COUNCIL CORRESPONDENCE October 26 November 1, … document library/Council... · COUNCIL CORRESPONDENCE October 26 – November 1, 2016 CORRESPONDENCE RECEIVED 1. Letter dated October

COUNCIL CORRESPONDENCE October 26 – November 1, 2016

CORRESPONDENCE RECEIVED

1. Letter dated October 17, 2016, from Ken Begg, President The Coaster’s Car Club, regarding contract extension for 2017.

October 24, 2016 Pg 3 - 4

2. Letter dated October 20, 2016, from Sgt Vishal Mathura, regarding RCMP Policing Summary report April – September, 2016.

October 20, 2016 Pg 5 - 9

3. Letter dated October 21, 2016, from Nicholas Weswick, School District 46, regarding Trustee Electoral Area Variance.

October 21, 2016 Pg 10 - 14

4. Letter dated October 24, 2016, from David Stamper, Chair, Suncoast Raquet Club, regarding thank you for tax exemption.

October 24, 2016 Pg 15

5. Email dated October 26, 2016, from Peter Wooding, President East Porpoise Bay Community Association, regarding SSC Presentation to EPBCA Director and Members


6. Email dated October 28, 2016, from Sue Jackel, Friends of Residential Care Sunshine Coast, regarding request for public engagement.


7. Email dated October 30, 2016, from Henry Hightower, regarding Trellis.

October 30, 2016 Pg 18 - 19

8. Emailed dated October 31, 2016 from Fern Walker, regarding the Trellis meeting on November 2, 2016


9. Email dated October 31, 2016, from Jan and Gary Roper, regarding Sechelt sustainable community.


10. Email dated October 31, 2016, from Julie Izad, regarding building application for Waldorf Graphic Design Ltd.

October 31, 2016 Pg 22 - 26

11. Emailed dated October 31, 2016, from Michael Siddall, regarding Trellis rezoning application


12. Email dated October 31, 2016, from Ross Muirhead and Hans Penner, regarding SCCF logging in Wilson Creek Watershed

October 31, 2016 Pg 28 - 29

13. Email dated November 1, 2016, from Pamela Goldsmith-Jones Member of Parliament, regarding abandoned and derelict vessels update.

November 01, 2016 Pg 30

14. Email dated November 1, 2016, from Liz Cookson Executive Coordinator AVICC, regarding AVICC call for resolutions and nominations.

November 01, 2016 Pg 31 - 40

15. Undated letter from Hon. Steve Thomson, Minister of Forest, lands & Natural Resource Operations and Hon. Shirley Bond, Minister of Jobs, Tourism & Skills Training & Minister Responsible for Labour.

Undated Pg 41

COASta%_ 1

q flCEflpKU)CAR CLUB

to OCT 24 2016

DISTRICT OF SECHELT

The District of SechekP0 Box 129Sechelt BCVON-3A0October 172016

Mayor Bruce Mime and Council

The Coasters Car Club is requesting an extension of our contract that expires in 2017. The booking

of Wharf Street to Shomcliffe inclusive for the next 5 years to accommodate the Show and ShineAugust

11-12 2017 and the subsequent years. Enclosed is the schedule set until 2025 in conjunction with The

Writers Festival.

We are hoping your office will look favorably to permit us this request.

Yours Truly

/ Ken Begg (President)Coasters Car Club

District of Sechelt Council Correspondence For the Week of

October 26, 2016 - November 1, 2016 Page 3

‘BC Day Weekend Coasters Car Club Written Arts

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—— RCMLLOWER MAINLAND DISTRICT REGIONAL rOLICE SERVICE - CONNECTED TO OUR COMMUNITIES

.—

Sunshine Coast DetachmentOctober 2Qth 2016

Sunshine Coast Policing Committee1975 Field RoadSechelt, BCVON 3A1

Policing Summary Report for 2016-04-30 to 2016-09-30

Sunshine Coast Total Calls far Service

April June August September2014=656 2014=793 2014=807 2014=905 2014=945 2014=6822015=661 2015=812 2015=837 2015=894 2015=943 2015=6662016=648 2016=751 2016=730 2016=808 2016=930 2016=744

Reporting Period Highlights

• On April 28th a 42 year old male in disguise, robbed the Scotiabank in Sechelt. Despite thedisguise, Sunshine Coast RCMP members were able to identify the suspect who fled frompolice the following day when they attempted to stop him. The male was spotted andarrested in Gibsons on May Vt, and was charged with four offences: Robbery section344(1)(b), Disguise with Intent to Commit and Indictable Offence section 351(2), Fail toStop for Peace Officer 249.1(1), and Dangerous Operation of a Motor Vehicle section249(1)(a), all of which are criminal code offences. The male has appeared before thecourts and has pled guilty to the charges of Robbery and Dangerous Operation of a MotorVehicle, subsequently receiving 18 months jail time, a 2 year probation order, and alifetime firearms prohibition.

Dariadi

.



LOWER MAINLAND DISThICT REGIONAL POLICE SERVICE - CONNECTED TO OUR COMMUNITIES

• On May 4th 2016 Sunshine Coast RCMP Members took part in McHappy Day at theSechelt McDonalds. Staff Sergeant Mathura, Sergeant Chubey, Sergeant Backus,Constable Lavric, Reserve Constable McCarthy, and Retired Constable DeJong, attendedto serve customers as they traditionally do each year. Funds raised go to localcommunities to support children in need through charities such as Ronald McDonaldHouse.

W • On May 121h Cosntable Nicole Hall toured young students of Ecole du Pacifique throughthe Sunshine Coast RCMP detachment in Sechelt. Students toured through the office,met some office staff and RCMP members, and checked out the lights and sirens of apolice vehicle. Students were lucky enough to meet Safety Bear as well who joined themfor a portion of their visit with the Sunshine Coast RCMP.

On May 17th a former RCMP officer was honored in memoriam for his service to theShishalh Nation. Carl Dixon, who passed away in 1999 at the age of 53, was an RCMPofficer for twenty years, all of which he served in his home community of Sechelt. Current-Chief and Council of the Sechelt Indian Band were present with other community membersto recognize his service. Sunshine Coast RCMP FNCP Constable Glen Martin was thereto address those present, and spoke of Dixon’s dedication to the community. A plaquewas presented to the Shishalh Nation which will be mounted in the Elder’s Boardroom, andft is hoped that it will serve as an inspiration to the community’s youth, who may considercareers with the RCMP.

• The Annual Pender Harbour May Day Festival took place on May 2Vt. Constable AndreaCeulemans was in attendance, along with her recruit Constable Chris Jay. This daymarked Constable Jay’s first day as an RCMP officer after his training in Depot Regina,and he donned his red serge to meet and greet residents of Fender Harbour.

Sunshine Coast RCMP Constables Ceulemans, Hall, Jay. Dumais and Sea to Sky TrafficServices Constable Shepherd took part in a soccer game with the Special Olympicsathletes of the Sunshine Coast on May 26th Players met at the field of ChatelechSecondary for their match, and their fun rendition of the Macarena dance.

/.—‘ iiiRoyal Canaizn Gea:mmi& royal,M.ounlad Fcta CL Canada



LOWER MAINLAND DISTRICT REGIONAL POLICE SERVICE - CONNECTED TO OUR COMMUNITIES

• In the afternoon of June 8th Sunshine Coast RCMP were notified by the Royal CanadianMarine Search and Rescue (RCM SAR) that a teenage male had reportedly slipped andfell into the water and could not be found. This occurred at Malibu Club at the mouth ofthe Princess Louisa Inlet, which is only accessible by boat or plane. The RCMP’sUnderwater Recovery Team, working in conjunction with West Coast Marine Servicesused a remotely operated underwater vehicle (ROV) equipped with SONAR to search thearea around the Malibu Rapids. On June 1 0, after a two day search, the body of the 16-year old male was recovered. The male was a citizen of South Korea who wasparticipating in a foreign exchange program which was in BC for a youth camp trip.

* • Sunshine Coast RCMP members marched in the Canada Day parade in Sechelt, July 1’.Staff Sergeant Mathura, and Constables White, Jay, Shevchenko, Matheson donned theirred serges to take part in this annual community event.

• On July 2, Sunshine Coast RCMP attended to an abandoned boat in Sechelt, which wasleft running. It was determined that the boat was left by a 25 year old Vancouver Islandmale who had, as the media reported, gone on a James Bond- like spree of crime whichtook place on Salt Spring Island, Sunshine Coast, Keats Island, Bowen Island andVancouver Island between June 291h and July 3rc The spree began with the theft of a boatin Duncan, another on Salt Spring Island, theft of a car in Sechelt, another boat stolen inGibsons, and another boat from Keats Island. Following that a break and enter to aresidence on Bowen Island after crashing the last stolen boat. The 25 year old male ispresently in custody awaiting pre-sentencing on November 23 for the following charges:Possession of Property Obtained by Crime section 355(a) Criminal Code, Theft over$5,000 section 334(a) Criminal Code,

S • On August 13th Sunshine RCMP responded to report of a stolen sailboat in Gibsons.RCMP attended and arrested the 26 year old male who had taken the boat from DeepCove in North Vancouver. The male was charged with 2 counts of theft and 2 counts ofpossession of property obtained by crime, and released on a Recognizance of Bail onAugust 151h On the 16” of August the male allegedly stole a small boat from Sechelt androwed to the Government Wharf in Sechelt Inlet. On August 171h a Sechelt residentreported their sailboat stolen and the boat was spotted near Egmont. Good Samaritansaware that the boat was stolen prevented the male from leaving the Egmont marina untilRCMP arrived. The male now faces more charges including Breach of Recognizance, andremains in custody.

li—ISL RDyai Canadian Gendarmerie roycia

Mourned Police du Canada



LOWER MAINLAND DISTRICT REGIONAL POLICE SERVICE - CONNECTED TO OUR COMMUNITIES

• On August 18th, Sunshine Coast RCMP received report of an assault, theft, uttering threats

and causing a disturbance in a couple of businesses in Roberts Creek. ROMP attended

and arrested the male who had been reported. The male was released on a Promise to

Appear, and an Undertaking. On August 1gtfl, the male attended the same location which

was contrary to the conditions of his Undertaking. RCMP attended and the male was

arrested for Breach of Undertaking. The male is being held for court on November 9°L

- • On September Sunshine Coast ROMP and Sunshine Coast Fire Fighters served

attendees of the Red Serge Gala. This annual event, which is put together by the Red

Serve Gala Committee, raises funds which go towards the Canadian Cancer Society to aid

in pediatric cancer research and the operation of Camp Goodtimes This year’s event

raised a record breaking amount of $59,000.00The Sunshine Coast Detachment’s Tour de Coast Rider this year was Constable Dustin

Shevchenko, who rode from September 2W to 2gth covering hundreds of kilometers in the

Lower Mainland and on the Sunshine Coast in support of the Canadian Cancer Society.

• On September j4th Sunshine Coast ROMP Constable Karen Whitby was presented with a

Commanding Officer’s Letter of Appreciation by Deputy Commissioner Craig Callens at “E”

Division Headquarters. This recognition was in regards to Constable Whitby’s actions on

June 2 of this year which saved the life of a Sechelt man. Constable Whitby was

dispatched to check on the well-being of a 56 year old male whose neighbors were

concerned when they were unable to contact him. After an extensive search of the man’s

unlocked home and property, ROMP members did not find the male and left the home with

the intention of returning the following morning. Early that same evening however,Constable Whitby went with her instinct and went back to the residence, where she let out

the man’s dog and began a second search. The dog ran ahead and began barking at

vultures and an eagle circling above. Constable Whitby ran to the area where the dog was

and looked down the bottom of a cliff where she spotted the male lying on his back.

Paramedics and the Fire Department were then dispatched to the scene and the man was

airlifted to Vancouver General Hospital, where it was determined he had been lying for 36

hours before being discovered.

• On September 131h Youth Liaison Officer Constable Hrynyk, along with Constable Wong,

and Constable Locke attended Gibsons Elementary for an event regarding Distracted

Driving Awareness. Students drew pictures on cards with the title: ‘Think of me. Leave

your phone alone.” and presented these cards to drivers. With Youth being one ofRCMP’s strategic initiatives, it is very important to us to work with our communities and

help keep our youth safe.

111RDy8I Canadian Gendarmerie rayaieMu,& PoI.’ce dir Caraa



LOWER M.JNL4ND DISTRICT REGIONAL POLICE SERVICE - CONNECTED TO OUR COMMUNITIES

• On October 7th Assistant Commissioner Bill Fordy brought to the attention of RCMP in theLower Mainland District some public recognition one our Members had received. Fordybecame aware of an article in our local newspaper, The Coast Reporter, in which aGibsons resident applauded Sunshine Coast RCMP Constable Ben Stewart for hismanner in dealing with a young male outside London Drugs. Constable Stewart, afterapprehending an alleged shoplifter, offered the male water to drink and dealt with him withsuch ‘kindness and caring’ it took the writer by surprise. The writer had witnessed this -

event and unknowingly dropped his wallet in the parking lot. Stewart waited for 20 minutesfor the writer to return the wallet, before having to return to the detachment. The writerattended the detachment to claim his wallet, and was also surprised in the greeting hereceived from the office staff. The writer stated he was transformed’ after witnessing andexperiencing such kindness, and wished to pass on the message to the public in hopes ofstarting a revolution of kindness.

• Sunshine Coast First Nations Community Policing member Constable Glen Martin was therecipient of an award last week. At the E’ Division Aboriginal Policing services annualconference Cst Martin was recognized for outstanding service in the area of AboriginalPolicing in the Lower Mainland District.

Yours trul

S/SgMhal MathuraDfachment CommanderSunshine Coast RCMP Detachment

isa

tZt r’°° Canadili



School District No. 46(Sunshine Coast)

A COMMUNITY ENGAGED IN LIFELONG LEARNINGAND EDUCATIONAL EXCELLENCE

OFFICE OF THE SECRETARY-TREASURER

October 21, 2016

District of SecheltAttn: Mayor Mime and CouncilP.O. Box 129Sechelt, BC VON 3A0

Dear Mayor Mime and Council,

RE: Trustee Electoral Area Variance

The Board of Education of School District No. 46 (Sunshine Coast) is undertaking a review oftheir Trustee Electoral Areas (TEA). Early this year, the Ministry of Education confirmed thatcertain Sechelt Nation band lands have been omitted from their metes and bounds descriptions ofthe district’s TEAs in their ministerial order. The ministry has acknowledged the error and isrequesting the Board’s cooperation in updating the electoral areas for the school district.

While the ministerial order defining the district’s electoral areas does not reference SIGDlands directly, the board has previously included SIGD lands with the description for RuralArea 2 in its local Trustee Elections Bylaw.

The current bylaw TEAs for School District No. 46 are defined as follows:

TEA Trustee Electoral Area Description: # of trustees

Gibsons Town of Gibsons One

Sechelt District of Sechelt Two

Rural Area Sunshine Coast Regional District OneI (Comprised of Electoral Area “A” — EgmonUPender

Harbour and Area “B” Halfmoon Bay in the Sunshine CoastRegional District)

Rural Area Sunshine Coast Regional District Three2 (Comprised of Electoral Areas “D” Roberts

Creek. “E” Elphinstone, “F” West Howe Sound in theSunshine Coast Regional District and the “SIGD” SecheltIndian Government District)

P.O. Box 220, 494 South Fletcher, Gibsons, BC VON 1VO Tel: 604-886-8811 Fax:604-886-4652 www.sd46.bc.caProudly using recycled paper



District of Sechelt — TEA VarianceOctober 2t 2016

_______________

— Page 2

The specific boundaries of these areas are defined further by metes and bounds descriptions fromthe British Columbia Gazette (see the TRUSTEE ELECTIONS BYLAW NO. 74 for additionalinformation).

The board has agreed to undertake a public consultation process in the fall and winter to gatherinput on any proposed variation to the current electoral areas. I have been directed by the boardto solicit feedback from local governments prior to initiating the public consultation process, forthe board’s consideration in determining options for variations to the TEAs.

To provide some additional context, the board has discussed the following options:(a) Listing SIGD regions within the geographic TEA that borders each individual band land

and redistributing the number of trustees elected by area, if necessary.

(b) Including all SIGD lands in the Sechelt TEA and redistributing the number of trusteeselected by area, if necessary.

(c) ldentiing SIGD lands as a single TEA with an elected trustee and redistributing thenumber of trustees in other TEAs.

(d) Including all SIGD lands in TEA #4 (Rural Area 2) regardless of their geographic location(status quo).

The board welcomes your input on this matter. I kindly ask that any preliminary feedback beprovided by November 10th, 2016 so that it may be included in the public consultation sessions.Please note that additional opportunities for input will be available to all local governmentsduring the public consultation phase as well.

Sincerely,

77Z)e*Nicholas WeswickSecretary-Treasurer

Enclosure

P.c. Tim Palmer, Chief Administrative Officer, District of SecheltPatrick Bocking, SuperintendentBoard of Education of School District No.46 (Sunshine Coast)

PD. Box 220 494 South Fletcher, Gibsons, BC VON 1VO Tel 604-886-8811 Fax 604-886-4652 www.sd46,bc caProudly using recycled paper



TRUSTEE ELECTEONS BYLAW NO.74

BOARD OF EDUCATION OFSCHOOL DISTRICT NO.46 (SUNSHINE COAST)

A bylaw to provide for the determination of various procedures for the conduct of generalschool elections and other trustee elections.

Preamble:

Under the SchoolAct, the board of education may, by bylaw, determine variousprocedures and requirements to be applied in the conduct of trustee elections. This bylawapplies to both general elections and by-elections, except as otherwise indicated.

In School District No.46 (Sunshine Coast), trustee elections are held in the followingtrustee electoral areas:

TEA Trustee Electoral Area Description: # oftrustees

Gibsons Town ofGibsons One

Sechelt District of Sechelt Two

Rural Area Sunshine Coast Regional District OneI (Comprised of Electoral Area “A” —

Egmont/Pender Harbour and Area “B”Halfmoon Bay in the Sunshine Coast RegionalDistrict)

Rural Area Sunshine Coast Regional District Three2 (Comprised of Electoral Areas “D” Roberts

Creek, “B” Elphinstone, “F” West Howe Soundin the Sunshine Coast Regional District and the“SIGD” Sechelt Indian Government District)

The board of education wishes to establish various procedures and requirements underthe authority of the School Act for trustee elections.

The board of school trustees, in an open meeting of the board, enacts as follows;

Definitions

“Gibsons” refers to the Town of Gibsons as defined in the British Columbia Gazettedated November 30, 1995.

“Sechelt” refers to the District of Sechelt as defined in the British ColumbiaGazette dated JuLy 10, 1986.

“Rural Area 1” refers to Electoral Areas A and B of Sunshine Coast RegionalDistrict as defined in the British Columbia Gazette dated January 24, 1991.

“Rural Area 2” refers to Electoral Areas D, B and F of Sunshine Coast RegionalDistrict as defined in the British Columbia Gazette dated January 24, 1991 and theSechelt Indian Government District.

Page I of3



Trustee Elections Bylaw No. 74

The terms used shall have the meanings assigned by the SchoolAct, the LocalGovernment Act and the Local Elections Campaign Financing Act, except as thecontext indicates otherwise.

“Board” or “school board” means the Board of School Trustees of SchoolDistrict No. 46 (Sunshine Coast).

“By-election” means a trustee election to fill a vacancy on the school board.

“Election” means a trustee election.

“General Voting Day” means the date on which general voting for a trusteeelection is to take place, whether part of the general school elections or a by-election.

“I’Iinister” means the Minister of Education.

2. Required Advance Voting Opportunities

Unless the Board is exempted from the requirement by Order of the Minister ofEducation, an advance voting opportunity will be held on the tenth day beforegeneral voting day.

Unless the Board is exempted from the requirement for a second advance votingopportunity by Order of the Minister of Education, a second advance votingopportunity will be held on:

(i) the date specified for the second required advance voting opportunity in anapplicable municipal bylaw or a local government bylaw that is adopted bythe board in this bylaw to apply to the trustee election; or as specified in therespective municipal bylaw if different.

(ii) if there is no such date, then on 3 days before general voting day.

3. Order of Names on the Ballot

The order of names of candidates on the ballot will be alphabetical.

4. Resolution of Tie Vote after Judicial Recount

In the event ofa tie vote after ajudicial recount, the tie vote will be resolved by lot inaccordance with the Local Government Act.

5. Nomination Deposit

No nomination deposit is required for nomination for the office of school trustee.

6. Number of Nominators

For certainty, the minimum numbers of qualified nominators for a trustee candidate inGibsons or Sechelt is two. The minimum number of qualified nominators for a trusteecandidate in Rural Area I or Rural Area 2 is two.

7. Application of Local Government Bylaws

(a) In Gibsons, the election bylaws of the Town ofGibsons apply to trusteeelections conducted by the Town of Gibsons, except for bylaws determining theminimum number of nominators, the order of names on the ballot, the resolution

Page 2 of 3



Trustee Elections Bylaw No. 74

of tie votes afterjudicial recount, requiring a nomination deposit, or any othermatter on which the local government bylaws may not by law apply to a trusteeelection.

(b) In Sechelt, the election bylaws of the District of Sechelt apply to trusteeelections conducted by the District of Sechelt. except for bylaws determiningthe minimum number of nominators, the order of names on the ballot, theresolution of tie votes after judicial recount, requiring a nomination deposit,or any other matter on which the local government bylaws may not by lawapply to a trustee election.

(c) In Rural Areas 1 and 2, for a trustee election held at the same time as thegeneral local elections, the elections bylaws of the Sunshine Coast RegionalDistrict, as they may be amended from time to time, apply to that trusteeelection, except for any bylaws determining the minimum number ofnominators, the order of names on the ballot, the resolution of tie votes afterjudicial recount, requiring a nomination deposit, or any other matter on whichthe local government bylaws may not by law apply to a trustee election.

8. Elections Conducted by School Board

The following additional provisions apply to those trustee elections that the schoolboard conducts on its own behalf except where the board has adopted a localgovernment bylaw to apply to the trustee election.

(a) Additional Advance Voting Opportunities

The chief election officer is authorized to establish additional advance votingopportunities for each election and to designate the voting places. establishthe date and the voting hours for these voting opportunities.

(b) Additional General Voting Opportunities

The chief election officer is authorized to establish additional general votingopportunities for general voting day for each election and to designate the votingplaces and voting hours, within the limits set out in the Local Government Act,for such voting opportunities.

9. Title

This bylaw may be cited as ‘School District No.46 (Sunshine Coast) TrusteeElections Bylaw No. 74.”

10. Repeal

School District No.46 (Sunshine Coast) Trustee Elections Bylaw No. 8600 ishereby repealed.

Date of first reading: August 27, 2014

Date of second reading: August 27, 2014

Date of third reading and adoption: August 27, 2014

Page 3 of3



Suncoast Racquet ClubCommunity Indoor Tennis

6000 Lighthouse Ave.

24 October 2016

Mayor B. Mime and CouncilDistrict of SecheltP.O. Box 129Sechelt, B.C.VON 3A0

Dear Mayor Milne and Council,

On behalf of the Suncoast Racquet Club, its members andBoard, I would like to thank you for your positive considerationof our application for permissive tax exemption. This will allowus to continue to provide indoor tennis opportunities for ourmembers and the public on the Sunshine Coast.

Sincerely,

David Stampé ChairSuncoast Racquet Club

GJi;Ji \9OCT 242016

6000 Lighthouse Avenue, P0 Box 2038, Sechelt, BC, VON 3A0 ( next to Kinnickinnik SchoolMembership: 604.S85.O1S1 Information: 604.885.7770 Lessons: 604.741.7858 www.SrcTennis.ca



From: Peter Wooding [mailto:[email protected]]

Sent: Wednesday, October 26, 2016 10:39 PM To: Council

Subject: Fw: SSC presentation to EPBCA directors and members

Mayor and Councillors, This is to let you know that we invited Werner Hofstatter and Todd McGowan of SSC Properties to our October 2016 meeting to update us on plans and progress on their proposed development in East Porpoise Bay. We were impressed with the detail, sincerity, and enthusiasm of their presentation. We were also impressed with how they had paid attention to our suggestions and requests, particularly with respect to provision for more affordable housing both for purchase and rental without loss of leading edge environmental, sustainability, and earthquake resistance qualities. They told us they would get going on provision for the development of affordable housing as their first priority and project. They clearly displayed a true commitment to these objectives. They want to get on with it. So do we. We asked some tough questions including on how committed SSC is to the long term success of this long term project and to the interests of East Porpoise Bay and Sechelt. Their answers were sound and to our liking. We ask Council to move forward to public hearing on this proposed development with both responsibility and speed, so that the people of Sechelt can soon ask questions, get answers, obtain the correct information, and come to informed opinions. We see the SSC proposed development in East Porpoise Bay as desirable, in tune with this and future times, and done as intended, a not to be missed opportunity for Sechelt. Yours truly, Peter Wooding President, East Porpoise Bay Community Association



mailto:[email protected]


From: sue jackel [mailto:[email protected]] Sent: Friday, October 28, 2016 12:17 AM To: Connie Jordison Cc: 'Anne Titcomb'; 'bettybaxter@dccnet. com' Subject: public engagement in Sechelt Hello Connie, For Mayor Milne and Council: A group of citizens from Sechelt, Gibsons, Roberts Creek, Halfmoon Bay, Pender Harbour and Elphinstone have come together as Friends of Residential Care Sunshine Coast, hoping to do some of the public engagement that was overlooked by Vancouver Coastal Health before they undertook their strategic renewal of long-term care facilities in Sechelt. The outcome of their RFQS process, which we think was flawed in several important respects, is likewise flawed, and that view seems to be widely shared. We would like to give residents of the whole Coast an opportunity to consider other possible solutions to our need for residential care beds, and help develop a more collaborative approach to making major decisions such as this one. We are asking all four municipal governments to assist us in this public engagement exercise. We would like the District of Sechelt to host an event, we hope sometime towards the end of November, taking the shape of a public dialogue aimed at drawing out points of consensus on this issue—or if not consensus, then clearer articulation of differing perspectives, or questions still needing answers, or ways of reframing the issues. This will not be a debate between opposing sides but exploration of values and priorities. Friends of Residential Care Sunshine Coast will develop the discussion guides for participants, and will also find moderators for the discussion. For example, Tom Pinfold has agreed to act in this role. We are asking the District to provide the space and some coffee and juice, and to publicize it as a District of Sechelt event, one of a series with the same subject and format being held up and down the Coast. And if it turns out to be a popular event, beyond the capacity of the chosen space, we’ll do another one. By the end of next week we can be more precise in our aims and contributions, and of course we are open to ideas from mayor and Council. I am hoping that you can let us take a “provisional yes” to our next meeting on Tuesday Nov. 1. Regards, Sue Jackel Friends of Residential Care Sunshine Coast 604-885-2348 Sechelt





From: Henry Hightower [mailto:[email protected]]

Sent: Sunday, October 30, 2016 10:57 PM To: Council

Subject: for mayor and council - a more readable PDF is attached

29 October 2016

Mayor and Council

District of Sechelt

Ladies and Gentlemen

I am unable to attend the Committee of the Whole this Wednesday as my wife is scheduled for

an eye treatment by her macula specialist in North Van and needs me to drive her that afternoon.

Please accept this letter as what I would say to you were I able to attend that meeting.

The 'open house' Trellis conducted on September 19 was not a proper public information

meeting. Ms McDougall, President of Trellis, and her architect were not prepared to discuss site

selection nor the architect's terms of reference. I will not provide the feedback they requested

because I will not discuss the flooring materials and landscaping of an inappropriately located

land use.

On the Trellis web site Ms McDougall is quoted as saying this about Silverstone and us: “It is

really important that we work together on this project as it will serve the seniors of Sechelt for

many years to come.” However, in answer to my questions to her at their event Ms McDougall

appeared to have no knowledge of the local demographics and geography, leaving the impression

that the size and location were in fact decided by Vancouver Coastal Health. She did say Trellis

had nothing to do with the decisions about Totem and Shorncliffe.

There is currently a serious though undisclosed waiting list problem locally. BC Stats figures

show that VCH's plan would not even keep up with our anticipated growth during the next two

years at the advanced ages of most long term care residents. The current SCRD population

profile foreshadows a dramatic increase at these ages over the following two decades. In

addition, Sechelt currently has two applications in process plus announcement of a third new

seniors high density housing-with- services facility. Their residents, typically aged 60 to 70 when

moving here will be 70 to 80 in another decade, when increasing numbers of them will be

requiring long term care. This net addition of hundreds of local seniors is not in the past trends

data BC Stats used to project future populations by age.

Trellis is apparently bound by the terms of a contract we know nothing about, which may or may

not require the closure of the existing facilities. Trellis won a competition decided by VCH. They

may or may not have been chosen by VCH because they were able to commit to a site that is

substantially less costly and substantially less desirable in terms of the costs and disadvantages

imposed on our community than competitors. We do know that there was at least one response to

the VCH proposal call from a very substantial local land developer and builder with access to

obviously more suitable sites.





If Silverstone does get to a public hearing I will give you hours of land use and transportation

reasons to reject that application. It would be far better to stop it now, invite VCH to consider our

plans and issues, and ensure they understand our demographics. Trellis and VCH have shown

ignorance of our needs and the community impacts of their current plans.

We are already in a residential care crisis locally. I advocate using the land use and

transportation deficiencies of this application to postpone action, have an adult conversation with

VCH, and not accept a demonstrably bad and quantitatively inadequate solution.

Thank you for considering my position on this issue.

Henry Hightower

Sechelt

cc: Ms McDougall, President, Trellis Group



-----Original Message----- From: Fern Walker [mailto:[email protected]] Sent: Monday, October 31, 2016 3:14 PM To: Council Subject: Trellis meeting Nov.2, 2016 Dear Major and council, After hearing the lack of preparation and information given to the community on the Sept. 19 meeting on the Trellis delegation I find it difficult to trust Trellis and VCH on the proposed site for senior residential care. The site is not suitable for the long term care facility since the location is difficult because it is isolated and inconvenient for family and friends to visit. I understand that there were other proposals submitted and rejected for reasons unknown, perhaps the next step is to access details under "Freedom of Information Act" so the communities are included in the process and the decision making. For these reasons the rezoning should be disallowed and the proposal cancelled period. Fern Walker p.s. I understand you most likely cannot disallow the proposal.





From: Vanderelst, Janice JAG:EX [mailto:[email protected]]

Sent: Monday, October 31, 2016 12:23 PM To: Information Request

Subject: to council members. CITY HALL

Hi;

RE ; SECHELT SUSTAINABLE COMMUNITY We were on the coast on the weekend, We bought in Sandy Hook. We did some of our own research and met with some of the home owners in the Sechelt area . I just wanted to say from what we have heard and learned we are impressed and excited to hear there could be some really nice new amenities added to the Sechelt Inlet area. WE are excited to have a few more shops, a nice area for more gardens, bike lanes, some more trails. Some housing for seniors. The waterfront area also looks like it will be a really nice place to be as far as park area goes. From what the team at SCC are proposing it is nice that they are being very pro-active, and including the community. IF there is a chance for more buses and more amenities for the Sandy Hook area, that is exciting and we would be for sure in agreement with the new (SCC community). It sounds like there is and would be something there for everyone. Yours truly. Jan and Gary Roper.





From: Julie Izad [mailto:[email protected]]

Sent: Monday, October 31, 2016 11:22 AM To: Information Request; Council

Subject: Building application- Waldorf Graphic Design Ltd

To whom it may concern, I am writing to outline my concern about the Waldorf Graphic Design Studio Ltd. building

application. Specifically, I am concerned that the proposed parking is insufficient for the dance school

that they are proposing to open. The Coast Academy of Dance has been operating at 5645 Wharf Avenue for over 25 years and I have

been the owner and director for the past 15 years. The nature of our business is that we have large

numbers of people attending at the same time and staying for one to three hours. As such, the dance

business is unlike other retail operations (where customers come and go more regularly.) Specifically,

our dancers and their parents regularly use upwards of 28 parking spaces . We are fortunate to have more

spaces all on our property, thereby not encroaching on the street parking or parking on other private

property near our Academy. May I suggest that Council direct their staff to consider the impact of parking for this type of business and

consider directing the applicant to provide additional parking sufficient to handle the requirements of the

proposed dance school?

I have also attached some comments and concerns of three of the schools Dance teachers. I

respectfully request that these be put forward to council.

Yours sincerely,

Julie Izad. A.I.S.T.D, A.I.D.T.A.

604 741 3004





September 20,2OL6

Regarding: Coast Academy of Dance

To Whom lt May Concern:

Let me introduce myself. My name is Kathleen Holmes, and I am the Artistic Director of CoastingAlong Theatre Society. My late husband, David Holmes, and I moved to Coast in 2008. We broughtwith us vast experience in teaching, performing and producing professional ballets and ballet ---

dancers.

We taught ballet as guest teachers in allthe dance schools on the Coast. We held workshops, and in2012 we started the Nutcracker.

We realized early on that the dance schools on the Coast had their own style, dedicated students,and their loyalty. The dance teachers on the Coast had their own passion, and each offered value.We also realized that the size of the Coast could never sustain a full-time ballet school. So we workedwith all the dance schools, creating a lovely production.

ln the following years, one school showed me the most loyalty and professionalism. The CoastAcademy of Dance. Julie lzad, the Director, made sure The Nutcracker continued, even helping tosecure the Raven's Cry Theatre for the annual production.

The Coast Academy of Dance provides, not only great ballet training, but training in many otherdance forms. Ms. lzad knows that the dancers on the Coast want to be well-rounded dancers, andenjoy the training. She goes to great expense to hire experienced teachers with vast backgrounds togive her students a proper dance education. She also has a Pre-Professional program to get thestudents into teaching after their high-school education. I have been an independent teacher at theCoast Academy of Dance since 2009.

Ms. lzad's professionalism and loyalty is exemplary.

Coasting Along Theatre . P.O. Box 1324 r Sechelt, BC VoN 3A0 . (604) [email protected] r www.CoastingAlongTheatre.org



September 2A,zOLbPage 2

Competition is great! However, fair competition is the way to go. Working at Swanson's Ready-MixLtd. for the past 5 years has shown me that sometimes business competition on the Coast has notbeen handled fairly. The loca! businesses support so many worthwhile causes, those business ownersare the reason the Coast is such an amazing place to live. Community is number one with them.

To be allowed to open a ballet school in Sechelt is fine. But to open a ballet studio right across thestreet from an existing business, should not be allowed. We see businesses in Sechelt fold quicklybecause they're not protected from frivolous competition. --

o

We need to help the existing businesses, especially the ones that bring so much to our community.

Thank you your consideration,

tutuArtistic DirectorCoasting Along Theatre Society

Coasting Along Theatre r P.O. [email protected]

c sechelt, Bc voN 3A0 . (604) 989-5050e www.Coasti ngAlongTheatre. org



ln support of information regarding the Coast Academy of Dance, Sechelt.

The Coast academy of Dance in Sechelt is a well established school, the history ofwhich goes back to before Ms. Julie lzad purchased the business. Mrs. Lucy Ennis hada long history of teaching and entering students for Royal Academy of Dance Balletexams quite successfully.

The Academy has grown amazingly since Julie lzad took over the directorship. Thereare classes offered in Classical Ballet, Modem, Jazz, Tap, Hip Hop, and many othernew and trending forms of dance.

My background includes early ballet training in Calgary and Edmonton at the AlbertaBallet school, where I passed RAD Ballet exams up to and including Advanced. I

trained further at Entre Six in Montreal and the school of the Royal Winnipeg Ballet. I

danced with a professional company in Ottawa for five years and in Vancouver foranother five years

I studied for and received the Associate teaching certificate with the ISTD in 2005, andreceived the Associate Diplomain2AAT. When I began teaching in 2004, a smallnumber of students were entering for ballet exams, and the highest level waslntermediate Foundation. We have since grown our ballet program to the point wherewe are entering students for ballet exams as high as Advanced 1.

The ISTD Classical Ballet grew out of the tradition founded at the Paris Opera, and wasone of the first associations in England to establish standards by which Ballet trainingcould be judged.

The Coast Academy's Ballet Program also offers the Russian Vaganova method ofClassical Ballet training taught by Kathleen Holmes. This is a very special opportunityfor our students, as it widens their experience and prepares them for differentpossibilities should they go off the Sunshine Coast to audition for post secondarytraining or positions with professional companies.

I would like to add my voice in support of the information Ms. Julie lzad is presentingregarding the ethics and protocols of the "ISTD and RAD teachers. lt would seemcounter productive for there to be more than one dance school at any one given locationin a town. There is nothing wrong with competition, it can encourage everyone tocontinuk to keep our standards at a high level, but having too many businesses offeringthe same services in a concentrated area of any town, especially one as small asSechelt, is not likely to produce a good outcome for either business.

With respect,

Shirley Jackson.



To whom it may concern,

I am a teacher at the Coast Academy of Dance and have been so since 2008. I

also began my dance training at the Coast Academy and I have been a part of thisbusiness in one way or another for approximately 1-9 years. I have watched thestudio grow, evolve and change, but one thing remains consistent. The positiveinfluence that the Coast Academy has on the youth of Sechelt is undeniable, and I amso proud to be a part of this business.

It has come to my attention that a fellow dance educator plans to open anacademy on the same street as our location, Wharf Avenue. I am writing to expressmy concern regarding her endeavors, as I sincerely believe it will have a negativeimpact on our students and dance community. The population of Sechelt is simplytoo small for two dance academies to thrive and succeed. This is especiallyconcerning as we are both academies that teach set syllabus, enter examinationsand run under the same or similar principles.

I personally have relied on The Coast Academy of Dance as my main sourceof income since 2008. If a competing dance academy were to open on the samestreet, I fear that our enrollment will suffer. I feel very confident in what ouracademy has to offer, however people are often curious and may take their businesselsewhere if the location is just as convenient. The Coast Academy has consistentlybeen a source of employment for many local dance instructors over the years. Wework together as a team to provide the best dance education for our students, and itwould be a huge detriment to both the students and the instructors if that wereinterrupted.

Not only do I feel this would have a negative effect on our enrollment, but I

also feel that any student that chooses to attend both schools (again because oftheconvenient location) may suffer due to conflicting information and bad feelingsbetween themselves and their peers. Dance is competitive by nature, however westress that the Coast Academy is a safe and welcoming place; a second home for ourdancers. If a student is attending at both this academy and another one down theroad, they may nCIt feel at home in one studio or another and may not fully feelaccepted in one community or another. Their training may also suffer, as conflictinginformation from instructors can be confusing for a developing student. I have seenstudents deal with bullying, peer pressure and simply feeling left out because theyattended at both the Coast Academy and at a studio in Gibsons, I can only imaginethat this would intensiSr should the school be even closer.

I hope that the district will consider the size of the population, the greatdance community that has been built in Sechelt, and the well being of our dancerswhen considering this business proposal. I am all for healthy competition, however I

don't believe that such close competition would benefit anyone in this scenario.

Sincerely,Christina FitchettA.I.S.T.D.



From: J Michael Siddall [mailto:[email protected]]

Sent: Monday, October 31, 2016 5:04 PM To: Council

Subject: Trellis rezoning application

TO MAYOR AND COUNCIL I write you in hopes that Council will act on behalf of the irate citizens of the Sunshine Coast and deny Trellis’s rezoning application on grounds that the West Sechelt site for their for-profit long term care facility is an inappropriate location because it is inconvenient for residents, and visiting family and friends. I believe this is the best hope we have of cancelling this project of Vancouver Coast Health which has been forced down our throats with no consultation by an arrogant and probably misinformed bureaucracy. I realize this is a long shot, but I know that your efforts on the community’s behalf would be greatly appreciated by an angry citizenry. Michael Siddall





From: Elphinstone Logging Focus [mailto:[email protected]]

Sent: Monday, October 31, 2016 2:09 PM To: Bruce Milne; Information Request

Subject: Letter to DOS (SCCF Logging in the Wilson Watershed)

Dear Mayor Milne,

ELF is pleased to submit the attached letter which focuses on the Wilson Creek

Watershed.

We request that it's recommendations be considered & adopted by Council.

Should you have any questions, feel free to contact us.

Ross Muirhead

740-5654

Hans Penner

989-6473

Elphinstone Logging Focus (ELF)

P.S. ELF has plans for a new public campaign that will highlight the Wilson's last natural forests,

and the reasons why they need protection.

P.P.S. Logging Update: Surespan (North Van) is currently logging out its private lands in the

Wilson Watershed.





www.loggingfocus.org

October 31, 2016 Dear Mayor Milne and Council, We are writing regarding the logging plans of the Sunshine Coast Community Forest (SCCF) in the Wilson Creek watershed. As sole owners of SCCF, the District of Sechelt has a responsibility to the larger Sunshine Coast for the potential impact of SCCF’s clearcut logging activities that would undermine the last hope of retaining any bio-diversity, and hydrological integrity in this watershed. Currently, to the best of our knowledge, there are 5 SCCF’s cutblocks planned in the Wilson Creek Watershed. We find this unacceptable for the following reasons: · The proposed cut blocks are located in the Roberts Creek planning area, and the Roberts Creek Official Community Plan (adopted by the SCRD as Bylaw 641) calls for much of this area to be included in the proposed Mt. Elphinstone Park expansion area. Both the SCRD and the Shishalh First Nation have officially opposed further logging within the proposed Park (protected) area. · A 2015 study of this area by Wayne McCrory, RPBio (one of Canada’s leading conservation biologists) concludes that “further clearcut logging and associated roading is the greatest threat to the rich biodiversity of the Elphinstone study area and should not be allowed to continue”. · The Chanterelle Forest (EW 028) and these other blocks are some of the most productive mushroom growing and harvesting areas remaining on the Coast, and therefore contribute annually and sustainably to our local economy. · Wilson Creek has a productive wild salmon run, and the watershed has been extensively logged in the past, with less than 10% of the natural forest cover remaining which affects downstream water flows by creating a deadly combination of flash floods, or contributing to low water flows. The remaining natural forests in the Wilson Creek watershed are an irreplaceable natural and economic asset for the entire Sunshine Coast and need to be protected. For good reason, we’re requesting the District of Sechelt take the ethical and environmentally responsible action and permanently remove these blocks from SCCF’s future cutblock planning. Standing by to hear from you next on this important subject. Yours truly, Ross Muirhead Hans Penner



From: [email protected] [mailto:[email protected]]

Sent: Tuesday, November 01, 2016 8:46 AM To: [email protected]

Subject: Abandoned and Derelict Vessels Update

Dear Community, I am emailing to let you know that MP Bernadette Jordan’s private members Motion-40: Abandoned Vessels, passed unanimously last week in the House of Commons. This motion tasks the government with taking meaningful steps within the next six months to work with provincial, territorial, Indigenous and local partners to address the issue of abandoned and derelict vessels. Importantly, Motion-40 proposes an approach that prevents vessels from being abandoned in the future. Thank you for expressing interest in this issue and for all your hard work in helping to find solutions. There is still much work to be done. Minister of Transport, Marc Garneau, is taking the lead on this policy development. Please reply to this message if you would like to be kept up to date on progress or if you are interested in attending future community meetings as we continue to contribute! The text of the motion, government amendments and full transcripts of the debate can be found here. You can watch my speech in the House of Commons here. Sincerely, Pam

Pamela Goldsmith-Jones

Member of Parliament

West Vancouver-Sunshine Coast-Sea to Sky Country

Parliamentary Secretary to the Minister of Foreign Affairs 6367 Bruce Street West

West Vancouver, British Columbia, V7W 2B8

Tel. 604.913.2660

Facebook: Pamela Goldsmith-Jones

Twitter: @pgoldsmithjones

Website: http://pgoldsmithjones.ca/









http://www.parl.gc.ca/Parliamentarians/en/members/Bernadette-Jordan(88340)/Motions?sessionId=152&documentId=8111340

http://www.parl.gc.ca/Parliamentarians/en/members/Bernadette-Jordan(88340)/Motions?sessionId=152&documentId=8111340

https://www.facebook.com/PamelaGoldsmithJones/posts/1806803559534880

https://www.facebook.com/PamelaGoldsmithJones/posts/1806803559534880

http://pgoldsmithjones.ca/

http://pgoldsmithjones.ca/

From: Liz Cookson [mailto:[email protected]]

Sent: Tuesday, November 01, 2016 2:24 PM To: AVICC

Subject: AVICC Member Update - Call for 2017 Resolutions and Nominations

Please forward to elected officials, the CAO and Corporate Officer. Attached is a memo from AVICC President, Barbara Price with the Resolutions Notice for the 2017 Convention to be held in Campbell River from April 7-9, 2017. This attachment also includes the Call for Nominations for the AVICC Executive to be elected for 2017-2018. This year's resolutions and nomination deadline is Tuesday, February 21, 2017. Resolutions should be submitted online at http://ubcm.formstack.com/forms/avicc_2017_resolutions_submission_form Members are encouraged to submit proposals for sessions they would like to see included in the 2017 Convention, especially if they relate to resolutions they expect to forward on new policy topics. Proposals may be submitted online at http://ubcm.formstack.com/forms/avicc_2017_session_proposal by Friday, December 2, 2016. Please don't hesitate to get in touch if you have any questions about the process. Regards, Liz Cookson Executive Coordinator, AVICC Union of BC Municipalities 525 Government Street Victoria, BC, V8V 0A8 (250) 356-5122





http://ubcm.formstack.com/forms/avicc_2017_resolutions_submission_form

http://ubcm.formstack.com/forms/avicc_2017_resolutions_submission_form

http://ubcm.formstack.com/forms/avicc_2017_session_proposal

http://ubcm.formstack.com/forms/avicc_2017_session_proposal

TO:

FROM:

DATE:

RE:

MayorsandCouncils,ChairsandBoardsChiefAdministrativeOfficers,CorporateOfficers

PresidentBarbaraPrice

November1,2016

RESOLUTIONSNOTICE/REQUESTFORSUBMISSIONSCALLFORNOMINATIONSFORAVICCEXECUTIVECOMMITTEE

Attached is theResolutionsNotice/Request for Submissionsand theCall forNominations forthe AVICC Executive. Please note that this year’s resolution and nomination deadline isTuesday,February21,2017.

Both AVICC and UBCM members strongly believe in the value of resolutions debate andcontinually seeks ways to improve the process. AVICC strives to mirror and complementUBCM’sprocessesinordertodevelopefficiencyandeaseofunderstandingfordelegates.

DebatingofResolutionsbytheAreaAssociationinAdvanceofSubmissiontoUBCMWehaveaskedformembers’assistanceinbringingforwardresolutionsforconsiderationattheAreaAssociationasopposedtosubmittingthemdirectlytoUBCMandhaveappreciatedthatyouhaveresponded.

Number of Resolutions Wecontinue tohear fromdelegatesduring theAVICCResolutionsSessions that someof theresolutions being considered are too general or focus on topics that are not under localgovernmentpurview.Anotherconcernisthatbringingforwardtoomanyresolutionsdetractedfromdebateonthemostimportantissues,andmightnotbetothebenefitoflocalgovernmentbecause other levels of government could get side tracked on issues that are of lesserimportance. Let’s continue to ensure that resolutions that are being brought forward arespecificandfocusonnewissuesofprovincialorAVICC-wideinterest.

LateResolutionsLast year,AVICC received six resolutionsafter the regular resolutionsdeadlinewithonlyonerecommendedthatitbeadmittedfordebateasaresultofmeetingthelateresolutionscriteria.

All three issues noted abovewill continue to be improved by adhering to the following tworecommendations:



✔ ForwardyourresolutionsfordebatefirsttoourAVICCAGM&ConventionbytheregularresolutionsdeadlineofTuesday,February21,2017.

✔ FocusresolutionsonnewissuesofprovincialorAVICC-wideinterestavoiding

repeatresolutionsbycheckingtheUBCMResolutionsdatabaseavailablethoughthewebsiteatwww.ubcm.ca.ClickontheResolutionsandPolicytabatthetopofthepage.ItwillbepossibletoenterasearchtolocateanyResolutionsonthesametopicthathavebeenconsideredinthepastandwhattheresponsehasbeen.

Includedwith theResolutionsNoticeareguidelines forpreparingandsubmitting resolutions.Weappreciatealleffortstoexpediteandfacilitatethedebateamongmembers.Sincerely,

CouncillorBarbaraPrice,President,AVICC



AVICC AGM & Convention – April 7-9, 2017 – Campbell River

2017 AGM & CONVENTION

RESOLUTIONS NOTICE REQUEST FOR SUBMISSIONS

DEADLINE FOR RESOLUTIONS All resolutions must be received in the AVICC office by: FEBRUARY 21, 2017 SUBMISSION REQUIREMENTS Resolutions submitted to the AVICC for consideration shall be received as follows:

1. One copy of the resolution by regular mail to:

AVICC 525 Government Street Victoria, BC V8V 0A8

AND 2. One copy submitted electronically either through the online submission form or by email

(submitting the resolution in MS Word is preferred): a) Online http://ubcm.formstack.com/forms/avicc_2017_resolutions_submission_form

b) Email to [email protected] (Word version of the resolution itself preferred)

• The resolution should not contain more than two "whereas" clauses; and • Background documentation must accompany each resolution submitted.

Sponsors should be prepared to introduce their resolutions on the Convention floor. LATE RESOLUTIONS a. Resolutions submitted following the expiry of the regular deadline shall be considered "Late

Resolutions" and shall comply with all other submission requirements, except that a copy of the resolution must be forwarded to the AVICC by the Wednesday noon preceding the date of the Annual General Meeting. This year’s late resolution deadline is April 5, 2017.

b. Late resolutions shall be available for discussion after all resolutions printed in the Resolutions Book

have been debated. c. Late resolutions are deemed to be appropriate for discussion only if the topic is such that it has arisen

since or was not known prior to the regular deadline date for submission of resolutions. d. In the event that a late resolution is recommended to be admitted for discussion AVICC shall produce

sufficient copies for distribution to the Convention.




UBCM ASKS FOR RESOLUTIONS TO BE CONSIDERED BY THE AREA ASSOCIATIONS FIRST UBCM urges members to submit resolutions first to Area Associations for consideration. Resolutions endorsed at Area Association annual meetings are submitted automatically to UBCM for consideration and do not need to be re-submitted to UBCM by the sponsor. A resolution should be submitted directly to UBCM only if the resolution addresses an issue that arises after the Area Association annual meeting. In this case, local governments may submit council- or board-endorsed resolutions to UBCM prior to June 30 each year. Should this be necessary, detailed instructions are available under the Resolutions tab on http://www.ubcm.ca. UBCM RESOLUTIONS PROCESS 1. Members submit their resolutions to their Area Association for debate. 2. The Area Association submits the endorsed resolutions to UBCM. 3. The UBCM Resolution Committee reviews the resolutions for submission to the UBCM Convention. 4. Endorsed resolutions at the UBCM Convention are submitted to the appropriate level of government

for responses. 5. Once the provincial responses have been conveyed to the UBCM they are forwarded to the sponsor

for their review. GUIDELINES FOR PREPARING RESOLUTIONS FROM THE UBCM The Construction of a Resolution: All resolutions contain a preamble and enactment clause. The preamble describes the issue and the enactment clause outlines the action being requested. A resolution should answer the following three questions: • What is the problem? • What is causing the problem? • What is the best way to solve the problem? Preamble: The preamble commences with a recital, or "WHEREAS", clause. This is a concise paragraph about the nature of the problem or the reason for the request. It should clearly and briefly outline the reasons for the resolution. The preamble should contain no more than two "WHEREAS" clauses. If explaining the problem requires more than two preliminary clauses, then provide supporting documents to describe the problem more fully. Do not add extra clauses. Enactment Clause: The enactment clause begins with the words "THEREFORE BE IT RESOLVED". It must convey the resolution's intent, and should propose a specific action by AVICC and UBCM. Keep the enactment clause as short as possible, and clearly describe the action being requested. The wording should leave no doubt about the proposed action. How to Draft a Resolution: 1. Address one specific subject in the text of the resolution. Since your community seeks to influence attitudes and inspire action, limit the scope of a resolution to one specific subject or issue. Delegates will not support a resolution if the issues it addresses are too complex for them to understand quickly.




2. Use simple, action-oriented language and avoid ambiguous terms. Explain the background briefly and state the desired action clearly. Delegates can then consider the resolution without having to parse complicated text or vague concepts. 3. Provide factual background information. Even a carefully constructed resolution may not clearly indicate the problem or the action being requested. Where possible, provide factual background information to ensure that the "intent" of the resolution is understood. Two types of background information help to clarify the "intent" of a resolution:

i Supplementary Memo: A brief, one-page memo from the author, that outlines the background that led to the presentation and adoption of the resolution by the local government.

ii Council/Board Report:

A report on the subject matter, presented to council or board in conjunction with the resolution. If it is not possible to send the entire report, then extract the essential background information and submit it with the resolution.

Resolutions submitted without adequate background information will not be considered until the sponsor has been consulted and has provided documentation outlining the intent of the resolution. 4. Construct a brief, descriptive title. A title assists to identify the intent of the resolution and eliminates the possibility of misinterpretation. It is usually drawn from the "enactment clause" of the resolution. For ease of printing in the Annual Report and Resolutions Book and for clarity of intent, a title should be no more than three or four words.

5. Check legislative references for accuracy. Where necessary, identify:

• The correct jurisdictional responsibility (e.g., ministry or department within the provincial or federal government); and

• The correct legislation, including the name of the Act. 6. Focus on issues that are province-wide. The issue identified in the resolution should be relevant to other local governments across the province. This will support proper debate on the issue and assist UBCM to represent your concern effectively to the provincial or federal government on behalf of all BC municipalities and regional districts. 7. Avoid repeat resolutions. In the past, Resolutions have often come back year after year on the same topic. Members and staff are encouraged to search the UBCM Resolutions database available though the website at www.ubcm.ca. Click on the Resolutions and Policy tab at the top of the page. It will be possible to locate any Resolutions on the same topic that have been considered in the past and what the response has been. 8. Ensure that your own local government’s process for handling/approving of resolutions to

AVICC/UBCM is followed.




UBCM GOLD STAR AND HONOURABLE MENTION RESOLUTIONS The UBCM Gold Star and Honourable Mention resolution recognition initiative was launched at the 2003 UBCM Convention, and is intended to encourage excellence in resolutions drafting and to assist UBCM members in refining their resolutions in preparation for submission to the annual UBCM Convention. To be awarded the UBCM Gold Star or Honourable Mention recognition, a resolution must meet the standards of excellence established in the following Gold Star Resolutions Criteria, which are based on the resolution: 1. Resolution must be properly titled. 2. Resolution must employ clear, simple language. 3. Resolution must clearly identify problem, reason and solution. 4. Resolution must have two or fewer recital (WHEREAS) clauses. 5. Resolution must have a short, clear, stand-alone enactment (THEREFORE) clause. 6. Resolution must focus on a single subject, must be of local government concern province-

wide and must address an issue that constitutes new policy for UBCM. 7. Resolution must include appropriate references to policy, legislation and regulation. 8. Resolution must be submitted to relevant Area Association prior to UBCM.

If you have any questions, please contact Reiko Tagami by email at [email protected] or by calling 604-270-8226 (extension 115). MODEL RESOLUTION SHORT TITLE: Sponsor's Name WHEREAS AND WHEREAS THEREFORE BE IT RESOLVED that (Note: A second resolve clause if it is absolutely required should start as follows:) AND BE IT FURTHER RESOLVED that

AVICC 525 Government Street Victoria, BC V8V 0A8

Telephone: 250-356-5122 email: [email protected]



AVICC AGM & Convention – April 7-9, 2017 – Campbell River, BC

2017 AGM & CONVENTION

CALL FOR NOMINATIONS FOR AVICC EXECUTIVE

AVICC is the collective voice for local government on Vancouver Island, the Sunshine Coast, Powell River and the Central Coast. The membership elects directors during the Convention to ensure the directions set by the general membership are carried forward. The Executive also provides the direction for the Association between Conventions. This circular is notice of the AVICC Executive positions open for nomination, the process and the procedures for nomination. 1. POSITIONS OPEN TO NOMINATIONS The following positions are open for nomination: • President • Director at Large (3 positions) • First Vice-President • Electoral Area Representative • Second Vice-President 2. NOMINATION PROCESS AND QUALIFICATIONS FOR OFFICE The candidate must be an elected official of an AVICC member and must be nominated by two elected officials of an AVICC local government member. Background information that defines the key responsibilities and commitments of an AVICC Executive member is available on request from the AVICC Office and is published on the website at www.avicc.ca A nomination and consent form should be used for all nominations (attached or on the website). The Chair of the 2017 Nominating Committee will be Past President Joe Stanhope, Nanaimo Regional District Director. 3. NEXT STEPS It is part of the duties of the Nominating Committee to review the credentials of each candidate. A Report on Nominations including, at the candidate's option, a photo and 300-word biography will be prepared under the direction of the Nominating Committee and distributed in the AVICC Convention Newsletter.

To Be Included In The Report on Nominations,

Nominations Must Be Received By FEBRUARY 21, 2017




4. AT CONVENTION The nomination process outlined above does not change the process whereby candidates can be nominated off the floor at the Convention. It does allow those that are interested in seeking office to be nominated in advance of the Convention with the "sanction" of a Nominating Committee and to have their biographical information published in the AVICC Convention Newsletter. 5. FURTHER INFORMATION Copies of the "consent form" or duties of Executive members are available from the AVICC office or on the website. All other inquiries should be directed to:

Past President Joe Stanhope, Chair 2017 Nominating Committee

c/o AVICC 525 Government Street

Victoria, BC V8V 0A8

Phone: (250) 356-5122 Email: [email protected]




NOMINATIONS FOR THE 2017-18 AVICC EXECUTIVE

We are qualified under the AVICC Constitution to nominate1 a candidate and we nominate: Name: Local Gov’t Position (Mayor/Councillor/Director): Municipality or Regional District Represented: AVICC Executive Office Nominated For: Printed Name: Printed Name: Position: Position: Muni/RD: Muni/RD: Signature: Signature:

CONSENT FORM I consent to this nomination and attest that I am qualified to be a candidate for the office I have been nominated to pursuant to the AVICC Constitution2. I also agree to provide the following information to the Chair, AVICC Nominating Committee (c/o AVICC Office) by Tuesday, February 21, 2017.

§ 2”x3” Photo in digital format should be sent to [email protected] § Biographical information. The maximum length of such information shall be 300 words.

If the information provided is in excess, the Nominating Committee Chair shall edit as required. A copy in Word format should be emailed to [email protected]

Printed Name: Position: Muni/RD: Signature: Date:

1 Nominations require two elected officials of members of the Association. 2 All nominees of the Executive shall be elected representatives of a member of the Association.

Nominees for electoral area representative must hold the appropriate office.

Return To: Past President Joe Stanhope, Chair, Nominating Committee, AVICC 525 Government Street, Victoria, BC V8V 0A8

or scan and email to [email protected]



a-BRITISH

COLUMBIA

We are pleased to provide you with copies of a commemorative poster celebrating theachie’iement of agreements reached in the Great Bear Rainforest.

The Great Bear Rainforest covers 6.4 million hectares on British Columbia’s north and centralcoast, and is home to 26 separate First Nations. One-third of the 64 million-hectare area is fullyprotected, while low-impact resource development activities, such as forestry, tourism andhydro-electric generation are allowed in the remainder to support the people living in the area.

To celebrate this achievement, and to commemorate the Royal visit, the Province is alsoestablishing a new $1-million Great Bear Rainforest Education and Awareness Trust.Trust funds will support

• Developing teacher and student resources;

• Raising awareness of the Great Bear and the people who have lived here for morethan 12,000 years;

• Resource management practices and ongoing research; and

• Resource management-based education, awareness and understanding in theGreat Bear Rainforest area.

The Province has also established a new web resource: www.gov.bc.ca/greatbearrainforest.Spending one hour on the website will enable ordinary British Columbians to becomeGreat Bear Rainforest champions.

Additional posters are for sale online, at the web link noted above. A portion of the proceedswill be donated to the trust fund.

We encourage you to learn more about the Great Bear Rainforest and why it is British Columbia’sgift to the world, and help us share the story.

Sincerely

Honourable Steve Thomson Honourable Shirley Bond

Minister of Forests, Lands & Minister of Jobs, Tourism & Skills TrainingNatural Resource Operations & Minister Responsible for Labour



Documents

COUNCIL CORRESPONDENCE October 26 November 1, … document library/Council... · COUNCIL CORRESPONDENCE October 26 – November 1, 2016 CORRESPONDENCE RECEIVED 1. Letter dated October