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Cost of Form: Rs. 500/-

RESERVE BANK OF INDIA CENTRAL VISTA, SECTOR 17 A CHANDIGARH – 160017

PART-I (TECHNICAL BID)

Name and Address of the party in whose

favour Tender form has been issued: -------------------------------------------------------

(SEAL OF THE OFFICER)

…………………………………………..................................................................................

TENDER NOTICE FOR PROVIDING MAINTENANCE ATTENDANTS IN

MAIN OFFICE PREMISES OF RESERVE BANK OF INDIA, CHANDIGARH. 1.1. Reserve Bank of India, Chandigarh invites sealed tenders from reputed and experienced

agencies having experience in the trade of supplying Maintenance Attendants for cleaning Main

Office Premises of the Bank, on contract basis for an initial period of 5 months as per laid down

contractual obligations. However, contract can be extended further for a period of one or two years

at the discretion of Reserve Bank of India and subject to satisfactory performance of duties of the

staff and proper fulfillment of all terms and conditions of the contract.

The estimated number of Maintenance Attendants to be deployed in the Bank’s Main Office

Premises, located at Central Vista, Sector 17, Chandigarh, will be 16. The Bank reserves the right

to increase or decrease the number of persons to be deployed before awarding the work or any time

during the currency of contract.

A total of 16 Maintenance Attendants should report to Assistant General Manager (Protocol and

Security), 3rd floor at 7.30 AM and their duty hours will be of 7.30 hours (with 30 mins lunch break)

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on week days and alternate Saturdays. Further, their actual working timings at the office will be

decided on reporting of the Maintenance Attendants.

Only firms having minimum 5 years of experience in the field of providing maintenance services as

mentioned in the Part-I of the tender form are eligible to apply.

1.2 Tender forms can be obtained from the office on any working day till 08.01.2016 between 10 AM to 3 PM on a payment of non-refundable fee of Rs 500/- in cash/Demand Draft favouring Reserve Bank of India payable at Chandigarh.

1.3 The tender form can also be downloaded from the "Tender" module of the RBI website

(http://www.rbi.org.in). In case of downloaded documents, the said non-refundable payment of Rs 500/- in the form of Demand Draft favouring Reserve Bank of India payable at Chandigarh and have to be submitted in a separate sealed cover attached to the envelope containing Part-I of

the Tender and superscribed Demand Draft of Rs 500/- favouring Reserve Bank of India.

Tender submitted without the demand draft of Rs 500/- would be considered as ineligible.

1.4 Tenders shall be submitted in two parts, ie., Technical bid and Financial bid and submitted in

separate sealed envelopes superscribed as “Part-I” and “Part-II”. Both these sealed covers should

be further sealed in another sealed envelope superscribed “TENDER FOR AWARD OF CONTRACT FOR MAINTENANCE ATTENDANTS” and addressed to The Regional Director,

Reserve Bank of India, H.R.M.D., Third Floor, Central Vista, Sector 17, Chandigarh – 160017. The Tender forms complete in all respects may be submitted latest by 3.00 P.M on 15.01.2016 in the Tender Box kept at the Reception Counter of the office at Ground floor. 1.5 Part-I (Technical Bid) of the tender document should be duly filled and submitted along with the

documents as mentioned therein along with an EMD of Rs 40,000 (Rs Forty thousand only) in the form of Demand Draft favouring Reserve Bank of India payable at Chandigarh. All the pages of

Part I, along with its annexure and enclosures should be signed and stamped by the Company/

Firm.

1.6 Part-II (Financial Bid) should only contain Quoted rates in the enclosed Format-II duly signed

and stamped by the Company/ Firm.

1.7 Any Tender not accompanied by EMD of Rs. 40,000/- shall be rejected.

1.8 Bid Security (EMD) shall be forfeited if the bidder withdraws his bid during the period of Tender

validity or fails to execute the contract or award of work.

1.9 EMD of the successful tender will be retained with the bank till completion of the contract. In

addition to this, successful tenderer has to submit a security deposit at a rate of 5% of contract

value. EMD and Security money will not bear any interest.

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2. SCOPE OF WORK

(A) Cleaning of Office Building

2.1. The housekeeping staff shall be responsible for cleaning of the washrooms / toilets/ common

areas etc. to ensure that the same is spic and span.

2.2. Sweeping and mopping would automatically include cleaning cobwebs, tiles flooring, wall tiles

and skirting in the said areas.

2.3. Cleaning all niches and portions under windows and shelves of the washrooms.

2.4. Cleaning of Windows & Doors Glasses internally every day & externally once in a month.

(Approachable height)

2.5. Sweeping and Mopping of passage in front of washrooms.

2.6. Washing of toilet floors and tiles with suitable ceramic tiles cleaning chemicals every day.

2.7. Cleaning of washbasin and W/C from inside and outside with specified chemicals and soap.

2.8. Keeping the passage clean at all times even if it means cleaning repeatedly.

2.9. Pick up any litter lying around the washrooms of the Bank premises.

2.10. Any damage or theft of fittings/fixtures will be brought to the notice of the caretaker/security

officer immediately.

2.11. Over and above the activities mentioned above, any other work relating to Housekeeping of

the designated areas will be done as and when required as per the instruction of the Bank.

2.12 Cleaning material shall be supplied by the Bank.

3. ELIGIBILITY CRITERIA FOR TENDERERS

3.1 The Bidder may be Proprietary firm, Partnership firm, Limited company or Corporate body

legally constituted.

3.2 The tender form must be filled in English or Hindi and all entries must be made by hand typed

in ink. If any of the documents is missing or unsigned, the Tender will be considered invalid by the

Bank at its discretion.

3.3 Only companies/firms having experience in providing services of Maintenance Attendants to

Government / Semi-Government or other major institutions, having executed

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(a) Three similar completed works each costing not less than Rs 8.00 Lakh in 5 years. Or (b) Two similar completed works each costing not less than Rs 10.00 Lakh in 3 years. Or (c) One similar work costing not less than the amount equal to Rs 16.00 Lakh within one year.

may apply for the work. Contractor should submit documentary evidence for the same.

3.4 The agency should have office in Chandigarh / Mohali / Panchkula.

3.5 The tenderer should have the following Registrations and details of the same be provided in the

technical bid (Contractor should submit documentary evidence for the same)

a. PF registration

b. ESI registration.

c. Service tax registration.

d. Registered under Labour Law.

3.6 The rates should be quoted both in figures and words in columns specified. All alterations

made while filling the tender must be authenticated by initials of the tenderer. Overwriting of figures

is not permitted. Failure to comply with either of these conditions will render the tender void at the

Bank's option. No advice whatsoever, especially on change in rate, specifications after opening of

Part II of the tender, will be entertained.

3.7 Tenders shall remain valid for acceptance by the Bank for a period of three months from the

date of opening of the tender, which may be extended by mutual agreement and the Tenderer shall

not cancel or withdraw the tender during this period.

3.8 The intending Tenderers are advised to inspect the site with the prior permission from the Bank

and ascertain the exactness of the area to be maintained and the work to be executed before

quoting their rates.

4. GENERAL TERMS AND CONDITIONS

4.1 The Maintenance Attendants shall be deployed by the contractor (hereinafter used

interchangeably) to the Bank from out of his pool of maintenance staff who shall be the direct

employees of the contractor for all purposes and object under the labour and welfare laws in force

from time to time, including contract labour legislations.

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4.2 The Maintenance Attendants deployed by the contractor for posting at the Bank's premises shall

be the direct employees of the contractor for all legal purposes and shall be under his direct and

complete control. The contractor shall supervise over them at all times and ensure that they carry on

the work properly and faithfully to the Bank's satisfaction. For the purposes of ensuring this

satisfaction, the Bank may from time to time at the prescribed periodicity or by surprise do

inspections of Maintenance Attendants etc. through its own Officials or any other officer designated

for the purpose.

4.3 The Contractor shall comply with the statutory provisions of Contract Labour (Regulation &

Abolition) Act, 1970; Employees State Insurance Act 1948; Workman’s Compensation Act, 1923;

Payment of Wages Act, 1936; The Employees Provident Fund(and Miscellaneous Provisions) Act,

1952; Payment of Bonus Act 1965; The Minimum Wages Act, 1948; Employees Liability Act, 1938;

Employment of Children Act 1938; Maternity Benefit Act 1961, and/or any other rules/regulations

and/or statutes that may be applicable to them and as amended from time to time. Bank reserves

the right to call for proof of such compliance when deemed necessary and Contractor shall abide by

the same. The contractor shall be solely responsible for any violation of provision of the above

mentioned legislative enactments or any other statutory provisions and shall further keep RBI,

Chandigarh indemnified from all acts of omission, fault, breaches and / or any claim, demand, loss,

injury and expense arising out from the non-compliance of the aforesaid statutory provisions.

Contractor’s failure to fulfill any of the obligations hereunder and / or under the said Acts/rules/

regulations/ or any bye-laws or rules framed under or any of these, the RBI, Chandigarh shall be

entitled to recover any of such loses or expenses, which it may have to suffer or incur on account of

such claims, demand, loss or injury, from the contractors monthly payment and Security Money

Deposit.

4.4 The Bank shall deal only with the Contractor and it shall be for the Contractor to assign the

work to the Maintenance Attendants posted / appointed by him at the Bank's premises from time to

time in accordance with the Bank's instructions. In the event of the Bank considering the act/conduct

of any of the Maintenance Attendants posted / appointed by the Contractor to be derogatory to and

not in due discharge of the duties and responsibilities entrusted to him and reporting such act /

conduct to the Contractor, the Contractor shall forthwith take appropriate action to protect the Bank's

interest. Further, upon the Bank reporting and demanding withdrawal of any of the maintenance

attendants posted at its said premises for the reason that their conduct and behaviour or the

performance of the duty entrusted to them is not considered satisfactory by the Bank or for any other

reason, the Contractor shall forthwith replace the said Maintenance Attendant. The decision of the

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Bank in this regard shall be final, conclusive and binding upon the Contractor, who shall ensure that

the services provided by him are to the satisfaction of the Bank. Subject to this clause, the

contractor has the right to transfer in the discharge of its obligations under the Agreement and in its

absolute discretion any of the Maintenance Attendants as it may determine, posted by him on the

premises of the Bank colonies, provided however that he shall keep the Bank informed of the same,

and any other changes contemplated by him will be duly communicated to the Bank, as far as

possible in advance.

4.5 It shall be the responsibility of the contractor to ensure that the Maintenance Attendants

deployed by him are physically fit, active, healthy, smart, intelligent with good bearing, honest and

competent, free from any disease contagious or otherwise. The responsibility of their discipline will

be that of the Contractor. The persons provided should have proper knowledge of their job. Persons

so engaged by the contractor shall be properly trained maintenance attendants of high integrity and

good conduct and preferably below the age of 45 years. In no circumstances, maintenance

attendants below 18 years of age should be employed.

4.6 The Contractor shall ensure that the maintenance attendants are always in proper uniform to

be supplied by the Contractor, while on duty. In this regard, the Contractor shall at his cost provide

to the Maintenance Attendants sets of uniform and for the proper maintenance of the same the

contractor alone shall be responsible or liable.

4.7 The Contractor will maintain an attendance register in which day to day deployment of

personnel will be entered. While raising the bill, the deployment particulars of the personnel

engaged during each month should be shown. The register shall remain available for inspection by

the authorized representatives of the Bank.

4.8 The Bank shall not be responsible for payment of any compensation for death of or injury or

accident to any of the Maintenance Attendants which may arise out of and in the course of their

duties and employment. It is agreed and understood that the Contractor shall alone be liable to pay

such damages or compensation to such Maintenance Attendants.

4.9 In case of sickness or leave or absence from duty for whatever cause, of Maintenance

Attendants, the Contractor shall undertake to replace such Maintenance Attendants. The Bank will

not be liable for payment whatsoever on account of replacement of Maintenance Attendants, which

shall be the obligation of the Contractor.

4.10 The contractor shall submit details, such as names, parentage, residential address, age etc.,

along with recent photograph of the persons deployed by him. For the purpose of proper

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identification of the employees of the contractor deployed for the work, he shall issue identity cards

bearing their photographs / identification etc. and such employees shall display their identity cards at

the time of duty. 4.11. The contractor shall alone be liable to pay the salaries / wages at all times that the same are

not below the minimum wages prescribed under law, contributory saving fund, Gratuity, Risk

Insurance and ESIS to the Maintenance Attendants provided to the Bank as and when due and shall

maintain all necessary records. It is agreed and understood that such Maintenance Attendants shall

not be considered employees of the Bank and shall not have any claim or right against the Bank.

However, Bank reserves the right to call for and inspect such records, as and when deemed fit by

the Bank and Contractor shall supply the same to the Bank within a reasonable time say not

exceeding four days.

4.12 The Security Money Deposit deposited by the contractor shall be liable to be forfeited or

appropriated in the event of unsatisfactory performance of the Contractor and / or loss/ damage if

any sustained by RBI, Chandigarh on account of failure or negligence of the guards deployed by him

or in the event of breach of the agreement by the Contractor.

4.13 The contractor shall ensure that its personnel do not at any time, without the consent of the

Bank in writing, divulge or make known any trust, accounts matter or transaction undertaken or

handled by the Bank and shall not disclose to anybody information about the affairs of Bank. This

clause does not apply to the information, which becomes public knowledge.

4.14 RBI, Chandigarh will deduct tax at source and all other statutory taxes/ charges etc. as

applicable from time to time from the amount payable to the contractor.

4.15 The Contractor / Agency shall comply with the provisions of “the Sexual Harassment of

women at work place (Prevention, Prohibition and Redressal) Act, 2013”. In case of any complaint

of sexual harassment against its employee within the premises of the Bank, the complaint will be

filed before the Internal Complaints Committee constituted by the Contractor / Agency and the

Contractor/Agency shall ensure appropriate action under the said Act in respect to the complaint.

4.16 Any complaint of sexual harassment from any aggrieved employee of the contractor against

any employee of the Bank shall be taken cognizance of by the Regional Complaints Committee

constituted by the Bank.

4.17 The contractor shall be responsible for any monetary compensation that may need to be paid

in case the incident involves the employees of the contractor, for instance any monetary relief to

Bank’s employee, if sexual violence by the employee of the contractor is proved.

The contractor shall be responsible for educating its employees about prevention of sexual

harassment at work place and related issues.

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4.18 The Bank will normally make all payments due under this Agreement (the payment of the

preceding month) latest by 15th of each month provided the bill is correct in all respects. The

payment will be made against the computer generated printed bill which should be properly signed

by authorised signatory signed with proper stamp as used by the Contractor. The bill shall, for this

purpose reach this office on 1st of each month. In case, it is a holiday/ non working day or for any

other reason, the payment will be made on next working day. However, if the payment due to the

contractor pursuant to this contract is overdue beyond 30 days, contractor shall be entitled to claim

interest on the outstanding amount at the rate of 3% per annum as from the date the sum is due

until the date payment is made to the Contractor. The Bill will be settled on actual services provided

and not on notional basis.

4.19 This contract will be valid for a period from 01.01.2016 to 30.06.2016.

4.20 In case, so required by Law/ rules/ regulations, the Contractor shall ensure that a labour

licence under the Contract Labour (Regulation and Abolition) Act, 1970 or any other law/rules is

renewed as and when required and is kept in force during the period of the contract and that all

terms and conditions thereunder are complied by him at all times.

4.21 The Contract may be terminated by either party giving to the other three months notice by

registered post AD or payment in lieu thereof. Such termination shall not affect the rights or the

obligations of parties arising as a result of or in consequence any act done prior thereto.

4.22 The personnel provided under the Contract will be the employees of the Contractor for all

intent and purposes. They shall not have any claim or right against the Bank, nor can they claim any

Association/rights as employee of R.B.I. The Contractor and its employee’s etc. shall not misuse

name of the Bank.

4.23 That any loss of official property of Reserve Bank of India due to negligence of personnel so

deployed will be recoverable from the Contractor and the same shall be determined after giving due

notice to the Contractor. Decision in this regard will be taken by the Competent Authority i.e.

General Manager (HRMD). However, Contractor will have the right to appeal to the Regional

Director whose decision will be final in the matter.

4.24 As mentioned elsewhere in this tender document, it is clarified here once again that the Bank

has no responsibility of enforcing any service condition which the Contractor may have with his own

employees as they are having no connection with the Bank. However for its own information,

research and analysis, budget / administrative measure if the Bank calls for any information from the

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Contractor he shall be providing the same within 4 days. Also Bank expects that they will be good

employers to their own employees so that the Bank receives no complaints from them about their

own service conditions because of the possible embarrassment caused to the Bank's image.

4.25 The Contractor shall report to the proper authorities of the Bank in case they receive

complaints from the Maintenance Attendants regarding expected deviations from the laid down

maintenance duties structure.

4.26 The contract shall be deemed to end in any of the following contingencies:-

(i) On the expiry of the contract period or terminations in terms of para 4.21 of

this agreement.

Or

(ii) A notice at any time 'during the currency of services, in case the services

rendered by the contractor are not found satisfactory and in conformity with the general

norms and the standard prescribed for the services.

Or

(iii) For committing breach of any of the terms and conditions of the contract by

the contractor.

Or

(iv) On assigning the contract or any part thereof any benefit or interest therein or

thereunder by the contractor to any third person for sub-letting the whole or a part of

the contract to any third person.

Or

(v) On contractor being declared insolvent by the competent Court of Law. During the

notice period for termination of the contract, in the situation contemplated above, the

contractor shall keep on discharging his duties as before till the expiry of notice period. It

shall be the duty of the contractor to remove all the persons deployed by him on termination

of the contract on any ground whatsoever and ensure that no person create any disruption /

hindrance / problem of any nature to Reserve Bank of India.

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4.27 In the event of exigencies arising due to the death, infirmity, insolvency of the contractor or

for any other reason or circumstances, liabilities thereof of the contract shall be borne by the

following on such terms and conditions, as the Bank may think proper, namely:

i) Legal heirs in case of sole proprietor

ii) The next Directors / Partners in the case of company or firm as the case may be.

4.28 The Bank may revoke the contract, simpliciter and shall reserve the right to settle the matter

according to the circumstances of the case as it may think proper.

4.29 No party shall be allowed to be represented by a lawyer during any investigation, enquiry,

dispute or appeal.

4.30 In the event of any question, dispute/ difference arising under the agreement or in connection

herewith (except as to matters the decision of which is specially provided under the agreement) the

same shall be referred to the sole arbitrator appointed by the Regional Director, RBI, Chandigarh or

his nominee.

4.31 The award of the arbitrator shall be final and binding on the parties. In the event of such

arbitrator to whom the matter is originally referred is being transferred or vacating his office or

resigning or refusing to work or neglecting his work or being unable to act for any reason

whatsoever, the Regional Director, RBI, Chandigarh shall appoint another person to act as arbitrator

in place of the out-going arbitrator in accordance with the terms of the agreement and the persons

so appointed shall be entitled to proceed with the reference from the stage at which it was left by his

predecessor.

4.32 The arbitrator may give interim awards and / or directions, as may be required.

4.33 Subject to the aforesaid provisions of the Arbitrator and Conciliation Act, 1996 and the rules

made hereunder and any modification thereof from time to time being in force shall be deemed to

apply to the arbitration proceedings under this clause.

4.34 The Courts at Chandigarh only shall have the jurisdiction for the purpose of this agreement.

With mutual consensus, even Arbitration machinery may be used for settling disputes.

4.35 The contractor shall get the antecedents of the Maintenance Attendants and agency itself

checked / verified through the local police / intelligence agency to ensure that no undesirable person

is deployed.

4.36 Bank shall be authorised to impose Penalty on the Contractor for proved deficiency of

service/ disregard of Bank's instructions/ willful disobedience by Maintenance Attendants / contractor

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and obnoxious and patently willful discourteous or outrageous behaviour or Act. Such penalty shall

not be leviable without specific permission of the Regional Director. However, once levied, it will be

deducted from the outstanding bill(s). This right of the Bank shall exist without prejudice to Bank's

rights under para 4.21 and para 4.26 of the Agreement.

5. OPENING OF TENDER :- 5.1. The Part-I (Technical Bids) will be opened on (21.12.2015) at 3.30 P.M. in the presence of the

tenderers or their representatives who are present at the time of opening of the tender. No separate

intimation will be given in this regard.

5.2. The tender which does not comply with the conditions prescribed in the tender form will be

summarily rejected.

5.3. Conditional bids will also be summarily rejected.

5.4. The Part-II (Financial bids) of only those tenderers who qualify in the Technical Bid (Part-I) will

be opened on a subsequent date, for which the intimation would be given to the qualified tenderers.

6. RIGHT TO ACCEPT ANY TENDER AND TO REJECT ANY OR ALL TENDERS:- 6.1. The Bank is not bound to accept the lowest or any tender and may at any time terminate the

tendering process without assigning any reason. 6.2. The Bank may terminate the contract, if it is found after award of the work, that the contractors

black listed during last 5 years by any of the Govt. Departments/Institutions/Autonomous

bodies/Local Bodies/Municipalities/Public Sector Undertakings, etc.

6.3. The Bank may terminate the contract in the event the successful bidder fails to furnish the

Security Deposit / Performance Security or fails to execute the agreement within specified period.

6.4 The tenders which are not in consonance with Minimum Wages Act and / or any other Labour

laws will be treated as invalid.

6.5 The Contractor will submit, along with the tender Part – I, client report from the

organisations in which the contractor has provided similar services. If any of the client report is not

found satisfactory, the Tender shall be rejected outright and its Part II shall not be opened.

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7. AWARD OF CONTRACT :- 7.1. The Bank will award the contract to the successful evaluated bidder whose bid has been found

to be eligible and qualified to perform the contract satisfactorily as per the terms and conditions

incorporated in the tender document.

7.2. The Bank will communicate the successful bidder by letter transmitted by Registered post/

Speed post that his bid has been accepted. (Hereinafter and in the condition of contract called the

“Letter of Award”)

7.3. The successful bidder will be required to execute an agreement within a period of one week

from the date of issue of Letter of Award until extended by the Bank up to a maximum of another

one week and also required to deposit the Security Deposit (5% of the Contract value).

7.4 The Contract shall come into full force and effect on the date of issue of the Letter of Award. The

costs of stamp duties and similar charges (if any) imposed by law in connection with the Contract

Agreement shall be borne by the Contractor.

7.5 The tender submitted on behalf of a firm shall be signed by all the partners of the firm or a

partner who has the necessary authority on behalf of the firm to enter into the proposed contract.

Otherwise the tender may be rejected.

7.6 The EMD plus 5% of the Contract value of the successful bidder shall be kept as Security

Deposit by the bank for the period of the contract on which the bank shall not pay any interest.

7.7 The Security Deposit shall be returned within two months after the expiry of contract and

completion of all contractual obligations. In case the contract period is extended further, the validity

of Security Deposit shall stand automatically extended.

7.8. Failure of the successful bidder to comply with the requirements of above clauses shall

constitute sufficient grounds for the annulment of the award and forfeiture of Security Deposit.

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FORMAT I

(To be given on Applicant’s letter head)

TENDER FOR PROVIDING MAINTENANCE ATTENDANTS IN MAIN OFFICE PREMISES OF RESERVE BANK OF INDIA, CHANDIGARH

In connection with the above and in full agreement with the terms and conditions as stipulated by

Reserve Bank of India Chandigarh, I/We state as under:

a. I/We understand the minimum wages will be required to be paid as per the terms and

conditions stipulated by the Central Government from time to time / other authorities

concerned from time to time. In addition, I/We also understand that all statutory

payments like EPF /ESI /Bonus /Gratuity, etc., also need to be paid as prescribed

under various statutes, by me / us.

b. In case I/We are awarded the contract, I/We is /are agreeable to deposit with Reserve

Bank of India an amount of 5% of contract value as Security Money Deposit.

c. I/We also understand that the Regional Director, Reserve Bank of India, Chandigarh

has the right to accept or reject my/our application without assigning any reasons

whatsoever and his/her decision will be binding on me/us.

d. I / we have valid registration in respect of Employees Provident fund / Employees

State Insurance / Service Tax etc., copies of the above are enclosed herewith.

Authorised Signatory

(with Name & Seal)

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Particulars of the Company/Firm

(Please submit along with documentary evidence)

S.No Particulars

1 Name of the Company/firm

2 Type of Company whether, Proprietorship, Partnership etc.

3 Name and address of the Proprietor/ Partners/ Directors of the Company

(i)

(ii)

(iii)

4 Registration (firm, company etc.) / Registration Authority, Date, Number etc

5 Registered office address and telephone number & email address

Local Contact address/ Telephone number

6 Office address through which the work will be handled (together with service provider’s email address)

7 Experience in undertaking similar services to other organizations during last five years from the last day of the month preceding the month in which this tender is invited.(In terms of para 3.3 of this tender)

S.No No of Maintenance Attendants deployed

Cost of deployment per year

Names, full address& contact no of the organisations to whom service provided.

8 Total value of the services provided to the other organisations during the last 5 years from the last day of the month preceding the month in which this tender is invited.

2010-11 Rs. lakh

2011-12 Rs. lakh

2012-13 Rs. lakh

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(In terms of para 3.3 of this tender) 2013-14 Rs. lakh

2014-15 Rs. lakh

9 Turnover of the company/firm during the last 5 years(furnish Audited Balance Sheet for 5 years)

2010-11

2011-12

2012-13

2013-14

2014-15

10 Whether deployed Maintenance Attendants to any of the Government / Semi-Government Undertaking/s as approved service providers and if so, furnish details

11 Indicate if involved in any litigation

12 Any civil suits pending in any of the orders executed, give details

13 Time required to place the service, if engaged.

14. PAN Number

Signature of the applicant with Seal

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Details of Bankers

(To be given on applicant’s letter head)

Name of the Branch and its complete postal Address

Name and Job-title of the Contract Person along with his/her Telephone No(s) and Fax No.(s) etc.

Type of Account and Account No.

The period from which the service provider has been banking with the Banker.

Any other information which the service provider may like to furnish about its Bankers:

IFSC code of the Branch

Authorised Signatory

(With name & Seal)

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FORM OF BANKERS' CERTIFICATE FROM A SCHEDULED BANK (To be submitted by the Tenderer along with the Tender)

1. Composition of the firm (whether Partnership/ Private Limited/ Proprietorship/ Public Limited.) 2. Name of the Proprietor/ Partners/ Directors of the firm. 3. Turnover of the firm for the last 3 years (year wise). 4. Credit facility/ Overdraft facility enjoyed by the firm. 5. Dealings 6. The period from which the firm has been banking with the bank. 7. Any other remarks. 8. You may also kindly forward your opinion whether the above firm is considered financially sound to be entrusted with the contract for works estimated to cost Rs ----- lakhs. . (Signature) For the Bank Note: 1. Bankers' certificates should be on letter head of the Bank, 1. In case of partnership firm, certificate to include names of all partners as recorded with the Bank

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CLIENT’s CERTIFICATE REG. PERFORMANCE OF CONTRACTOR

(To be submitted by the Tenderer along with the Tender) Name & address of the Client

Details of Works executed by M/s

1 Name of work with brief particulars

2 Agreement No. and date

3 Agreement amount

4 Date of commencement of work

5 Stipulated date of completion

6 Actual date of completion

7 Details of compensation levied for delay (indicate amount) if any

8 Gross amount of the work completed and paid

9 Name and address of the authority under whom works executed

10 Whether the contractor employed qualified Engineer/Overseer during execution of work ?

11 i) Quality of work (indicate grading) Outstanding/Very good/Good/Satisfactory/poor

ii) Amt. of work paid on reduced rates, if any. 12 i) Did the contractor go for arbitration?

ii) If yes, total amount of claim iii) Total amount awarded

13 Comments on the capabilities of the contractor.

a) Technical proficiency Outstanding/Very good/Good/Satisfactory/poor

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b) Financial soundness Outstanding/Very good/Good/Satisfactory/poor c) Mobilization of adequate T&P Outstanding/Very good/Good/Satisfactory/poor d) Mobilization of manpower Outstanding/Very good/Good/Satisfactory/poor

e) General behavior Outstanding/Very good/Good/Satisfactory/poor

Note : All columns should be filled in properly

“Countersigned”

Signature of the Reporting

Officer* with Office seal

*Officer of the rank of Superintending Engineer or equivalent

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CHECK-LIST FOR PRE-QUALIFICATION BID FOR COMPANY / FIRM PROVIDING MAINTENANCE ATTENDANTS

Sl. No.

Documents asked for Page number of document placed

1 Earnest money(DD of Rs 40,000/-) 2 Authorized person of the firm/agency, with name, designation address and

office telephone numbers. If the bidder is a partnership firm/private or limited company, name designation, address and office telephone numbers of partners/Directors also.(Copy of partnership deed/Registration Certificate/MOU/MOA as applicable to be submitted)

3 Undertaking on a letter head (as per format prescribed in). 4

Self-attested copy of the PAN card issued by the Income Tax Department with copy of Income-Tax Return of the last financial year.

5 Self attested copy of Service Tax Registration No. 6 Self attested copy of valid Registration number of the firm/agency. 7

Self attested copy of the License under Contract Labour (R&A) Act 1970, of the employer for whom the Maintenance Agency is currently undertaking the work.

8 Self attested copy of valid Provident Fund Registration number.

9

Self attested copy of valid ESI Registration No

10 Proof of experiences of last 5 financial years . 11 Annual turnover of last 5 financial year duly certified by the Chartered

Accountant.

12 Any other documents, if required. 13 Whether the firm has

(a) Three similar completed works each costing not less than Rs 8.00 Lakh in 5 years. Or (b) Two similar completed works each costing not less than Rs 10.00 Lakh in 3 years. Or (c) One similar work costing not less than the amount equal to Rs 16.00 Lakh within one year. from the last day of the month preceding the month in which the tender is invited.

14 5 Years experience in providing services of Maintenance Attendants to Govt. / Semi-Govt. /other major institutions

15 Turnover of not less than Rs 20 lakhs / annum for the last 5 years 16 Client’s Report 17 Banker’s Report

Signature of the Tenderer (Name and Address of the Tenderer)

RESERVE BANK OF INDIA CENTRAL VISTA, SECTOR 17 CHANDIGARH – 160017

PART - I I (PRICE BID)

TENDER NOTICE FOR PROVIDING MAINTENANCE ATTENADANTS IN

MAIN OFFICE PREMISES OF RESERVE BANK OF INDIA, CHANDIGARH

In connection with the above and in full agreement with the terms and conditions as stipulated by you I/We state as under:

Services to be Provided Rate Per month (in Rupees)

Deploying 16 Maintenance Attendants at

Main Office Premises of Reserve Bank of

India located at Central Vista, Sectors 17 in

Chandigarh as per details given in Part I

(Technical Bid)

Note:

*Quoted prices should be inclusive of all the salary/allowances payable to the employees, other

mandatory/statutory charges like EPF, ESI,, Bonus etc, all taxes , charges and statutory cesses

like education cess, higher education cess etc. applicable as on date of application.

I have gone through the terms and conditions and am agreeable to them.

Authorised Signatory

(With name & Seal)