COUNCIL CORRESPONDENCE June 8 - 14, 2016

CORRESPONDENCE RECEIVED

1. Letter dated May 30, 2016 from Geoffrey Waters, FCM, Senior Manager, regarding Sechelt Field Test of Biochar Production & Filtration for Removal and Destruction of Hormones and Pharmaceuticals from Wastewater Effluent and Biosolids

June 9, 2016

Pg 2 - 3

2. Letter dated June 2, 2016 from Jordan Sturdy, MLA West Vancouver - Sea to Sky, regarding Sunshine Coast Fixed Link Study Meetings

June 9, 2016

Pg 4 - 5

3. Email dated June 9, 2016 from Mary Polak, Minister, BC Ministry of Environment, regarding the Water Sustainability Act

June 9, 2016

Pg 6 - 12

4. Email dated June 10, 2016 from Councillor Sav Dhaliwal, UBMC Nominating Committee Chair, calling for nominations for UBCM Executive

June 10, 2016

Pg 13 - 25

5. Email dated June 10, 2016 from Heidy Kux-Kardos, Sunshine Coast SuccessBy6 Coordinator, regarding Sunshine Coast Child Care Needs Assessment

June 10, 2016

Pg 26 - 34

6. Email dated June 13, 2016 from Coralee Oakes, Minister of Small Business and Red Tape Reduction, regarding the 2016 Open for Business Awards - Call for Submissions

June 13, 2016

Pg 35 - 41

7. Email dated June 13, 2016 from Jan Brinton regarding BC Bike Race Support

June 13, 2016

Pg 42 - 52

8. Email dated June 14, 2016 from Al Richmond, UBCM President, regarding Syrian Refugees Update from Shirley Bond

June 14, 2016

Pg 53 - 58

9. Email dated June 14, 2016 from Carmen Driechel, Community & Aboriginal Relations Manager, Fortis BC, Community Giving Awards

June 14, 2016

Pg 59 - 63

10. Email dated June 14, 2016 from the Ministry of Environment regarding BC Spill Response Regime Public Input on Third Intentions Paper Due June 30, 2016

June 14, 2016

Pg 64

PresidentPrésident

Raymond LouieActing Mayor.

City of Vancouver, BC

First Vice-PresidentPremier vice-président

Clark SomervilleCouncillor,

Regional Municipality ofHalton, ON

Second Vice-PresidentDeuxiéme vice-présidente

Jenny GerbasiCouncillor,

City of Winnipeg, MB

Third Vice-PresidentTroisième vice-présidente

Sylvie GoneauConseilldre,

Villa de Gatineau, QC

Past PresidentPrésident sortant

Brad WoodsideMayor,

City of Fredericton, NB

Chief Executive OfficerChef de a direction

Brock Carlton

Ottawa, ON

10, rue Rideau Street,Ottawa, Ontario

Mailing address!Adresse postale

24, rue Clarence Street,Ottawa, Ontario K1N 5P3

T. 613-241-5221F. 613-244-1515

www.fcm.ca

FEDERATION FEDCRATIONOF CANADIAN CANADIENNE DESMUNICIPALITIES MuNIcIpALITEs

TS’

-

IDJs’ijç OF St;CH ,f T’

May 30, 2016

Mr. Tim PalmerCAODistrict of Sechelt5797 Cowrie Street, 2nd FloorP.O. Box 129Sechelt, British ColumbiaVON 3A0

Project Title: Sechelt Field Test of Biochar Production & Filtration forRemoval and Destruction of Hormones and Pharmaceuticalsfrom Wastewater Effluent and Biosolids

Application Number: GMF 13055

Dear Mr. Palmer:

This letter is to advise you that the recommendation to close the abovereferenced project, as indicated in the correspondence sent to you on March10, 2016 was accepted by FCM’s Executive Board Committee. Your file isnow closed.

Although we were unable to fund this initiative, we hope you will considerFCM’s Green Municipal Fund for future projects.

As you may know, GMF provides grants for sustainable community plans,feasibility studies and field tests, and low-interest loans and grants for capitalprojects that lead to high environmental benefit. Funding is targeted toinitiatives that are most likely to become leading examples of sustainabledevelopment that can be replicated in other communities.

Information about GMF funding, eligibility criteria and approval timelines is.available through our website at www.fcm.calgmf. We encourage you tosubscribe online to the GMF newsletter and e-bulletins to receive updates,news and publications related to brownfields, energy, planning,transportation, waste and water.

.12

SINCE 1901

DEPUIS 1901

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If you require additional information, please do not hesitate to contact Andrew Kemp,Project Officer at 613-907-6331 or by e-mail at akempfcm.ca.Thank you very much for your interest in the Green Municipal Fund.

Yours sincerely,

atersSenior nager, Funding ServicesGreen Municipal Fund

GW/AK

cc: His Worship Bruce Mime and Members of Council

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BRITISHCOLUMBIA

lvI/1/Z

June 2, 2016

His Worship Reference: 256750Mayor Bruce MimeDistrict of SecheltPOBoxl29Sechelt BC VON 3A0

Dear Mayor Mime:

Re: Sunshine Coast Fixed Link Study Meetings

Further to the February 2016 announcement made by the Honourable Todd G. Stone,Minister of Transportation and Infrastructure, about the Sunshine Coast Fixed Link FeasibilityStudy, I am writing to let you know I will be hosting meetings with First Nations, localgovernments, Chambers of Commerce and other community leaders to seek input on this study.

Representatives from all areas that have an interest in the feasibility of a Sunshine Coast fixedlink, such as West Vancouver and the North Shore, the Sea to Sky area, Howe Sound, theSunshine Coast and Vancouver Island, will be invited to attend a meeting.

From June 21-23, I will be hosting meetings in Duncan, Nanaimo, Powell River, Sechelt, andGibsons. On July 7, I will be hosting meetings in Squamish and West Vancouver. I am pleasedto invite you or your delegates to participate in one of these meetings and share yourorganization’s interests and priorities on this important matter.

Pam Ryan, the project’s public Engagement Director, will follow up with your office next weekto provide further details on meeting locations, dates and times, as well as to requestparticipation from your staff in upcoming technical discussions. Pam can be reached toll freeat 1 844 301-6680 or by e-mail at fixedlinklucentquay.ca.

If you would like to discuss the study further, or have any questions or concerns, I invite you tocontact Ashok Bhatti, the Ministry of Transportation and Infrastructure’s Deputy RegionalDirector for the South Coast Region, at 604 527-2167 or at Ashok.Bhattigov.bc.ca.

.12

Province of Jordan Sturdy, MLA Constituency: 6392 Bay St

British Columbia (West Vancouver-Sea to Sky) West Vancouver, BC V7W 2G9

Constituency: 6-1366 Aster StLegislative Assembly Pemberton, BC VON 2L0

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I look forward to meeting with you and learning what is important to your community about thefeasibility of a Sunshine Coast fixed link.

— Sea to Sky

Honourable Todd G. StoneMinister of Transportation and InfrastructureMLA, Kamloops-South Thompson

Ashok Bhatti, Deputy Regional DirectorSouth Coast RegionMinistry of Transportation and Infrastructure

Pam Ryan, Engagement DirectorSunshine Coast Fixed Link Project

Copy:

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From: Minister, ENV ENV:EX [mailto:ENV.Minister@gov.bc.ca]

Sent: Thursday, June 09, 2016 2:31 PM Cc: Minister, CSCD CSCD:EX; Minister, HLTH HLTH:EX; Minister, AGRI AGRI:EX; Minister, FLNR FLNR:EX;

'gmacisaac@ubcm.ca'; 'arichmond@cariboord.ca' Subject: Water Sustainability Act -- Letter from Environment Minister Mary Polak

Reference: 300010 June 9, 2016 Dear Mayors, Councillors and Regional District Chairs and Directors: Please find attached a letter from the BC Minister of Environment, Mary Polak.

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Reference: 300010 June 9, 2016 Dear Mayors, Councillors and Regional District Chairs and Directors: As a follow up to my letter of March 30, 2016, regarding the Water Sustainability Act (WSA), I would like to highlight some key changes that are now in effect under the Act and new regulations that will affect many local governments. An information session on these changes has been scheduled for Tuesday, June 28 for local government staff. Given the possibility of drought and water scarcity this summer, I would also like to take this opportunity to highlight the relationship between the WSA and drought planning. Information Sessions Ministry staff are hosting a one-hour teleconference for local government staff, highlighting the key changes arising from the WSA and new regulations. The teleconference will take place on Tuesday, June 28 at 2-3pm. To attend the teleconference, please call 1-877-353-9184 and use access code 3425678#. Presentation material will be posted in advance at http://www2.gov.bc.ca/gov/content/environment/air-land-water/water/laws-rules/water-sustainability-act. Please email livingwatersmart@gov.bc.ca in advance of, or during, the information session if you have specific questions you would like addressed. Groundwater Licensing Requirements The WSA and new regulations came into force on February 29, 2016. The most immediate implication of the WSA is groundwater licensing. Approximately 20,000 existing groundwater wells, including those associated with waterworks, irrigation and storage purposes, will now require a licence. Local governments with existing wells associated with drinking water supply, irrigation, park operations and other uses will need to apply for water licence(s). There is an exemption to this requirement for individual household wells used for domestic purposes—these wells are not licensable, nor are they subject to water fees or annual rentals. Bringing approximately 20,000 existing groundwater wells into the regulatory system is a significant undertaking. Due to the workload associated with licensing existing groundwater use and the number of proposed regulations and policies government is taking a phased approach to implementing the new Act. As work is initiated on the next phase of regulations, the Ministry of Environment will continue to work closely with the Ministry of Forests, Lands and Natural Resource Operations; the Ministry of Agriculture; the Ministry of Community, Sport and Cultural Development; the Ministry of Health, and other agencies to assess the implications for First Nations, local governments and other stakeholders. For groundwater use that began prior to the Act coming into force, the regulations provide a three-year transition period in which to apply for a licence; application fees will be waived during the first year of the transition period to March 1, 2017. Annual water rentals for existing non-domestic groundwater users accrue starting February 29, 2016, regardless of when an application for a licence is submitted within the three-year transition period. The new water fees and rentals announced last year apply to both surface water and groundwater use.

…2

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- 2 - Drought Response Provincial drought response planning is underway to prepare for the possibility of drought and water scarcity conditions this summer. We appreciate the efforts of many local governments that are working hard to prepare for drought. The WSA brings new tools to help the Province respond to drought, which may involve taking action more frequently to regulate surface water and groundwater use to maintain water supplies, particularly for essential household use and to protect fish and aquatic ecosystems. In times of drought, groundwater users including those that have not yet applied for a licence may be regulated if their use is considered to be hydraulically connected to surface water sources. Find the latest information on drought in British Columbia at the Drought Information Portal.

Further References I have attached brochures that provide an overview of the WSA and groundwater licensing. More information about the Act and implications of the new regulations can be found on the Province’s water webpages at http://www.gov.bc.ca/water. For specific direction and guidance on how to apply for a groundwater licence, please visit FrontCounter BC at http://www.frontcounterbc.gov.bc.ca. If you have further questions about the changes, please contact Mr. Ian Graeme, Manager of Watershed Sustainability for the Ministry of Environment, at 250 356-6663 or via email at livingwatersmart@gov.bc.ca. In closing, I appreciate your commitment to water stewardship and look forward to continuing to work with you and your communities to manage and protect British Columbia’s water resources for current and future generations. Sincerely,

Mary Polak Minister Attachments (2) cc: Honourable Peter Fassbender, Minister of Community, Sport and Cultural Development

Honourable Terry Lake, Minister of Health Honourable Norm Letnick, Minister of Agriculture Honourable Steve Thomson, Minister of Forests, Lands and Natural Resource

Operations Al Richmond, President, Union of BC Municipalities Gary MacIsaac, Executive Director, Union of BC Municipalities

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Water Sustainability

Act NEW RULES NOW IN EFFECT

February 29, 2016

Government also has new tools for managing water during shortages, including temporarily restricting surface water and groundwater use to protect essential household needs and critical environmental flows.

An updated and expanded Groundwater Protection Regulation (GWPR) applies to all well owners regardless of how the water is used. The new GWPR includes more requirements to ensure that water wells are properly constructed, maintained, and at the end of their service, deactivated and decommissioned to protect the quality and safety of our groundwater.

An updated Dam Safety Regulation introduces new requirements for dam owners related to emergency planning, contact information and placement of signage.

What happens next?With the regulations related to essential water management activities, e.g., authorizing water use, now in effect, work on other regulations to fully implement the Water Sustainability Act will be initiated. Priority regulations to be started in the coming years include livestock watering, measuring and reporting, and water objectives, among others.

For more information:For more on applying for licences and approvals contact FrontCounterBC at 1-877-855-3222 or visit www.frontcounterbc.gov.bc.ca

For more on the provincial water program visit: www.gov.bc.ca/water

For more on the development of the legislation and implementation visit: http://engage.gov.bc.ca/watersustainabilityact

Questions on these changes? Email: Livingwatersmart@gov.bc.ca

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Water Sustainability Act now in forceThe Water Sustainability Act (WSA) and the first phase of regulations were brought into force on February 29, 2016. The WSA will benefit all British Columbians — our communities and families, our environment and our economy.

Important Changes for Water UsersThe WSA updates and replaces the previous Water Act, bringing in a number of important changes for existing and new surface water and groundwater users.

Key changes that are now in effect under the WSA and new regulations include:

» New water rights and licensing requirements for non-domestic groundwater users (e.g., industrial, agricultural)

» Stronger protection for aquatic ecosystems » New fees and rentals for water use » Expanded protection of groundwater including

new requirements for well construction and maintenance

» Increased dam safety and awareness, and compliance and enforcement

Much of the Water Act has been brought into the WSA and existing surface water rights granted under the Water Act will continue. In some circumstances, the WSA may change how these rights may be exercised, such as during times of drought or water scarcity.

Licensing Groundwater UseManaging groundwater and surface water together will better protect the security and safety of this resource. As of February 29, 2016, all non-domestic groundwater users including existing users are required to apply for a water licence, and pay an application fee and annual water rentals. There is a three-year transition period for existing groundwater users to submit this application.

Domestic well owners — i.e., homeowners with a well that provides water for household use, lawn and garden watering, and water for domestic animals — are exempt from licensing and paying provincial water fees and rentals. Domestic well owners are strongly encouraged to register their well by contacting FrontCounterBC to make their use known so it can be protected.

Visit www.frontcounterbc.gov.bc.ca for information on how to apply for a groundwater licence or to register your domestic well.

New water fees and rentals New fees and rentals, announced in February 2015, are intended to recover the costs of implementing the new WSA, and provide more tools to sustainably manage B.C.’s water resources, including regulating groundwater use for the first time. All rates are the same for surface water and groundwater use. Fees and rentals are generally not applied to provincial or federal governments, or First Nations use on reserve or Treaty lands.

Annual water rentals for existing non-domestic groundwater users accrue starting February 29, 2016, regardless of when an application for a licence is submitted within the three-year transition period. Applications for existing non-domestic groundwater use filed within 12 months from when the WSA came into force (on or before March 1, 2017) are exempt from the application fee.

If you already have a water licence for surface water, the change in your water bill will depend on the water use purpose(s) specified in your water licence. Use the Water Rent Estimator (www.gov.bc.ca/waterrentestimator) to estimate your application fees and water rentals for a water licence or use approval.

Other changes under the WSAA new requirement to consider environmental flow needs in decisions, and expanded prohibitions on dumping debris into streams and aquifers provides stronger protection for aquatic ecosystems.

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1. Gather evidence to show when groundwater was first used

Compile available information relating to the history of groundwater use from the well. To receive a licence date of precedence that is based on when groundwater use began, an applicant must describe the history of groundwater use, to the best of their knowledge, and provide evidence of the date of first use. Evidence can consist of documentation about the well, as detailed above, and information such as government-issued certificates or permits (e.g., Crown land occupancy permit), historical records or photographs, Traditional Land Use or archeological studies.

2. Ensure you have the appropriate permits If your well or related works (e.g., pipelines, storage reservoirs) cross or occupy Crown land, you will be required to demonstrate that you have the appropriate permit to occupy Crown land, or that you have applied for a permit. If you do not already have a Crown land occupancy permit, you will be prompted to apply for one as part of the water licence application process.

3. Estimate the annual water rentalVisit the Water Fees and Rental Rates web page to learn about annual water rentals and the rates that will apply to your water use purpose(s). Use the Water Rent Estimator to estimate the fees and rentals that may be charged for your licence application and water use.

Ready to start your water licence application?Visit www.frontcounterbc.gov.bc.ca Contact FrontCounter BC at 1-877-855-3222 To register for a BCeID account visit https://www.bceid.ca/

More information:For more on the provincial water program or to access this brochure online visit www.gov.bc.ca/water For more on the development of the legislation and implementation visit http://engage.gov.bc.ca/watersustainabilityact

Still have questions? Email: Livingwatersmart@gov.bc.ca

Licensing Groundwater

UsersNEW REQUIREMENTS IN EFFECT

February 29, 2016

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Water Sustainability Act now in forceBC’s new Water Sustainability Act (WSA) and the first phase of regulations were brought into force on February 29, 2016. New regulations include licensing requirements for non-domestic groundwater users.

What are the new licensing requirements for non-domestic groundwater users?

» All irrigators, industries, waterworks and others who divert and use groundwater for non-domestic purposes are required to apply for a water licence, pay an application fee and annual water rentals.

» Existing groundwater users (who were using groundwater on or before February 29, 2016) will be brought into the water licensing and First-In-Time-First-In-Right priority allocation system.

» There is a three-year transition period (from February 29, 2016 to March 1, 2019) during which existing groundwater users who apply for a licence will be eligible for a licence date of precedence that is based on evidence of when the groundwater was first used.

» Application fees will be waived for licence applications for existing groundwater users that are submitted during the first twelve months from when the WSA came into force (from February 29, 2016 to March 1, 2017).

» Annual water rentals for existing groundwater use will begin to accrue from February 29, 2016, regardless of when a licence application is submitted during the three-year transition period.

» New groundwater users must pay licence application fees and if a licence is authorized, will receive a licence date of precedence which is generally the date of application. Annual water rentals will be charged from the date the licence is issued.

What if I am a domestic well owner?Domestic well owners – i.e., homeowners with a well that provides water for household use, lawn and garden watering, and water for domestic animals – are exempt from licensing and paying provincial water fees and rentals. Domestic well owners are encouraged to register their well by contacting FrontCounter BC to make their water use known so it can be protected.

Does groundwater use on First Nations reserve or Treaty lands require a groundwater licence?Existing or new non-domestic groundwater users are required to apply for a water licence. Water fees and rentals are generally not applied to First Nations use of water on reserve or Treaty lands.

Domestic groundwater users are exempt from licensing and paying provincial water fees and rentals.

How do I apply for a groundwater licence?Existing and new groundwater users can submit an application for a water licence through FrontCounter BC. Application and guidance information on the FrontCounter BC website will help applicants assemble their applications. Information requirements may be different if you are an existing or new groundwater user.

To prepare for the application process groundwater users can take the following steps:

1. Apply for a BCeID if you don’t already have oneHaving a BC online account (BCeID) will allow you to save your application and return to it later so you won’t have to complete the entire process in one session.

2. Gather information about your well(s)Compile all available information about your well regarding its location, depth and construction. The well identification plate number, well construction reports, invoices from work done on the well or installation of the well pump, pumping records, pump test reports and water quality test results are examples of useful sources of information. You can also search the Provincial WELLS database, using the well identification plate number or property location to see if a record for your well exists.

3. Determine the appurtenancy, water use purpose and quantity

All water licence applications must include the legal description of the land, mine or undertaking where the water will be used (known as the “appurtenancy”) and the applicant’s title to or interest in that appurtenancy. Applications must also specify the water use purpose(s) (e.g., irrigation, waterworks) for which the water is being used and the quantity of water used for each water use purpose.

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From: Liz [mailto:lcookson@ubcm.ca]

Sent: Friday, June 10, 2016 10:35 AM To: Liz

Subject: AVICC - June Update - UBCM Call for Nominations, VIEA Summit, PHABC

Please forward to elected officials, CAO and Corporate Officer:

1. UBCM Executive – Call for Nominations

The following UBCM Executive positions are open for advance nomination by July 29th:

• President

• First Vice-President

• Second Vice-President

• Third Vice-President

• Director at Large (5 positions)

• Small Community Representative

• Electoral Area Representative

• Vancouver Metro Area Representative (2 positions)

Information on the responsibilities and commitments of UBCM Executive members is attached as Appendix B. Information on nominations and elections procedures is attached as Appendix C. The relevant extract from the UBCM Bylaws is attached as Appendix D.

2. 2016 Convention Updates

Shaw has made the on-site interviews at the Convention available online at Mayoral Reflections. There is also an overview of the Convention on Shaw at Overview.

The minutes from the AGM will be distributed following the AVICC Executive meeting on June 17th. The Executive is working on the direction received from the membership at the Convention, and will be sending out updates.

3. Vancouver Island Economic Alliance – Economic Summit – October 26-27

The Vancouver Island State of the Island Economic Summit provides a venue and a forum for businesses and stakeholders on Vancouver Island to understand the State of the Island Economy. Youth, First Nations, Political Leaders, Business Leaders, Small Business and other inspirational leaders on Vancouver Island participate in championing actions that

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will position Vancouver Island in the Global Marketplace. Registration for the 10th annual state of the island economic summit is now available on line at Registration.

4. Public Health Association of BC – Summer School – July 11-12

This year’s focus is “Promoting Health and Sustainability: The Case of Climate Change and Energy Use.” PHABC welcomes participants from a variety of fields and backgrounds who are working directly or indirectly on public health issues. Information about this session and a link to registration is available online at PHABC.

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ubcm.ca

June 3, 2016

TO: UBCM Members ATTN: ELECTED OFFICIALS

FROM: Councillor Sav Dhaliwal Chair, Nominating Committee

RE: Call for Nominations for UBCM Executive

UBCM is the collective voice for local government in BC. The membership signals the directions it wants to pursue during the Annual Convention. The members elect an Executive during the Convention to ensure the directions set by the general membership are carried forward. The Executive also provides direction to UBCM between Conventions. This circular is notice of the UBCM Executive nomination process, including information about the positions open for nomination and the procedures for nomination. The deadline for advance nominations is Friday July 29, 2016. 1. Positions Open to Nomination

The following Executive positions are open for nomination:

• President • First Vice-President • Second Vice-President • Third Vice-President

• Director at Large (5 positions) • Small Community Representative • Electoral Area Representative • Vancouver Metro Area Representative (2 positions)

Information on the responsibilities and commitments of UBCM Executive members is attached as Appendix B. Information on nominations and elections procedures is attached as Appendix C. The relevant extract from the UBCM Bylaws is attached as Appendix D. 2. Qualifications for Office

Each candidate must be an elected official from a UBCM member local government. A candidate for Small Community Representative must be from the council of a village, or a municipality with a population not greater than 2,500. A candidate for Electoral Area Representative must be an Electoral Area Director on a regional district board. A candidate for Vancouver Metro Area Representative must be an elected official from either or both a member municipality of the GVRD, or the GVRD Board. 3. Nomination Process

A candidate must be nominated by two elected officials from a UBCM member local government, using the attached nomination and consent form (Appendix A).

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ubcm.ca

The Nominating Committee reviews the qualifications of each candidate. The members of the 2016 Nominating Committee are:

• Councillor Sav Dhaliwal, Immediate Past President, UBCM, Chair • Councillor Laurey-Anne Roodenburg, North Central Local Government Association • Councillor Chad Eliason, Southern Interior Local Government Association • Mayor Deb Kozak, Association of Kootenay & Boundary Local Governments • Councillor Corisa Bell, Lower Mainland Local Government Association • Councillor Barbara Price, Association of Vancouver Island & Coastal Communities

4. Advance Nominations & Nominating Committee Report

The Nominating Committee will prepare a Report on Nominations including, at the candidate’s option, a photo and 300-word biography. The Report on Nominations will be distributed to all UBCM members for their consideration, in mid-August. To be included in this report, nominations must be received by Friday July 29, 2016. Nominations submitted for inclusion in the Report on Nominations are deemed advance nominations. It is to a candidate’s advantage to submit an advance nomination, since the candidate’s name, photo and biography will appear in the Report on Nominations distributed to every UBCM member elected official prior to Convention. 5. Nominations Off the Floor

Any qualified candidate may be nominated “off the floor” at the Convention. Nominations from the floor will be solicited at specific times during the Convention. Please refer to the Report on Nominations or the Convention Program for these times. As with advance nominations, the candidate must be nominated by two elected officials from a UBCM member local government. 6. Further Information

The Call for Nominations, Nomination & Consent Form, and related background information are available on the UBCM website under Convention > Nominations & Elections. Inquiries about the UBCM Executive nominations process should be directed to:

Councillor Sav Dhaliwal Chair email: sav.dhaliwal@burnaby.ca Chair, Nominating Committee Chair tel: 778.228.0247 (cell) 60-10551 Shellbridge Way 604.420.8188 (home) Richmond BC V6X 2W9 UBCM Contact:

Marie Crawford Email: mcrawford@ubcm.ca Associate Executive Director Tel: 604-270-8226 ext. 104 1615/60/Call for Nominations-Items/Call for Nominations

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ATTACHMENT A 1NOMINATIONS FOR THE 2016/2017 UBCM EXECUTIVE

We are qualified under the UBCM Bylaws to nominate1 a candidate and we nominate: Name: ____________________________________________________________________________ Position (Mayor/Chair/Councillor/Director): __________________________________________________ Local government: ___________________________________________________________________ Nominated for: ______________________________________________________________________ NOMINATED BY: Name: _________________________________ Name: _________________________________

Position: _______________________________ Position: ________________________________

Muni/RD: _______________________________ Muni/RD: _______________________________

Signature: ______________________________ Signature: _______________________________

Date: __________________________________ Date: __________________________________

CONSENT FORM I consent to this nomination and attest that I am qualified to be a candidate for the office I have been nominated to pursuant to the UBCM Bylaws2. I will also forward by July 29, 2016 to the Chair of the Nominating Committee, the following documentation:

• Nomination & Consent Form, completed and signed; • Portrait photograph* (resolution: 300 ppi; size: 600x400 px; format: TIFF or JPEG); and • Biographical information*. The maximum length of such information shall be 300 words.

If the information provided is in excess, the Nominating Committee Chair shall return it once for editing; if it still exceeds 300 words the Nominating Committee Chair shall edit as required.

* Photo and bio will be published in the Report on Nominations. CANDIDATE: Name: _________________________________ Position: ________________________________

Local government: ___________________________________________________________________

Nominated for: ______________________________________________________________________

Signature: ______________________________ Date: __________________________________ Photograph, biographical information, and completed Nomination & Consent Form should be submitted to the attention of the Chair, Nominating Committee, via email: mcrawford@ubcm.ca

Submission Deadline: July 29, 2016

1 Nominations require two elected officials of members of the Union [Bylaw 4(b)]. 2 All nominees to the Executive shall be elected representatives of a member of the Union [Bylaw 3(c)].

Nominees for Electoral Area Representative, Small Community Representative and Vancouver Metro Area Representative must hold the appropriate office.

1615/60/June CC Call /Nomination Form

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APPENDIX B

BACKGROUND INFORMATION FOR CANDIDATES TO THE UBCM EXECUTIVE

1. RESPONSIBILITY OF UBCM EXECUTIVE Under the UBCM Bylaws: The Executive shall have the power and it shall be their duty to put into effect the will of the Union as expressed by resolutions at any of its meetings. Between meetings they shall manage the affairs of the Union and shall report all the transactions of the year to the Annual Convention. 2. UBCM EXECUTIVE STRUCTURE Executive • President • First Vice-President • Second Vice-President • Third Vice-President • Director at Large (5 positions) • Small Community Representative • Electoral Area Representative • Vancouver Representative • GVRD (Metro Vancouver)

Representative • Immediate Past President • Area Association Rep. (5 positions) • Vancouver Metro Area Rep. (2 positions) Committees The President appoints Executive members to Committees – of which the following are currently active: • Presidents • Resolutions • Convention • Community Safety • Environment • Healthy Communities • First Nations Relations • Community Economic Development

Each Executive member generally serves on two committees. 3. EXECUTIVE MEETINGS The full Executive meets six times a year, over 2-3 days, following this general pattern: • Friday, the last day of the Annual

Convention (1 hour) • 2nd or 3rd week of November (2 days) • 2nd or 3rd week of January (2 days) • 2nd or 3rd week of April (2-3 days) • 3rd full week of July (2-3 days) • Sunday afternoon preceding the Annual

Convention (half day) Executive meetings, other than the two coinciding with Convention, usually take place over a Thursday and Friday. Committee meetings are held Thursday and the full Executive meets on Friday. Committee Chairs or Table Officers may be called on for more frequent representation. In addition, certain Committees' activities require attendance at meetings or conferences throughout the year. Executive members’ travel expenses and a per diem for meals and incidentals are reimbursed for all activities on behalf of UBCM. However, for Executive members attending the Annual Convention, UBCM provides reimbursement only for the added expenses that would not normally be incurred by attending as a delegate from a local government.

District of Sechelt

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APPENDIX C

UBCM EXECUTIVE NOMINATION & ELECTION PROCEDURES

UBCM EXECUTIVE STRUCTURE The ongoing administration and policy work of the UBCM is governed by an Executive Board that is elected and appointed at the Annual Convention. The Board is comprised of 21 members, with the following structure: 13 Elected Positions President First Vice-President Second Vice-President Third Vice-President Director at Large (5 positions) Small Community Representative Electoral Area Representative Vancouver Metro Area Representative (2 positions)

8 Appointed Positions Immediate Past President Vancouver Representative GVRD (Metro Vancouver) Representative Area Association Representatives: AKBLG, AVICC, LMLGA, NCLGA & SILGA NOMINATING COMMITTEE In accordance with the UBCM Bylaws, a Nominating Committee is appointed to oversee the nomination and election process. The Committee is comprised of the Immediate Past President and representatives of the five Area Associations. The Nominating Committee reviews all nomination documents to verify that nominees meet the qualifications for office. It is not the role of the Nominating Committee to recommend any one candidate. The Committee’s mandate is to ensure that nominations are complete and in accordance with policies and procedures. NOMINATION PROCESS May/June Nominating Committee will circulate a Call for Nominations notice that will contain the following information:

• positions open for nomination • process for nomination • qualifications for office • role of Nominating Committee • closing date for nominations to be included in the Report on Nominations • general duties of an Executive member

The Call for Nominations will include instructions on how to access additional information on UBCM Executive responsibilities and how to submit a nomination. July 29, 2016 Advance nominations close.

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APPENDIX C Following the July 29th advance nominations deadline, the Nominating Committee will review nominees’ qualifications and prepare a Report on Nominations. For all qualifying nominees, photos and biographical information received by the advance nominations deadline will be included in the Report on Nominations. Mid-August The Report on Nominations will be distributed to all UBCM members and will include the following information for each candidate:

• name and the position for which he or she has been nominated • portrait photograph • biographical information

On-Site at Convention Any qualified candidate may be nominated off the floor of the Convention. The specific times when nominations will be accepted from the floor are given below. ELECTION PROCESS Step 1 – Election of Table Officers

WEDNESDAY, SEPTEMBER 28 9:20 a.m. Nominating Committee presents the list of advance nominees for Table

Officer positions: President, First Vice-President, Second Vice-President, and Third Vice-President.

11:55 a.m. Nominations from the floor for Table Officer positions. 1:45 p.m. Candidate speeches if necessary. 2:30-5:00 p.m. Elections for Table Officer positions (as necessary).

THURSDAY, SEPTEMBER 29 8:00-9:00 a.m. Elections continue for Table Officer positions (as necessary). Step 2 – Election of Remaining Executive Positions

THURSDAY, SEPTEMBER 29 8:30 a.m. Nominating Committee presents the list of advance nominees for the

remaining Executive positions: Director at Large, Small Community Representative, Electoral Area Representative and Vancouver Metro Area Representative.

11:35 a.m. Nominations from the floor for the remaining Executive positions. 11:40 a.m. Candidate speeches if necessary. 2:30-5:00 p.m. Elections for the remaining Executive positions (as necessary).

FRIDAY, SEPTEMBER 30 7:30-8:30 a.m. Elections continue for the remaining Executive positions (as necessary). For further information on the nomination and election process, please contact the Chair of the UBCM Nominating Committee. 1615/60/Call for Nominations-Items/Nomination and Election Procedures

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APPENDIX D

EXTRACT FROM THE UBCM BYLAWS: EXECUTIVE COMPOSITION, NOMINATIONS & ELECTIONS

UBCM BYLAWS SECTIONS 2 TO 5 2. OFFICERS: The Officers of the Union shall be: President, First Vice-President, Second Vice-President, and Third Vice-President. 3. EXECUTIVE: (a) There shall be an Executive which shall be composed of:

• the Officers of the Union; • the Immediate Past President, who shall be the last president to have completed the

term of office as President; • a Vancouver Representative, who shall be a member of the Vancouver City Council; • a Small Community Representative, who shall be a member of a Council of a Village or a

municipality with a population not greater than 2,500; • an Electoral Area Representative, who shall be an Electoral Area Director of a Regional

Board; • a GVRD Representative who must be a member of the GVRD Board; • five Directors representing the five Area Associations as defined in Section 21; • five Directors at Large; and • two representatives (“Vancouver Metro Area Representatives”) who must be elected

members of either or both a council of a member municipality of the GVRD or of the GVRD Board.

The members of the Executive shall be the Directors of the Union. (b) The Officers, the Directors at Large, the Small Community Representative, the Electoral

Area Representative and the Vancouver Metro Area Representatives, shall be elected annually at the Annual Convention, and except as herein otherwise provided, shall hold office until their successors are elected at the next Annual Convention. The Vancouver Representative shall be appointed annually by the Vancouver City Council, the GVRD Representative shall be elected annually by the Board of the GVRD, and the five Area Association Directors shall each be appointed by their respective Area Associations as identified in Section 21. All such appointments shall be communicated to the Nominating Committee by the appointing body pursuant to Section 4(b).

(c) Except for the Immediate Past President, all members of the Executive, including Officers of

the Union, shall hold office only so long as they remain elected representatives of a member of the Union. If a person holding the office of Immediate Past President ceases to be an elected representative of a member of the Union while holding the office such person shall only hold the office for the remainder of the then current term.

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APPENDIX D

(d) No person shall hold a position as Officer of the Union unless elected as an Officer by the membership of the Union and no person shall be elected more than twice, whether consecutively or otherwise, as President of the Union.

In the event of a vacancy occurring amongst the Officers, the next ranking Officer willing to serve shall fill the vacancy, provided that if the office of President cannot for any reason be filled as aforesaid, the Executive shall call a special election for the office of President and such election may be held by a mail ballot pursuant to the rules and procedures established and determined by the Executive. In the event of a vacancy:

• amongst the Officers, other than President, the Executive may appoint, from amongst persons qualified to be elected to the Executive, Acting Directors at Large equal to the number of vacancies;

• amongst the Directors at Large, the Small Community Representative, the Electoral Area Representative, or the Vancouver Metro Area Representatives, the Executive may appoint a person qualified to hold the office to fill the position for the term remaining;

• in the position of Vancouver Representative, GVRD Representative or amongst the five Directors appointed by the Area Associations such vacancies shall be filled in the manner of the original appointment.

(e) The Union shall pay the expenses of the Executive incurred on authorized business of the

Union, except for attendance at the annual Convention. For attendance at the Executive meeting immediately preceding the annual Convention such expenses shall be limited to the per diem rates and extra hotel accommodation costs incurred for the period of that Executive meeting only. No travelling expenses nor any part of other expenses ordinarily incurred by Executive members in attending the annual Convention will be borne by the Union. In the event that the Immediate Past President no longer holds municipal office, while still remaining a member of the Executive, his or her expenses incurred in attending the annual Convention and the Executive meeting immediately prior to it shall be paid by the Union.

4. NOMINATIONS FOR ELECTION OF OFFICERS AND EXECUTIVE: (a) There is constituted a committee of the Executive to be known as the Nominating Committee

consisting of the Immediate Past President (if any) and the five appointed Area Association Directors provided that where any of the five appointed Area Association Directors declares an interest in seeking election to the Executive of the Union, the Area Association that appointed such Area Association Director may name another elected official of a member of the Union to serve on the Nominating Committee.

(b) The Nominating Committee shall elect a Chair from amongst the members of the Committee

and shall prior to the Annual Convention:

• issue a call for nominations for each of the positions of Officer of the Union and for the positions of Small Community Representative, Electoral Area Representative, the five Directors at Large, and the Vancouver Metro Area Representatives;

• encourage potential nominees to come forward as candidates for office and as requested provide information to such person relating to duties, responsibilities and roles pertaining to the various offices;

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APPENDIX D

• review the credentials of nominees to ensure that each nominee is qualified to hold office pursuant to Section 4(j);

• accept qualified nominees nominated by two elected officials of members of the Union; • obtain the name of a qualified person who has been appointed by the City of Vancouver

to assume office as the Vancouver Representative, the name of the GVRD Representative and the names of the five Area Association Directors who have each been appointed to assume the office of Area Association Director by the respective Area Association;

• at least 30 days prior to the Annual Convention, prepare and provide to all members of the Union a report on nominations accepted for each office that have been received by the close of business on the last business day of July and on the persons appointed by the City of Vancouver, by the GVRD and the five Area Associations. Such report shall be neutral and the Nominating Committee shall not recommend any nominee or group of nominees.

(c) In making its report the Nominating Committee, taking into consideration the names of

appointees submitted by the City of Vancouver, the GVRD and the five Area Associations, shall ensure they are balanced and representative nominations including:

• that sufficient nominations are received; • that each general area of the Province is represented on the Executive nominated or

appointed. The Nominating Committee shall not recommend any nominee or group of nominees. (d) The Chair of the Nominating Committee, during the morning session of the first day of the

Annual Convention, shall present the nominations for the positions of Officers on the UBCM Executive, i.e. President, First Vice-President, Second Vice-President, and Third Vice-President. After the Chair's report on these positions has been read, the Chair shall call for nominations from the floor for each of the positions of Officers, in addition to the names presented by the Nominating Committee.

(e) If, at the close of nominations, only one candidate for each position of Officer stands validly

nominated, the Chair of the Nominating Committee shall forthwith proclaim the candidate elected.

(f) If, at the close of nominations, more than one candidate stands validly nominated for any of

the positions of Officers, the Chair of the Nominating Committee shall cause an election to be held.

(g) On the second day of the Annual Convention at the time after the results of the election of

Officers has been announced, the Chair of the Nominating Committee shall present the nominations for the positions of:

• Small Community Representative; • Electoral Area Representative; • for the five positions of Director at Large; and • the two Vancouver Metro Area Representatives.

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APPENDIX D

After the Chair's report on these positions has been read, the Chair shall call for nominations from the floor for each of the positions of Small Community Representative, Electoral Area Representative, for the five positions of Director at Large, and the two Vancouver Metro Area Representatives. (h) If, at the close of nominations: only one person stands validly nominated for the position of

Small Community Representative, or only one person stands validly nominated for the position of Electoral Area Representative, or in the case of the five positions of Directors at Large, only five persons stand validly nominated; or in the case of the two Vancouver Metro Area Representatives, only two persons stand validly nominated, the Chair of the Nominating Committee shall forthwith declare the only candidates in each of the categories to be elected.

(i) If, at the close of nominations, more than one person stands validly nominated for the

positions of Small Communities Representative, Electoral Area Representative, or in the case of the five positions of Director at Large, more than five persons stand validly nominated, or in the case of the two Vancouver Metro Area Representatives more than two persons stand validly nominated, the Chair shall cause an election to be held.

(j) Where a nomination is made from the floor, the nominators must advise the Chair that the

nominee is qualified pursuant to Section 3 to hold the office and that he or she has consented to be nominated. The Chair shall forthwith ask the nominee to confirm such consent from the floor and if the nominee is not present on the floor at the time of nomination, the nominators may either withdraw the nomination or immediately provide the Chair with the written and signed consent of the nominee.

(k) Nominations shall require two nominators. The nomination shall state only the candidate’s

name, elected office, municipality, regional district or other membership affiliation, and Area Association, and that the consent of the person nominated has been received.

5. ELECTION OF OFFICERS AND EXECUTIVE: (a) If, at the close of nominations, more than one candidate stands validly nominated for each

position of the Officers, and for the position of Small Community Representative, and for the position of Electoral Area Representative, or in the case of the five positions of Director at Large, more than five such candidates stand, or in the case of the two Vancouver Metro Area Representatives, more than two candidates stand, the Chair of the Nominating Committee shall cause elections to be held as may be required.

(b) The election of Officers shall be held on the afternoon of the first day and the morning of the

second day of the Annual Convention. (c) The election of Small Community Representative, Electoral Area Representative, the five

positions of Director at Large, and the two positions of Vancouver Metro Area Representative shall be held on the afternoon of the second day and the morning of the third day of the Annual Convention.

(d) If any election is to be held, ballot papers shall be prepared and distributed. In the case of an

election for Officer positions, one ballot shall be used. In the case of elections for Small District of Sechelt

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APPENDIX D

Community Representative, Electoral Area Representative, the five positions of Director at Large, and the two Vancouver Metro Area Representatives, individual ballots shall be used for each category. The names of the candidates shall be printed alphabetically in order of surnames on the ballots, and shall show only the candidates’ names, official positions, municipality, regional district or other member affiliation and Area Association. Before any ballot is taken, any person nominated may decline or withdraw his or her name by giving two hours’ notice thereof following the time of the candidates’ speeches.

(e) Scrutineers shall be appointed by the President and it shall be among the duties of such

Scrutineers to count the votes on such ballots and declare the result of such elections to the Chair of the Nominating Committee who shall report the results of the elections to the Convention. In the case of a ballot vote being held for the five positions of Director at Large, and the two Vancouver Metro Area Representatives, all ballots marked for more than the number to be elected shall be counted as spoiled ballots.

(f) All elected representatives from members who are present at the Convention shall be

entitled to vote for Directors at Large. Only representatives from Small Communities members who are present at the Convention shall vote for the Small Community Representative, only representatives from Electoral Areas who are present at the Convention shall vote for the Electoral Area Representative, and only representatives of the GVRD and the delegates from its member Municipalities may vote for Vancouver Metro Area Representatives. No vote by proxy shall be recognized or allowed.

(g) In the event that the result of election for the position of any Officer of the Union, Small

Community Representative or Electoral Area Representative cannot be declared because of an equality of votes between two or more persons receiving the greatest number of votes, then the Chair shall hold a run-off election amongst those persons who received equal votes.

In the case of an election for the position of Vancouver Metro Area Representative, the Chair

shall declare elected the two candidates who receive the highest number of votes. If a candidate cannot be elected because of an equality of votes between two or more candidates, the Chair shall hold a run-off election for the positions remaining undeclared in which the only candidates shall be the unsuccessful candidates in the original election who do not withdraw.

In the case of an election for office as Director at Large, the Chair shall declare elected the five candidates who received the highest number of votes, provided that if a candidate cannot be declared elected because of an equality of votes between two or more candidates, the Chair shall hold a run-off election for the positions remaining undeclared in which the only candidates shall be the unsuccessful candidates in the original election who do not withdraw.

1615/60/Call for Nominations-Items/Extract from UBCM Bylaws

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From: Heidy Kux-Kardos [mailto:heidykk@telus.net]

Sent: Friday, June 10, 2016 1:29 PM To: Connie Jordison

Subject: Sunshine Coast Child Care Needs Assessment

Hallo Sechelt Mayor and Council; Attached please find our Childcare Needs Survey as perceived by childcare providers on the Sunshine Coast. The results are grim that we do not have enough Early Childhood Educators to have centers operate at maximum capacity. Our Early Years Council made some Success By6 funds available to help individuals finish their diploma and/or pay an honorarium to complete their ‘unpaid’ practicum. We are working closely with Capilano University to bring the Early Childhood Education Certification program back to the Coast. Thank you for your kind attention. Heidy Heidy Kux-Kardos Sunshine Coast SuccessBy6 Coordinator 7828 Eagle Drive Halfmoon Bay, BC V0N 1Y1

Ph: 604-740-5996 Cell: 250-719-5188 Email: heidykk@telus.net www.coastsuccessby6.org www. successby6bc.ca

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A SURVEY OF CHILD

CARE PROVIDERS

REGARDING THE

SHORTAGE OF EARLY

CHILDHOOD EDUCATORS

ON THE SUNSHINE

COAST Sunshine Coast Early Years Council, April 2016

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Child Care Action Team Survey Report>

Introduction:

This survey was developed and conducted by the Child Care Action Team (CCAT), a sub-committee of the Sunshine Coast Early Years Council.

CCAT members include:

Hilary Griffiths Chair, Child Care Action Team Catherine Bunce Sunshine Coast Child Care Resource and Referral Heidy Kux-Kardos Success by 6 Coordinator Grethe Thorburn Vancouver Coastal Health Facilities Licensing The CCAT sub-committee received funding from the UWLM/SB6 to conduct a survey to investigate the challenges experienced by local licensed child care centres in the recruitment and hiring of qualified child care staff, to determine the demand for Early Childhood Care and Education (ECE), and what supports an ECE training cohort would require. Out of 14 licensed group centers providing care for children 30 months to school age, under 36 months, and preschools on the Sunshine Coast, 12 centres participated in this survey. Interviews were conducted with 9 group centres and 3 preschools. One group centre did not respond to requests for an interview and one preschool is owner-operated and does not employ staff. The survey consisted of 14 questions. We also compiled a list of ECE Assistants, Responsible Adults, and others who are interested in completing ECE education. We would like to thank the United Way of the Lower Mainland and Success by 6 for their support and all of the managers and staff of the Sunshine Coast child care centres for their time and participation in this survey. We would also like to acknowledge the members of the Early Years Council who assisted in the development and completion of this project. Terms of Reference CCAT: Child Care Action Team ECE: Early Childhood Educator. CCRR: Childcare Resource and Referral Background

In 2012, the Sunshine Coast Early Years Council conducted a survey to investigate “The present state of

child care affordability and availability on the Sunshine Coast especially for families seeking Infant/Toddler Care” (Sunshine Coast Survey Analysis Report, August, 2012). 73% of the respondents reported that they “experienced challenges in finding suitable child care.” The challenges included the

difficulties of finding part-time care, lack of space in licensed centres, concerns about the quality of informal care, the need for flexible or non-traditional hours, having to use more than one provider to meet child care needs, and the difficulty of finding a child care space in a convenient location. Out of 301 responses, only 4.3% indicated they had access to licensed Infant/Toddler care.

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In 2013 – 2015 The Community Resource Centre/The Progress Plan in partnership with The Early Years Council worked on a community plan and “raised awareness and worked to improve availability and affordability” of child care. (The Progress Plan, 2015). Subsequently eighty-three (83) new child care spaces for children 0 months to 5 years were planned (24 spaces in Gibsons and 59 spaces in Sechelt) and 46 of the new spaces are currently in operation.

During the survey child care managers consistently reported challenges in finding and hiring qualified staff to work in their centres. Consequently, many child care centres are not operating at full capacity.

The overall goal of the Child Care Action Team is to address accessibility to child care on the Sunshine Coast and we will be working to assist child care centres to be able to access trained staff for their centres so that they can operate at full capacity.

Licensed group child care and preschool managers were surveyed between February and April 2016. The results are as follows:

Question 1: Are you currently operating at full capacity?

All managers of child care centers reported that they are not operating at full capacity.

In total, there are currently forty-four (44) child care spaces In the nine (9) group child care centers that participated in the survey and four 4 spaces in one pre-school that cannot be filled due to lack of qualified staff. One pre-school is operating at full capacity, and one other pre-school reported that the reason why they were not at full capacity is because of lower registration.

Question 2: Have you had challenges recruiting trained staff?

All group child care managers reported having challenges recruiting staff. It is not an issue for the preschools. The reason given by managers for this issue is lack of trained staff to draw from on the Sunshine Coast.

Question 3: Do you currently employ ECE Assistants or Responsible Adults in your centre?

Ten (10) child care centres employ ECE Assistants and Responsible Adults.

Fifty-seven (57) staff are currently employed in licensed child care centres and pre-schools. There are thirty six (36) with basic ECE: of those 36 thirteen (13) have Infant/ Toddler and eleven (11) have Special Needs, sixteen (16) are ECE Assistants, three (3) Responsible Adults and two (2) Educational Assistants.

Question 4: Are any of your staff currently attending an ECE training program?

Twelve (12) are periodically taking ECE courses.

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Question 5: For staff that are partially trained what courses have they taken?

Childhood Development, First Nations 100, English, Health and Safety, Caring and Learning, Guiding Behaviour, Curriculum Development 1, Observing and recording 1.

Question 6: For staff that is partially trained, what courses do they require?

Infant /Toddler Practicums, Growth and Development, ECCE Curriculum 1,2,3, Interpersonal communication, Practicum 1, Observing and Recording, Practicums 2 and 3, and some require all courses.

Question 7: Do any of your staff have Special Needs training?

Five organizations have staff with ECE Special Needs training, with 11 Special Needs Certified staff in total.

Question 8: Do any of your staff have Infant/Toddler training?

There is a total of fourteen (14) staff in five (5) of the twelve (12) organizations that have Infant/Toddler certified staff. There are three (3) individuals interested in completing an Infant /Toddler training program.

Question 9: Do you have ECE staff, ECE Assistants or Responsible Adults providing direct

support for children with special needs?

Out of the five organizations with ECE Special Needs training there are only two staff that provide direct extra support to children with special needs. In all other centres, all staff share the responsibility of caring for children who require extra support. One centre uses Responsible Adults or Educational Assistants when required.

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Question 10: Are your ECE Assistants interested in completing the full training? If yes, what

is their preference: online or face to face?

All ECE Assistants are interested in completing the training and the majority of the Assistants are interested in both methods (online and face to face) but feel that face to face has the most benefit for learning.

Question 11: What are the barriers for staff to complete their ECE training and what support

would staff require?

The barriers identified by the respondents included: Cost of tuition, loss of wages, unavailability of training on the Sunshine Coast, unavailability of relief staff to cover time off to do course work and practicums, travel time to Vancouver, ferry cost. These views were expressed by all managers of the organizations interviewed.

The supports that ECE staff would require to complete their training were listed as: funding for organizations to pay relief staff, bursaries for tuition cost, paid time away from work to do courses and practicum, allowing staff doing practicum to be part of the child staff ratio in other centres, support for tutors on the sunshine coast, local support for reading groups for students in training.

Question 12: Do you accept practicum students in your centre? If no, what are the barriers?

All 12 centres indicated a willingness to accept practicum students in to their centres, two with reservations.

Concerns expressed included the lack of practicum expectations from specific on-line training institutions and philosophical differences between training institutions and individual child care centres.

Question 13: If you were able to access Responsible Adult training for your staff would you be

able to pay to cover the workbooks?

Eleven (11) centres expressed a willingness to pay for workbooks.

Question14: Would you be willing to work with the CCAT sub-committee in supporting students?

All 12 centres are willing to work with CCAT in supporting students. Managers are willing to open centres to students for observation, practicums, and workshops.

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Other issues expressed by respondents:

Comments included:

The need for higher wages for child care workers; lack of people entering the field due to low wages; lack of financial support from government; society does not value child care workers; child care workers subsidize care for parents with their low wages; would like to challenge practicum after 10 years of working in the field; trying for ten years to finish training now going to Vancouver to attend training which is costly and time consuming; training moving towards teaching rather than care; conference fees too expensive; cost of professional development for renewing their ECE certification within five years; out of pocket expenses for program supplies; unpaid time for fundraising events to support program; manager and staff burnout due to long hours and lack of support staff to cover for ECE absences; staff leaving for positions with better compensation (eg: Strong Start).

Summary and Discussion:

The results of this survey clearly demonstrate that there are child care spaces on the Sunshine Coast that are not filled due to a lack of qualified ECE staff. In addition, many child care centres are operating with the maximum number of ECE assistants allowed as per child/staff ratio requirements set by child care licensing regulations (Community Care and Assisted Living Act, Child Care Regulation, 2007). Without exception, all the child care centre managers reported difficulties in the recruitment and hiring of ECE certified staff.

The shortage of trained staff not only affects the availability of child care but also has implications for the quality of care that children receive. Research has shown that the level of staff ECE training is one of the main predictors of quality care in a child care program, thus underlining the importance of access to professional development for child care providers (Friendly et.al., 2005).

Child care provider burn out has also been identified as an ongoing issue. Child Care managers reported that they often work long hours, and are frequently taken away from their official duties to cover for staff absenteeism. Managers also have to cover staff/child ratio requirements when qualified staff are not available. One centre reported having to close when staff were ill because they did not have enough staff to cover child/staff ratio requirements. This shortage of ECE staff shows that until the number of qualified ECEs on the coast increases, access to child care will not improve.

The managers interviewed reported that all their ECE Assistants are interested in completing their training; other Basic ECE certified staff are interested in obtaining Infant /Toddler and or Special Needs training. The barriers for ECE Assistants to complete the training were identified as loss of wages, finding time off to do courses, travel costs if they go into Vancouver, and ferry schedules. There are twelve (12) individuals registered in training programs at this time but all are having difficulty accessing the courses they require, both face to face and on-line. Several only have practicums to complete but are unable to leave their jobs due to loss of wages, plus the unavailability of support staff to cover when away from the centre. Child care centres cannot afford to pay for the extra support staff to cover the employees out on practicum placements so employees need to take time off from work without pay to complete their practicum requirements. The support that ECE assistants need to complete the training are paid wages, and bursaries to cover training costs. Responsible Adults are also interested in getting their ECE but cite the same barriers to training as the ECE Assistants.

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All of the group child care centres and preschools interviewed are willing to have practicum students but two centres said that philosophical differences between individual child care centers and training programs and/or lack of practicum expectations by specific on-line training institutions were barriers for them. Eleven centres would be able to pay for Responsible Adult training workbooks, and all are willing to work with the CCAT sub-committee to support students.

There are 11 child care staff with ECE special needs certification but only 2 provide direct extra support to children with special needs; the other centres share the responsibility as a group to provide support for the special needs program or use Responsible Adults, Educational Assistants or staff with no training.

The Infant Development Consultant at Sunshine Coast Community Services Society expressed concerns that her clients are being turned away from child care centres because of the lack of adequate staffing to care for children who require extra support. She told the researchers that there are several children in her caseload who would benefit from attending early childhood programs. Not only could lack of access to programs have a negative effect on school readiness when their developmental delays go unaddressed but in addition, these children miss out on the visits to programs from local therapists.

The Sunshine Coast is experiencing a child care crisis. Lack of access to child care means that there are families who cannot access employment opportunities or education. Unemployment can lead to chronic stressors on families with detrimental outcomes for children including poorer nutrition, inconsistent parenting, worse health, higher rates of developmental delays and behavior challenges. (Mikkonen & Raphael, 2010)

In the 2015-16 fiscal year, the Sunshine Coast Child Care Resource and Referral (CCRR) had over 2600 visits to their on-line child care directory and 150 in-person requests for child care referrals. These figures do not include families who searched for child care on their own without accessing the CCRR. With a population of approximately 30,000 including approximately 3050 children ages 0-12 years (Vancouver Coastal Health, 2009) on the Sunshine Coast, these figures demonstrate a significant need for child care.

Recommendations:

The Sunshine Coast Early Years Council work on obtaining bursaries to support ECE training and funding to support practicum students.

Support Responsible Adult training to enable Responsible Adults to work as substitutes for ECE Assistants who are away on practicum or courses.

Continue to collaborate with child care centres, preschools, Sechelt Indian band and Capilano University to develop a cohort of Sunshine Coast ECE students for either in-person or on-line training.

Collaborate with Capilano University to bring ECE training to the Sechelt Campus. Advocate for improved wages and working conditions for child care providers. Continue to work on improving accessibility to child care.

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Limitations of the Study

The Sunshine Coast is a relatively small community. As there are only fourteen licensed group child care centres and preschools on the Sunshine Coast, the results likely cannot be generalized to larger communities.

In addition, much of the data collected were anecdotal, in particular what managers identified as the barriers to staff recruitment and access to training. The results may have differed slightly if individual staff members were interviewed but time constraints did not allow for a large number of interviews.

References

1. The Sunshine Coast Survey Analysis Report, Sunshine Coast Early Childhood Development Planning Table, August, 2012, http://www.coastsuccessby6.org/

2. The Progress Plan, Community Plan for Women’s Economic Well-Being Along the Sunshine

Coast, March, 2015. Sunshine Coast Community Resource Centre,

3. Community Care and Assisted Living Act, Child Care Licensing Regulation, November 2007, Province of British Columbia, http://www.bclaws.ca/EPLibraries/bclaws_new/document/ID/freeside/00_02075_01

4. Friendly, M.; Doherty, G.; and Beach, J., 2005., Quality by Design: What Do We Know About

Quality in Early Learning and Child Care and What Do We Think? A Literature Review., Child Care Resource and Research Unit.

5. Mikkonen, J. & Raphael, D.,2010., Social Determinants of Health: The Canadian Facts, Toronto: York University School of Health, Policy and Management. http://www.thecanadianfacts.org/the_canadian_facts.pdf

6. Early Childhood Profile for the Vancouver Coastal Health Region Vancouver Coastal Health Early Childhood Development Council 2009 http://vch.ca/population/docs/VCH Early Childhood Profile 2009.

District of Sechelt Council Correspondence

For the Week of June 8 - 14, 2016 Page 34

From: Minister, SBRT SBRT:EX [mailto:SBRT.Minister@gov.bc.ca] Sent: Monday, June 13, 2016 3:30 PM Subject: 2016 Open for Business Awards - Call for Submissions Ref: 37825 Dear Mayor and Chair: As Chair of the British Columbia (BC) Small Business Roundtable (Roundtable), I am pleased to invite your community to compete for the 2016 Open for Business Awards. Launched in 2013, this award recognizes communities that are undertaking initiatives and partnerships to reduce the cost and complexity of doing business in BC. For 2016, based on feedback from the 2016 Regional Roundtable Consultations, the Roundtable wants to foster competition within the regions to celebrate communities that are going above and beyond to get to “yes” on important initiatives that empower small business owners to strengthen their communities. Please note that the deadline for submitting an application is August 1, 2016, with the finalists announced in September. The winners will be announced at an event in the Legislature during the UBCM Annual Convention in September. I encourage your staff and government officials to collaborate with your local business improvement association, chamber of commerce, economic development officers and small business community to seek their endorsement of your award submission. The Open for Business Awards Best Practices Guide highlights local government initiatives that are in the spirit of the BC Small Business Accord and helped distinguish finalist communities as “open for business.” These best practices were identified by the Roundtable through the evaluation of past Open for Business Awards submissions. They represent communities that have reduced regulatory overlap, leveraged partnerships to improve government interactions with small businesses and accelerated local economic development for the small business community. Information about the Roundtable, the BC Small Business Accord and the Open for Business Awards is available in the attached application package as well as at www.smallbusinessroundtable.com. The Roundtable Secretariat is available to support the preparation of your application and can be contacted by telephone at 250 387-9083 or by email to: roundtablesecretariat@gov.bc.ca. We look forward to receiving your submission. Sincerely, Coralee Oakes Minister of Small Business and Red Tape Reduction and Minister Responsible for the Liquor Distribution Branch

District of Sechelt Council Correspondence

For the Week of June 8 - 14, 2016 Page 35

APPLICATION PACKAGE 2016 OPEN FOR BUSINESS AWARDS

2015 Open for Business Award Winners with Minister Oakes and

and Small Business Roundtable Vice-Chair Cybele Negris Submission Instructions:

Please complete the application as it relates to your community’s support for small business. An online version of the application can be found at: : https://www.smallbusinessroundtable.ca/Home/Open-for-Business-Awards.aspx

To be considered for this award, your submission must be received in our office by: August 1, 2016

District of Sechelt

Council Correspondence For the Week of June 8 - 14, 2016

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Your completed application, along with any applicable attachments and the three letters of reference, may be sent by mail, email or faxed to the following addresses: Mail: Small Business Roundtable Secretariat

Ministry of Small Business and Red Tape Reduction Small Business Branch PO BOX 9822 SNT PROV GOVT Victoria, BC V8W 9N3

Email: RoundtableSecretariat@gov.bc.ca

Fax: (250) 952-0113 If you have questions, please contact: Small Business Roundtable Secretariat Phone: (250) 952-0403 Email: RoundtableSecretariat@gov.bc.ca STEP 1: Provide Contact Information Please provide contact information for the person submitting/managing this application. The committee may need to follow up with this individual for more information: Name/Title: Name of First Nation/Municipality/Community/ Regional District: Email: Phone: Mailing address: STEP 2: Complete attached Application Form (Note: if preferred, you may submit a typed version that includes answers to all of the application questions rather than using the provided application form.) STEP 3: Provide three letters of reference as described in the Application below.

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For the Week of June 8 - 14, 2016 Page 37

2016 Open for Business Awards Application Package

1. Of the following items, please identify which initiative(s) your

community has implemented or subscribed to:

Use and/or promotion of technology platforms to expedite business services and reduce paper burden requirements for small business (e.g., automated business licensing, online applications/forms, etc)

Community Marketing Strategy in place (e.g., does your local government have a branding strategy or media plan targeted to the small business sector)

Mobile Business Licence Program (http://www2.gov.bc.ca/gov/content/employment-business/business/small-business/mobile-business-licence-program)

BizPaL Permitting and Licensing Program (http://www.bcbizpal.ca/?b=59)

Promotion and use of Business Walks (http://www2.gov.bc.ca/gov/content/employment-business/economic-development/developing-your-community/support-your-business-community/business-walks/plan-a-business-walk)

Business Friendly Proclamations

Investment Attraction Toolkit

Platform/Toolkit on Connecting Local Government Resources to Small Business

Business Seminars and Workshops

Community Fairs & Festivals/Career Fairs/Business Oriented Fairs

Trade and Investment Missions/Initiatives

Municipal Business Concierge Service (or central point of contact business platform)

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Other – please explain:__________________________________________________________________________________

____________________________________________________________________________________________

2. How is your community reducing red tape for the small business

sector and how are you measuring the process for improvements?

_________________________________________________________________________________________________________________________________________________________________________________ ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ ___________________________________________________________

3. a) How does your local government gather feedback from, or

maintain a pulse on, the operational needs of small business in your

community?

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________________________________________________________________________

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b) How is your local government working to reduce costs for the

small business sector (e.g., reducing taxes, reducing application

or licensing fees, reducing wait times for licensing or permit

approvals, or any other innovative initiatives)?

Please list all that apply.

__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

4. a) Do you measure and/or track any of the following activities in your

community?

Customer satisfaction scores (CSAT) and engagement

Turnaround times on permitting, licencing, zoning and other business related processes

Awareness and access to small business resources (e.g., number of downloads, hand-outs distributed, referrals to business associations)

Other: ________________________________________________________________________________________________________________

Relevant explanation(s) for any of the above: _______________________________________________________________________________________________________________________________________________________________________

b) Are the above processes or activities listed above formalized in

any of the community’s policy or procedural documents (note:

examples of documents are welcomed for adjudication

purposes):

Yes No

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5. How is your community making it easier to attract, develop and

retain high-skilled or entrepreneurial talent?

_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ 6. Attached to your application package, please submit three letters of

reference from a business leader, small business owner or local

business organization (e.g., Chamber of Commerce, industry

association not funded by local government).

The letters should demonstrate how your local government is

helping your small business sector and highlight any initiatives that

have made a positive impact on small businesses.

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From: Jan Brinton [mailto:janbrinton@yahoo.com]

Sent: Monday, June 13, 2016 7:16 AM To: Council

Subject: BC Bike Race on the coast July 8th and 9th 2016

Dear Mayor Milne and Councillors Inkster, Muller, Lutes, Wright, Shanks, and Siegers,

I have been an enthusiastic observer of the BC Bike Race for the past 3 years. This international

event has been part of our community every July for 10 years. The race's participants from 36

countries include Olympic mountain bikers, Olympians from other disciplines, world mountain bike

champions as well as 80% of the riders who are weekend warriors. On July 15th 2016 the

participants for the 2017 race will be signing up. I am offering my help to the District of Sechelt to

find a way to welcome the riders and to let locals and visitors know locations where they can go to cheer participants on.

This year is the 10th Anniversary of the BC Bike Race (http://www.bcbikerace.com), the 7 day

singletrack stage race that travels from North Vancouver-July 5th, Cumberland-July 6th, Powell

River-July 7th, Earls Cove to Sechelt -July 8th, Sechelt to Langdale July 9th, North Vancouver July

10th, Squamish-July 11th, to Whistler-July 12th. This year 600 participants, 85% male and 15%

female, will ride for 3-6 hours a day. The race has been won several times by coast mountain bike

champion, Kris Sneddon, and though he is unable to compete this year, he will be back for the 2017

event.

This week Sunshine Coast BC Bike Race trail designer, Rod Camposano, will let me know various

points along the route where local people and coast visitors can be a part of this exciting event. I will

forward the map and viewing locations to you or someone in the District of Sechelt Offices.

Randeesh has played trumpet at the highest elevation on the route, before people ride downhill to

camp at Sechelt Elementary. It takes about 6 hours from the first to the last rider to reach that

summit. Here is a link to the BC Bike Races on Randeesh's Flickr site.

https://www.flickr.com/photos/randeesh_music_and_communty/collections/72157657657152675/

I spoke to Dre Hestler, the Marketing Director of the BC Bike Race who sent a media kit as a PDF

(attached) and said the BC Bike Race advertise in all the local newspapers along the route. Their

participants have time to walk through town when they

Here's Dre Hestler's contact information:

Here is our media kit - let me know if you have any further questions and I'll send you a map next

week when they are ready

Cheers

Dre

Andreas Hestler, Marketing Director

BC Bike Race — Facebook | Twitter | Instagram

Dre Hestler <andreas@bcbikerace.com> Mobile: 604-787-1277

188A Pemberton Ave North Vancouver, BC V7P 2R4

Thanks for considering a Sechelt welcome to the participants in this entertaining event.

Jan Brinton 604-886-2883

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For the Week of June 8 - 14, 2016 Page 42

F A C T S & I N F O R M A T I O NWWW.BCBIKERACE.COM

B C B I K E R A C E 2 0 1 7

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For the Week of June 8 - 14, 2016 Page 43

Date: July 5th - 12th, 2017*

Online Race Registration opens July 15th, 2016

Start: Cumberland, BC

Finish: Whistler, BC

DATES BAC KG RO U N D O N T H E “ U LT I M AT E S I N G L E T R AC K A DV EN T U R E”

BC Bike Race is a seven-day mountain bike stage race from the trail Mecca of North Vancouver to the now legendary Whistler. The route travels from the BC mainland to Vancouver Island and the Sunshine Coast to it’s conclusion in Whistler along the way taking in four beautiful BC Ferries trips.

BC Bike Race is in its 11th year as a destination adventure. For some of its six hundred partici-pants from 30 different countries, BCBR, the Western hemisphere’s biggest mountain bike stage race is the culmination of a year or more of training. As a mountain biking goal it is: a lifetime achievement award, a top three on the bucket list, what some people have said is the “best week of my life”. What better way to travel than by doing what you love in an amazing location!

* subject to change

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THE EPIC50 km’s on average per day.600 riders from 36 countries.Average ride time 3-6 hours per day.

FEATURE TRAILSDaily ‘Feature Trails’ highlight the best descents of each day. Get familiar with the local jargon and reference the handmade singletrack that is the BC Bike Race.

KIDS RACESThree races.Cumberland, North Vancouver and Squamish. Ages 2-8, 125 kids per event.

THE RACES AND EVENTS

SOLD OUT IN 4.5 DAYS 10 YEAR ANNIVERSARY30+ COUNTRIES, 600 PARTICIPANTSWESTERN HEMISPHERE’S LARGEST MTB STAGE RACE

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75%Singletrack trails

TOTAL 8764m(28,753 ft) of elevation*

XIBC Bike Race’seleventh consecutive year

Approximately 310km of riding*

• 36 countries represented• 600 riders• Average Ride Time 3-6 hours per day• Average age – 39• 85% male / 15% female• Solo riders – 65% / Teams –35%• Teams of 2 or Solo, Open Men, Women,

Mixed, 40+,50+, 80+, 100+• Two Aid Stations per day, one Shimano

Tech Zone per day

* subject to change

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“The Ultimate Singletrack Experience” – Singletrack trails are what mountain bikers seek the world over. Singletrack is like powder for skiing or big waves for surfing. British Colum-bia has the most mature trail networks per capita and is rich with one of the highest densities of singletrack trails, purpose built and handcrafted by mountain bikers for mountain bikers.

“Trails made by Mountain Bikers for Mountain Bikers”

“The Best week on a Bike”

“Not the hardest bike race in the world but the ‘funnest’”!

WHY BC?

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2015 CHAMPIONSLike the Ironman or the NY Marathon, 80% of these riders are weekend warriors who look forward to rubbing shoulders with Olympians and World Champions. Over the course of seven epic days the participants will rise to the challenge supported within the warm embrace of the small communities of BC and the friendly experienced BCBR crew.

FASTEST SOLO:MALE - Current Champion Tristan Uhl

FEMALE - Current Champion Katarina Nash

FASTEST TEAMS OF TWOMEN - Greg Day and Kevin Calhoun

WOMEN - Brandi Hiesterman and Leah Trudeau

PAST COMPETITORS:OLYMPIC MOUNTAIN BIKERSJake Wetzel, Manny Osbourne Paradis, Pierre Harvey, Geoff Kabush, Catharine Pendrel, Seamus McGrath, Lesley Tomlinson, Alison Sydor, Andreas Hestler

NON-MOUNTAIN BIKE OLYMPIANS Jake Wetzel (rowing), Manny Osbourne-Paradis (ski), Udo Bolts (road), Pierre Harvey (road, ski)

WORLD CHAMPIONSBrian Lopes, Catharine Pendrel, Alison Sydor ALL MOUNTAIN WORLD CHAMPIONS Mark Wier, Jason Moeschler IRONMAN WORLD CHAMPION X 3Peter Reid 6 TIME 24 HOUR WORLD CHAMPIONChris Eatough EUROPEAN MARATHON CHAMPIONThomas Dietch

GODFATHER OF FREERIDEWade Simmons WINNER OF CAPE EPIC AND TRANS ALP Manny Hymanns

BCBR PAST WINNER AND VICE WORLD CHAMPIONLeah Davison WORLD CUP CHAMPIONS & WORLD CHAMPIONSAlison Sydor, Catharine Pendrel

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For the Week of June 8 - 14, 2016 Page 48

SCHEDULE Day Zero North Vancouver Registration July 5th Day One Cumberland 48 km, 1380 m July 6th

Day Two Powell River 50 km, 886 m July 7th

Day Three Earls Cove to Sechelt 59 km, 1375 m July 8th

Day Four Sechelt to Langdale 45 km, 1356 m July 9th

Day Five North Vancouver 35 km, 1380 m July 10th

Day Six Squamish 52 km, 1830 m July 11th

Day Seven Whistler 24 km, 830 m July 12th

*Preliminary 2017 Dates.Subject to Change

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For the Week of June 8 - 14, 2016 Page 49

96% Recommendation/Satisfaction rating with BCBR experience92% Watch all of our videos 91% Use Full Suspension bikes87% New clientele every year87% Ride road bikes76% Have 5+ bikes in their household74% Ski or Snowboard68% Hike62% Camp61% Do 6-10+ events per year58% Are part of a Cycling Club (who share their experience with)48% Run45% Came and did a pre-ride on parts of the course (economy driver)39% Hired a coach - (economy driver)39% Come 3 or more days before (47% 1-2 days before) 36% Stay for 3 or more days after (49% 1-2 days after)

SURVEY STATS

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SPONSORSF O U N D I N G

P R E S E N T I N G

G O L D

S I L V E R

B R O N Z E

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For the Week of June 8 - 14, 2016 Page 51

Andreas HestlerDirector of Marketing 604-787-1277 media@bcbikerace.com

Karen StarkRetail & Marketing Manager604-512-8886 CONTACT

BC Bike Race188 Pemberton Ave, North Vancouver, BCCanadaDistrict of Sechelt

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-----Original Message----- From: radamson@ubcm.ca [mailto:radamson@ubcm.ca] Sent: Tuesday, June 14, 2016 3:09 PM To: Information Request Subject: SYRIAN REFUGEES UPDATE Dear Connie Jordison, TO: UBCM Members FROM: Chair Al Richmond, UBCM President Please find attached a letter from the Hon. Shirley Bond, Minister of Jobs, Tourism and Skills Training with a further update on the arrival of Syrian Refugees to BC. Please feel free to share with those in your community. Thank you. Sent on behalf of UBCM President, Chair Al Richmond. This advisory is provided through a distribution system that is maintained and monitored by UBCM. To change or update the contact information for your organization, please contact radamson@ubcm.ca.

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From: Driechel, Carmen [mailto:Carmen.Driechel@fortisbc.com]

Sent: Tuesday, June 14, 2016 10:11 AM To: Connie Jordison

Subject: Community Giving awards

Good morning Connie, I’m writing today with a quick reminder about the FortisBC Community Giving award. Is there a charity or non-profit group in your community that could use $15,000 to help further their mission? FortisBC is funding three $15,000 Community Giving awards and will celebrate the winning communities at our reception at this year’s UBCM. Please complete the nomination/application form attached or follow the link on our Community Giving webpage. *note: all elected officials are invited to nominate/apply a group or organization. Please share the word – it would be great to see an application(s) from Sechelt. Application deadline is July 1, 2016. We look forward to celebrating the amazing work being done around the Province. Our local governments, businesses and non-profit groups are working together to build stronger communities. If you have any questions, please don’t hesitate to contact me. www.fortisbc.com/communitygiving

Carmen Driechel Community & Aboriginal Relations Manager | FortisBC 1027 Langford Parkway | Victoria BC V9B 0A5 T: 250.380.5738 C: 250.883.5044 Carmen.Driechel@fortisbc.com

District of Sechelt Council Correspondence

For the Week of June 8 - 14, 2016 Page 59

This email was sent to you by FortisBC*. The contact information to reach an authorized representative of FortisBC is 16705 Fraser Highway, Surrey, British Columbia, V4N 0E8, Attention: Communications Department. You can unsubscribe from receiving further emails from FortisBC or email us at unsubscribe@fortisbc.com. *”FortisBC” refers to the FortisBC group of companies which includes FortisBC Holdings. Inc., FortisBC Energy Inc., FortisBC Inc., FortisBC Alternative Energy Services Inc. and Fortis Generation Inc. This e-mail is the property of FortisBC and may contain confidential material for the sole use of the intended recipient(s). Any review, use, distribution or disclosure by others is strictly prohibited. FortisBC does not accept liability for any errors or omissions which arise as a result of e-mail transmission. If you are not the intended recipient, please contact the sender immediately and delete all copies of the message including removal from your hard drive. Thank you.

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3134b 16/03

Community Giving 2016 application

Customer contact information

Please provide details about your organization and its main focus in this section. Please only provide information that pertains to your organization and not the project that requires funding. Full legal name of the organization

Date of application (Yr/Mth/Day)

What is the main focus of your organization?

Are you a registered charity?

Yes No If yes, please identify your registration numbers.

Is your organization funded by the United Way? Yes No

What communities is your organization active in? Is there a FortisBC employee involved in this project or your organization?

Yes No If yes, then state the employee name.

Organization contact information Primary contact person

Title

Phone

Fax

Email

Street address

Town/city

Province

Postal code

Organization’s website Request information

What kind of request are you making? (check one)

Cash (charitable financial contribution)

In-kind (specific product you believe the company can provide)

Identify the dollar amount of the cash contribution or description of the in-kind items you are requesting. If your request includes a range of dollar donation or sponsorship levels, provide a recommendation of an appropriate sponsorship level.

How will this item of financial assistance be used?

What is the total projected budget and how much have you raised to date?

Which communities does your initiative have the most impact in?

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3134b 16/03

What other sponsors have you confirmed/approached? What value have they committed to (in-kind or cash)?

Request details

What is the name of the project?

Please describe your project. Your proposal, current situation and the need that exists; what does your organization plan to do and why? How will your project benefit the community?

Does this request involve an event or multiple events? Identify the dates.

How are you promoting this project/initiative?

How will FortisBC’s involvement be recognized?

Terms and conditions

1. Community Giving 2016 applications must be received by noon (12pm) on July 1st, 2016.

2. FortisBC, in its sole discretion, will determine recipients of Community Giving 2016 funding and the amount of funding, in each instance not to exceed $15,000.

3. FortisBC may promote Community Giving and its grant of funding to the recipient through whatever means FortisBC deems appropriate. FortisBC may request the funding recipient to take part in media activities, such as photo opportunities, media calls or approvals for quotes for media materials, which the recipient must not unreasonably withhold or delay.

4. The funding recipient will seek FortisBC’s approval, not to be unreasonably

withheld or delayed, prior to using the FortisBC name, logo or marks. 5. If at any time, the funding recipient is not able to carry out the project, or the

project cannot be completed in manner described in the application, the recipient must immediately advise FortisBC and FortisBC reserves the right to withdraw funding or demand repayment of funding.

6. Awarded funding must be used solely by the applicant for the project described in the application by August 15, 2017. FortisBC reserves the right to withdraw funding or demand repayment of funding in the event these conditions are not met.

7. The funding recipient will comply with all applicable laws with respect to the project.

8. By accepting the funding, the successful applicant acknowledges and agrees that FortisBC is not liable for any claims or loss incurred by the recipient or any third party in respect of the project and the recipient shall indemnify and hold harmless, FortisBC, its officers, directors and employees from and against all claims which it or any of them may incur as a result of the project or the receipt of funding, except to the extent caused by the gross negligence or willful misconduct of FortisBC, its officers, employees or agents.

9. These terms and conditions may be amended or withdrawn at any time, in the sole discretion of FortisBC.

Please email: hayley.newmarch@fortisbc.com

By regular mail to: FortisBC Community Giving External Relations 100 – 1975 Springfield Road Kelowna, BC, V17 7V7

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From: ENVMail ENV:EX [mailto:env.mail@gov.bc.ca]

Sent: Tuesday, June 14, 2016 4:12 PM Subject: BC Spill Response Regime: Public Input on Third Intentions Paper Due June 30, 2016

B.C. Spill Response Regime

June 14, 2016

Public Input on Third Intentions Paper Due June 30, 2016 On May 10, after several days of debate, the BC Legislative Assembly passed all the proposed changes to the Environmental Management Act, 2016. Royal Assent was given on May 19, 2016. The new legislation can be accessed from the Legislative Assembly Progress of Bills table (Bill 21).

The ministry is currently implementing a five-phase engagement process outlined below; more details available on

the Spill Response Engagement summary webpage. The ministry:

1. Seeks public input on a third intentions paper Please provide individual input on the Spill Response Discussion webpage before June

30, 2016; you can also review comments posted by others. Please provide input from your organization before June 30, 2016 by sending an

attachment on letterhead to spillresponse@gov.bc.ca. For transparency, the attachment will be posted on the discussion website on the Stakeholder Submissions webpage.

2. Held a plenary session for industry, local governments, First Nations and other stakeholders and published the presentations and summary reports online.

3. Is holding regional meetings with First Nations 4. Is scheduling technical working groups to inform the new regulations and continuing to meet with

interested parties to answer questions about the proposed regime. 5. Will publish a final engagement summary paper.

Thank you for your ongoing interest and participation in the development of the B.C. Spill Response Regime.

Regards,

– The B.C. Spill Response Regime Project Team, Ministry of Environment

www.gov.bc.ca/spillresponse | spillresponse@gov.bc.ca | e-Link Newsletter | Legislation (Bill 21)

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