfesentedthc1)1inor chaAges that had been proposed by the United States DepaJ:t1)1¢lltofJustice an.d)l?ted thfl-t}~eYtility BOilrd had reviewed and approved them at the, J1llY 27, 2017 Utility Bqardm.e~ting.·

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Donald Richter made alllQtion t()lIdopt Resohdion 2017-23 adopting amended Water Service Regulations. Seconcled l!Y Ralph JohnsqMand passed unanimously

CONSIJ)E~LEA~~lPlmC:~~EOF;iitTyi~ICLE The TO\\lllPerk presented<:l?ropos~lt(>replace oIle of the aging travel & training vehicles, which was eleven years old,hile! apprirkimately 240,000 miles on it, and was developing engine issues,

It was noted that the cost for the,fltst year of approximately $19,000 had been included in the current budget and that ~taffwas:requesting authorization to purchase a 2018 Suburban or Yukon using state contract priCing,iIii(lnegotiate the necessary financing to be ratified at a future Council meeting. . ,.

Motion by Jeffery Jessop to authorize the staff to purchase a fleet vehicle using state contract pricing, and negotiate the necessary financing to be ratified at a future Council meeting. Seconded by Tony Barlow and all voted in favor.

CONSIDER PUBLIC WORKS EMPLOYEE SALARY ADJUSTMENTS John Barlow presented a request from the Public Works Director for pay raises for several Public Work's employees, specifically three who had been recommended by the Public Works Director.

Town of Colorado City, Arizona Council Minutes - September 11, 2017

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There was considerable discussion on the matter and it was noted that all three had received a raise just a few months prior as part of the budget process for the current fiscal year.

Additional discussion included recruitment and retention of qualified employees and the difficulty in competing with the private sector. There was also discussion regarding performance evaluations and accountability from the employees. The Mayor asked the Town Manager how the time accounting from the Department Heads and the Supervisors was working; It was noted that three individuals were not meeting the expectations. The Mayor voiced his desire that the time accountability be enforced.

There was considerable discussion on the need for the Towhtb develop a merit pay system that considers performance, education, experience, etc. ..

Mayor Joseph Allred made a motion to table the agenda item until a more specific proposal with a merit pay plan could be presented. Additional discussion erisui)d and the motion died for a lack of second.

It was noted that to develop the meritpay system Tdwnwidewould probablyt~{~ several months and it would take considerable<effort to have itirlj)lace for the next budget cycle. The Town Manager recommended a smallip.crease for the three employees named by the Public Works Director with a directive to develop a merit pay planifthat is what the Council wanted.

There was some additional discussion relating to historiCal raises aild also the need for a more objective standard for determiniilg pay scales.. .

Joseph Allred made a motion to approve a $1.QOper hour raise for Paul Black, Lyle Barlow and Jayson Cool,eand direct theTownNlunager to develop a merit pay scale for all employees. Seconded by Tony Barlow and paSsed unanimously.

CONSIDER ADOPTINGPOLICYFOR MERIT PAY PLAN FOR POLICE OFFICERS Town Manager David Darget presented aproposed merit pay plan for police officers; the c;letails and the conditions for each stepwere explruned. Jim Keith, Police Consultant stated that he had reviewed the plan,that it was a fairly comprehensive plan and was designed to promote growth in the department afIdprevent stagnation. He also reported that he has been working with Chief Darger on the applications for ne", officers and planned to do testing at the end ofthe month, he stated the hope to recruit some certified officers. He stressed the need to be competitive with pay and benefits. Mr. Keith briefly explained the testing and screening process.

In answer to a question of where the current officers would be in the proposed merit pay plan he noted that there would probably be some in each step I, II & III, that each would be reviewed. It was also noted that the officers would need to meet the eligibility requirements and then apply for the pay plan increase.

There was some discussion on the implementation of the program. It was noted that it would not have an immediate fiscal impact on the Town and would bring a needed level of accountability

Town of Colorado City, Arizona Council Minutes - September 11,2017

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and incentives for officers who will be proactive in learning and improving .. Mr. Keith noted that it is a fair and equitable process for current and pI:ospective employees.

Tony Barlow made a motion to adopt Personnel Policy 8, Section 14, Law Enforcement Merit Pay Plan. Seconded by Jeffery Jessop and passed unanimously.

CONSIDER OPTIONS FOR RETIREMENT BENEFITS Town Manager David Darger presented some options for retirement benefits. He explained the challenges with trying to join existing Arizona State pension plWlS and noted a trend to more portability, noting that a plan that an employee could take wHh;thbn to different employment was more attractive to many younger people. f.·· •.. ;

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The concept of a 40 I (k) plan was presented and dis"uss~~:;i~~iUclinfithe need to contract with a provider to develop and administer a specific plaIJ,.:r>;tl;tere was disclJ~$ion on how to handle increased costs and it was noted that the Townma)"have to consider 6t4~Jrevenue sources, such as a primary property tax (the Town currently'd?9,$ not assess any proper\yJiJX). The challenges with recruitment and retention was again discussect. .

Motion by Joseph Allred to approyetb,.~ concePt~n~tji~~~p a defined c~~iribution plan(401(k)) with direction to stafft~ljri~g .. ~ack a prop?~.~l from a retirement benefits services administrator for further con~jderiliio,n ,at a futu·~~:rtneeting. Seconded by Donald Richter and all voted in favor. ., ,. ",

CONSIDER ADOPTING TRAVEL AL~bwANdi'~BLIGY . Town Manager Davidparger pre~~n.~ed a prop~s\)dtr~vel all;~ance policy for retention of employees who were co~uting lopg distances to~ork for the Town. It was noted that the proposed al1}ollnt§only covel"!iverysffi\iljp?rtiono(actual employee costs. The proposed allowancy,~snotriie~t to cover the costs bUlis,Jl1earttJo be a gesture of appreciation for the commi~entofthe emplpyees. The proposedallQwa:nce would be taxable income to the employee.I;Ie also presented and r~vi(:wed a legal opinion that the proposed allowance is a legal public puIposeallowable under,state la,,{,.Jt was noted that Flagstaff offers several thousand dollars to assist)¥i,th public safety empbyee housing as a recruitment effort. There was discussion on the pros and cons Qfthe proposed plan and the effect on the budget.

Motion by Tony Bado:wto-~pprove amendments to the Town Personnel Policy 8, Section 13, adding a travel allo:waJl4:~for eligible employees. Seconded by Ralph ,Tohnson and all voted in favor.

CONSIDER HIRING PART-TIME ADMINISTRATIVE ASSISTANT, PART-TIME JANITORIAL EMPLOYEE, AND REVIEW GROUNDSKEEPERS WAGE The reconunendations to hire for part-time administrative assistant and part-time janitorial were presented. It was noted that there had been several applicants for each position and that the Town Clerk and Mayor have reviewed the applications with a recommendation to hire Louise Stubbs as part-time administrative assistant at a rate of $15 .00 per hour and Midge Barlow as part-time janitorial/groundskeeper at a rate of$14.00 per hour. A recommendation to increase


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the pay of the other part-time janitorial/groundskeepers to $14.00 per hour was also presented.

Jeffery Jessop made a motion to hire Louise Stubbs for the position of part-time Administrative Assistant at a rate of $15.00 per hour and to hire Midge Barlow for the position of part-time Parks Janitor/Groundskeeper at a rate of $14.00 per hour. The motion also included a pay raise for Katrina Stubbs, Rachel Fischer and Katie Fischer to $14.00 per hour for part-time janitorial and grounds keeping beginning next pay period. Seconded by Ralph Johnson and passed unanimously with Anthus Barlow abstaining due to a conflict of interest.

CONSIDER ADOPTING BUILDING DEPARTMENT1'()LICIES The Building Department Policies & Procedures was p~e$illltedfor consideration. It was explained that the policies define the process for obtaining a building permit, the plan review, the permit, and inspections. It was explained that the Appeals Procedllrilis also delineated in the document. It was also reported that the policiesllaYe been approved thil.Town' siegal cOlmsel, United States Department of Justice, and approved by the Court.

Motion by Donald Richter to adopt the Hiidale/Colorag<i9Hy Building D~l?~rtment Policies & Procedures. Seconded byRalph Johnsori@dpassed unanimously.

BOARDS AND COMMISSIONS Airport LaDell Bistline referenced his written report and notyd.155 operations and noted that the enviromnental assessment for land acquisition was still moving forward.

Planniug Kent Page reported on the progress of the proposed Development Standards and noted that the intent wast" develop one set of standards for both t£ildale and Colorado City, and to have it in plain language. . ..

He also reported that the Devel()pmentAgreement with Paul Black was completed and had been sent to the County for recording. He alsoreported that he had met with the Court Fair Housing Monitor and has attended some lil!id use training. Mayor Allred noted that Mr. Page had received a job offer from an()ther municip(\1ity in Utah and was considering the offer.

Public Works John T. Barlow reported a bllsy month of patching and chip sealing, including chip seal completed on Hildale Street from State line to Mohave Avenue, Airport A venue from Central Street to Richard Street and Academy Avenue from Richard Street to Oak Street. He also reported that the school zone crosswalks have been painted and personnel were still working on some additional signage. He also reported that the Town Center Project was being constructed and that he was coordinating some curb installation on Utah Ave in a couple of locations to help mitigate flood damage.


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Landfill John T. Barlow reported on operations and reported that they had taken delivery of the new dumpster truck.

Utilities Justin Barlow reported on a Utility Board meeting that was held August 29, 2017 and gave a report on the operations. He reported on a water damage claim where a meter was turned on mistakenly. He also reported that a new pump at the Centennial lift station was installed and is worldng properly and that a second pump has been ordered. He also reported that several gas audit issues were being finished up and that considerable effort was beingri1~de to collect old bills.

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Utility Board actions taken at the August 29, 2017 meeti~~~~r\l: • Approve minutes of meeting held July 25, 2017··.··· '«. • Pay due claims as they become due and f\lnd§hecome availa~le • Authorized lift station pump purchase,):," " .,"." • 'Authorized inspection camera purchas€"',', • Recommend Hildale City conduct a publichElpring to.r!'l,~open the budget • Executive session with staff and court monitor' ,"" , .,

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Jeffery Jessop made a motion to ratiiyih~~ctions oi~~!)Btility Board taken at the August 29,2017, meeting. Seconded by Ralpl1JohnsoP. .. nd all vot~d)n favor.

Marshal .' ", •• ' ,,'. , ... i..,·... Jerry Darger referenceqhis writtejlreport and ll()teda lot ofhi~time had been spent on policies and procedures and the hiring process. ' "

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Administr~tion< ',." ""',"',," ',> David D(1..\'ger reported that Couny!1 Member'taren B~low had received an award at the Arizona League of Cities and Townsannlullponferencefoi 32 years of service. Mayor Allred voiced his gratitude f9rCOuncilmembet Barlow ,:;lnd noted that she had received a standing ovation at the League Ceremonies. (the audience st06d'iW.d gave her a standing ovation in the Council Meeting). Karen voicedhergratitude forthe privilege to serve the community.

David Darger then reported 01).<1. ground-breaking ceremony that had been held my Mohave Community College fora new multi purpose building being built at the Colorado City Campus. He reported that the bid protest for the CDBG project was completed and the contractor was proceeding.

He also reported that the Town was planning to move the Building Department and the Planning and Zoning into the smaller building next to the Town Hall and are discussing the use of a portion of the former "A vvid" building located in Hildale for the Police Department. He reported that they were working closely with the Monitor and Police Consultant in meeting the injunctive order.

Town of Colorado City, Arizona Council Minutes - September II, 2017 -6-

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BUDGET REPORT AND ORDER TO PAY DUE CLAIMS The Council reviewed the budget report and due claims detail.

Karen Barlow made a motion to pay the due claims, seconded by Ralph Johnson and all voted to sustain the motion.

The meeting was adjourned at 9:33 p.m.

CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the Town Council of Colorado City held on the) ph Day of September, 2017. I further certify that the meeting was duly called and held and that a quorum was present.

Dated this 14th day of September 2017.

Town Clerk

Town of Colorado City, Arizona Council Minutes - September II, 2017 -7-

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I

ORDINANCE NO. 2017-01

AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE TOWN OF COLORADO CITY, ARIZONA, ADOPTING AMENDMENTS TO THE TOWN OF COLORADO CITY ADMINISTRATION CODE, TITLE III, CHAPTER 30, SECTION §30.050.

BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE TOWN OF COLORADO CITY, ARIZONA"as follows:

Section 1: That certain document lmown as "Town Code:ritl~'fII, Chapter 30, Section §30.050 REGULAR MEETINGS," three copies of which are on til~intile office of the Town Clerk, shall be amended to read as follows: '. .' ....

The Council shall hold regular meetingsii?nthe seoe/ld Monday fOlloWing the second weekend of each month at l-§.:oq.p.in. All regular meetingsofthe Council shall be held in the Town Hall of Colorado City unless otherwise posted.

Section 2: If any section, subsectio~,sentence, cla~~~;,pw~sl~r portion of~i~'brdinance or any part of these amendments to tile Town. Code adopted her~in is for any reason held to be invalid or unconstitutional by the decision of an~ couitp.f competentjwisdiction, such decision shall not affect the validity of tile remaining portions tilere6f, '" '.

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Section 3: The provisi9ns Oftilisprdinance alld thep\l~lic.reGord adopted herein shall be effective from and after Nove11lber16 . "02017."

PASSED AND .A])pPTEJ)bYill';TownC;ounciro~ Colorado City, Arizona this =-16 day of , October, 2017.

ATTEST:

Town Clerk

APPROVED AS TO FORM:

Mangum, Wall, Stoops & Warden, P.L.L.C. Town Attorney


Mayor

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AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE TOWN OF COLORADO CITY, ARIZONA, ADOPTING AMENDMENTS TO THE TOWN OF COLORADO CITY ADMINISTRATION CODE, TITLE III, CHAPTER 30, SECTION §30.050.

BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE TOWN OF COLORADO CITY, ARIZONA, as follows:

Section 1: That certain document known as "Town Code Title III, Chapter 30, Section §30.050 REGULAR MEETINGS," three copies of which are on file inthe office of the Town Clerk, shall be amended to read as follows: . .

The Council shall hold regular meetings on the Mondayfollowing the second weekend of each month at 6:00 p.m. All regular meetings of the Council shall be held in the Town Hall of Colorado City unless otherwise posted.

Section 2: If any section, subsection, sentence, clause, phrase or portion of this ordinance or any part of these amendments to the TOwilCodeadopted herein is for any reason held to be invalid or unconstitutional by the decision of any court. of competeht jurisdiction, such decision shall not affect the validity of the remaining portions thereof.

Section 3: The provisions of this ordinance and the publicrecord adopted herein shall be effective from and after N overriber 16 --' 2017.

PASSED AND. ADOPTED by the Town Council of Colorado City, Arizona this 16 day of October,20n.

ATTEST:

Town Clerk




Mayor

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Testing Process Outline 9-17

The testing process will be evaluated and scored as follows. The board for the first interview will consist of Chief Darger, Consultant Jim Keith, Mentor Bob Flowers, a Colorado City HR representative and a Supervisor from an outside agency, Dennis Bailey.

The evaluation process from the first interview to move on to the second interview will be decided by individual scoring of the candidates by board members. Each board member will have their individual scores posted by the Consultant. That will develop a ranking from top to bottom. The PT scores and Pre Interview questions will be part of the final ranking. The top 5 candidates will then be scheduled for a second interview with Chief Darger, Consultant Jim Keith and Mentor Bob Flowers. They will decide from the second interview scores and overall discussion of the testing process, which candidates will move to the background Investigation phase. If the candidates pass the background Investigation, pre screening for POST attendance or certification, polygraph, pre employment drug screen, pre employment medical, they would be offered a Police Officer position with the CCMO.

0800 Welcome and Introductions Chief Darger

0800 -1030 Written Exam (passing score of 70% to move on)

1030 -1100 Written responses to Pre Interview questions (no score)

1100 -1300 Fitness testing for applicants (POST standards) CCMO Staff

1100 -1230 Board will review exam scores and written responses to Pre Interview Questions.

1230 -1300 Lunch for board Candidates will prepare for Interview

1330 -1600 Oral Interviews (scheduled every 20 minutes)

1630 -1730 2nd Interview with Board for top 3 or 4 applicants Hand out background packets to top 3 applicants.

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October 4,2017

ShaunD. Cox

TOWN OF COLORADO CITY p. O. Box 70 * Colo1'llclo City, Arizona 86021

Phon<' & Tn)): 928·375·2646 '* Fax: 928·875·2778

Re: Offer of Conditional Employment

Dear Shaun,

Congratulations on being selected for employment by Colorado City to fill a peace officer position. This offer of employment is conditional upon successfully passing several qualification tests and certifying through POST.

Please coordinate with Marshal Jerry Darger to schedule the necessary pre-requisites such as drug testing, polygraph test, and submitting POST application paperwork, obtaining a background check, completing new hire forms such as W-4 and I-9, and obtaining uniforms, etc.

The Town is offering you part-time employment at this time for training at the Dixie Academy in a couple of weeks. The beginning wage is $15.00 per hour for time spent in training or testing, which will normally be 4 hours per day on training days. (talk to the Marshal regarding time cards.) The Town will pay all testing and training fees, and also reimburse you for uniform costs.

The college registration fees are paid contingent upon your successfully completing the certification course. If you are unable to complete the course or do not qualifY for graduation, you will be required to pay back the course registration fees only.

After approximately two months, when you successfully qualifY for Special Functions Officer (SFO), the Town will raise your salary to a full time training salary at $19.62 per hour, and you will be expected to complete field training hours with the department while pursuing the college course completion. '

Thank you for your willingness to serve our community as a peace officer. We look forward to you serving our community in the Marshal's Office.

Sincerely,

~~~ David Darger, Town Manager

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October 4,2017

Hyrum N. Musser

TOWN OF COLORADO CITY }~ 0. Box 70 *" Colorado City, Arizonn 86021

PhOTW & TIlD: Q21l-S75-2646 * I'll": 928"875-2778


Dear Hyrum,

Congratulations on being selected for employment by Colorado City to fill a peace officer position. This offer of employment is conditional upon successfully passing several qualification tests and certifying through POST.

Please coordinate with Marshal Jerry Darger to schedule the necessary pre-requisites such as drug testing, polygraph test, and submitting POST application paperwork, obtaining a background check, completing new hire forms such as W-4 and 1-9, and obtaining uniforms, etc.


The college registration fees are paid contingent upon your successfully completing the certification course. If you are unable to complete the course or do not qualify for graduation, you will be required to pay back the course registration fees only.

After approximately two months, when you successfully qualify for Special Functions Officer (SFO), the Town will raise your salary to a full time training salary at $19.62 per hour, and you will be expected to complete field training hours with the department while pursuing the college course completion.


Sincerely,

'1D.:j~ David Darger, Town Manager

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October 4, 2017

Max B, Horsley

TOWN OF COLORADO CITY p. O. Box 7() * Colorado City, Arizona 86()21

PhOlW & TDD: 928·375·2646 * Fux: 92B·875·2778


Dear Max,

Congratulations on being selected for employment by Colorado City to fill a peace officer position, This offer of employment is conditional upon successfully passing several qualification tests and certifying through POST,

Please coordinate with Marshal Jerry Darger to schedule the necessary pre-requisites such as drug testing, polygraph test, and submitting POST application paperwork, obtaining a background check, completing new hire forms such as W-4 and 1-9, and obtaining uniforms, etc.


The college registration fees are paid contingent upon your successfully completing the certification course. rfyou are nnable to complete the course or do not qualify for graduation, you will be required to pay back the course registration fees only.

After approximately two months, when you successfully qualify for Special Functions Officer (SFO), the Town will raise your salary to a full time training salary at $19.62 per hour, and you will be expected to complete field training hours with the department while pursuing the college course completion.


Sincerely,

~j~ David Darger, Town Manager

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RESOLUTION NO. 2017-24

A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF COLORADO CITY, ARIZONA, DECLARING AS A PUBLIC RECORD THAT CERTAIN DOCUMENT FILED WITH THE TOWN CLERK AND ENTITLED "ORDINANCE NO. 2017-02" ADOPTING TOWN CODE TITLE XV, CHAPTER 156 DEVELOPMENT STANDARDS

WHEREAS, the Town CmIDcil is considering adopting Development Standards; and

WHEREAS, on August 11,2017 the Town of Colorado Cityglaoning Commission held a public hearing for the purpose of obtaining public input for the pr9Posed development standards; and

WHEREAS, on September 11, 2017 the Colorado. City PlanIliJlgCommission considered the proposed development standards and voted unanimously to recom~endthe proposed development standards to the Town Council for consideration and possible adoptio~;i¢Q

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WHEREAS, Town Code, Title XV, Qhapter 156, "De"elop~ent Standards" is prepared for a first reading. ..

NOW THEREFORE, BElT RESOLVED BY THEJ)1AYORAND COUNCIL OF THE TOWN OF COLORADO CITY, ARIZONA:

That certain document entitled "Ordinance No. 2017-02," an ordinance adopting Town Code, Title XV, Chapter156 titled Deve19pment$tandards by 'reference, three copies of which are on file in the office of the TownClerk, ishereby dec\art)d to bea public record, and said copies are ordered to remain on file with the Town Clerk.

PASSED AND ADOPTED by the Mayor and Council of the Town of Colorado City, Arizona, this 16th day of October 2017.

Mayor

ATTEST:

Town Clerk

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AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE TOWN OF COLORADO CITY, ARIZONA, ADOPTING A DEVELOPMENT STANDARDS ORDINANCE BY REFERENCE, ESTABLISHING AN EFFECTIVE DATE AND PROVIDING FOR SEVERABILITY

WHEREAS, the Town of Colorado City is a political$ubdivision of the State of Arizona, authorized and organized under the provisions of Arizona law and is authorized pursuant to Arizona Revised Statutes, Title 9, Chapter 2, Article 3 and Chapter 4, Articles 6 and 6.2 to adopt development standards; and

WHEREAS, on August 11,2017 the Town of Colorado City Planning Commission held a public hearing for the purpose of obtaining public input for the proposed development standards; and

WHEREAS, on September 11, 2017 the Colorado City Planning Commission considered the proposed development standards and voted tmanimously to recommend the proposed development standards to the Town Council for consideration and possible adoption; and

WHEREAS, the court appointed fail: housing monitor has reviewed the proposed development standards and has given his input; and

WHEREAS, on October 16, 2017 that certain document entitled "Ordinance No. 2017-02" adopting "Town Code Title XII, Chapter 156, Development Standards" was made a public record by Resolution No. 2017-24; and

WHEREAS, after careful consideration, recommendation by the Planning Commission, input from the Utility Board, and review of public comments, the Mayor and Council has determined that it is in the best interest of the health, safety and welfare of the inhabitants of the Town, and necessary to adopt a Development Standards Ordinance of the Town of Colorado City, Title XV, Chapter 156.

NOW THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE TOWN OF COLORADO CITY, ARIZONA, as follows:

Section 1: That certain document known as "Ordinance No. 2017-02" adopting "Town Code Title XV, Chapter 156, Development Standards" three copies of which are on file in the

1 -15-

office of the Town Clerk, is hereby referred to, adopted and made part hereof as if fully set out in this ordinance.

Section 2: If any section, subsection, sentence, clause, phrase or portion of this ordinance is for any reason held to be invalid or nnconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions thereof.

Section 3: The provisions of this ordinance and the public record adopted herein shall be effective upon the expiration of a thirty (30) day period follqwing adoption hereof and upon completion of publication and any posting as required by law.< ..

PASSED AND ADOPTED by the Town Conncijo(Colorad6City, Arizona this 13th day of November, 2017.


Joseph Allred, Mayor



? -16-

ATTEST:

Y&nce Barl~w, Town Clerk

RESOLUTION NO. 2017-25

A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF COLORADO CITY, ARIZONA, DECLARING AS A PUBLIC RECORD THAT CERTAIN DOCUMENT FILED WITH THE TOWN CLERK AND ENTITLED "ORDINANCE NO. 2014-03" REFERENCING AND AMENDING TOWN CODE, TITLE XV, CHAPTER 153 LAND DIVISION

WHEREAS, the Town Council is considering adopting amendments to the Town Code, Title XV, Chapter 153 titled "Land Division"; and

WHEREAS, amendments proposed to the Town Code,Title XV, Chapter 153 titled "Land Division," are prepared for a first reading.

NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF COLORADO CITY, ARIZONA:

That certain document entitled "Ordinance No. 2017-03," an ordinance adopting amendments to the Town of Colorado City Land DivisionCode by reference," three copies of which are on file in the office of the Town Clerk, is hereby declared to be a public record, and said copies are ordered to remain on file with the Town Clerk.

PASSED AND ADOPTED by the Mayor and Council ofthe Town of Colorado City, Arizona, this 16th day ofOctober2017.

Mayor

ATTEST:

Town Clerk

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AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE TOWN OF COLORADO CITY, ARIZONA, ADOPTING AMENDMENTS TO THE TOWN CODE TITLE XV, LAND USAGE

WHEREAS, on October 16, 2017 this document entitled "Ordinance No. 2017-03" adopting amendments to "Town Code Title XV, Land Usage was made a public record by Resolution No, 2017-25 and read by title; and

WHEREAS, on November 13,2017 this documenfwas read by title a second time; and

WHEREAS, the Mayor and Council deeltt it necessary to amend the Land Usage provisions of the Town Code to clarify and reniove duplicative appeals processes and establish development standards;

NOW THEREFORE, BE IT0RqMNED BYTij:E MAYOR AND COUNCIL OF THE TOWN OF COLORADO CITY,ARIZONA, as follows:

Section 1: That To~ Code Title XV, Chaptyr150, Building Code, Section §150,51(B) "Petition in Writing," shall be ame\1ded as follows: .

(B) The petition, along with the appr'opriatefee shall.be submitted to the Town Clerk following the Appeal and Variance process outlined in Town Code chqpter 153andpZ"eed en the "I3!<t reg":'", Tawn ee"neil meetingj& CmmeN 8f:J1155dera-iiel1,

Section 2: That Town Code Title XV, Chapter 151, Flood Damage Prevention, Section §1501.28(B)(2) & (3) "Abatement ()fViolations," shall be amended as follows:

(2) Recommend that the property owner apply for a variance to the Hearing Officer Issue a wIrla,we Ie this chapter 11'1 accordance with the provisions of §§ 151.60 through 151,62;

(3) Order the owner of the properly upon which the violation exists to provide whatever additional information may be requiredfor deterl11ination. The information must be provided to the Floodplain Administrator within 30 days of the order, and he.fJf she shall submit an amended report to the Floodplain Board within 20 days. At their next regularly scheduled public meeting, the Floodplain Board shall either order the abatement of the violation or they shall recommend that the property owner apply for a variance grant" voIrlanee in accordance with the provisions of §§ 151,60 through 151,62; or

Section 3: That Town Code Title XV, Chapter 151, Flood Damage Prevention, Section § 151.61 "Appeal Board," shall be amended as follows:

(A) The FleedpZala Beard Hearing Officer of Colorado City shall hear and decide appeals and requests for variances from the requirements of this chapter as outlined in Town Code Chapter 153,

(B) The F/{3edpla;n Beard Hearing Officer shall hear and decide appeals when it is alleged there is an error in any requirement, decision or determination made by the Floodplain Administrator in the enforcement or

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administration of this chapter.

(C) In passing upon the applications, the Fle&dplain Beard Hearing Officer, shall consider all technical evaluations, all relevant factors, standards specified in other sections of this chapter, and: ...

(D) Upon consideration oj the Jactors of division (C) above and the purposes of this chapter, the Heedpi£lin B&flHi Hearing Officer may attach the conditions to the granting oj variances as it deems necessary to further the purposes of this chapter.

Section 4: That Town Code Title XV, Chapter 152, Airport Overlay Zoning, Section § 152.03 "Definitions," shall be amended as follows:

BOARD OF ADJUSTMENT. A quasi-judicial board consisting of not less than 5 nor more than 7 members appointed by the Colorado City Town Council to hear and decide appeals from the Hearing Officer Pi£lnning and baning .. 4d111inistrata}',

HEARING OFFICER. A quasi-judicial arbiter of issues involving the interpretation or application oj airport zoning and land use ordinances.

Section 5: That Town Code Title XV, Chapter 152, Airport Overlay Zoning, Section §152.08 (H, I) "Permits, Variances," shall be amended as follows:

(H) Variances. Any person desiring to erect or increase the height of any structure, or permit the growth of any tree, or use property, not in accordance with the regulations prescribed in this chapter, may apply to the Hearing Officer Bel'fl'd e/AdjuMme"t for a variance from such regulations by following the appeal and variance process in Town Code Chapter 153. The application for variance shall be accompanied by a determination/fom the Federal Aviation Administration as to the effect of a proposal on the operation of air navigation Jacilities and the safe, efficient use of navigable airspace. Such variances shall be allowed where it is duly found that a literal application or enforcement of the regulations will result in unnecessary hardship and relief granted, will not be contrary to the public interest, will not create a hazard to air navigation, will do substantial justice, and will be in accordance with the spirit &f4hi9 appeal and variance procedure outlined in Town Code Cehapter 153.

(I) Additionally, no application for variance to the requirements of this chapter may be considered by the Board efAdjust_Hearing Officer unless a copy of the application has been filmished to the Town oJColorado City for advice as to the aeronautical effects of the variance. If the Town of Colorado City does not respond to the application within 15 days q/ier receipt, the Board a{Adju"'tment Hearing Officer may act on its own to grant or deny said application.

Section 6: That Town Code Title XV, Chapter 152, Airport Overlay Zoning, Section § 152.09 "Enforcement," shall be amended as follows:

§ 152.09 ENFORCEMENT .... Applieatien fer action by tI,e BOl'fI'd ef,4djustment shall be /"ert,with transmitted by fhe.:r81r'l2 &jCBI-ara.da City."

Section 7: That Town Code Title XV, Chapter 152, Airport Overlay Zoning, Section § 152.1 0 "Board of Adjustment," shall be deleted in its entirety.

Section 8: That Town Code Title XV, Chapter 152, Airport Overlay Zoning, Section §152.11 "Appeals," shall be amended as follows:

(A) Any person aggrieved, or any taxpayer affected, by any decision of the Town of Colorado City made in the administration of this chapter, may appeal to the Hearing Officer by following the appeal and variance process in Town Code Chapter 153 Bffflrd a/Adjustment.

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(B) All appeals hereunder must be taken within 15 days of such decision, by filing with the Town Clerk a notice of appeal specjfoing the grounds thereof The Town of Colorado City shallforthwith transmit to the Hearing Officer -Beard ejAdjustment. all the papers constituting the record upon which the action appealedfrom was taken.

(0) ~4n 6j3J3cal shall ski}' allptocecdings if'l/ur/hefal'lce ejtlw aetten ttppcalcdfrom unless tile TmvYl PI-anniJ1g {f)'ld Zening Depart-men! certifies Ie th.e Beard ef.4djustmcnt, after tl1c natiee of' appeal has hecnjiled with it, thttt--hy l'casen a/the/acts stated in the eertijieate a stay would tiT tire spinien o,ftlw Planning a:J"ldZa:'ling DcpGll"t?nerlt cause imminentpBr"'il to lifo erproj3erly. In such case, preeeedings shall net he stayed meccpt by the erder e/the Board ef Ikffu8tmCl'lt en notice te the T8';~Ti Plarmi1'lg smdZe;2ingDcpartment Bnrien due CfiUge--shfJWf'r.

(D) The Bearw e-f~4r#l;(8tmel'lt shall/ix a l'8&tJfmab.'e ,#'we far hcarL"lg appeals, givefJuh!ie natiee hy het."1 pasting in eenspieu8USj3JaCeti cleBe te thepropey-tr ajfeetcd, andpubUeation-m a ncwspapci' in cJCcarMnee-w#h A.R.S. § 9 462.01, as well 88 due notice to thcj3artics in interest. The Bawd a/Adjustment wiJ! decide the same i'r'Uhh1: a reesanable time, U-pan the hearing,--cmy--j3arty mEly 6lf3pcar tnpers-en-er by' agent 8r by att~

(E) The Board O/AdjuSR'l'lCnt Ina)" in eanfermity with thepravisians a/this chaptel", revePse 61" affl-r-m-,in ;whale ar in part, ar madii!; th.c erder, 1"equi;-ement, deeisian ey detel"minaiian appealerkforl1'l and may malre--s-ueh ardor, requh-ement, deeisien a1" deter-minatlen as may he app~ under the efreumsl-anCe8.

Section 9: That Town Code Title XV, Chapter 153, Land Division, Section §153.005 "Board of Adjustment," shall be amended as follows:

§ 153,005 BOARD OFADHJ8TMENT APPEALS AND VARIANCES.

=(4) 21 I?#Xll¥J-oj,1 ~"U3tme-nt i3 h~hj' 3; aatecl in tie€¥» danss : lit.&. tJt8 fH"8¥i&~~§§ 9 146J.:()(j·. Fhe ~Sinjir 8~'illf 8~W'3 a& t'J!~ RfJ'1¥d lQ£' 1 CWZdt"t+lumt Cdle: Mt"lJl haJU fflUJ deeiek dpfJ€MiI8fl81n4~ #tMfJ'ing G!tWe$;'4;-

(All) Pursuant to A.R.S. § 9-462.06, a Hearing Officer is hereby established to hear and decide requests for variances from the terms of the land use ordinances, appeals from decisions applying the land use ordinances, and appeals from a land use fee charged The Hearing Officer shall be appointed by resolution of the Town Council, The Hearing Officer shall act in a quasi-judicial manner and serve as arbiter of Issues Involving the interpretation or application of land use ordinances.

(BG) Any appeal proceeding shall be conducted in a public meeting called for that purpose. The Hearing Officer shaliflX a reasonable time to hear the appeal or variance., Tlhe eheirp8f's8n afsueh hearing officer shall have the power to administer oaths and take evidence.,-tmd Mmlnutes of the proceedings and actions shall beftled with the office of Town Clerk.

(CD) As a condition precedent to judiCial review, each aggrieved person shall specifically file a notice of appeal from a land use decision with the Town Clerk within 15 days of the decision, specjfoing the grounds thereof Only those decisions in which the town has applied a land use ordinance to a particular application, person, or parcel may be appealed.

(DE) An appeal stays all proceedings in the matter appealedfrom, unless the Planning and Zoning Administer certijies by the facts stated in the certijicate, a stay would cause imminent peril to life or property. Upon such certijication, proceedings shall not be stayed except by restraining order granted by the Hearing Officer, Board of Adjustment or by a court of record on application and notice to the Planning and Zoning Administrator. Proceedings shall not be stayed if the appeal requests reliefwhich has previously been denied by an appeal except pursuant to a special action in district court.

(EF) The town shaliflX a reasonable time for hearing the appeal, and shall give notice of hearing by both publication in a newspaper of general circulation and posting the notice in conspicuous places close to the property as well as due notice to the parties in interest Upon the hearing, any party may appear in person or by agent or by

~' u . ~fIk / B .' £4>!i I tl' " •. ~ , £ ""~,~,~-;-attorneJk=nu • l~JWlJ 19iJ"7et'=j maw g Et ,if Whll8f1 / Slitt •• LkJte. J. fl.11!" 48. ; celi 18 .... 3 &.rfi! 4;~~~

3 -20-

its iHt8i~; e!'€ttien (mel €t[JftliatiRtm eIaland U8e 8: dijl~ The appellant has the burden a/proving that the town erred .1 deeiaS@;l &/the HI!€I¥i:ng b¥fk8J er &$ d t:}, 1s!J'U5t .18 it kdt88 ejfe&/ e.1 tilB aute l~UJ • & 11 j iotfe; i ieeisi§'f:M ~

(FG) The Hearing Officer may grant a variance if

(1) Literal enforcement of the ordinance wmtld cause an unreasonable hardship for the applicant thai is not necessary to carry out the general purpose of the land use ordinances. The Hearing Officer may not find an unreasonable hardship if the hardship is self-imposed or economic;

(2) There are special circumstances attached to the property that do not generally apply to other properties in the same zone such as size, shape, topography, location, Or surroundings;

(3) Granting the variance is essential to the enjoyment of a substantial property right possessed by other property in the same zone;

(4) The variance will not substantially affect the general plan and will not be contrary to the public interest; and

(5) The spirit of the land use ordinance is observed and substantial justice done.

(GN)In granting a variance, the Hearing Officer ar Beard a/Adjustment may impose additional requirements or conditions on the applicant that will mitigate any harmfid effects of the variance or serve the purpose of the standard or requirement that is waived or modified. Variances run with the land.

(/) The Hearing Officer far Baard afAdjustmcmJ shall determtne the correctness of a decision of the town in its interpretation and application of a land use ordinance. The Hearing Officer shall make written findings of facts and conclusions of law giving the facts upon which it acted and its legal conclusions from such facts in reversing, affirming, or modifying any order requirement, decision or determination which comes before it, The decision must be made within a reasonable time (15 to 45 days). A decision of the Hearing Officer el'-Eeayd e{Adjust",e.,! takes effect on the dale when a written decision is issued.

(J) The Hearing Officer may not make any changes in the uses permitted in any zoning classification or zoning district, or make any changes in the terms of the zoning ordinance except for granting variances pursuant to the conditions listed above.

(KA) A Board of Adjustment is hereby created in accordance with the provisions of A.R.S. § 9-462.06, o+he 'Fewn-Gmmeil-tJlwl1 sene eE Ihe-B&er-d q/Adj1iStmem and shall hear and decide appealsjrom the decisions of the Hearing Officer.

(B) The Board of A dJustmenls shall consist of 5 members appointed by the Council. Members shall be selected without respect to political affiliation and shall receive a stipend pay for each Board of Acijustments meeting attended. as set by the Town Council.

(C) The initial terms of office for the appointive members of such Board of Adjustments shall be 2 years for 2 members, 4 years for 2 members and 6 years for the remaining member. Thereafter, the terms of office for each appointive member, shall be 6 years.

(D) Vacancies occurring otherwise than through the expiration of term shall be filled by appointment by the Town Council. Notwithstanding the length of term, members shall serve at the pleasure of the Town Council and may be removed at any time with or without cause,

(E) The Board of Adjustments shall act in a quasi-judicial manner to hear appeals from decisions of the Hearing Officer. Appeal proceedings shall be conducted as outlined in subsections B through J above. Action taken by the shall be by concurrence qf a majority qf the members of the Board of AdJustments.

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Section 10: That Town Code Title XV, Chapter 153, Land Division, Section §153.007 "Exception form Standards ... ," shall be amended as follows:

§ 153.007 EXCEPTION FROM STANDARDS FOR SPECIAL CIRCUMSTANCES.

(A) Any plat or land division survey submitted with a deviation(s) from these regulations or deviation(,) ji'om required improvements shall be accompanied by an application for exeepfien variance from these regulations or associated design or improvement standards made on a form provided by the town for this purpose.

(B) Any person seeking em accpti81'l e:- eecep#e1t!f variances.to the requirements of these regulations shall file 2 copies of the application with the Town Clerk in concert with the sketch plan application

(C) The application shall be a request for an execplien a variance to an ordinance provision in response to a circumstance actually delineated on the sketch plan. Requests shall include the specific reason for each and every execptien variance requested.

(D) The application for ereeplien variance shown on the sketch plan shallfollow the Appeal and Variance process outlined in Section § 153. 005 above. be formally eansidered By the Planning and Zening CemmissiaFl.

(E) The Cemmitfsien Hearing Officer may recommend that the Planning Commission and Town Council authorize exceptions to any a/the requirements in these regulations, In order to do so, it shall be necessary/or the Hearing Officer to find thefollowingfacts with respect thereto:

(I) There are extraordinary circumstances or conditions a./Jecting the property or the purpose of these regulations may be served to a greater extent by an alternative proposal;

(2) That the granting of the exception will not be detrimental to the public s<rfety, health and welfare or injurious to other property in the area in which the subject property is situated;

(3) The conditions upon which the request for an exception is based are unique to the property for which the exception is sought and are not applicable generally to other property; and

(4) That it will not have the e./Ject ofnullifoing the intent and purpose of the town's general plan, transportation plan, Zoning Ordinance or these regulations.

(F) The Planning Commission shall forward a recommendation to the Town Council regarding approval, approval with conditions, or denial of the afJj3Jieatie;-i fer exeeptia:1 e/ variance to any portion of these regulations.

(G) Upon receipt of the Planning Commission's recommendation, the Town Council may approve or deny the reqtlest far CBeccptien variance. The Council may approve the preliminary subdivision plat and associated plans with the exceptions and conditions deemed necessary to substantially uphold the objectives of these regulations.

Section 10: That Town Code Title XV, Chapter 153, Land Division, Section §153.025 "Sketch Plan, Appeal," shall be amended as follows:

§ 153.025 APPEAL.

(A) If the subdivider objects to a decision by the Director to deny a sketch plan or to recommend a modification to same, the Director's decision may be appealed to the Hearing Officer following the Appeal and Variance procedure outlined in Section § 153.005 above. Nam,zi1g ami Ze"b<g Cemmissien. Uj3en "uhmillalle the -PJCf}'1J1iag fmdZening DL"eetar oIa .... ~ritten statement of' ebjeetial'l w#hiJ'I15 eal-erulttt days ef'the date e,fthe Bireetat/s deeisien, the ;'naHel" shall be pl-aeed en the agenda/-er the nset avail-ttble Planning Cfnd Zening Cemmissien meeting"

(11) The Ca'n17nissien's reeemme.'1eatien may' he 8ppeaJedta the Ta .... 'p}1 Ga'bmeil13yjiling a iVf'itten ebjeetien te the Ce:1'i1'1iissian's reeemmendatien-.:with the Town Clerk withb9 15 ealend&;' days a/the date e.lthe Cemmissien's

'i -22-

aetierl. The TeHl1 Ceuneil's deeisi81'l is eensideredfinal.

Section 10: That Town Code Title XV, Chapter 153, Land Division, Section §153.1 00 (E) "Supplemental Design Standards," shall be amended as follows:

(1) In addition to the standards in this chapter, the subdivider shall comply with Town Code. Chapter 156, Development Standards. A sel a/Sl(maa,aS mey ee Feeemme"ded ey lewn sl"ffer the Gem",;'s;e" ana sPJ3,"ep'eri by the TBWfl Ceuneil b:y reselz.tien an eaeh item ati descwibed herein.

(2) These stanriEfl'ds shall he in aciditiel'l ta t.'1is ehapter, and shaU be deve/eped by the TrT¥fl Engineer, P'tli3lie WBrks Db"eeter and PfEnning and Zening Direeta,., in eens'tlitatien with the Planning and Zening Cammissian ifsJ3j9lieable.

Section 11: That Town Code Title XV, Chapter 153, Land Division, Section §153.l02 Streets; General shall be deleted in its entirety.

Section 12: That Town Code Title XV, Chapter 153, Land Division, Section §153.103 Lots shall be deleted in its entirety.

Section 13: That Town Code Title XV, Chapter 153, Land Division, Section §153.l04 Public Utilities shall be deleted in its entirety.

Section 14: ThatTown Code Title XV, Chapter 153, Land Division, Section §153.039 (B) Preliminary Plat, Sewage Disposal be amended as follows:

(B) Sewage disposal systems will not be by individual lot septic tanks, except as provided for in Town Code Chapter 756, Development Standards § 1H104(£).

Section 15: That Town Code Title XV, Chapter 153, Land Division, Section §153.1l7 (A) Land Splits, General Standards be amended as follows:

(A) All lots created through land splits shall comply with all requirements for the specific zoning district in which the land is located. This includes compliance with the standards in Town Code Chapter 156, Section § 156.21, Lots. 153.193 aeB'l'eo

Section 16: That Town Code Title XV, Chapter 153, Land Division, Section § 153 .119 (C) Application Review Process, be amended as follows:

(C) Review process. ".Approval or denial may be based upon the requirements listed in §+Hom Town Code Chapter 156 and § 153.117 above describing general standard.,,,.

Section 17: That Town Code Title XV, Chapter 153, Land Division, Section §153.119 (D) Application Appeal, be amended as follows:

(D) Appeal. Any applicantfor a land split who is dissatisfied ar aggrieved by the decisian of the Planning and Zaning Director may appeal the decision by following the appeal process in Section §153.005 above. le-lhe .J2.Ianning----tmd-Zel'ling CemtniSfiian, ar ijthCf'B 1S-11e Cemn'lis-s.f8fl at the tirne, fa the Tawn Ceu.'1e-iI,-byji!ing-£l wrItten ne#ee--&fappcal H'iA"z the TBwn Clerk, nat latCf' thsffl }.§ days/rem the dctte-e.fthe Direet-8r's decisien.

Ii -23-

Section 18: That Town Code Title XV, Chapter 153, Land Division, Section §153.131 (A) Lot Line Adjustments, General Standards, be amended as follows:

(A) All lot line adjustments shall comply with all requirements/or the specific zoning district in which the divisions are located This includes compliance with the standards in Town Code Chapter 156, Section §156.21 Lots.§-J-~

Section 19: That Town Code Title XV, Chapter 153, Land Division, Section § 153.133 (C) Lot Line Adjustments, Appeal, be amended as follows:

(C) Appeal. Any applicant/or lot line adjustment who is dissatisfied or aggrieved by the decision a/the Planning and Zoning Director may appeal that decision by following the appeal process in Section § 153.005 above. fe-fhe PI-a;-'ll'ii1'lg andZeni,'ig Cemmissien, BY iff-hac is Yl6 Cemmissien-ttt-the lime, t-e the 'J'e ... ~':'l Ceuneil, By'ji1ing-e written lietiee ef'appcal with. the Tewn Clerk, net Jater th6n 15 days . . I "rW'-itten-11ef:i.ee;.

Section 21: Affected Code Sections shall be re-numbered to accommodate the deletion of Sections listed above.

Section 22: If any section, subsection, 'sentence, clause, phrase or portion of this ordinance or any part of these amendments to the Land Usage Code adopted herein by reference is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions thereof.

Section 23: The provisions of this ordinance and the public record adopted herein shall bc effective from and after December 12, 2017.

PASSED AND ADOPTED by the Town Council of Colorado City, Arizona this 13th day of November, 2017.

ATTEST:

Town Clerk



7 -24·-


Mayor

10/10/2017 View Document - Arizona Legislature

VIEW DOCUMENT 9-462.06. Board of adiustment

A. The legislative body, by ordinance, shall establish a board of adjustment, which shall consist of at least five but no more than seven members appointed by the legislative body in accordance with provisions of the ordinance, except that the ordinance may establish the legislative body as the board of adjustment. The legislative body may, by ordinance, delegate to a hearing officer the authority to hear and decide on matters within the jurisdiction of the board of adjustment as provided by this section, except tha1 the right of appeal from the decision of a hearing officer to the board of adjustment shall be preserved.

B. The ordinance shall provide for public meetings of the board, for a chairperson with the power to administer oaths and take evidence, and that minutes of its proceedings showing the vote of each member and records of its examinations and other officia actions be filed in the office of the board as a public record.

C. A board of adjustment shall hear and decide appeals from the decisions ofthe zoning administrator, shall exercise other powers as may be granted by the ordinance and adopt all rules and procedures necessary or convenient for the conduct of its business.

D. Appeals to the board of adjustment may be taken by persons aggrieved or by any officer, department, board or bureau of the municipality affected by a decision of the zoning administrator, within a reasonable time, by filing with the zoning administrator and with the board a notice of appeal specifying the grounds of the appeal. The zoning administrator shall immediately transmit all records pertainingtothe action appealed from to the board.

E. An appeal to the board stays all proceedings in the matter appealed from, unless the zoning administrator certifies to the board that, in the zoning administrator's opinion by the facts stated in the certificate, a stay would cause imminent peril to life or property. On the certification proceedings shall not be stayed, except by restraining order granted by the board or by a court of record on application and notice to the zoning administrator. Proceedings shall not be stayed if the appeal requests relief that has previously been denied by the board except pursuant to a special action in superior court as provided in subsection K of this section.

F. The board shall fix a reasonable time for hearing the appeal, and shall give notice of hearing by both publication in a newspape of general circulation in accordance with section 9-462.04 and posting the notice in conspicuous places close to the property affected.

G. A board of adjustment shall:

1. Hear and decide appeals in which it is alleged there is an error in an order, requirement or decision made by the zoning administrator in the enforcement of a zoning ordinance adopted pursuant to this article.

2. Hear and decide appeals for variances from the terms of the zoning ordinance onlv if. because of special circumstances

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https:llwww.azleg.gov/viewdocumentl?docName~https:/lwww.azleg.gov/arsf9/00462-06.htm 1/3

1011012017 View Document - Arizona Legislature

applicable to the property, including its size, shape, topography, location, or surroundings, the strict application of the zoning ordinance will deprive the property of privileges enjoyed by other property of the same classification in the same zoning district. Any variance granted is subject to conditions as will assure that the adjustment authorized shall not constitute a grant of special privileges inconsistent with the limitations upon other properties in the vicinity and zone in which the property is located.

3. Reverse or affirm, in whole or in part, or modify the order, requirement or decision of the zoning administrator appealed from, and make the order, requirement, decision or determination as necessary.

H. A board of adjustment may not:

1. Make any changes in the uses permitted in any zoning classification or zoning district, or make any changes in the terms of the zoning ordinance provided the restriction in this paragraph shall not affect the authority to grant variances pursuant to this article.

2. Grant a variance if the special circumstances applicable to the property are self-imposed by the property owner.

I. If the legislative body is established as the board of adjustment, it shall exercise all ofthe functions and duties of the board of adjustment in the same manner and to the same effect as provided in this section.

J.ln a municipality with a population of more than one hundred thousand persons, the legislative body, by ordinance, may provide that a person aggrieved by a decision ofthe board or a taxpayer who owns or leases the adjacent property or a property within three hundred feet from the boundary ofthe immediately adjacent property, an officer or a department ofthe municipality affected by a decision of the board, at any time within fifteen days after the board has rendered its decision, may filE : an appeal with the clerk of the legislative body. The legislative body shall hear the appeal in accordance with procedures adopteE : by the legislative body and may affirm or reverse, in whole or in part, or modify the board's decision.

K. A person aggrieved by a decision of the legislative body or board or a taxpayer who owns or leases the adjacent property or a property within three hundred feet from the boundary of the immediately adjacent property, an officer or a department of the municipality affected by a decision of the legislative body or board, at any time within thirty days after the board, or the legislative body, if the board decision was appealed pursuant to subsection J of this section, has rendered its decision, may file a complaint for special action in the superior court to review the legislative body or board decision. Filing the complaint does not stay proceedings on the decision sought to be reviewed, but the court may, on application, grant a stay and on final hearing may affirm or reverse, in whole or in part, or modify the decision reviewed.

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https:llwww.azleg.gov/viewdocument/?docName=https:llwww.azleg.gov!ars/9/00462-06.htm 2{3

TOWN OF COLORADO CITY I'. O. Box 70 * Colorudo City, Arizona 86021

Phone & TDD: 92B-B75-2M6 * Fax: 92B-875-2778

REOUEST FOR OUALIFICATIONS

FOR AIRPORT PLANNING SERVICES FOR,

COLORADO CITY MUNICIPAL AIRPORT

Issued (Pending) Statement of Qualifications Due: (Pending)

Table of Contents GENERAL INFORMATION .............................................................................................................................. 1

CONSULTANT SERVICES ................................................................................................................................ 2

ANTICIPATED PROJECT(S) ............................................................................................................................. 3

STATEMENT OF QUALIFICATIONS CONTENT REQUIREMENTS ..................................................................... 3

SELECTION CRITERIA ..................................................................................................................................... 4

SELECTION PROCESS ..................................................................................................................................... 4

SUBMITTAL INSTRUCTIONS ........................................................................................................................... 4

GENERAL INFORMATION The Town of Colorado City is located in the northern portion of Mohave County in the western part of the state just north of the Grand Canyon. The current population is approximately 4,800. The Colorado City Municipal Airport serves flight training operations, emergency medical operations, general aviation activities, and provides an important link to rural Mohave County.

The Colorado City Municipal Airport (CCMA) is owned by the Town of Colorado City (Town). The Town remains the Sponsor for Federal Aviation Administration (FAA) and Arizona Department of Transportation (ADOT) Aeronautics grants. The Town is seeking a qualified aviation consultant to provide planning services for both AlP and nonfederally funded planning project(s). All work will be required to meet FAA Standards and the ADOT Aeronautics Division Standards. Also, all work shall be accomplished in accordance with all Federal, State and Local guidelines, regulations including FAA Advisory Circulars, The National Environmental Policy Act (NEPA), and Arizona Environmental Statutes.

REQUEST FOR QUAT.lFICATIONS FOR :'2"7::" '.T PLANNlNG Page 1 of6

This contract with the Town of Colorado City will include on call professional services over a 5-year period. A separate Authorization of Services including the detailed project scope of services and professional fees will be negotiated for each individual project during that period. The Initial Agreement, Authorization of Services, Scope of Work, and Professional Fees will be submitted for review and subject to approval by the FAA, ADOT Aeronautics, and the Colorado City Town Council.

All project(s) are subject to the availability of funding.

During the term of the consultant agreement, the Town reserves the right to cancel the agreement at its sole discretion and/or solicit and contract with other firms to provide similar services. As the Airport Sponsor, the Town will administer the contract and provide staff support.

The selected consultant must carry Professional Errors and Omissions and Liability insurance coverage during the course of this contract in accordance with the Town of Colorado City requirements (Minimum $1,000,000 per occurrence, $2,000,000 aggregate). Such insurance policy shall be evidenced by a current Certificate of Insurance naming the Town and its elected officials, officers, employees and agents as additional insured. No Pre-Submittal Conference will be held.

CONSULTANT SERVICES The airport consultant services required for typical airport planning project(s) includes studies under the broad headings of airport system and master planning, airport noise compatibility planning and environmental assessments and related studies. These studies may include, but are not limited to, the following activities:

a. Design study to establish the framework and detailed work program.

b. Airport data collection and facility inventories.

c. Aeronautical activity forecasts and demand/ capacity analyses. d. Facility requirements determination.

e. Airfield modeling for capacity and delay.

f. Airport layout and terminal area plan development.

g. Airport noise studies under 14 CFR Parts 150 and 161. h. Compatible land-use planning in the vicinity of airports.

1. Airport site selection studies . .1. Airport development schedules and cost estimates.

k. Airport financial planning and benefit cost analysis.

1. Participation in public information and community involvement programs and/or public hearings relating to airport development and planning project(s).

m. Environmental Assessments (EA), Environmental Impact Statements (EIS), and other studies in accordance with FAA Orders 5050-4 and 1050.1.

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n. Preparation of or updating of the airport layout plan.

o. Airspace analysis.

p. GIS data collection, entry, and analysis and other electronic graphical/mapping efforts.

q. Preparation of 3 year DBE plans/goals and project specific DBE plans/goals.

ANTICIPATED PROJECT(S) • Land Acquisition + Prepare Airport Master Plan Update with Airport AGIS

STATEMENT OF QUALIFICATIONS CONTENT REQUIREMENTS All copies of the Statement of Qualifications will be retained by the Town of Colorado City and will not be returned. The Statement of Qualifications can be double sided, and should include at a minimum, the following:

1. Front Cover 2. Cover Letter 3. Firm Background and Information

a. Include company organizational structure, company history, and background, size of company, recent experience in airport project, and familiarity with project at general aviation airports similar to the Colorado City Munkipal Airpurt.

b. Identify other firms and their qualifications that yon plan to subcontract or joint venture with, if any, for this contract and identify what work items for which they will be responsible.

c. Detail your knowledge, experience, and capability to successfully perform and/or administer the services described above.

d. Include information concerning the firm's current workload and demonstrated ability to meet schedules and deadlines.

e. Include information concerning the quality of projects previously undertaken and the capability to complete projects on time and within the allotted budget.

f. Include information concerning the location where the planning work will be done. If this is a branch office, will the work be done independently of the main office or will additional support be provided by the main office.

g. Provide a list of references from other airports (include contact person, contact title, contact address, phone numbers and a brief description of the airport project you have worked together on).

4. Qualifications and Information on Key Personnel a. Provide information on the Project Manager and other Key personnel that will be

involved with this contract. Explain how they will be involved in projects, their background, their experience, their knowledge of FAA regulations, policies, and procedures, and to whom they report. Include resumes for the key personnel in the submittal.

b. Organizational Chart.

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5. Detail your firms and key personnel's experiences and relationships with the FAA Phoenix ADO Personnel and the ADOT Aeronautics Division Personnel.

6. Detail and provide evidence that the firm(s) has made a good faith effort in meeting Disadvantaged Business Enterprise (DBE) goals.

7. Any additional information.

SELECTION CRITERIA 1. Qualifications of Consulting Firm, including experience and background of firm and

key management personnel with experience on airport projects similar to those anticipated for the Colorado City Airport. (25 Points)

2. Demonstrated capability to meet schedules and deadlines without delays and to manage budgets. (25 Points)

3. Understanding and familiarity with the Colorado City Airport, the Colorado City area, local conditions and the potential needs for the airport. (25 Points)

4. Recent experience at airports in Arizona similar to the Colorado City Airport. (15 Points)

5. Capability to perform all aspects requested in Airport Planning. (20 Points) 6. Evidence that the consultant is making a good faith effort in meeting Disadvantaged

Business Enterprise goals. (10 Points) 7. Interest shown by the consultant in the Colorado City Airport. (15 Points)

SELECTION PROCESS The Town will follow FAA AC 150/5100-14E procedures for the selection of consultant, the Arizona State Regulation ARS§ 34-603 procurement statute, and the Town of Colorado City Resolution No. 2010-14 Purchasing and Procurement Policy. The Town may choose to directly select a consultant based on the information submitted, Statement of Qualifications, or the Town may create a short list of no more than three (3) interested consultants and may conduct discussions with those consulting firms regarding their qualifications for the project(s).

SUBMITTAL INSTRUCTIONS Request for Qualifications packages are available by contacting:

Mr. Vance Barlow Town Clerk PO Box 70 25 South Central St. Colorado City, AZ 86201 Phone: 928.875.2646 Email: [email protected]

Statements of Qualifications must be received at the following address no later than 5:00 P.M., MST, (Pending):

REQUEST FOR QUALIFICATIONS FQR. - 3 0 - TPLANNING Page4of6

Town of Colorado City PO Box 70 25 South Central St. Colorado City, AZ 86201

Each Statement of Qualification shall not exceed thirty (30) pages. The front and back cover pages, if any, the cover letter, and any tab/section divider pagers will not be considered to be part of the thirty pages. A page with text on both sides is considered as two pages. The tab/sections divider pages must be blank except for a tab/section name or heading. Any additional wording on the tab/section divider page will be considered a page.

Six (6) bound copies of the Statement of Qualifications shall be submitted in a sealed envelope clearly marked on the outside lower right hand corner with the following:

Statement of Qualifications (Firms Name) Colorado City Municipal Airport Planning Services

Submittals must be in the actual possession of the Town Clerk at the location indicated above no later than 5:00 PM, MST on (Pending). Statements of Qualifications submitted after the time and date specified herein will not be accepted but will be returned to the submitter.

The Town of Colorado City reserves the right to accept or reject any or all Statement of Qualifications or to waive any irregularities or informalities therein except for those Statements of Qualifications that are received after the deadline stated above which will be rejected. Any incomplete, false, or misleading information provided by or through the Consultant shall be grounds for non -consideration.

The Town of Colorado City is an equal opportunity employer.

The Consultant acknowledges that this solicitation and all services hereafter is subject to Federal laws and regulations, including Federal Aviation Administration (FAA) regulations, rules, policies and Grant Assurances, specifically but not exclusively, 49 CFR Part 21, Title 49 U.S.C. 47123, 49 CFR Part 26, 49 CFR Part 20, 49 CFR Part 30 , 49 CFR Part 29, and 49 CFR 18 as outlined in FAA Advisory Circular (AC) 150/5100-14E, all relating to procurement of planning consultant services. The Consultant, with the submission of the Statement of Qualifications and Experience, accepts the responsibility of knowledge of, and compliance with, the guidelines and procedures stated within this noted documentation.

The Town of Colorado City reserves the right to make changes to this Request for Qualifications. Changes will be made by written addendum, which will be issued to those firms that have requested this Request for Statement of Qualifications and Experience, and firms shall acknowledge receipt of any addendums issued. The Town also reserves the right to accept or reject any or all Statements of Qualification and to

REOUEST FOR OUALIFICATWNS FOR" - 3 1- TPLANNING, Page 5 of6

select the firm deemed to be in the best interest, in the opinion of the Town, subject to successful contract negotiations and necessary approvals.

Submitters shall comply with all federal, state and local nondiscrimination statutes in the operation, implementation and delivery of, including state and federal civil rights and disabilities laws. In particular, the submitter shall ensure that the City's obligation for program, facility and service accessibility in Title II of the Americans with Disabilities Act are complied with in all activities arising under this contract, and shall hold harmless the City for any and all loss, including but not limited to damages, costs or expenses, incurred or arising from any alleged violation of the Americans with Disabilities act under the auspices of this contract unless resulting from an intentional or actual negligent act of the City and its employees.

Failure to comply with the nondiscrimination or accessibility requirements herein shall be construed as non-performance and may result in termination offunding, civil action, or both.

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TOWN OF COLORADO CITY l~ O. Box 70 * Color-udo City, ArizOllll 86021 Phone & TDD: 928-81.1-264-6 * Fax: 928-875-2778

REOUEST FOR OUALIFICATIONS FOR AIRPORT ARCHITECTURAL/ENGINEERING

AND CONSTRUCTION MANAGEMENT FOR COLORADO CITY MUNICIPAL AIRPORT PROJECTS

Issued (Pending) Statement of Qualifications Due: (Pending)

Contents GENERAL INFORMATION ........................................................................................................................... 1

CONSULTANT SERVICES ............................................................................................................................ 2

Preliminary Phase ................................................................................................................................... 2

Design Phase ............................................................................................................................................ 3

Bidding and Negotiation Phase .............................................................................................................. 3

Construction Phase ................................................................................................................................. 3

Project Closeout Phase ............................................................................................................................ 4

Special Services ....................................................................................................................................... 4

ANTICIPATED PROJECTS ............................................................................................................................ 5

STATEMENT OF QUALIFICATIONS CONTENT REQUIREMENTS ............................................................ 5

SELECTI ON CRITERIA ................................................................................................................................. 6

SELECTION PROCESS .................................................................................................................................. 6

SUBMITTAL INSTRUCTIONS ...................................................................................................................... 7

GENERAL INFORMATION The Town of Colorado City is located in the northern portion of Mohave County in the western part ofthe state just north of the Grand Canyon. The current population is approximately 4,800. The Colorado City Municipal Airport serves flight training operations, emergency medical operations, general aviation activities, and provides an important link to rural Mohave County.

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The Colorado City Municipal Airport (CCMA) is owned by the Town of Colorado City (Town). The Town remains the Sponsor for Federal Aviation Administration (FAA) and Arizona Department of Transportation (ADOT) Aeronautics grants. The Town is seeking a qualified aviation consultant to provide airport A/E (Architectural/Engineering) and Construction Management services for both Airport Improvement Program (AlP) and non-federally funded projects. All work will be required to meet FAA Standards and the ADOT Aeronautics Division Standards. Also, all work shall be accomplished in accordance with all Federal, State and Local guidelines, regulations including FAA Advisory Circulars, The National Environmental Policy Act (NEP A), and Arizona Environmental Statutes.

This contract with the Town of Colorado City will include on call professional services over a 5-year period. A separate Authorization of Services including the detailed project scope of services and professional fees will be negotiated for each individual project during that period. The Initial Agreement, Authorization of Services, Scope of Work, and Professional Fees will be submitted for revi.ew and subject to approval by the FAA, ADOT Aeronautics, and the Colorado City Town Council.

All projects are subject to the availability of funding.

During the term of the consultant agreement, the Town reserves the right to cancel the agreement at its sole discretion and/or solicit and contract with other firms to provide similar services. As the Airport Sponsor, the Town will administer the contract and provide staff support.

The selected consultant must carry Professional Errors and Omissions and Liability insurance coverage during the course of this contract in accordance with the Town of Colorado City requirements (Minimum $1,000,000 per occurrence, $2,000,000 aggregate). Such insurance policy shall be evidenced by a current Certificate of Insurance naming the Town and its elected officials, officers, employees and agents as additional insured. No Pre-Submittal Conference will be held.

CONSULTANT SERVICES The airport consultant services required for typical airport development projects involves services generally of an architectural, civil, geotechnical, structural, mechanical and electrical engineering nature. In addition, there may be some services outside those normally considered basic, which are described under the category of special services. The anticipated basic services that will be required are usually conducted in, but not limited to, the five distinct and sequential phases summarized below:

Preliminary Phase This phase involves those activities required for defining the scope of a project and establishing preliminary requirements. Some examples of activities within this phase of a project include, but are not limited to:

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a. Coordinating with the Town of Colorado City on CCMA project scope requirements, finances, schedules, operational safety and phasing considerations, site access and other pertinent matters.

b. As applicable, coordinating project with the FAA, ADOT and other interested agencies and stakeholders to identify potential impacts to their operations.

c. Planning, procuring, and/or preparing necessary surveys, geotechnical engineering investigations, field investigations and architectural and engineering studies required for preliminary design considerations.

d. Developing design schematics, sketches, environmental and aesthetic considerations, project recommendations and preliminary layouts and cost estimates.

e. Preparing proj ect design criteria and other bridging documents commonly used for alternative project delivery methods such as design-build contracting.

Design Phase This phase includes all activities required to undertake and accomplish a full and complete project design. Examples include, but are not limited to, the following:

a. Conducting and attending meetings and design conferences to obtain information and to coordinate or resolve design matters.

b. Collecting engineering data and undertaking field investigations; performing geotechnical engineering studies; and performing architectural, engineering, and special environmental studies.

c. Preparing necessary engineering reports and recommendations. d. Preparing detailed plans, specifications and cost estimates, and

design/ construction schedules. e. Preparing Construction Safety and Phasing Plan (CSPP). f. Printing and providing necessary copies of engineering drawings and

specifications and contract documents.

Bidding and Negotiation Phase These activities are sometimes considered part of the construction phase. They involve assisting the Town in advertising and securing bids, negotiating for services, analyzing bid results, furnishing recommendations on the award of contracts, and preparing contract documents.

Constrm:tion Phase This phase includes all activities required to undertake and accomplish a full and complete project design. Examples include, but are not limited to, the following:

a. Conducting and attending meetings and design conferences to obtain information and to coordinate or resolve design matters.

b. Representing the Town at preconstruction conferences.

c. Inspecting work in progress periodically and providing appropriate reports to the Town.

d. Reviewing and approving shop and erection drawings submitted by contractors for compliance with design concept! drawings.

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e. Reviewing, analyzing, and accepting laboratory and mill test reports of materials and equipment.

f. Assisting in the negotiation of change orders and supplemental agreements.

g. Observing or reviewing performance tests required by specifications.

h. Determining amounts owed to contractors and assisting the Town in the preparation of payment requests for amounts reimbursable from grant projects.

1. Making final inspections and submitting punch-lists and a report ofthe completed project to the Town.

j. Reviewing operations and maintenance manuals.

Project Closeout Phase This phase includes all basic services rendered after the completion of a construction contract, including, but not limited to, the following activities:

a. Making final inspections and submitting punch-lists and a report of the completed project to the Town.

b. Providing record drawings.

c. Preparing summary of material testing report

d. Preparing summary of proj ect change orders

e. Preparing grant amendment request and associated justification, if applicable.

f. Preparing final project reports including financial summary. g. Obtaining release ofliens from all contractors.

Special Services The development of some projects may involve activities or studies outside the scope of the basic design services routinely performed by the consultant. These special services may vary greatly in scope, complexity, and timing and may involve a number of different disciplines and fields of expertise. Consultants performing special services may be employed directly by the Town to implement one or more phases of a project or may be employed by the principal consultant via a subcontract agreement. In certain instances, these services may be performed by the principal consultant. Some examples of special services that rriight be employed for airport projects include, but are not limited to, the following:

a. Soils investigations, including core sampling, laboratory tests, related analyses, and reports.

b. Detailed mill, shop, and/or laboratory inspections of materials and equipment.

c. Land surveys and topographic maps.

d. Field and/or construction surveys.

e. Photogrammetry surveys. f. Onsite construction inspection and/ or management involving the services of a

full-time resident engineer(s), inspector(s), or manager(s) during the construction or installation phase of a project. This differs from the periodic inspection responsibilities included as part of the basic services.

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g. Special environmental studies and analyses.

h. Expert witness testimony in litigation involving specific projects.

1. Project feasibility studies.

J. Public information and community involvement surveys, studies, and activities.

1<. Preparation of record drawings.

L Assist the Town of Colorado City in the preparation of necessary applications for local, State and Federal grants for the CCMA.

m. Assist in preparation and updating the annual Airport Capital Improvement Program

n. Preparation of grant reimbursement forms to be submitted to FAA and ADOT

o. Preparation of 3 year DBE plans/goals and project specific DEE plans/goals.

p. Preparation of property maps.

q. Preparation of quality control plan.

r. Preparation of final report.

s. Updating the Airport Layout Plan or/and Terminal Area Drawing, or other drawings as necessary, upon completion of a construction project or property acquisition.

ANTlCII>ATED PROJECTS + Land Acquisition + Reconstruct T -Hangar Pavement + Rehabilitate or Reconstruct Main Airport Access Road .. Install Perimeter Fencing + Taxiway to Runway 11-29

• Taxiway Lighting • Upgrade Lighting on Runway 02-20

STATEMENT OF QUALIFICATIONS CONTENT REQUIREMENTS All copies of the Statement of Qualifications will be retained by the Town of Colorado City and will not be returned. The Statement of Qualifications can be double sided, and should include at a minimum, the following:

1. Front Cover 2. Cover Letter 3. Firm Background and Information

a. Include company organizational structure, company history, and background, size of company, recent experience in airport projects, and familiarity with projects at general aviation airports similar to the Colorado City Municipal Airport.

b. Identify other firms and their qualifications that you plan to subcontract or joint venture with, if any, for this contract and identify what work items for which they will be responsible.

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c. Detail your knowledge, experience, and capability to successfully perform and/ or administer the four main basic services described above (Preliminary Phase, Design Phase, Construction Phase, and Special Services).

d. Include information concerning the firm's current workload and demonstrated ability to meet schedules and deadlines.

e. Include information concerning the quality of projects previously undertaken and the capability to complete projects on time and within the allotted budget.

f. Include information concerning the location where the design work will be done. If this is a branch office, will the work be done independently of the main office or will additional support be provided by the main office.

g. Provide a list of references from other airports (include contact person, contact title, contact address, phone numbers and a brief description of the airport project(s) you have worked together on).

4. Qualifications and Information on Key Personnel a. Provide information on the Project Manager and other Key personnel that will be

involved with this contract. Explain how they will be involved in projects, their background, their experience, their knowledge of FAA regulations, policies, and procedures, and to whom they report. Include resumes for the key personnel in the submittal.

b. Ability to furnish qualified inspectors for construction inspection. c. Organizational Chart.

5. Detail your firms and key personnel's experiences and relationships with the }"AA Western Pacific Region Personnel and the ADOT Aeronautics Division Personnel.

6. Detail and provide evidence that the firm(s) has made a good faith effort in meeting Disadvantaged Business Enterprise (DBE) goals.

7. Any additional information.

SELECTION CRITERIA 1. Qualifications of Consulting Firm, including experience and background of firm and

key management personnel with experience on airport projects similar to those anticipated for the Colorado City Airport. (25 Points)

2. Demonstrated capability to meet schedules and deadlines without delays and to manage budgets. (25 Points)

3. Understanding and familiarity with the Colorado City Airport, the Colorado City area, local construction conditions and the potential projects at the airport. (25 Points)

4. Recent experience at airports in Arizona similar to the Colorado City Airport. (15 Points)

5. Capability to perform all aspects requested in the Preliminary, Design, Construction, and Special Services area. (20 Points)

6. Evidence that the consultant is making a good faith effort in meeting Disadvantaged Business Enterprise goals. (10 Points)

7. Interest shown by the consultant in the Colorado City Airport. (15 Points)

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SELECTION PROCESS The Town will follow FAAAC 150/51OO-14E procedures for the selection of consultant, the Arizona State Regulation ARS§ 34-603 procurement statute, and the Town of Colorado City Resolution No. 2010-14 Purchasing and Procurement Policy. The Town may choose to directly select a consultant based on the information submitted, Statement of Qualifications, or the Town may create a short list of no more than three (3) interested consultants and conduct discussions with the short-listed consultants regarding their qualifications for the projects.

SUBMITTAL INSTRUCTIONS Request for Qualifications packages are available by contacting:

Mr. Vance Barlow Town Clerk PO Box 70 25 South Central St. Colorado City, AZ 86201 Phone: 928.875.2646 Email: [email protected]

Statements of Qualifications must be received at the following address no later than 5:00 P.M., MST, (Pending):

Town of Coloradu City PO Box 70 25 South Central St. Colorado City, AZ 86201

Each Statement of Qualification shall not exceed thirty (30) pages. The front and back cover pages, if any, the cover letter, and any tab/section divider pagers will not be considered to be part of the thirty pages. A page with text on both sides is considered as two pages. The tab/sections divider pages must be blank except for a tab/section name or heading. Any additional wording on the tab/section divider page will be considered a page.

Six (6) bound copies ofthe Statement of Qualifications shall be submitted in a sealed envelope clearly marked on the outside lower right hand corner with the following:

Statement of Qualifications (Firms Name) Colorado City Municipal Airport Engineering Design and Construction Management Services

Submittals must be in the actual possession of the Town Clerk at the location indicated above no later than 5:00 PM, MST on (Pending). Statements of Qualifications submitted after the time and date specified herein will not be accepted but will be returned to the submitter.

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The Town of Colorado City reserves the right to accept or reject any or all Statement of Qualifications or to waive any irregularities or informalities therein except for those Statements of Qualifications that are received after the deadline stated above which will be rejected. Any incomplete, false, or misleading information provided by or through the Consultant shall be grounds for non-consideration.

The Town of Colorado City is an equal opportunity employer.

The Consultant acknowledges that this solicitation and all services hereafter is subject to Federal laws and regulations, including Federal Aviation Administration (FAA) regulations, rules, policies and Grant Assurances, specifically but not exclusively, 49 CFR Part 21, Title 49 U.S.C. 47123, 49 CFR Part 26, 49 CFR Part 20,49 CFR Part 30, 49 CFR Part 29, and 49 CFR 18 as outlined in FAA Advisory Circular (AC) lS0/S100-14E, all relating to procurement of architectural/engineering consultant services. The Consultant, with the submission of the Statement of Qualifications and Experience, accepts the responsibility of knowledge of, and compliance with, the guidelines and procedures stated within this noted documentation.

The Town of Colorado City reserves the right to make changes to this Request for Qualifications. Changes will be made by written addendum, which will be issued to those firms that have requested this Request for Statement of Qualifications and Experience, and firms shall acknowledge receipt of any addendums issued. The Town also reserves the right to accept or reject any or all Statements of Qualification and to select the firm deemed to be in the best interest, in the opinion of the Town, subject to successful contract negotiations and necessary approvals.

All submitters shall be licensed Civil Engineers in the State of Arizona and registered in the State of Arizona by the Arizona Board of Technical Registration. Submitters shall comply with all federal, state and local nondiscrimination statutes in the operation, implementation and delivery of, including state and federal civil rights and disabilities laws. In particular, the submitter shall ensure that the City's obligation for program, facility and service accessibility in Title II of the Americans with Disabilities Act are complied with in all activities arising under this contract, and shall hold harmless the City for any and all loss, including but not limited to damages, costs or expenses, incurred or arising from any alleged violation of the Americans with Disabilities act under the auspices of this contract unless resulting from an intentional or actual negligent act of the City and its employees.

Failure to comply with the nondiscrimination or accessibility requirements herein shall be construed as non-performance and may result in termination offunding, civil action, or both.

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October 17,2017

Meni Bibo

Colorado City, AZ 86021

TOWN OF COLORADO CITY p. O. Box 70 * Colorado City, Arizona 86021 Phone & TDD: 928-875·2646 * Fax: 928·875-2778


Dear Meni,

Thank you for your interest in working for the Town. The Town of Colorado City is offering you a part-time, as-needed employment position as an investigative assistant. This offer of employment is conditional upon successfully passing a comprehensive background check, an interview process, drug test, and completion of specific investigative and interviewing courses that will qualify and prepare you to function in the position.

Please <.:Uordinate with Marshal Jerry Darger to first schedule an interview. After the interview, you can coordinate with Jerry to schedule the drug testing, obtaining a background check, completing new hire forms such as W-4 and 1-9, etc.

The Town is offering this position at $18.46 per hour. The Town does not guarantee any minimum number of hours as the position is on-call or as-needed only. You will be given specific assignments with a scope of work to perform and each assignment will require documentation of the status and completion of the assigrunent.

Thank you for your willingness to serve our community and we look forward to working with you. Contact me at any time if you have questions.

Sincerely,

cc\Dj~ David Darger, Town Manager

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TOWN OF COLORADO CITY p. O. Box 70 * COI01'udo City, Arizona 86021

Phone & TD]): 928·875·264,6 * [<'ux: 928·875·2778

AIRPORT MANAGER'S REPORT October 2, 2017

Temperature daily peaks were into the 90's and 80's during the first part of September, but is now dropping through the 60's and 70's as we approach the last quarter of 2017. Density altitude dropped also, which produced pleasant flying weather. The A WOS recorded a monthwide low of 29° F at 7:30 AM on September 29, so we are officially initialized into freezing weather. There were an estimated 228 operation counts obtained through daily averages. Traffic included a Black Hawk Helicopter flown by the Arizona National Guard which is pictured below. Training operations were a little higher this month than last month.

ADOT accepted our 5-year ACIP plan last month, which officially makes the Access Road Project the highest priority after the Land Acquisition Project (which is waiting on the EA). Project prices have been increasing throughout the state, so we have also updated the estimated costs for each project. We have a few state projects shown which should help remind the legislature that all of us airports still have needs. ADOT had to shut down the grants program for a few years because of extreme state budget cuts. Unfortunately, the Access Road Project is a state project. We are taking steps to try to make it a federal project, but the FAA doesn't have an allowance for the use of chip seal. Paving the road instead will quadruple the project cost. The FAA is now satisfied with the EA, so it is now being reviewed by the BLM until October 20th .

Maintenance activity last month included more tractor repair, mowing (when the tractor was working), and sweeping the runway. The bigger tractor is back in the shop now for a water pump replacement. The A WOS quit reporting to the National Weather System and took some time to troubleshoot. We also completed some radio repair work and moved forward on some software proj ects that I have been trying to find time to do for years. We are also getting ready to install the rain gutter and fix the door tracks on the T -hangars. Since school started we have had two school class airport tours.

Thank you,

;t.uL~j. LaDell Bistline Jr.

AWOS - Automatic Weather Observation System ACIP - Airport Capital Improvement Planning EA - Environmental Assessment

Airport Manager's Report - October 2, 2017 - 4 2 - Page 1 ofl

TOWN OF COLORADO CITY p. O. Box 70 * Colorado City, AI'izona 86021

Phone: 928·875-2646 * Fax: 928-875·2778

BUILDING OFFICIALS REPORT TO THE TOWN COUNCIL October 11, 2017

Construction continues on the Multipurpose Building at the MCC campus. All the underground is complete, curb and concrete bases for the light poles are being placed to prepare for the asphalt parking. Wood framing has started for the building. A permit was issued for the old Jesoco building to be remodeled into an II-room motel. Work is going very slowly on this project. The old MVD building is nearly ready to move the Building Department office. The move is expected to be started in the next few days.

COLORADO CITY CDBG GRANT MANAGEMENT

I am still awaiting a response from ADOH on the closeout for the Academy Water Well Project.

The Town Center project is nearly complete. The asphalt was placed and with a few pick-up items B4's contract will be complete. I will be getting with the Engineer to get the actual costs for the final analysis and close out.

Respectfully submitted,

~9~ Andrew J. Barlow Building Official

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Mayors and Councils PWAB Report for October Council Meetings

Your Public Works Department was successful in finishing up the Chip seal projects we had planned these projects included Hildale Street from State line to Mohave Avenue, Airport Avenue from Central Street to Richard Street and Academy Avenue from Richard Street to Oak Street.

The focus of our efforts this past month has been the Town Center project in Colorado City and the Curb and gutter project on Utah Ave, in Hildale. On both of these projects city crews have cut the sub-grade in, hauling away the excess materials and supplying Road base under curb and sidewalks and for the road ways. In Hildale we hauled in base, in Colorado City the contractor hauled in the base. We used the excess fill materials to repair some of the worst flood damaged road edges.

The Town Center project is scheduled to be complete by the week end 10/13/17. The Utah Ave curb project will be ongoing for some time.

These projects have required considerable screen plant operation to prepare base material as well as a lot of work at the material pits, and truck hauling to the plant.

The crews have also been working on sign repairs, pot holes, grading etc. and also the crosswalk painting and signage as time permits.

Future projects include continuation of the Utah Ave. curb project. B4 enterprises will finish the curb, we have done some and will continue to place slurry etc. Front and back of curb to secure it and minimize the damage and washout out in the event offlooding. We will need to do the chip seal tie in as soon in the spring as we can do chip seal, as the season has run out this year.

There is a small repair we need to make at the Canyon St. crossing as the flood waters are undermining the sidewalk. We intent to pour some slurry in there to strengthen that area.

It is the season now to start our crack sealing projects. Several streets in Colorado City need maintenance and we are also planning crack seal and re-paint the traffic lines in front of the Public School on Cottonwood st.

There are many projects to do. We still need to run the water line to the screen plant, and complete the fencing at the screen plant yard.

On-going pit work, hauling, and processing materials for base to continue street maintenance.

We are planning to do street sweeping, roadside weed removal and general street clean-up. Still much storm damage to repair.

We are grateful for the opportunity to serve and bless.

Any requests or directions will be appreciated.

Thanks Dean Cooke PWD.

-44-

Utility Departments of Hildale/Colorado City Utility Board Meeting Minutes

320 East Newel Ave, Hildale Utah Tuesday, September 26,20176:00 A.M.

P UT B d resent: tl1ty oar Board Members: Present Absent Excused

Jacob Jessop X Brian Jessop X Craig Roundy X -Sterling Jessop, Jr. X Ralph Johnson X Berklee Holm, Sr. X Patrick Johnson Telephonic Moroni Johnson X Alan Dockstader X

Staff Present: Justin Barlow, Weston Barlow, Raymond C. B<jJlow, Joseph Allred, Philip Barlow, Patton Barlow, LaVern Fischer, and Michelle L.Chittv.Yin

Monitor: Roger Carter

Public Present:

#1 Call to Order Jacob Jessop called the meeting toorder:pllorum present.

#2 Minutes of Previous Meeting

Ralph JohusOlimoyedto approve minutes of meeting held August 29, 2017. St r J " d d R II II t ermg essop seeoil e 0 ca vo e:

BoarrlMembers:

~aco~Jessop ..•.•

,BrianJessop __ ..... .......

Sterling Jessop Jr. ......

Ralph J olmson

..... Patrick Johnson

MotIon carned.

#3 Public Comment None.

Yes No

X

X X

X X

Abstain .

Utility DepartInents of Hildale/Colorado C;/" ,<pnt')mber 26, 2017 -45- Page 1 of5

#4 Consideration of Utility Waiver Request Justin Barlow presented the waiver requests. There was a water waiver request for 685 W Field Avenue. The customer had a big leak in his yard and doesn't feel that it is his responsibility to pay for the water that was lost.

Brian Jessop moved to deny the waiver request for 685 W Field Avenue. Jac ob Jesson seconded. Roll call vote:

Board Members: Yes No Abstain Jacob Jessop X

Brian Jesson X _ .. _"-

Sterling Jessop Jr. X

Ralnh Johnson X ---Ll'?trick Johnson X --

Motion carried.

The second waiver request was for 250 North Homestead Street. T!:tecusi~mer moved into the home in June. There first few months of sewer bill seemed high:to th\lW. They requested using the last 2 months' history to recalculate the bill. Justin recotpil,endedreducing the bill to $66.40 and credit back 60 days. . ' .•

)'<"'; ',. < '

Brian Jessop moved to grant the wastewat~r '!'V;iver for 250 North Homestead Street ~r dd .. '

Ster ecommen e . "'J line: Jessop seconded. Roll call ~~te;.

Board Members: Yes No Abstain

Jacob Jesson X

Brian Jesson X···.··· I" Sterlino Jesson Jr. ··· ..• X ..• Ralph Jolmson ..... x.. Patrick Johnson .. : ': .. X

tion carried. •••••••••••••••

..

Btiiui Jessop moved to grant the wastewater waiver for 35 East Johnson Avenue as f~col)1lnended. RaljJh Johnson seconded Roll call vote'

Board Members: Yes No Abstain Jacob Jesson X

Brian Jesson X

Sterlino Jesson Jr. X --Ralah Johnson X

Patrick J ahnson X

Motion carried.

Utility Departments of Hildale/Colorado C;h, <::pnt~mber 26,2017 -46- Page 2 of5

#5 Reports Business Manager's Report: Justin Barlow gave the report. He has been working with Victor and Andy to finalize the Academy Avenue well. The CDBG funding is covering everything to complete installation of the well. The only thing the water fund had to cover was the electrical hookup.

The DOJ ordered impact fee review is moving forward. They requested data which will be forwarded to them soon. Brent Gardner has been in connnunication with the UEP to discuss options for water rights. Fair housing and constitutional training as ordered by the DOJMs~been completed by most.

Water Department Superintendent's Report: Justin Barlow gave the report. Tl.1eInsilrahce company is planning to send out an inspector to inspect the flooding incident 1ttth~Joe L. Jessop building.

Staff has been working closely with Mohave Community College itnhe installation of water systems for a new building being built.

A fair amount of work has been done on the water treatIl1l<!l:tpla,nt. ~/y "

Wastewater Department Superintendent's Report: Ju§tin. Bit!low gave the report. The new pump has been working fine. Some repairs are being done on the electrical system at the lift station.

The electrical system at the sewer treatment plant memory was deleted somehow. It is suspected that it was affected by lightening. Staff has been working with the manufacturer to get them reprogrammed.

A public hearing was held to disClIss6pening the budget to purchase the new vacuum truck.

No applications have been received for the water I wastewater superintendent position. Jacob Jessop suggested expallgingthe advertising.

Gas DepartmentSupetintendent's Report: Weston Barlow gave the report. Gas prices are continuing to ris~.

The possible gas leak discussed in the last meeting was addressed. There was no leak. The gas melter Ill\lst have been picking up something else.

The US Department of Transportation disqualified the propane trucks because the inspector had been disqualified. The company who did the inspection sent a new inspector and the trucks were requalified.

The Arizona audit required a pipe to be removed from service which has been completed. This is the last item from the audit.

----------=-=~-:-.

Utility Departments of Hildale/Colorado C;~-4,ci :''')mber 26, 2017 Page 3 of5

Office Manager Financial Report: Richard Barlow gave the report. He has been working on collection of delinquent accounts. He reported on the loan payments progress. Roger Carter gave some suggestions on how some ofthe loans and bonds currently owed by the city could be refinanced or refunded. He went over the financial reports.

#6 Consideration of Approval to Pay Bills

Ralph Johnson moved to pay claims as they become due and funds become available. JacbJ ddRll II 0 essop secon e 0 ca vote:

Board Members: Yes No Abstain Jacob Jessop X Brian Jessop X Sterling Jessop Jr. X --Ralph Johnson X ..

Patrick Johnson X

MotIOn carned.

#7 Large Purchase Approvals '. . .... '" ..•. . Justin B31'low presented the needed purchases. The fifstw~s fora backhoe. He went over the need for the item and pricing for it. He also went ovel'tJ;!e[11l.imcial options he had been exploring for the option. . ...• ,,;.

Jacob Jessop moved to authorize purch,.se of a backhoe with a 5-year warranty on the. full machine for $86,400. Patrick Johnson seconded Roil 'call vote-.

Board Members: y~S No Abstain '-~. ..

Jacob Jessop ·X··· Brian Jessop '. X Sterling Jessop}r.··· X Ralph Johilson .', X Patrick Johnson ..••.... X

Mollon cw-rie.d;.\,

Utility Departments of Hildale/Colorado C;:: 4 "8~~mber 26, 2017 Page 4 of5

The second large purchase was for a vacuum truck.

Ralph Johnson moved to approve purchase a vacuum truck including as-year warranty for $433,186. Jac b J d d R II II 0 essop secon e 0 ca

Board Members:

Jacob Jessop -Brian Jessop

Sterling Jessop Jr.

Ralph Johnson

Patrick Johnson

Motion earned.

#8 Closed Executive Session Not needed.

Yes

X

X

X

X

X

vote: No Abstain

#9 Discussion ofPeuding or Contemplated Litigation, Claims,alld))emands David Darger reported that in the police department, the cities care Uhder court order for certain things. A merit pay plan was adopted by the city councili.hat involves training, qualifications, etc. A company has been hired to do that research foi'thecititls:

Kent Page, the planning and zoning administrator, r~signed;

A development agreement has been recorded on the Paul Black property.

The court ordered that the UEP subdivisiollbe approved. The city has been working with the UEP attorney to get it finalized. It willj~l):ely be recorded this week.

#10 Other Business Justin Barlow clarified that the backhoe purchase must go before the city C01IDCiL He also mentioned that a cattlerancherstopped by and asked about using the pivot at the sewer plant for his cows. No commitJneIlthas been made with him. Justin will be looking into the legal ramifications of the Proposition.

Meeting ad.iqufnedat 7:46 A.M.

SUmJllll:ryofBoard Actions: ApprilveMinutes DenyWaiver for 685 West Field Avenue Approve Waiver for 250 North Homestead Street Approve Waiver for 35 East Johnson Avenue Pay Bills Approve Backhoe Purchase with Warranty Approve Vacuum Truck with Warranty

Utility Departments of Hildale/Colorado C;h, "o~tember 26, 2017 -49- Page 5 of 5

TOWN OF COLORADO CITY p. O. Box 70 ·if Colorado City, Arizona 86021 Pholle & TDD, 928-875-2646 * Fax: 928-875-2778

Town Manager's Report October 2017

The annual Cities & Towns Week is October 15-21, 2017 where we recognize the dedicated individuals who provide municipal services to our citizens. We are grateful for each employee, elected and appointed official that serves the citizens of our community. The Town works 24 hours, 7 days a week, 365 days a year to provide services to our citizens. Court ordered UEP subdivision plats along with as-built utility maps have been recorded in Mohave County. in Colorado City.

The Town Clerk, Vance Barlow has earned the prestigious Master Municipal Clerk (MMC) designation from the International Institute of Municipal Clerks (IIMC.) We congratulate Vance on his commendable effort above and beyond his minimum job requirements as it takes a lot of dedication and perseverance.

The construction contract for the Town Center, street improvement project on Edson Avenue and Pioneer Street has been awarded and the project is being completed a rapidly as possible ahead of colder weather. This project will greatly enhance the downtown area with access from the Post Office to the Town Hall, fire station and the Pioneer Heritage Park.

Roger Carter, the court appointed fair housing monitor has been actively involved in attending meetings, interacting with staff and reviewing records and processes. He has implemented some monitoring processes. The Town is attempting to be proactive in ensuring that there is no discrimination in the provision of services. The court ordered UEP subdivision plats in Colorado City have been recorded with the Mohave County Recorder's Office.

The Town has entered into an agreement with Alpha Engineering to conduct a court ordered review of water impact fees with the intent of the court to reduce the current water impact fees. Employees, elected and appointed officials have attended a constitutional training class presented by the Washington County Attorney's Office. Human relations personnel have been involved in the recruitment process for hiring police officers. Three candidates have been selected and are beginning police academy at Dixie College.

Kent Page, Planning & Zoning Administrator, no longer works for the Town as he has found other employment which offers better health and retirement benefits. The Town is very grateful for Kent's assistance over the last few months and wishes him the very best in the

Page 1 of2 -50-

Town Manager's Report October, 2017

future. Other staff, including the Town Manager has been filling the vacancy left by Kent. A fair amount of work has been devoted to collecting input and revising draft development standards.

The Town Manager has been working with financial institutions to create a proposal for retirement benefits that the Council can consider. The Town Manager is also researching options for a structured merit pay plan for Town employees. Staffis also beginning work on annual insurance renewals.

Respectfully submitted,

~j~ David Darger, Town Manager

-51-

TOWN OF COLORADO CITY REVENUES WITH COMPARISON TO BUDGET

FOR THE 3 MONTHS ENDING SEPTEMBER 30, 2017

GENERAL FUND

PERIOD ACTUAL YroACTUAL BUDGET UNEARNED PCNT

TAXES

10·31 a 100 STATE SALES TAX 52,169.00 127,457.62 465,000.00 337,542.38 27.4 10 .. 31~200 LOCAL SALES TAX 48,529.55 127,140.25 450,000.00 322,859.75 28.3

10fi31 fi300 VEHICLE LICENSES TAXES 25,641.62 74,748.61 296,500.00 221,751.39 25.2

TOTAL TAXES 126,340.17 329,346.48 1,211,500.00 882,153.52 27.2

LICENSES AND PERMITS

10fi32-100 BUSINESS LICENSES 21.00 125.00 1,700.00 1,575.00 7.4 10-32-200 BUILDING PERMITS 1,904.00 4,485.00 15,000.00 10,515.00 29.9 10-32-300 DOG LICENSES 20.00 70.00 650.00 580.00 10.8

TOTAL liCENSES AND PERMITS 1,945.00 4,680.00 17,350.00 12,670.00 27,0 -------

INTERGOVERNMENTAL REVENUE

10-33-400 STATE REVENUE SHARING 49,729.59 149,188.77 610,000.00 460,811.23 24,5 10-33-500 HILDAlE POLICE IGA 14,914.03 99,722.78 175,000.00 75,277.22 57.0 10-33-550 HILDAlE DISPATCH IGA 1,'737.21 5,119.38 36,000.00 30,880.62 14.2 10-33-555 SCHOOL DISTRICT IGA .00 .00 5,000.00 5,000.00 .0

10-33-700 FIRE DISTRICT IGA .00 45,155.00 115,787.00 70,632.00 39.0 -------- ----

TOTAL INTERGOVERNMENTAL REVENUE 66,380.83 299,185.93 941,787.00 642,601.07 31.8

CHARGES FOR SERVICES

10-34-100 CHARGES FOR SERVICES 926.63 7,589.21 40,000.00 32,410,79 19.0 10-34~200 LEASE REVENUE 3,300.00 14,677.50 60,000.00 45,322,50 24.5

TOTAL CHARGES FOR SERVICES 4,226.63 22,266.71 100,000.00 77,733.29 22.3 -._-----

FINES,AND FORFEITURES

10w 35-100 FINES AND FORFEITURES 1,455.05 4,774.95 25,000.00 20,225,05 19.1 10-35·200 LOCAL COURT ENHANCEMENT FUND 69.07 302.98 2,400,00 2,09"1.02 12.6

TOTAL FINES AND FORFEITURES 1,524.12 5,077,93 27,400.00 22,322,07 18.5

FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 10/13/2017 02:08PM PAGE: 1 -52-

SUNDRY REVENUES

10-38-100 INTEREST 10-38-400 INSURANCE FROM ISF 10-38-450 RMF FROM ENTERPRISE FUNDS 10-38-500 SPECIAL PROJECTS 10-38-600 COF FROM ENTERPRISE FUNDS 10-38-900 MISCELLANEOUS

TOTAL SUNDRY REVENUES



GENERAL FUND

PERIOD ACTUAL YTD ACTUAL

.00 1,013.39

1,267.56 7,098.66

4,125.00 18,367.88

.00 .00

.00 .00

.00 5,181.71

5,392.56 31,661.64

CONTRIBUTIONS AND TRANSFERS

10-39-100 CONTRIBUTIONS ,00 .00 ._-------

TOTAL CONTRIBUTIONS AND TRANSFERS .00 .00 ----

TOTAL FUND REVENUE 205,809.31 692,218.69

FOR ADMINISTRATION USE ONLY 25 % OF THE 1=1~r.AI YI=AR. HAS ELAPSED -53-

BUDGET UNEARNED PCNT

2,500.00 1,486.61 40.5

60,400.00 53,301.34 11.8

67,400.00 49,032.12 27.3

60,000.00 60,000.00 .0 277,200.00 277,200.00 .0

20,000.00 14,818.29 25.9

487,500.00 455,838.36 6.5 .-------

5,000.00 5,000,00 .0 ----------

5,000.00 5,000,00 .0 ----

2,790,537.00 2,098,318.31 24.8

10/13/2017 02:08PM PAGE: 2

TOWN OF COLORADO CITY EXPENDITURES WITH COMPARISON TO BUDGET


GENERAL FUND

PE;:{IOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT

ADMINISTRATIVE

10~43~110 SALARIES AND WAGES 31,131.91 70,837.43 256,800.00 185,962.57 27.6 1 0-43~130 EMPLOYEE BENEFITS 3,826.57 8,611.32 35,000.00 26,388.68 24.6 10-43-210 LEGAL 5,996.50 20,988,01 85,000.00 64,011,99 24.7 10~43H215 PROFESSIONAL SERVICES 15,880,00 2.0,710.00 36,000.00 15,290,00 57.5 10-43-240 SUPPLIES 746.04 3,188.88 18,000.00 14,811.12 17.7 10-43-310 LICENSES AND MISC FEES 928.44 21,260.05 28,000.00 6,739.95 75.9 10-43·330 PRINTING AND POSTAGE .00 313.62 S,OOO,OO 4,686.38 6.3

10-43·350 INSURANCE 9,649.84 32,345,90 275,000.00 242,654,10 11.8 10-43·355 RISK MANAGEMENT FUND 5,033.33 15,099,99 60,400.00 45,300.01 25.0 10-43-400 TRAVEL AND TRAINING 5,159.72 11,099.65 25,000.00 13,900.35 44.4 10-43·480 USE TAXES .00 .00 6,000.00 6,000.00 .0

10-43·520 FUELAND OIL 275.13 702.04 3,800.00 3,097.96 18.5 10-43·530 UTILITIES 1,677.12 5,259.77 22,000.00 16,740.23 23.9 10-43·550 TELEPHONE 529.88 1,189.74 4,600.00 3,410.26 25.9 10-43·600 EQUIPMENT REPAIR AND MAINT 630.18 1,672.17 5,600.00 3,927.83 29.9 10-43·640 BUILDING & GROUNDS MAINTENANCE 655.58 1,499.81 50,000.00 48,500.19 3.0

10-43·740 EQUIPMENT PURCHASES .00 1,934.50 7,000.00 5,065.50 27.6 10-43·800 TRANSFERS TO DEBT SERVICE 4,175.84 4,1'75.84 28,000.00 24,324.16 14.7

TOTAL ADMINISTRATIVE 86,296.08 220,888.72 951,700.00 730,811.28 23.2

BUILDING DEPARTMENT

10-51-110 SALARIES AND WAGES 9,610.86 21,698.96 48,400.00 26,701.04 44.8 10-51-130 EMPLOYEE BENEFITS 1,084.32 2,450.42 6,000.00 3,549.58 40.8 10-51-215 PROFESSIONAL SERVICES .00 .00 10,000.00 10,000.00 .0

10-51-240 SUPPLIES 10.58 10.58 1,000.00 989,42 1.1

10-51-330 PRINTING AND POSTAGE 25.69 154.67 800.00 645.33 19.3 10·51-400 TRAVEL AND TRAINING 490,61 1,855.86 3,012.00 1,156.14 61.6 10·51·520 FUEL AND Oil .00 170.31 1,000.00 829.69 17.0 10·51-540 TOOLS AND SMALL EQUIPMENT .00 .00 325.00 325.00 .0

10·51-550 TELEPHONE 209.47 615.74 2,000.00 1,384.26 30.8

10-01-600 EQUIPMENT REPAIR AND MAINT .00 .00 1,000.00 1,000.00 .0

10·51·740 EQUIPMENT PURCHASES 1,333.68 1,333.68 3,000.00 1,666.32 44.5 ----------

TOTAL BUILDING DEPARTMENT 12,765.21 28,290.22 76,537.00 48,246.78 37.0

FOR ADMINISTRATION USE ONLY 25 % OF THE FISr.AI YFAR, HAS ELAPSED 10/13/2017 02:08PM PAGE: 3 -54-



GENERAL FUNO

PERIOD ACTUAL YTDACTUAL BUDGET UNEXPENDED PC NT ------

LAW ENFORCEMENT

10-54-110 SALARIES AND WAGES 48,777.51 112,174.49 340,000.00 227,825,51 33.0 10-54-130 EMPLOYEE BENEFITS 6,500.18 15,384.70 45,000.00 29,615.30 34.2

10-54-215 PROFESSIONAL SERVICES .00 471.00 2,000,00 1,529.00 23.6

10-54-230 K-9 100.00 300,00 2,400.00 2,100.00 12.5 10-54-240 SUPPLIES 1,245.59 2,558.02 8,000,00 5,441.98 32.0 1 0-54~250 UNIFORMS AND ACCESSORIES .00 2,273.83 6,000,00 3,726.17 37.9 10-54-330 PRINTING AND POSTAGE 66.43 203.74 1,500.00 1,296.26 13.6 10-54-400 TRAVEL AND TRAINING 1,088.04 6,087.70 20,000.00 13,912.30 30A 10-54-510 ANIMAL CONTROL 290.00 1,477.61 6,500.00 5,022.39 22.7

10-54··520 FUEL AND OIL 1,022.10 3,505.08 13,500.00 9,994.92 26.0 10-54-530 UTILITIES 54.00 108.00 .00 10B.00) .0 10-54-550 TELEPHONE 342.97 992.10 5,000.00 4,007.90 19.8 1 0-54~600 EQUIPMENT REPAIR AND MAINT 1,188.65 1,830.00 20,000.00 18,170.00 9.2

10-54-740 EQUIPMENT PURCHASES 1,098.85 15,692.04 20,000.00 4,307.96 78.5 10-54-800 TRANSFERS TO DEBT SERVICE .00 8,827.05 30,000.00 21,172.95 29.4

TOTAL LAW ENFORCEMENT 61,774.22 171,885.36 519,900.00 348,014.64 33.1

MAGISTRATE COURT

10-55-110 SALARIES AND WAGES 1,878.93 4,384.17 17,?00.00 12,815.83 25.5 10~55~130 EMPLOYEE BENEFITS 147.66 344.54 1,400.00 1,055.46 24.6 10-55-210 LEGAL 1,260.00 5,940.00 50,000.00 44,060.00 11.9 10-55-215 PROFESSIONAL SERVICES .00 .00 500.00 500.00 .0

10-55-240 SUPPLIES .00 .00 300.00 300.00 .0 10-55.0420 JAIL AND INDIGENT COUNCIL 2,100.00 4,764.50 6,500.00 1,735.50 73.3 10-55-490 CONSOLIDATED COURT IGA .00 .00 40,000.00 40,000.00 .0

10-55-740 COURT ENHANCEMENT PROJECT .00 .00 15,000.00 15,000.00 .0

TOTAL MAGISTRATE COURT 5,386.59 15,433.21 130,900.00 115,466.79 11.8

FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL. YEAR HAS ElAPSED 10/13/2017 02:08PM PAGE; 4 -55-



GENERAL FUND

PERIOD ACTUAL YTDACTUAL BUDGET UNEXPENDED PCNT -----,--- ---

DISPATCH

10·57-110 SALARIES AND WAGES 25,179,36 56,565.12 255,000.00 198,434.88 22.2 10-57-130 EMPLOYEE BENEFITS 2,511.92 5,985.46 27,000.00 21,014.54 22,2 10-57~215 PROFESSIONAL. SERVICES .00 215.00 1,200.00 985.00 17,9 10-57-240 SUPPLIES .00 402.23 3,500.00 3,097.77 11.5

10-57-250 UN!FORMS AND ACCESSORIES .00 .00 2,000.00 2,000.00 .0

10-57-330 PRINTING AND POSTAGE .00 226.29 300.00 73.71 75.4 10-57-400 TRAVEL AND TRA!NING 2,252.95 3,135,71 20,000.00 16,864.29 15.7 10-57-550 TELEPHONE 215.35 643.44 3,200.00 2,556.56 20.1 10·57-570 GIS/MAPPING PROGRAM .00 .00 2,600.00 2,500.00 .0

10~57·580 CAD PROGRAM .00 .00 20,000.00 20,000.00 .0

10·57·600 EQUIPMENT REPAIR AND MAINT .00 .00 4,500.00 4,500.00 .0

10·57·740 EQU IPMENT PURCHASES .00 .00 16,000.00 16,000.00 .0

10·57-800 TRANSFERS TO DEBT SERVICE .00 .00 45,000.00 45,000.00 .0

TOTAL DISPATCH 30,159.58 67,173.25 400,200.00 333,026.75 16.8

PARKS AND RECREATION

10·70·110 SALARIES AND WAGES 2,936.11 6,290.16 20,000.00 13,709.84 31.5 10·70·130 EMPLOYEE BENEFITS 402.23 905.'17 3,000.00 2,094.23 30.2 '10·70·215 PROFESSIONAL SERVICES .00 .00 300.00 300.00 .0

10·70·240 SUPPLIES 93.28 258,99 4,000.00 3,741.01 6.5

10·70·400 TRAVEL AND TRAINING .00 .00 1,500.00 1,500.00 .0

10-70-500 EQUIPMENT RENTAL AND LEASE .00 .00 500.00 500.00 .0

10·70·520 FUEL AND OIL 200.62 479.34 2,500.00 2,020.66 19.2 10·70·530 UTILITIES 2,574.88 8,757,28 28,000.00 19,242.72 31,3 10·70·540 TOOLS AND SMALL EQUIPMENT .00 .00 1,500.00 1,500.00 .0

10~70·600 EQUIPMENT REPAIR AND MAINT 185.51 186.68 3,000.00 2,813.32 6.2

10·70·640 BUILDING & GROUNDS MAINTENANCE .00 402.21 10,000.00 9,597.79 4.0

10·70·740 EQUIPMENT PURCHASES .00 .00 3,500.00 3,500.00 .0

10·70·750 CAPITAL IMPROVEMENTS ,DO .00 10,000.00 10,000.00 .0

TOTAL PARKS AND RECREATION 6,392.63 17,280.43 87,800.00 70,519.57 19.7 --------

FOR ADMINISTRATION USE ONLY 25 % OF THE 1=1~r:AI YI=AR. HAS ELAPSED 10/13/2017 02:08PM PAGE: 5 -56-



GENERAL FUND

PERIOD ACTUAL YTDACTUAL BUDGET UNEXPENDED PC NT

AIRPORT

10-72-110 SALARIES AND WAGES 7,045,92 15,852.33 45,000.00 29,147.67 35.2

10-72-130 EMPLOYEE BENEFITS 603.40 1,420.84 10,200,00 8,779.16 13.9

10~72-'240 SUPPLIES 550.41 1,586.03 7,000.00 5,413.97 22.7

10··72-250 PROFESSIONALIENGINEERING .00 .00 3,000.00 3,000.00 .0

10-72-310 liCENSES & MISC FEES .00 .00 1,000.00 1,000.00 .0

10-72-350 INSURANCE .00 .00 2,800.00 2,800.00 .0

10-72-400 TRAVEL AND TRAINING 680.00 1,438.00 4,500.00 3,062.00 32.0

10-72-520 FUEL AND OIL 57.15 171.45 1,800,00 1,628,55 9.5

10-72-530 UTILITIES 957.34 2,814.47 10,500.00 7,685,53 26.8

10-72-550 TELEPHONE 88.87 277.54 2,000.00 1,722.46 13.9

10-72-600 EQUIPMENT REPAIR & MAINTENANCE 620.49 1,233.48 6,000.00 4,766.52 20.6 10~72·640 BUILDING & GROUNDS MAINTENANCE .00 620.62 5,000.00 4,379.38 12.4 10·72·740 EQUIPMENT PURCHASES .00 .00 4,000.00 4,000.00 .0

10-72-750 CAPITAL IMPROVEMENTS .00 .00 30,000.00 30,000.00 .0

10-72·800 TRANSFERS TO DEBT SERVICE .00 1,916.02 5,000.00 3,083.98 38.3

TOTAL AIRPORT 10,603.58 27,330.78 137,800.00 110,469.22 19.8

COMMUNITY DEVELOPMENT

1 0~78·300 INDUSTRIAL PARK IMPROVEMENTS .00 .00 30,000.00 30,000.00 .0

10-78-700 PUBLIC WORKS SPECIAL PROJECTS .00 .00 60,000.00 60,000.00 .0

10 .. 78 .. 710 CONTINGENCIES .00 348.90 200,000.00 199,651.10 .2

10-78-720 COURT OVERSIGHT CONTINGENCY 20,943.50 51,636.73 505,000.00 453,363.27 10.2 1 0~78-730 RISK MANAGEMENT CONTINGENCY .00 .00 100,000.00 100,000.00 .0

TOTAL COMMUNITY DEVELOPMENT 20,943.50 51,985.63 895,000.00 843,014.37 5.8 ----

TOTAL FUND EXPENDITURES 234,321.39 600,267.60 3,199,837.00 2,599,569.40 18.8 ----

NET REVENUE OVER EXPENDITURES 28,512.08) 91,951.09 409,300.00) ( 501,251.09) 22.5

FOR ADMINISTRATION USE ONLY 25 % OF THE FI~r.t1.l Vl=ll.P. HAS ELAPSED 10/13/2017 02:08PM PAGE: 6 -57-



HIGHWAY USERS FUND

PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT

INTERGOVERNMENTAL REVENUE

20-33-400 HIGHWAY USER REVENUE FUND 52,616.96 129,252.12 460,000.00 330,747.88 28.1

TOTAL INTERGOVERNMENTAL REVENUE 52,616.96 129,252.12 460,000.00 330.'147.88 28.1 ---------- ---------- -------- ---

TOTAL FUND REVENUE 52,616.96 129,252.12 460,000.00 330,747.88 -- ----'--------------- .----28.1

FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 10/13/2017 02:08PM PAGE: 7 -58-

20-60-110

20·60·130

20-60·240

20-60·250

20-60·280

20-60·310

20-60·400

20-60·500

20·60·520

20-60-530

20-60-535

20-60-540

20-60-550

20-60·600

20-60·640

20-60·740

20-60-750

20-60-800



HIGHWAY USERS FUND

PERIOD ACTUAL YTD ACTUAL

STREETS & ROADS EXPENDITURES

SALARIES AND WAGES 24,560.96 60,854.15

EMPLOYEE BENEFITS 3,773.82 9,820.20

SUPPLIES' 742.56 2,491.13

PROFESSIONAL\ENGINEERING .00 47.00 ROAD MATERIALS/PAVING 14,157.00 43,955.02

LICENSES AND MISC FEES 110.00 110.00

TRAVEL AND TRAINING 666.02 1,249.59

EQUIPMENT RENTAL & LEASE 72.47 144.94

FUEL AND OIL 4,992,83 14,632.33

UTILITIES 1,109.03 3,012.50

STREET LIGHTS 633.39 1,900.17

TOOLS AND SMALL EQUIPMENT .00 225.87

TELEPHONE 92,10 274.81

EQUIPMENT REPAIR AND MAINT 6,913.93 26,832.47

BUILDING & GROUNDS MAINTENANCE 135.90 3,017.29 EQUIPMENT PURCHASES .00 2,429.99

CAPITAL IMPROVEMENTS .00 .00 TRANSFERS TO DEBT SERVICE 6,813.43 6,813.43

TOTAL STREETS & ROADS EXPENDITURES 64,773.46 177,810.89

TOTAL FUND EXPENDITURES 64,773.46 177,810.89

NET REVENUE OVER EXPENDITURES 12,156.50) ( 48,558.77)

FOR ADMINISTRATION USE ONLY 25 % OF THE FI~J':AI Yl=AR HAS ELAPSE:D -59-

BUDGET UNEXPENDED PC NT

237,600.00 176,745.85 25.6 40,000.00 30,179.80 24.6

16,000.00 13,508.87 15.6

5,000.00 4,953.00 .9

40,000.00 3,955.02) 109.9

6,500.00 6,390.00 1.7 12,000.00 10,750.41 10.4

2,000,00 1,855.06 7.3 65,000.00 50,367.67 22.5

13,000.00 9,987.50 23.2

8,000.00 6,099.83 23.8

4,000.00 3,774.13 5.7

2,000.00 1,725.19 13.1

65,000.00 38,167.53 41,3

18,000.00 14,982,71 16,8

20,000.00 17,570,01 12.2

30,000.00 30,000,00 .0

47,000,00 40,186.57 14.5

631,100,00 453,289.11 28.2

631,100,00 453,289.11 28.2 ---------

( 171,100,00) ( 122,541.23) ( 28.4)

10/13/2.017 02:08PM PAGE: 8


RepOit Criteria: Invoices with totals above $0.00 included. Paid and unpaid invoices included.

Vendor Vendor Name Invoice Number

Payment-Approval Report - by GL Account Report dates: 919/2017-10/13/2017

Page: 1 Oct 13, 2017 02:04PM

Description Invoice Date Net Invoice Amount Amount Paid Date Paid ------------.-------------------------

GENERAL FUND

10-21350 TPTTAXES PAYABLE 218 AZ DEPT OF REVENUE/US

10-21400 AZ STATE COURT PAYABLE SEPT 2017

232 AZ. STATE TREASURER/COURT OCT 2017 232 AZ. STATE TREASURERICOURT SEPT 2017

10-21450 Fine Surcl1arge Payable 880 MOHAVE COUNTY TREASURER OCT 2017 880 MOHAVE COUNTY TREASURER SEPT 2017

10-22230 STATE WITHHOLDING PAYABLE

USE TAX REPORT

FINES REMITTANCE/5832 FINES REMITTANCE/5832

1 FINE SURCHARGE PAYABLE 1 FINE SURCHAR3E PAYABLE

09/19/2017

10/12/2017 09/11/2017

10/03/2017 09/05/2017

220 AZ DEPT OF REVENUEIWITHH 17Z278305700 1/4 WITHHOLDINGS REPORT 10105/2017 10-22500 HEALTH INSURANCE PAYABLE

1580 AFl.AC 308173 1580 AFLAC 878067 1327 HUMANA 1593 KBA SELF FUNDED 1186 THE GUARDIAN LIFE INSURAN 1186 THE GUARDIAN LIFE INSURAN

745708511 3121082 OCT 2017 SEPT 2017

EMPLOYEE PREMIUMS EMPLOYEE PREMIUMS

10/12/2017 09/15/2017

DENTAL PREMIUM 09/13/2017 EMPLOYEE HEALTH INSURANC 09/14/2017 VISION/ LIFE INSURANCE VISION/ LIFE INSURANCE

09/14/2017 09/14/2017

10-22900 GARNISHMENTS PAYABLE 1670 UNIFUND CCR, LLC NJGARNISHM GARNISHMENT- NAP JESSOP 09/18/2017

Total:

ADMINISTRATIVE 1043-210 LEGAL

644 GRAIF BARRETT & MATURA, P. 41763 644 GRAIF BARRETT & MATURA, P. 41764 644 GRAIF BARRETT & MATURA, P. 41765 840 MANGUM, WALL STOOPS & WA 26-0390M 134 840 MANGUM, WALL STOOPS & WA 37-0161M 4

1431 RAYMOND, GREER & SASSAMA 2007971 10-43-215 Professional Services

390 CASELLE, INC. 666 HINTON, BURDICK, HALL & SPI 666 HINTON, BURDICK, HALL & SPI

10-43-240 SUPPLIES 1676 CO~ SARAH 854 MEADOWAYNE DAIRY 854 ME.ADOWAYNE DAIRY 854 MEADOWAYNE DAIRY

1012 QUILL CORPORATION 1012 QUILL CORPORATION 1012 QUILL CORPORATION 1473 SG WATER STORE 1473 SG WATER STORE 1094 SIERRA

83221 171508 172622

5980-29 002697 002699 002700 1252646 1262580 1278779 27491 27644 594242

ADMINISTRATIVE 09/06/2017 PRAIRIE FARMS 09/06/2017 ISAAC WYLER & TWYLACARST 09/06/2017 LEGAL 09/28/2017 PRAIRIE FARMS LEGAL

SUPPORT CHARGES AUDIT SERVICES AUDIT SERVICES

CATERING SERVICES 1 SUPPLlES 1 SUPPLlES 1 SUPPLIES 1 SUPPLIES SUPPLIES SUPPLIES 1 WATER DELIVERY SERVICE 1 WATER DELIVERY SERVICE 1 SUPPLIES

08/28/2017 09/11/2017

10/01/2017 08/31/2017 09/30/2017

1654 STAPLES ADVANTAGE, DEPT L 8046532281 1 SUPPLIES

09/27/2017 09/12/2017 09/27/2017 10/04/2017 09/28/2017 09/29/2017 09/29/2017 09/14/2017 09/28/2017 09/18/2017 09/23/2017 09/25/2017 1623 US BANK CREDIT CARD OCT 2017 1 SUPPLIES

10-43-310 LICENSES AND Mise FEES 640 GFOAZ VBMEMB2018 MEMBERSHIP 10/10/2017

1331 INTERMOUNTAIN WORKMED 1488 SHRM

$G2892914 9007182331

DOT PHYSICAL· DAVID DARGE 09/16/2017 MEMBERSHIP FEE 09/25/2017

-60-

7,506.98

1,988.76 997.00

9.85 4.61

9,033.40

180.24 180.24

4,494.46 2,277.00 1,090.18 1,090.18

725.73

7,506.98 09/20/2017

1,9~8.76 10/1212017 997.00 09/20/2017

9.85 10/12/2017 4.61 09/20/20"17

9;033.40 10106/2017

180.24 10/12/2017 180.24 09/20/2017

4,494.46 09/20/2017 2,277.00 09/20/2017 1,090.18 10/06/2017 1,090.18 09/20/2017

725.73 09/20/2017 -----------

29,578.63

1,241.50 3,869.00

438.00 370,00

1,485.00 78.00

230.00 3,000.00

15,650.00

50.00 19.47 16,06 34.04

145.88 35.89 16.31 36.00 24.00 10.58

141.42 78.68

60.00 65.00

199.00

29,578.63

1.241.50 10/06/2017 3,869.00 10/06/2017

438.00 10106/2017 370.00 10/12/2017

1,485.00 09/20/2017 78.00 09/20/2017

230.00 10106/2017 3,000,00 09/20/2017

15,650.00 10/12/201"1

50.00 10/06/2017 19.47 09/20/2017 16.06 10106/2017 34.04 10/06/2017

145.88 10/08/2017 35.89 10/06/2017 16.31 10106/2017 36.00 09/20/2017 24.00 10/06/2017 10.58 09/20/2017

141.42 10/06/2017 78.68 10/06/2017

60.00 10/12/2017 65.00 09/20/2017

199.00 10/06/2017

TOWN OF COLORADO CITY Payment Approval Report - by GL. Account Report dates: 9/9/2017-10/13/2017

Page: 2

Oct 13, 2017 02:04PM

Vendor Vendor Name Invoice Number Description

10-43-350 INSURANCE 102 AMRRP OCT 2017

1451 FIRST INSURANCE FUNDING C SEPT 2017 1595 NATIONWIDE OCT2017

WORKMANS COMP PREMIUM INSURANCE PREMIUMS 1 INSURANCE PREMIUMS

10-43400 TRAVEL AND TRAINING 136 ALLRED, JOSEPH 136 ALLRED, JOSEPH 136 ALLRED, JOSEPH 136 ALLRED, JOSEPH 148 AMERICAN EXPRESS 148 AMERICAN EXPRESS 148 AMERICAN EXPRESS 148 AMERICAN EXPRESS 148 AMERICAN EXPRESS 148 AMERICAN EXPRESS 148 AMERICAN EXPRESS 148 AMERICAN EXPRESS 148 AMERICAN EXPRESS 148 AMERICAN EXPRESS 148 AMERICAN EXPRESS 148 AMERICAN EXPRESS 148 AMERICAN EXPRESS 148 AMERICAN EXPRESS 148 AMERICAN EXPRESS 148 AMERICAN EXPRESS 148 AMERICAN EXPRESS 148 AMERICAN EXPRESS 148 AMERICAN EXPRESS 148 AMERICAN EXPRESS 310 BARLOW, VANCE 310 BARLOW, VANCE 488 DARGER, DAVID

10-43-530 UTILITIES 626 GARKANE ENERGY 626 GARKANE ENE::RGY 660 HILDALE CITY 660 HILDALE CITY 660 HILDALE CITY 660 HILDALE CITY

1043-550 TELEPHONE

FPSAM090620 TRAVEL GELAP100220 TRAVEL GWT/CBL0912 TRAVEL WACOG09212 TRAVEL SEPT 2017 CREDIT SEPT 2017 3 TRAVEL SEPT 2017 3 TRAVEL SEPT 2017 3 TRAVEL SEPT 2017 SEPT 2017 SEPT 2017 SEPT 2017 SEPT 2017 SEPT 2017 SEPT2017 SEPT 2017 SEPT 2017 SEPT 2017 SEPT 2017 SEPT 2017 SEPT 2017 SEPT 2017 SEPT 2017 SEPT 2017 R1CM0929201

3 TRAVEL 3 TRAVEL 3 TRAVEL 3 TRAVE:L 3 TRAVEL 3 TRAVEL 3 TRAVEl 3 TRAVEL 3 TRAVEL 3 TRAVEL 3 TRAVEl 3 TRAVEL 3 TRAVEL 3 TRAVFL 3 TRAVEL 3 TRAVEL TRAVEL

RIMT09202017 TRAVEL RMS/MWA092 TRAVEL

10i17- 173220 1 UTILITIES 10/17- 173230 09/17- 345001 09/17- 384140

1 UTILITIES UTILITY SERVICE UTILITY SERVICE

10/17- 332000 UTILITY SERVICE 10/17- 345001 UTILITY SERVICE

660 H!LDALE CITY 09/17- 332000 UTILITY SERVICE 1112 SOUTH CENTRAL COMMUNICA 10/17- 8118800 TELEPHONE 1112 SOUTH CENTRAL COMMUNICA 10/17- 854590 TELEPHONE 1445 VERIZON WIRELESS 9793150310 MOBILE SERVICES

10M43-600 EQUIPMENT REPAIR AND MAINT 824 LES OLSON COMPANY

1446 PREMIER AUTO PARTS 1446 PREMIER AUTO PARTS 1446 PREMIER AUTO PARTS 1606 THE REINALT-THOMAS CORP

SU063067 32942 32956 33356 7910317

1606 THE REINALT-THOMAS CORP 7910317 1043-640 BUILDING & GROUNDS MAINTENANCE

130 AIR DOCTOR SOLUTIONS 7125

TONER 2 EQUPIMENT MAINT 2 EQUPIMENT MAINT 2 EQUPIMENT MAINT TIRES FOR ADMIN TIRES FOR ADMIN

BUILDING MAINT 1030 RELIANCE ELECTRIC 5502 ELECTRICAL 1154 STEED'S CARPET CLEANING 1623 US BANK CREDIT CARD 1679 Z-17. INC,

8921 CARPET CLEANING OCT 2017 1 SUPPLIES MVD ROOF R BUILDING MAINTENANCE

-61-

Invoice Date Net Invoice Amount Amount Paid Date Paid -------------

10/05/2017 09/13/2017 09/29/2017

09/06/2017 10102/2017 09/12/2017 09/21/2017 09/01/2017 09/01/2017 09/01/2017 09/01/2017 09/01/2017 09/01/2017 09/01/2017 09/01/2017 09/01/2017 09/01/2017 09/01/2017 09/01/2017 09/01/2017 09/01/2017 09/01/2017 09/01/2017 09/01/2017 09/01/2017 09/01(2017 09/01/2017 09/29/2017 09/20/2017 09/21/2017

09/22/2017 09/22/2017 09/07/2017 09/07/2017 10/05/2017 10/05/2017

09/07/2017 10/01/2017 10/01/2017 09/21/2017

09/18/2017 08/29/2017 08/30/2017 09/22/2017 08/30/2017 08/30/2017

09/23/2017 09/29/2017 10/04/2017 09/25/2017 10/07/2017

14,203.00 5,312.26 2,168.79

46.00 46.00

126.00 36,00

112.30-106.69 100.69 367.06 206.31 167.05 158.66 158.66 158.66 158.66 158,66 340.20 359.12 340.20 340.20 372.24

96.14 40.45 32.88

186.00 36,00 70,00 92,00

147.07 1,351,05

125.00 54.00

258.03 125.00

233.08 73.17 98.64 85,52

93.00 12.81 6.65

48.50 748.45 151.55

314.71 319.61 282.54

21,26 460.00

14,203.00 10106/2017 5,312.26 09/20/2017 2,168.79 10106/2017

46,00 09/20/2017 46.00 10/06/2017

126.00 09/20/2017 36,00 10/06/2017

112.30- 09/20/2017 106.69 09/20/2017 100.69 09/20/2017 367.06 09/20/2017 208.31 09/20/2017 167.05 09/20/2017 158.86 09/20/2017 158.66 09/20/2017 158.86 09/20/2017 158.66 09/20/2017 158.66 09/20/2017 340.20 09/20/2017 359.12 09/20/2017 340.20 09/20/2017 340.20 09/20/2017 372.24 09/20/2017

96,14 09/20/2017 40.45 09/20/2017 32.88 09/20/2017

186.00 09/20/2017 36.00 10/06/2017 70.00 10/06/2017 92.00 10/06/2017

147.07 10/06/2017 1,351.05 10/06/2017

125.00 09/20/2017 54.00 09/20/2017

258.03 10/12i2017 125.00 10/12/2017

233.08 09/20/2017 73.17 10i06/2017 98.64 10106/2017 85.52 10/06/2017

93.00 10/06/2017 12.81 09/20/2017 6.65 09/20/2017

48.50 10/06/2017 748.45 10/06/2017 151.55 10/06/2017

314.71 10/06/2017 319,61 10/06/2017 282.54 10/06/2017

21.26 10/06/2017 460,00 10/12/2017

TOWN OF COLORADO CITY Payment Approval Report. by GL Account Report dates: 919/2017·10/13/2017

Page: 3 Oct 13, 2017 02:04PM

Vendor Vendor Name Invoice Number Description Invoice Date Net Invoice Amount Amount Paid Date Paid ---------------------------------... ~---

Total ADMINISTRATIVE:

BUilDING DEPARTMENT 10·51·240 SUPPLIES

1636 PRYNT.INK 1094 SIERRA

10·51·330 PRINTING AND POSTAGE 590 FEDERAL EXPRESS 796 KINGMAN DAILY MINER

10·51·400 TRAVEL AND TRAINING 124 AFMA 148 AMERICAN EXPRESS 148 AMERICAN EXPRESS

10·51·550 TELEPHONE

30693 593890

5·944·31572 764664

1 SUPPLIES 1 SUPPLIES

10(10/2017 09(11/2017

POSTAGE 09128/2017 NEWSPAPER ADVERTISEMENT 07/31/2017

ANDY REG 97 REGISTRATION FEE FOR ANDY 10/02/2017 09/01/2017 09/01/2017

SEPT 2017 SEPT 2017

3 TRAVEL 3 TRAVEL

1112 SOUTH CENTRALCOMMUNICA 10/17-933580 TELEPHONE 10/01/2017 09/21/2017 1445 VERIZON WIRELESS 9793150310 MOBILE SERVICES

10-51·740 EQUIPMENT PURCHASES 1445 VERIZON WIRELESS

Total BUILDING DEPARTMENT:

LAW ENFORCEMENT 10-54-240 SUPPLIES

854 MEADOWAYNE DAIRY 1012 QUILL CORPORATION 1680 SADIE ROSE 1623 US BANK CREDIT CARD 1623 US BANK CREDIT CARD 1623 US BANK CREDIT CARD 1623 US BANK CREDIT CARD 1623 US BANK CREDIT CARD

10~54«250 UNIFORMS AND ACCESSORIES

9793150310

002698 1252652 25-1-1-29 OCT 2017 OCT 2017 OCT 2017 OCT 2017 OCT 2017

EQUIPMENT CHARGES

1 SUPPLIES 1 SUPPLIES CATERING SERVICES 1 SUPPLIES 1 SUPPLIES 1 SUPPLIES 1 SUPPLIES 1 SUPPLIES

09/21/2017

09/22/2017 09/28/2017 09126/2017 09/25/2017 09/25/2017 09125/2017 09/25/2017 09/25/2017

1058 ROUNDY, HYRUM HRUNIFORM1 UNIFORM REIMBURSEMENT 10/11/2017 10R54·330 PRINTING AND POSTAGE

1623 US BANK CREDIT CARD 1623 US BANK CREDIT CARD

10-54-400 TRAVEL AND TRAINING ,296 BARLOW, MARY K 778 JOHNSON, SAMUEL

1448 MUSSER, DANIEL N. 1623 US BANK CREDIT CARD

10-54.510 ANIMAL CONTROL 490 DARGER, JEREMIAH H.

1664 ROSA BARLOW 1664 ROSA BARLOW 1664 ROSA BARLOW 1664 ROSA BARLOW 1664 ROSA BARLOW 1664 ROSA BARLOW 1664 ROSA BARLOW 1664 ROSA BARLOW 1664 ROSA BARLOW 1664 ROSA BARLOW 1664 ROSA BARLOW

10~54·530 UTILITIES 660 HILDALE CITY 660 HILDALE CITY

OCT 2017 OCT 2017

3 POSTAGE 3 POSTAGE

AZAPC009042 TRAVEL GJ09212017 Travel GJ08032017 TRAVEL OCT 2017 TRAVEL

09/25/2017 09/2512017

09/04/2017 09/21/2017 08/03/2017 09/25/2017

REIMB081720 REIMBURSEMENT FOR PO SUP 08/17/2017 0620·46 ANIMAL IMPOUND SERVICES 09/08/2017 0620-48 ANIMAL IMPOUND SERVICES 09/11/2017 0620~49 ANIMAL IMPOUND SERVICES 09/11/2017 0620·50 ANIMAL IMPOUND SERVICES 09/12/2017 5619·1 ANIMAL IMPOUND SERVICES 09/20/2017 5619-2 ANIMAL IMPOUND SERVICES 09/18/2017 5619-3 ANIMAL IMPOUND SERVICES 09/20/2017 5619·4 ANIMAL IMPOUND SERVICES 09/25/2017 5619·5 ANIMAL IMPOUND SERVICES 09126/2017 5619·7 ANIMAL IMPOUND SERVICES 10/03/2017 5619·8 ANIMAL IMPOUND SERVICES 10/04/2017

09/17· 384120 UTILITY SERVICE 09/07/2017 10/17· 384120 UTILITY SERVICE 10/05/2017

-62-

58,175.75 58,175.75 ---------- ---.--

60.00 10.58

25.69 58.10

300.00 49.73

440.88

184.80 42 .. 76

1,333.68

2,506.22

75.69

27.56 11\0.00 680.00

12.31 98.35 22.31 4.98

68.06

14.14 48.29

162.00 46.00

100.35 35.00

21.25 22.50 27.50 27.50 12.60 35.00 35.00 12.50 12.50 12.50

5.00 23.00

54.00 54.00

60.00 10(12/2017 10.58 09/20/2017

25.69 10/06/2017 58.10 10/06/2017

300.00 10/06/2017 49.73 09/20/2017

440.88 09/20/2017

184.80 10/06/2017 42.76 10/06/2017

1,333.68 10/06/2017

2,506.22

75.69 10/06/2017 27.56 10/06/2017

140.00 10/12/2017 680.00 10/06/2017

12.31 10/06/2017 98,35 10/06/2017 22.31 10/0612017

4.98 10/06/2017

68.06 10/12/2017

14.14 10/06/2017 48.29 10/06/2017

162.00 09/20/2017 46.00 10/06/2017

100.35 09/20/2017 35.00 10/06/2017

21.25 10/06/2017 22.50 10/06/2017 27.50 09/20/2017 27.50 09/20/2017 12.50 09/20/2017 35.00 10/06/2017 35.00 1.0/06/2017 12.50 10/0612017 12.50 10/06/2017 12.50 10/06/2017

5.00 10/06/2017 23.00 10/06/2017

54.00 09/20/2017 54.00 10/12/2017

TOWN OF COLORADO CITY Payment Approval Report - by G L Account Report dales: 919/2017-10/13/2017

Page: 4 Oct 13, 2017 02:04PM

Vendor Vendor Name Invoice Number Description Invoice Date Net Invoice Amount Amount Paid Date Paid

10-54-550 iELEPHONE 1112 SOUTH CENTRAL COMMUNICA 10/17- 823660 TELEPHONE 1112 SOUTH CENTRAL COMMUNICA 10/17· 836510 TELEPHONE 1445 VERIZON WIRELESS 9793150310

10·54·600 EQUIPMENT REPAIR AND MAINT 1668 OLIVE BRANCH CONCEPTS 1668 OLIVE BRANCH CONCEPTS 1446 PREMIER AUTO PARTS 1446 PREMIER AUTO PARTS 1446 PREMIER AUTO PARTS

Total LAW ENFORCEMENT:

MAGISTRATE COURT 10·55·210 LEGAL

11370 1138D 32957 33053 33185

MOBILE SERVICES

2 EQUIPMENT MAINT 2 EQUIPMENT MAl NT 2 EQUPIMENT MAl NT 2 EQUPIMENT MAl NT 2 EQUPIMENT MAlNT

840 MANGUM, WALL STOOPS & WA 26-0593M 132 PROSECUTION 840 MANGUM, WALL STOOPS & WA 26-0593M 133 PROSECUTION

10-55-420 JAIL AND INDIGENT COUNCIL 392 CATHY JOHNSTONE, ESQ. P.C. 08232017B LEGAL

1377 WASH. CO. SHERIFF'S OFFICE 09012017 INMATE HOUSING

Total MAGISTRATE COURT:

DISPATCH 10-57-400 TRAVEL AND TRAIN1NG

1343 BARLOW, LORENZO 306 BARLOW, STERLING 490 DARGER, JEREMIAH H. 490 DARGER, JEREMIAH H. 498 DARGER, WARREN E.

10-57-550 TELEPHONE

AZAPC009042 TRAVEL AZAPC009042 TRAVEL AACP0912201 TRAVEL AZAPC009042 TRAVEL AZAPC009042 TRAVEL

1112 SOUTH CENTRAL COMMUNICA 10/17- 822460 TELEPHONE TELEPHONE TELEPHONE MOBILE SERVICES

1112 SOUTH CENTRAL COMMUNICA 10/17· 822570 1112 SOUTH CENTRALCOMMUNICA 10/17-828310 1445 VERIZON WIRELESS 9793150310

Total DISPATCH:

PARKS AND RECREATION 10A70~240 SUPPLIES

1080 SCHOLZENS PRODUCTS COMP 6238234-00 WELDING SUPPLIES 3 TOOLS 1094 SIERRA

10·70-530 UTILITIES 626 GARKANE ENERGY 626 GARKANE ENERGY 626 GARKANE ENERGY 626 GARKANE ENERGY 626 GARKANE ENERGY 660 HILDALE CITY 660 HILDALE CITY 660 HILDALE CITY 660 HILDALE CITY 660 HILDALE CITY 660 HILDALE CITY 660 HILDALE CITY 660 HILDALE CITY 660 HILDALE CITY 660 HILDALE CITY

595029

10/17- 168430 1 UTILITIES 10/17~ 169730 1 UTILITIES 10/17~ 174830 1 UTILlTIE:S 10/17-189660 1 UTILITIES 10/17-1911000 1 UTILITIES 09/17~ 312100 UTILITY SERVICE 09/17- 332200 UTILITY SERVICE 09/17- 332300 UTILITY SERVICE 09/17- 3324011 UTILITY SERVICE 09/17- 332402 UTILITY SERVICE 09/17- 3424011 UTILITY SERVICE 09/17- 348420 UTILITY SERVICE 08/17- 350790 UTILITY SERVICE 09/17- J5081 0 UTILITY SERVICE 10/17- 312100 UTILtTY SERVICE

-63-

10/01/2017 10/01/2017 09/21/2017

09/15/2017 09/15/2017 08/30/2017 09/04/2017 09/14/2017

08/28/2017 09/28/2017

08/23/2017 09/01/2017

09/04/2017 09/07/2017 09/12/2017 09/04/2017 09/04/2017

10/01/2017 10/01/2017 10/01/2017 09/21/2017

09/19/2017 10/04/2017

09/22/2017 09/22/2017 09/22/2017 09/22/2017 09/22/2017 09/07/2017 09/07/2017 09/07/2017 09/07/2017 09/07/2017 09/07/2017 09/07/2017 09/07/2017 09/07/2017 10/05/2017

49.75 116.55 171.05

281.03 106.05

7.08 14.42 7.08

2,642.80

2,360.00 1,260.00

983.00 2,100.00

6,703.00

208.00 162.00 114.00 162.00 367.00

32.28 53.78 58.05 64.14

1,221.25

93.28 39.21

48.76 27.46 43.44 27.46 45.93

403.25 491.75 143.83 262.48 105.00 588.71

91.53 266.78

28.50 214.92

49,75 10/06/2017 116.55 10/06/2017 171.05 10/06/2017

281.03 09/20/2017 106.05 09/20/2017

7.08 09/20/2017 14.42 09/20/2017 7.08 09/20/2017

2,642.80

2,360.00 09/20/2017 1,260.00 10/12/2017

983.00 09/2012.017 2,100.00 09/20/201'1

6,703.00

208.00 09/20/2017 162.00 09/20/2017

114.00 10/06/2017 162.00 09/20/2017 367.00 10/06/2017

32.28 10/06/2017 53.78 10106/2017 58.05 10/06/2017 64.14 10/06/201"1

1,221.25

93.28 10/06/2017 39.21 10/06/2017

48.76 10/0612017 27.46 10/06/2017 43.44 10106/2.017 27.46 10/06/2017 45.93 10/06/2017

403.25 09/20/2017 491.75 09/20/201"1 143.83 09/20/2017 262.48 09/20/2017 105.00 09/20/2017 588.71 09/20/2017

91.53 09/20/2017 266.78 09/20/2017

28.50 09/20/2017 214.92 10/12/2017

TOWN OF COLORADO CITY Payment Approval Report by GL Account Report dates: 9/9/2017·101'13/2017

Page: 5 Oct 13, 2017 02:04PM

----------------

Vendor Vendor Name

660 HILDALE CITY 660 HILDALE CITY 660 HILDALE CITY 660 HILDALE CITY 660 HILDALE CITY 660 HILDALE CITY 660 HILDALE CITY 660 HILDALE CITY

Invoice Number Descrip:ion

10/17- 332200 UTILITY SERVICE '10/17~ 332300 UTILITY SERVICE 10/17~ 3324011 UTILITY SERVICE 10/17- 332402 UTIUTY SERVICE 10/17~ 3424011 UTILITY SERVICE 10/17- 348420 UTILITY SERVICE 10/17- 350790 UTILITY SERVICE 101fl· 350810 UTILITY SERVICE

660 HILDALE CITY 10/17 .. 383820 UTILITY SERVICE 660 HILDALE CITY 10/17· 384140 UTIUTY SERVICE

10·70·600 EQUIPMENT REPAIR AND MAINT 1446 PREMIER AUTO PARTS 1549 STOTZ

33100 P20314

10-70~640 BUILDING & GROUNDS MAINTENANCE 130 AIR DOCTOR SOLUTIONS 7128

1336 BARl.OW, CAROLE

Total PARKS AND RECREATION:

AIRPORT 10·72·240 SUPPl,IES

1364 BUCK'S ACE HARDWARE 1592 LEILANI BARLOW 1592 LEILANI BARLOW 1592 LEILANI BARLOW 1592 LEILANI BARLOW 1592 LEilANI GARLOW 1446 PREMIER AUTO PARTS 1012 QUILL CORPORATION 1473 SG WATER STORE 1473 SG WATER STORE 1094 SIERRA 1094 SIERRA 1094 SIERRA 1142 STAPLES CREDIT PLAN

10-72-400 TRAVEL AND TRAINING

3884-42

288585 23 24 25 26 27 33376 1252654 27514 27867 594407 594803 595349 72156

164 ARIZONA AIRPORTS ASSOCIATI 200002178 164 ARIZONA AIRPORTS ASSOCIATI 200002179 164 ARIZONA AIRPORTS ASSOCIATI 200002182 164 ARIZONA AIRPORTS ASSOCIATI 200002183 164 ARIZONA AIRPORTS ASSOCIATI 300001205

10-72-530 UTILITIES

2 EQUPIMENT MAINT 2 EQUIPMENT MAINT

BUILDING MAINT PARK RESTROOM CLEANING

1 SUPPLIES CATERING SERVICES CATERING SERVICES CATERING SERVICES CATERING SERVICES CATERING SERVICES 1 SUPPLIES SUPPLIES 1 WATER DELIVERY SERVICE 1 WATER DELIVERY SERVICE 1 SUPPLIES 1 SUPPLIES 1 SUPPLIES OFFICE SUPPLIES

CONF REGISTRATION CONF REGISTRATION CONF REGISTRATION CONF REGISTRATION MEMBERSHIP

626 GARKANE ENERGY 660 HILDALE CITY

10/17·,171710 1 UTILITIES 09/1"1 .. 313600 UTILITY SERVICE

660 HILDALE CITY 10/17" 313600 UTILITY SERVICE 10-72-550 TELEPHONE

1112 SOUTH CENTRAL COMMUNICA 10/17- 821290 TELEPHONE 10-72-600 EQUIPMENT REPAIR & MAINTENANCE

1446 PREMIER AUTO PARTS 33056 1446 PREMIER AUTO PARTS 1446 PREMIER AUTO PARTS 1549 STOTZ 1549 STOTZ

Total AIRPORT:

COMMUNITY DEVELOPMENT

33093 33136 P20188 P20354

2 EQUPIMENT MANT 2 EQUPIMENT MA NT 2 EQUPIMENT MA,NT 2 EQUIPMENT MAiNT 2 EQUIPMENT MAINT

-64-

Invoice Date Net Invoice Amount Amount Paid Date Paid

10/05/2017 10/05/2017 10/05/2017 10/05/2017 10/05/2017 10/05/2017 10/05/2017 10/05/2017 10/05/2017 10/05/2017

Q9/07/2017 09/27/2017

10/10/2017 08/31/2017

09/15/2017 08/01/2017 08/01/2017 08/01/2017 08{01/2017 09/05/2017 09{23/2017 09/28/2017 09/14/2017 09/28/2017 09/21/2017 09/29/2017 10/10/2017 08/16/2017

09/22/2017 09/22/2017 09/22/2017 09/22/2017 09/22/2017

09/2212017 09/07/2017 10105/2017

10/01/2017

09/07/2017 09/06/2017 09/09/2017 09/15/2017 09/29/2017

383.42 136.06 209.10 106.29 479.99

73.41 194.30

68.94 54.00 54.00

5.57

179.94

365.00 60.00

5,302,31

393.42 10/12/2017 136.06 10/12/2017 209.10 10/12/2017 106.29 10/12/2017 479.99 10/1212017

73.41 10/1212017 194,30 10/1212017

68.94 10/12/2017 54.00 10/12/2017 54.00 10/12/2017

5,57 09/2012017 179.94 10/06/2017

365.00 10/12/2017 60.00 09/20/2017

5,302.31 -------~

202.83 83.35 83.35 83.35 83,35 83.35 26.07 88.12 24.00 24.00 26.47 56.15 28.60

267.93

145.00 145.00 145.00 170.00 75.00

875.84 81.50 81,50

88,87

68.78 64.32 30.83

300.87 155,69

3,589.12

202.83 10/06/2017 83.35 10/06/2017 83.35 10/06/2017 83.35 10/06/2017 83.35 10/06/2017 83.35 10/06/2017 26.07 10/06/2017 88.12 10/06/2017 24.00 09/20/2017 24.00 10/06/2017 26.47 10/06/2017 56.15 10/06/2017 28.60 10{12/2017

267.93 09/20/2017

145.00 10/06/2017 145.00 10/08/20-1] 145.00 10/06/2017 170.00 10/12/2017 75,00 10/06/2017

875.84 10/06/2017 81.50 09/20/2017 81.50 10/12/2017

88.87 10/06/2017

68.78 09/20/2017 64.32 09/20/2017 30.83 09/20/2017

300.87 09/20/2017 155.69 10/06/2017

3,589,12 ---------

TOWN OF COLORADO CITY Payment Approval Report - by GL Account Report dates: 9/9/2017-10/13/2017

Page: 6 Oct 13, 2017 02:04PM

------Vendor Vendor Name Invoice Number Description Invoice Date Net Invoice Amount Amount Paid Date Paid

10~78-720 Court Oversight Contingency 1672 ALPHA ENGINEERING 1666 JIM KEITH 1504 RICK ENGINEERING COMPANY 1677 ROGER CARTER 1677 ROGER CARTER 1678 SOUTHWEST FAIR HOUSING C

Total COMMUNITY DEVELOPMENT:

Total GENERAL FUND:

HIGHWAY USERS FUND STREETS & ROADS EXPENDITURES 20"60·240 SUPPLIES

1446 PREMIER AUTO PARTS 1636 PRYNT.INK

28601

2017-3

0007178

AUG 2017 SEPT 2017

TOCC STAFF

33196 30691

------"----------

ENGINEERING SERVICES PO CONSULTANT SUBDIVISION" CT ORDER COURT MONITOR COURT MONITOR FAIR HOUSING TRAINING

1080 5CHOLZENS PRODUCTS COMP 6239477·00

1 SUPPLIES 1 SUPPLIES 1 SUPPLIES

1473 5G WATER STORE 1473 SG WATER STORE 1473 SG WATER STORE 1094 SIERRA 1094 SIERRA 1094 SIERRA 1094 SIERRA 1094 SIERRA 1623 US BANK CREDIT CARD 1623 US BANK CREDIT CARD

20-60-400 TRAVEL AND TRAINING 124 AFMA 280 BARLOW, JOHN TODD 448 COOKE, DEAN

20-60-500 EQUIPMENT RENTAL & LEASE

27291 27657 28074 593206

594125 595025 595252-1 OCT 2017 OCT 2017

9765

1 WATER DELIVERY SERVICE 1 WATER DELIVERY SERVICE 1 WATER DELIVERY SERVICE 1 SUPPLIES 1 SUPPLIES 1 SUPPLIES 1 SUPPLIES 1 SUPPLIES 1 SUPPLIES 1 SUPPLIES

REGISTRATION FEE FOR JOHN ADARKOM080 TRAVEL ADARKOM080 TRAVEL

1080 SCHOLZENS PRODUCTS CaMP HR03014604 CYLINDER RENT 20-60-530 UTILITIES

626 GARKANE ENERGY 660 HILDALE CITY 660 HILDALE CITY 660 HILDALE CITY 660 HILDALE CITY 660 HILDALE CITY 660 HILDALE CITY 660 H1LDALE CITY

20-60-535 STREET LIGHTS 626 GARKANE ENERGY

10/17- 175400 1 UTILITIES 09/17· 350800 UTILITY SERVICE 09/17·,383580 UTILITY SERVICE 09/17· 383820 UTILITY SERVICE 09/17- 384150 UTILITY SERVICE 10/17- 350800 UTILITY SERVICE 10/17· 383580 UTILITY SERVICE 10/17- 384150 UTILITY SERVICE

10/17- 179050 2 STREET LIGHTS 20-60-540 TOOLS AND SMALL EQUIPMENT

1106 SNAp·ON TOOLS 20-60-550 TELEPHONE

10031766393 3 TOOLS

1112 SOUTH CENTRALCOMMUNICA 10/17- 819920 TELEPHONE 20-60-600 EQUIPMENT REPAIR AND MAINT

330 BEST DEAL SPRING, INC. 330 BEST DEAL SPRING, INC. 330 BEST DEAL SPRING, INC. 330 BEST DEAL SPRING, INC. 330 BEST DEAL SPRING, INC.

1673 FREEDOM ENERGY

3006396 2 EQUIPMENT MAINTENANCE 3006398 2 EQUIPMENT MAINTENANCE 3006558 2 EQUIPMENT MAINTENANCE 3006614 2 EQUIPMENT MAINTENANCE 3006615 2 EQUIPMENT MAINTENANCE REIMB091220 PW EQUIPMENT ~AINT

674 HONNEN EQUIPMENT CO. OF lJ 88$450 674 HONNEN EQUIPMENT CO. OF U 891577

PARTS PARTS

-65-

09/14/2017 09/30/2017

09/13/2017

08/31/2017

09/30/2017 09/06/2017

09/14/2017 10/10/2017 09/22/2017 09/07/2017 09/21/2017 10/05/2017 09/12/2017 09/08/2017 09/16/2017 10/04/2017 10/09/2017 09/::-5/2017 09/25/2017

09/29/2017 08/07/2017 08/07/2017

09/15/2017

09/22/2017 09/07/2017 09/0712017 09/07/2017 09/07/2017 10/05/2017 10/05/2017 10105/2017

09/22/2017

10/03/2017

10/01/2017

09/15/2017 09/15/2017 09/20/2017 09/2212017 09/22/2017 09/12/2017 09/14/2017 09/26/2017

2.402.36

7,235.16

2,665.00

4,196.62 7,418.04

1,222.94 ---

2.402.36 09120/2017 7,235.16

2,665.00

4,196.62

7,418.04

1,222.94

10/06/2017 10106/2017 10/08/2017 10/06/2017 10f12/2017

25,140,12 25,140.12

134,859.20 134,859.20

238.04 366.00 100.57 24.00 12.00 30.00

115.58 47.70 39.22 21.19 14.28 49.09 88.69

300.00 58.00 58.00

72,47

780.04 140.53

29.46 54.00

105.00 132.77

90.58 105.00

633.39

240.00

90.95

98.40 220,73 123,74

7.21-48.51

783.55 55.53

106.54

238.04 09/20/2017 366.00 10/12/2017 100.57 10/06/2017 24.00 09/20/2017 12.00 10/06/2017 30.00 10/12/2017

115.58 09/20/2017 47.70 09/20/2017 39.22 09/20/2017 21.19 10/06/2017 14.28 10/12/2017 49.09 10106/2017 88.69 10/06/2017

300.00 10/06/2017 58.00 09/20/2017 58.00 09/2012017

72,47 10/06/2017

780.04 10/06/2017 140.53 09/2012017 29.46 09/20/2017 54.00 09/20/2017

105.00 09/20/2017 132.77 10/12/2017

90.58 10/12/2017 105.00 10/12/2017

633,39 10/06/2017

240,00 10/08/2017

90,95 10/06/201'7

98,40 10/06/2017 220.73 10/06/2017 123.74 10/06/2017

7.21- 10106/2017 48.51 10/06/2017

783.55 09/20/2017 55.53 09/20/2017

106.54 10/06/201"1

TOWN OF COLORADO CITY Payment Approval Report· by GL Account Report dates: 919/2017·10/13/2017

Page: 7 Oct 13, 2017 02:04PM

Vendor Vendor Name Invoice Number Description Invoice Date Net Invoice Amount Amount Paid Date Paid --------------------._----

792 KENWORTH SALES CO.

792 KENWORTH SALES CO.

792 KENWORTH SALES CO. 792 KENWORTH SALES CO. -192 KENWORTH SALES CO_ 974 PREFERRED PARTS

SLCCM118608 CREDIT MEMO STGCM119304 CREDIT MEMO STGIN2494737 EQUIP MNTNCE STGIN2502511 EQUIP MNTNCE STGIN2S06625 EQUIP MNTNCE

974 PREFERRED PARTS 974 PREFERRED PARTS

1446 PREMIER AUTO PARTS 1446 PREMIER AUTO PARTS 1446 PREMIER AUTO PARTS 1446 PREMIER AUTO PARTS 1446 PREMIER AUTO PARTS 1446 PREMIER AUTO PARTS 1446 PREMIER AUTO PARTS 1446 PREMIER AUTO PARTS 1446 PREMIER AUTO PARTS 1446 PREMIER AUTO PARTS 1446 PREMIER AUTO PARTS 1446 PREMIER AUTO PARTS 1446 PREMIER AUTO PARTS 1446 PREMIER AUTO PARTS 1446 PREMIER AUTO PARTS 1446 PREMIER AUTO PARTS 1446 PREMIER AUTO PARTS 1006 PURVIS INDUSTRIES 1008 QUALITY TIRE COMPANY 1008 QUALITY TIRE COMPANY

15048-18871 15048-19129 15048·19307 33095 33111 33119 33231 33253 33260 33263 33347 33359 33399 33425 33426 33469 33484 33522 33534 33557 7594207 STG10110 8TG10117

1080 SCHOLZENS PRODUCTS COMP 6237477·00 1296 WHEELER MACHINERY COMPA PS00053388 1296 WHEELER MACHINERY CaMPA PS000553389 1296 WHEELER MACHINERY COMPA PS000561092

20-60-640 BUILDING & GROUNDS MAINTENANCE 144 ALseo 761683 144 ALseo 763606

Total STREETS & ROADS EXPENDITURES:

Total HIGHWAY USERS FUND:

DEBT SERVICE FUND EXPENDITURES 30·40·200 DEBT SERVICE PRINCIPAL

1475 LEASING INNOVATIONS INC.

Total EXPENDITURES;

Total DEBT SERVICE FUND:

CDSG 2016 WATER WELL EXPENDITURES 40·40·270 CONSTRUCTION

1710251~IN

1674 HYDRO SPECIALTIES COMPAN 19867 1030 RELiANCE ELECTRIC 5495

Total EXPENDITURES:

2 EQUIP MAINT 2 EQUIP MAINT 2 EQUIP MAINT 2 EQUPIMENT MAINT 2 EQUPIMENT MAINT 2 EQUPIMENT MAINT 2 EQUPIMENT MAINT 2 EQUPIMENT MAINT 2 EQUPIMENT MAINT 2 EQUPIMENT MAINT 2 EQUPIMENT MAINT 2 EQUPIMENT MAINT 2 EQUPIMENT MAINT 2 EQUPIMENT MAINT 2 EQUPIMENT MAINT 2 EQUPIMENT MAINT 2 EQUPIMENT MAINT ,2 EQUPIMENT MAINT 2 EQUPIMENT MA:NT 2 EQUPIMENT MANT 2 EQUIPMENT MAINT EQUIP MNTNCE 2 EQUIPMENT MAINT 2 EQUIPMENT MAINT PARTS PARTS PARTS

1 BL.DG MNT 1 BLDG MNT

CAD SYSTEM

ACADEMY WELL PROJECT ACADEMY WELL PROJECT

-66-

09/06/2017 09/28/2017 09/14/2017 09/19/2017 09/22/2017 08/3012.017 09/07/2017 09/13/2017 09/0712017 09/08/2017 09/09/2017 09/16/2017 09/18/2017 09/18/201·7 09/18/2017 09/22/2017 09/22/2017 09/25/2017 09/26/2017 09/26/2017 09/29/2017 09/30/2017 10/03/2017 10/03/2017 10/04/2017 08/30/2017 08/29/2017 08/30/2017 09/14/2017 09/11/2017 09/11/2017 09/28/2017

09/06/2017 09/20/2017

09/30/2017

09/14/2017 09/22/2017

219.93~

159.53~

3,735.73 83.89

648.00 84.40

216.36 80.11 73.28

6.61 11.59 4.86

119.18 93.18 12.83 14.76

8.93 4.03

37.94 56.90 45.82 40.49 27.24 39.23 89.93

128.80 2,952.00

73.81 108.46

18.11 95.80

129.54

67.95 67.95

14,264.59

14,264.59

10,433.00

10,433.00

10,433.00

2,315.01 1,057.18

3,372.19

219.93· 10/06/2017 159.53·· 10106/2017

3,735.73 09/20/2017 83.89 10/06/2017

648.00 10/06/2017 84.40 10/06/2017

216.36 10106/2017 80.11 10/06/2017 73.28 09/20/2017

6.61 09/20/2017 11.59 09/20/2017 4.86 10/06/2017

119.18 10/06/2017 93.18 10/06/2017 12.83 10/06/2017 14.76 10/06/2017

8.93 10/06/2017 4.03 10/06/2017

37.94 10/06/2017 56.90 10/06/2017 45.82 10/06/2017 40.49 10/06/2017 27.24 10/06/2017 39.23 10/06/2017 89.93 10/06/2017

128.80 09/20/2017 2,952.00 10/06/2017

73.81 10/06/2017 108,46 09120/2017

18.11 09/20/2017 96.80 09/20/2017

129_54 10106/2017

67.95 10/06/2017 67.95 1010612017

---14,264.59

14,264.59

10,433.00 10/06/2017

10,433.00

10,433.00

2,315.01 09/25/2017 1,057.18 09/25/2017

3,372.19

TOWN OF COLORADO CITY Payment Approval Report - by GL Account Page: 8 Report dates: 9/9/2017-10/13/2017 Oct 13, 2017 02;04PM

Vendor Vendor Name Invoice Number Description Invoice Date Net InvoIce Amount Amount Paid Date Paid -----

Total CDBG 2016 WATER WELL: 3,372.19 3,372,19

CDeG 2016 RA PIONEER/EDSON EXPENDITURES 41-40-240 ADMINISTRATION

1272 WACOG FY-2016TMP TMP FEE CDBG PROJ #141-17 10/03/2017 3,750.00 3,750.00 10/06/2017

41-40-270 CONSTRUCTION 1675 B4 ENTERPRISES 164665 TOWN CENTER PROJECT 09/25/2017 109,987,16 109,987.16 10/06/2017

Total EXPENDITURES: 113,737.16 113,737.16

Total CDSG 2016 RA PIONEER/EDSON: 113,737.16 113,737.16

INTERNAL SERVICE FUND EXPENDITURES 61-40-520 FUEL AND OIL

990 PRO PETROLEUM INC. 3026511 DIESEL FUEU UNLEADED FUEL 09/20/2017 23,408.22 23,408.22 10/06/2017 ----------

Total EXPENDITURES; 23,408.22 23,408.22

UTILITIES DEPARTMENT 61·42·900 MISC EXPENSES

1431 RAYMOND: GREER & SASSAMA 2007971 LEGAL 09/11/2017 182.00 182.00 09/20/2017 1445 VERIZON WIRELESS 9793150310 MOBILE SERVICES 09/21/2017 128.29 128.29 10/06/2017

Total UTILITIES DEPARTMENT: 310.29 310.29

LANDFILL CORP 61·62·900 MiSe EXPENSES

1094 SIERRA 595264 2 EQUIP MAINT 10/09/2017 12.28 12.28 10112/2017

Total LANDFILL CORP; 12.28 12.28

Totsl INTERNAL SERVICE FUND: 23,730.79 23,730.79

CAFETERIA J PSF TRUST FUND

74·21610 CAFETERIA PAYABLE 240 BARLOW, ANDREW J. A8CAF091420 CAFETERIA REIMBURSEMENT 09/14/2017 2,000.00 2,000.00 09/1412017

1343 BARLOW, LORENZO LBCAF091420 CAFETERIA REIMBURSEMENT 09/14/2017 198.00 198.00 09/14/2017 1340 BARLOW, RICHARD J. RBCAF091420 CAFETERIA REIMBURSEMENT 09/14/2017 656.33 656.33 09/14/2017 488 DARGER, DAVID DDCAF091420 CAFETERIA I=<EIMBURSEMENT 09/14/2017 92.45 92.45 09/14/2017 596 FISCHER, LAVERN LFCAF091420 CAFETERIA REIMBURSEMENT 09/1412017 1,200.00 1,200.00 09/14/2017

1631 FISCHER, RACHEL RFCAF091420 CAFETERIA REIMBURSEMENT 09/14/2017 187.50 187.50 09/14/2017

Total: 4,334.28 4,334.28

Total CAFETERIA 1 PSF TRUST FUND: 4,334.2.8 4,334.28

Grand Totals: 304,731.21 304,731.21

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TOWN OF COLORADO CITY Payment Approval Report ~ by GL Account Report dates: 9/9/2017-10/13/2017

Page: 9

Oct 13, 2017 02:04PM ------------------------------------Vendor Vendor Name Invoice Number Description

Dated: _________ __

Mayor:

City Council: _____________________ __

-----------------------

City Recorder: ___ _

Report Criteria: Invoices with totals above $0.00 InclUded. Paid and unpaid invoices Included.

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Invoice Date Net Invoice Amount Amount Paid Date Paid ------ --------- --.--- -----

Documents

COUNCil INFORMATION PACKET · COUNCil INFORMATION PACKET Council Meeting Monday October 16,2017 6:00 p.m. Executive Session at 5:00 p.m