Council Commissioner Cabinet Meeting March 31, 2012 14 assets of a GREAT Unit

Council Commissioner Cabinet Meeting

March 31, 2012

14 assets of a GREAT Unit

14 assets of a GREAT UnitStrong and active Committee involving parents of youth

in unit and a functioning Unit Key 3 (CC, COR, Unit Leader)

Trained unit leadership (at a minimum all direct leaders)Active Advancement focus (consistent)The unit meets regularlyVaried Outdoor programQuality ProgrammingA budget plan that will fund the unit’s year round

programActive and engaged parentsYouth led (If a Troop or Crew)A Balanced Youth MembershipActive Youth RecruitmentPositive Community VisibilityA functioning Commissioner is assigned who makes

monthly visitsSupportive Chartered Organization

Strong and active Committee involving parents of youth in unit and a functioning Unit Key 3 (CC, COR, Unit Leader)

Indicators that will help determine if the asset is present:

All positions are filled with enthusiastic adults who are fully trained in their position on the committee (CC, COR, MC)

Meeting regularly (scheduled times) and when necessary to resolve issues

Agendas are used that help the meeting focus on the goals of the unit at each meeting

How to Remedy (if not):Train all new committee members on their roles and

responsibilitiesExpectation

Trained Unit Leadership (at a minimum all direct leaders)


Very organized meetings Scouting advancement based meetings are centric

How to Remedy (if not):Compare training records of unit leadership against

Council recordsActively promote the fundamental trainings for each

specific positionIf unit won’t attend a District held training, coordinate a

training opportunity for them locally

Active Advancement focus (consistent)


Youth are carrying their handbooks to Scout meetings/functions

Advancement centric meetings and outdoor opportunitiesWell promoted and attended Courts of HonorRegularly scheduled Boards of Review

How to Remedy (if not):Train unit leadership on importance and the mechanics of

the advancement in Scouting Help unit chair to recruit an Advancement Chairman for

their unit to help track, purchase and maintain an emphasis on youth advancement

Meeting Regulary


Unit Leaders are trained and conducting organized meetings

There is a well published calendar listing all meetings and activities

Good youth and adult attendance and all are in uniform

How to Remedy (if not):Train unit leadership on the importance of meeting

consistentlyPromote a well published calendar listing all meetings

and activities

Active, Varied Outdoor Program


Youth are engaged in a wide range of outdoor experiencesGood retention and advancement because youth are having

fun and being challenged

How to Remedy (if not):Educate the unit leadership on the importance of a diverse

and active outdoor programAttend Leader’s summer planning meetings and listen for the

discussion and help them outline a good and varied program for youth

Secure a copy of all of your assigned units’ program calendar for the year (this calendar should be distributed to all parents)

Quality Programming

Indicators that will help determine if the asset is present:Strong participation at District events and an active unit

calendar

How to Remedy (if not):Devise a tracking system to monitor which units are

participating in all the key events of the District/CouncilAttend Leader’s summer planning meetings and listen for the

discussion and help them outline a good and varied program for youth

Secure a copy of all of your assigned units’ program calendar for the year (this calendar should be distributed to all parents)

Educate the unit leadership that active advancement should be the focus (of all meetings and activities)

A budget plan that will fund the unit’s year round program


Parents don’t feel ‘Nickel and Dimed’Good accounting principles are being utilizedAll associated with the unit are well informed on how

money is derived and spent.

How to Remedy (if not):Train unit leadership and committee on the importance

of planning their yearly program and determining costs and ways to offset the cost during the summer months preceding their program year kickoff

Active Advancement focus (consistent)

Active and engaged parents


The committee or unit leadership is comprised of parents of youth

Parent/ Talent survey form is used to determine what skill sets or time availability parents have to volunteer

How to Remedy (if not):Make it an expectation that your parents register as leadersPublish calendar of meetings (youth and committee) and all

unit activitiesAsk parents to help intermittently like for transportation

needs, help with fundraisers, etc. (Involve them in the operation of a unit)

Youth led (If a Troop or Crew)


If Unit Leader is not running the meetingUnit annually sends youth leaders to trainingThe E.D.G.E. method is being used at meetings

How to Remedy (if not):Train adult leadership on the importance of

allowing youth to become the planners and leaders of the program

Promote youth Training Courses at Troop and Council level (NYLT)

A Balanced Youth Membership


Good mix of youth at each program level of the unit (CS-Tigers, Wolf, Bear and Webelos 1 and 2; BS- not all older boys or younger boys)

No big gaps in age range

How to Remedy (if not):Train unit leadership on importance of active youth recruitingHelp unit plan and implement a superior program –one aimed

at delivering the promise of ScoutingPromote Webelos to Scout transition effort with neighboring

Troops

Active Youth Recruitment


Strong and active membership influx every yearTrained unit leadership (at a minimum all direct

leaders)

How to Remedy (if not):Participate and follow the council Spring/Fall

Membership Recruitment planUpdate their unit’s BeAScout.org websiteSeek out year-round recruitment opportunities

through community events

Positive Community Visibility


Scouts wear their uniforms while conducting service projects that benefit the community

Participates in parades and other community focused events

Actively participates in District mall shows, Pinewood Derby events and popcorn sales in uniform

How to Remedy (if not):Send Scouting ‘Human interest’ stories to the local

newspaperConduct community service projects in uniform

A functioning Commissioner is assigned who makes monthly visits


UVTS 2.0 is chronicling the visits to the unitUnit Commissioner attends the Commissioner Staff meetings

and makes detailed reports of his/her visits to assigned unitsInformation sharing is happening

How to Remedy (if not):Train and regularly coach the unit commissioner on the

importance of the monthly contactsIf unwillingly, replace with a capable and willing unit

commissioner

Strong and Supportive Chartered Organization

Indicators that will help determine if the asset is present:Scouting unit feels welcomed and a part of the youth serving

mission of the organizationCOR is present at District Board meetings and/or Council Annual

meetings

How to Remedy (If not):Meet with the COR and discuss their responsibilities as liaison to

unit from the organization AND their obligation to represent the organization/unit at the District/Council Board level

Establish and maintain sound communication with the charter organization

Ensure that the Unit Service Executive is visiting with the Institutional Head with the purpose of educating them on the mission and outcomes of Scouting

A functioning Unit Key 3 (CC, COR, Unit Leader)


a)b)c)

How to Remedy (if not):1)2)

Documents

Council Commissioner Cabinet Meeting March 31, 2012 14 assets of a GREAT Unit