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Council Chairperson Seminar
2015 International ConventionHonolulu, Hawaii, USA
June 28, 2015 14:00 -16:00
Objectives•Recognize responsibilities •Perform key actions and use best practices•Identify primary resources•Explain International Theme priorities•Understand role within the GMT/GLT and Centennial Celebration
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Responsibilities
a) Further the Purposes of this association
b) Assist in communicating information
c) Document and make available the goals and long range plans
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Responsibilities
d) Convene council meetings and facilitate discussion
e) Facilitate the operations of the multiple district convention
f) Support efforts initiated by the International Board of Directors or the Council of Governors
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Responsibilities
g) Submit reports and perform required duties
h) Perform other administrative duties as assigned
i) Facilitate timely turnover of responsibilities
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Additional Responsibilities
•Support MD training of DGEs•Coordinate larger scale service activities•Submit reporting forms •Review District Health Assessment•Uphold ethical standards and conduct
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Facilitation
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What is Facilitation?
Facilitation:•to make (something) easier •to help (something) run more smoothly
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“At the outset of our first council meeting I reiterated to the Council of
Governors that I am here "to help and facilitate and not to dictate" and [to]
work as a team to achieve our goals and objectives.”
-Current Council Chairperson
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What Makes a Good Facilitator?
Good facilitators… •value people and their ideas•think quickly and logically•are excellent communicators•are process oriented
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Facilitating a Meeting
•Prepare in advance•Plan/distribute agenda•Define a structure•Ask questions that prompt discussion•Use flipcharts/markers•Summarize and state next steps•Embrace silence
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Effective Communication
The right people, getting the right information,
at the right time.
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Collaboration
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Teamwork Activity
•Complete task individually•Working as a team complete same task•Share results
Together Everyone Achieves More 14
Team Definition
“A team is a group of people working toward a common goal.”
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“The most important part for me was to establish a "TEAM" where we all worked together. My goal has been to help each DG in whatever way they needed; not to make my own plans and then force them
to buy in. We have been very successful in this endeavor. ”
-Current Council Chairperson
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Characteristics of Effective Teams
•Collaboration•Accountability•Commitment to goals•Shared planning and decision-making
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The Multiple District Team
•District Governors•Secretary/Treasurer•Council Chairperson•Vice-Council Chairperson (optional)
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Group Discussion – Best Practices
•How will you get more results from meetings?•How will you motivate the District Governors to accomplish results?•How will you encourage teamwork in your Multiple District?
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Debrief
•How will you get more results from meetings?
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Debrief
•How will you motivate the District Governors to accomplish results?
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Debrief
•How will you encourage teamwork in your Multiple District?
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Debrief
•Thank you for sharing •Stay connected!
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Resolving Conflict
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Simple Conflict Resolution Techniques
•Listen, then speak•Gather everyone•Be impartial•Do not postpone resolution•Promote teamwork•Broadcast praise
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One Source of Conflict: District Elections
•Election Compliance Task Force found:
‐varied election procedures‐Inconsistent rules
•New mandatory district election procedures in effect July 1, 2016
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New Mandatory District Election Procedures
•Nominating Committee•Official Call•Site Change•Official Report
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New Mandatory District Election Procedures
•Credentials Committee•District Convention – Rule of Procedure•District Convention – Standard Ballot•Election Timeline
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Amendment to the International By-Laws
•Club dues be paid and good standing by acquired no less than fifteen (15) days prior to the close of credential certification.
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Education and Training
•Webinars•Online training opportunities•LCI website•Manual updates•Seminars
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Resources
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Council Chairperson Resources
•Council Chairperson Manual (LA10)•Multiple District Constitution & By-Laws (LA5)•Standard District Constitution & By-Laws (LA4)
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“Getting a solid understanding of the MD [Constitution and By-Laws] really would have been a huge help – there’s always someone who is very good at interpreting the [Constitution]; make them your close friend!”
– Current Council Chairperson
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LCI Website
•Board Policy Manual•Dispute Resolution Guidelines•New mandatory election procedures•Leadership Resource Center
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Lions Learning Center
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Other Lions Leaders
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2015-2016 International Theme
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Key Priorities of the International Theme
•Centennial Service Challenge
•Children’s Dignity Initiative
•Global Projects for Harmony
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•More Members Equals More Service
•Club President Hold Key to Success
•“Ask One” Begins at Home
•Support LCIF
Key Priorities of the International Theme
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Who needs to know?
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Member of the GMT/GLT
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GMT/GLT Structure
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Main Function
• Organize & facilitate action planning at MD levelGMT MD
• Organize, track & coordinate leadership training at MD level
GLT MD
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GMT - MD
Council Chairperson
GMT- MD Coordinator
Up to 3 others
GLT - MD
Council Chairperson
GLT- MD Coordinator
Up to 3 others
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GMT/GLT Team: Your Role as Council Chairperson
•Appoint GMT/GLT MD Coordinators and team members (every 3 years)•Confirmation of appointment every year •Support efforts of MD Coordinators
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Centennial Celebration
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Centennial Theme:
“Where There’s a Need, There’s a Lion”
• Honoring our past
• Highlighting the relevance of our present
• Planning for our future
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The Centennial Team
Centennial Action Committee
MD Centennial Coordinators
District Centennial Coordinators
Clubs
LCI Staff
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Centennial Service Challenge (CSC)
Youth25 million
people served
Environment25 million
people served
Vision25 million
people served
Hunger25 million
people served
• Goal: 100 million people served between July 2014—June 2018
• Tracked using Service Activity reporting via MyLCI
• Award program available for clubs and districts
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Centennial Celebration: Your Role as Council Chairperson
•Support the efforts of the MD Centennial Coordinator •Encourage District Governors •Visit www.lions100.org for more information
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In Conclusion
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Objectives•Recognize responsibilities •Perform key actions and use best practices•Identify primary resources•Explain International Theme priorities•Understand role within the GMT/GLT and Centennial Celebration
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Council Chairperson Seminar
2015 International ConventionHonolulu, Hawaii, USA
June 28, 2015 14:00 -16:00
