Cost Centre Accounting

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    Cost Centre Accounting

    This is used to view department wise costs.

    a) Creation of primary cost element

    May created inFI Area- Co Area

    - Automatic creation of cost element

    b) Creation of field status group making cost center mandatory.

    c) Assign new field status group in G/L expenditure accounts.

    d) Creation of cost centers

    e) Creation of cost centre groups

    f) Creation of cost element groups

    g) Posting of transaction is FI

    h) To view cost center wise report

    a) Creation of primary cost element at FI Area:

    Use the transaction code: FS00

    Select your G/L Account No: 400001

    Company code: AML

    Enter

    Select edit cost element button

    Give valid from 01.04.2006 to date 31.12.9999

    Enter

    Cost element category: select 1 (Primary cost/cost reducing revenues)

    Save

    Creation of primary cost element at Co. area: (T. Code FS00)

    Path: Accounting Controlling Cost element accountingMaster data cost element

    Individual processing create primary (T. Code KA01)

    Cost element400100Valid from 01.04.2006 to 31.12.9999

    Enter

    Co. element category1Save

    Automatic creation of primary cost element

    There are 3 steps in this area

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    1st step make default settings.

    SPRO Controlling cost element accounting master data cost element

    automatic creation of primary and secondary cost elements make default setting

    (T. Code OKB2)

    Chart of Accounts AML

    Enter

    Accounts from: 400101 to 499999

    Save & save in your request

    Create batch input session:

    SPRO Controlling cost element accountingMaster data Cost elementAutomatic creation of primary and secondary cost elements make default setting

    Create batch input session (T. Code OKB3)

    Controlling area: AML

    Valid from: 01.04.2006 valid to 31.12.9999

    Session name: AML

    Batch input user: sap user

    Execute (F8)

    Execute batch input session:

    Path: SPRO Controlling Cost element accountingMaster data cost element

    Automatic creation of primary and secondary cost element Execute batch input sessions

    (T. Code SM35)

    Select the session name: AML

    Select process buttonSelect display errors only radio button

    Select process button

    You get message processing of batch Input sessions completed

    Select exit batch input button (F12)

    To view the cost elements created

    Path: Accounting Controlling Cost element accountingMaster data cost element

    Individual processing Display (T. Code KA03)

    Select the drop down button beside cost element

    Give the controlling area: AML, enter

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    Creation of field status group making cost centre mandatory:

    Path:(T. Code: OBC4)

    Select field status variant: AML

    Double click on field status group folder

    Double click on G004

    Double click on general data

    Text make it required entry field

    Select next group button

    Cost centre make it required entry field

    Save (or) (ctrl + s)

    Save in your request

    Assign new field status group G/L expenditure:

    Use the transaction code: FS00

    `

    G/L account: 400100 (Salaries)

    Company code: AML

    From menu G/L Account Change

    Select create/bank/interest tab

    Field status group: G004

    SaveG/L Account: 400300 (Rent A/C)

    Company code: AML

    From menu G/L Account change

    Select create/bank/interest tab

    Field status group: G004

    Save

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    Creation of cost centre:

    Path: Accounting Controlling Cost centre accountingMaster data Cost centre

    Individual processing Create (T. Code KS01)

    Cost centre: Dept A

    Valid from: 01.04.2006 to 31.12.9999

    Enter

    Name: Dept A

    Depart Cost centre: Department A

    Person responsible: A

    Cost centre category: 1 (Production)

    Hierarchy area: AMLHIER

    Business area: AMH

    Currency: INR

    Save (or) (Ctrl + s)

    Ignore the warning message, press enter

    Cost centre: Dept B

    Valid from: 01.04.2006 to 31.12.9999

    Reference cost centre: Dept A

    Controlling area: AML

    Enter

    Name: Department B

    Description: Cost centre department B

    Basic data

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    Person responsible: B

    Save (or) (ctrl + s)

    Ignore the warning message, press enter

    Cost centre: Dept C

    Valid from: 01.04.2006 to 31.12.9999

    Reference cost centre: Dept A

    Controlling area: AML

    Enter

    Name: Department C

    Description: Cost centre department C

    Basic data

    Person responsible: C

    Save (or) (ctrl +s)

    Ignore the warning message, press enter

    Creation of Cost centre group:

    Path: Accounting controlling Cost centre AccountingMaster data Cost centre

    group Create (T. Code KSH1)

    Cost centre group: AMLProdu

    Enter

    AMLProduProduction department for Co. area AML

    Select insert cost centre button (Shift + F4)

    Give the cost centre: Dept A, Dept B

    Save

    Creation of cost element group:

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    Path: Accounting controlling Cost centre accountingMaster data Cost element

    group Create (T. Code KAH1)

    Cost element group: AMLADMIN

    Enter

    AMLADMINAdministration expenses for AML

    Select insert cost element button (Shift + F4)

    400300 to 400399

    Enter & save

    Posting of transaction in FI

    T. Code: F02

    Document date: 23.10.2006

    Type: SA

    Company code: AML

    Posting: 40

    Account no: 400100 (Salaries)

    Enter

    Amount: 200000

    Cost centre: Dept A

    Text: Salary payment

    Posting: 40 (one more debit)

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    Account No: 400300 (Rent account)

    Enter

    Amount: 50000

    Cost centre: Dept A

    Text: Rent payment

    Posting key: 50

    Account No: 200101 (IDBI Current Account)

    Enter

    Amount: *

    Business area: AMH

    Text: Expenditure for October

    Document Simulate and save

    To view cost centre wise report:

    Path: Accounting Controlling Cost centre accounting Information system report

    for cost centre accounting line items cost centers actual line items (KSB1).

    Cost centre: select dept A

    Execute

    Keep the cursor on first line item

    Select doc. Button (Shift + F2)

    Select back arrow

    Select change layout button (Ctrl + F8)

    Select ref doc. No. under column set

    Select value in reporting currency under columns.

    Select left arrow (or) show selected field button

    Select reference document number under column set

    Select document number under columns

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    Select left arrow (or) show selected fields button

    Select business transaction under column set

    Select reference document number under column

    Select left arrow (or) show selected fields button

    Enter

    Repost Co. line items (RKU3)

    No FI document

    Only Co. document

    Dept A Dept B Dept C

    400100 200000 75000 25000

    400300 50000

    Transfer document wise/line item wise

    Report Co. line item: Accounting Controlling Cost centre accounting actual

    postings report line items enter(T. Code KB61)

    Select accounting document number: 33

    Company code: AML

    Fiscal year: 2006

    Execute (F8)

    Double click on 200000 (First line item)

    New accounts assignment

    Amount: 75000

    Cost centre: B

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    Select next item button (Ctrl + F11)

    Select next button

    New account assignment

    Amount: 25000

    Cost centre: Dept C

    Save

    Go and see the cost centre report (KSB1)

    Cost centre: dept A

    Execute (F8)

    To view cost element wise totals

    Select cost element column

    Select sub total button (Ctrl + Shift + F6)

    Repost cost: (RK01)

    Split department/wrong postings to cost centre

    Transfer amount wise/cost element wise

    No FI document only Co. document

    25000 dept C No FI document

    10000 Dept C Only Co document

    Repost cost:

    Path: Accounting Controlling Cost centre accounting Actual postingsManual re

    postings of costs

    (T. Code: KB11N)

    Ccts (old)Dept A

    Cost element: 400100 (Salaries)

    Amount: 25000

    Ccts (New): Dept C

    Ccts (old): Dept A

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    Cost element: 400300 (Rent)

    Amount: 10000

    Ccts (new): Dept C

    Save

    Planning cost centre wise:

    Path: Accounting controlling cost centre accounting planning cost and activity

    inputs change (T. Code KP06)

    Version: 0

    From period: 1

    To period: 12

    Fiscal year: 2006

    Cost center group: AMLHIER

    Select next page (or) page down button

    Cost element: 400000 to 499999

    Select form based radio button

    Free centers to choose cost

    element from drop down

    menu and plan

    Form based enter cost element list

    is available on screen plan against

    cost element

    Select over view screen button (F5)

    Cost element: 400100

    Enter plan fixed cost: 600000

    Distribution key: 0 (Equal distribution)

    Select cost element: 400100

    From menu go to period screen F6

    Select back arrowFor cost element: 400300

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    Plan fixed cost: 540000

    Distribution key: 1

    To plan for department: B

    Select combination button (Ctrl + F12)

    To go to department: A

    Select previous combination button (Ctrl + F1)Select save button (or) (ctrl + s)

    To view various reports cost centre wise accounting

    Path: controlling cost centre accounting information system reports for cost centre

    accounting plan/actual comparison cost centre actual/plan/variance (T. Code S _ ALR

    _ 87013611)

    Controlling area: AML

    Fiscal year: 2006

    From period: 7

    To period: 7

    Plan version: 0

    Cost centre (or) valuesDept A

    Execute

    To go to transactional level

    Keep the cursor on salaries A/C and costs

    Select call up report button (F7)

    Double click on cost centre actual line items

    Keep the cursor on first line item

    Select document button

    How to set up controlling area

    Path: Accounting Controlling Cost centre accounting environment set

    controlling area (T. Code OKKS)

    Controlling area: AML

    Period lock:

    Path: Accounting Controlling Cost centre accounting environment period lock

    change (T. Code OKP1)

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    Controlling area: AML1

    Fiscal year: 2006

    Selected button (FS) FI CO

    a) Transactioneffect FI and CO (COIN)

    b) Transaction

    Affect only Co (RKU1/RKU3) No

    c) Transaction

    effect only FI balance sheet No

    Keep the cursor on 01

    Select lock period button (F5)

    Save