Cost and Managerial Accounting -V1_gap Analysis_combinedslides

8/2/2019 Cost and Managerial Accounting -V1_gap Analysis_combinedslides

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0Filename/RPS Number

Navy ERP/SAP Cost Accounting

Questions asked of NAVAIR/NAVSUP

1) What cost visibility do you have with Navy ERP that you didn't have in the legacyenvironment?

2) Are you using the Navy ERP managerial cost accounting functionality?

a) If so, how? And, what can you do now that you couldnt in the legacy

environment?

b) If not, why? (Didnt know it exist, no need, etc.)

SAP Question

What functionality do you offer that Navy ERP is not using, and how can we get them to useit?


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Feedback

From the Commands

NAVAIR asked for clarification, asked if we still had the presentation from Phil L.

NAVSUP said they would get with their Finance Team and get back with me.

SAP ready and willing to help


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Quick Look gap analysis follows


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GAP Analysis (Components)

SAP CO Functionality NAVY ERP CO Functionality Gap Results

Profit Center Accounting Out of scope Yes Full Gap

Overhead Cost Controlling (Cost Center, Cost

Element, ABC, Internal Orders)

In Scope ABC Partial

Product Cost Controlling (Product Cost by

Period/order/SO, Standard Cost Estimate,Simultaneous Costing, Period-End Closing,

Material Ledger/Unit Costing)

Out of scope Yes Full Gap

Profitability Analysis (Costing-Based/Account-

Based)

Out of scope Yes Full Gap

Reporting (R/3 Reporting, BW Reporting, Portal

Solutions)

In Scope No No Gap

Enterprising Controlling ( Profit Center

Accounting, Consolidation, EIS/Business

Planning)

In Scope EIS/Business Planning Partial


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GAP Analysis (Reporting for CO)

SAP CO Functionality NAVY ERP COFunctionality

Gap Results

ABAP Listviewer Reporting (COCO--OM, COOM, CO--PCPCTool Offers Set of Generic Functions, Without Programming, Line ItemTool Offers Set of Generic Functions, Without Programming, Line ItemReports, Documents, Analysis of Incorrect Postings, Corrections)Reports, Documents, Analysis of Incorrect Postings, Corrections)

In Scope No

CO Summarization Reporting (CO-OM, CO-PC, PS Standardized /

Flexible Cost Analysis of Cost Objects, Check of Data Consistency)

In Scope No

Formatted Reporting with ReportWriter(CO-OM, CO-PC, Target/Actual

Comparisons, Variances, Support of the Planning Process, AssessmentCycles, Target Costs)

In Scope No

Drill Down Reporting (CO-PC, CO-PA, PS, Profitability Analysis for

Operating Concerns, Reconciliation Reports to look for Posting Anomalies)

In Scope No

State-of-the-art Data Warehouse Tool (Web Caching, Web Application

Designer, Common Meta Data Repository)

In Scope No

Predefined Content (Infocubes, Queries, Workbooks and Roles, Ready-to-

run, Delta Extraction for Line Items)

In Scope No

Customer Specific Solution (Data Merge from Different Applications and

Systems, Flexible Definition of Aggregates, Mass Reporting for Cost

Centers incl. Automatic User Profile Generation)

In Scope No

Role-based Monitoring and Alerting (Cost Center Monitor, Internal OrderMonitor, Internal Activity Allocation Monitor)

In Scope No

Integration of Existing Reports (ReportWriter/Painter Reports via iViews,BW Reports via Web Templates)

In Scope No

Integration of Business Tasks (Administrative Tasks via ISR CorrectionPosting Request, Master Data Change Request Planning Scenario)

In Scope No


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Fit/Gap Findings

0

0.2

0.4

0.6

0.8

1

1.2

P

rofit

C

en

ter

A

cc

ounting

O

verhead

C

os

t

C

on

trolling

P

roduct

C

os

t

C

on

trolling

P

rofitability

A

na

lysis

R

ep

orting

E

nterprising

C

on

trolling

NAVY ERP CO

FunctionalitySAP CO Functionality

Fit/Gap Findings

0

0.8

0

01

0.5

Profit Center Accounting

Overhead CostControlling

Product Cost Controlling

Profitability Analysis

Reporting

Enterprising Controlling


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Fit Results

Fit Results

50%

33%

17%

Not Met

Partially Met

Fully Met


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Implications & Next Steps

The fit / gap analysis contained in this document provides the information needed for FMO to

base their answer to the question regarding the additional capabilities of SAP that the Navy

ERP can use in cost and managerial accounting. It does notcontain a recommendation to

FMO, rather presents the facts regarding how well Navy ERP meet the needs of the SAP

functionalities.

In either case, additional assessment based on scenarios, processes and steps is needed toobtain a comprehensive fit/gap analysis findings. FMO leadership should begin to consider

how these vital assessment activities would be executed in conjunction with the ongoing

requirements compliance project.


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Controlling

Reporting


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Integrated Labor Reporting

RCO1046_R001 Integrated Labor Reporting:

Gross Pay Error Report (RCO1046_R001)

Status report on the disposition for each line item within the gross pay file (GPF) processing(Error, Failure, Repaired, Process, etc.)

CATSDB-Gross Pay File Comparison (RCO1047_R001)

Compares entries in the CATSDB table and entries coming from the GPF.

Labor History Report (RCO1048_R001)

Five report layouts in total detailing the employee, hours, dollars, overhead allocation,projects, etc.:

Direct projects

Overhead projects

Sorted by Employees and projects worked

Summary by Employee

Display of all available fields

Military End Strength (RCO1050_R001)

Military headcount by cost center and pay grade


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Actual Labor Reconciliation Report (RCO1051_R001)

The report provides a reconciliation between accelerated leave accrued and leave takenalong with accelerated fringe accrued and fringe paid.

Summary of Actual-Stabilized Labor by Pay Band(RCO1052_R001)

This report will be used to formulate standard direct labor rates using actual earnings

information, and to track, project, and report stabilized labor variances for each paygrade/step for the annual rate.

Civilian Hours Summary Work Year (RCO1056_R001)

The report provides manpower (civilian, military, foreign national, or total) informationstated in man-years, summarized by department, and division. The selection criterion isdown to the personnel number and performing cost center.

Integrated Labor Reporting contd.


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Net Operating Results (NOR) Report (RCO1082_R001)

The NOR report is used to identify the various levels of overhead, capturing the labor hoursand work years, applied revenue, overhead expenses and stabilized direct labor ratevariance by competency department level breakout.

Net Operating Results (NOR) Labor Report

Net Operating Results (NOR) Summary Report by Department

Net Operating Results (NOR) Detailed Report

NOR (Net Operating Results) Report


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DCPS Gross Pay File Reconciliation

Standard Labor Rate v. Gross Pay File

This report will compare the entries created by the gross pay file and the postings to the direct

and reimbursable projects within SAP through the direct activity allocations.

Defense Daily Expenditure File v. Gross Pay File

This report will compare the entries from the gross pay file and the DDEF file. It will validate

the accuracy between the labor expensed-not paid and the labor disbursement amount

coming from Treasury.

.Report Format to be Determined


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Undistributed Labor Transaction

RCO1004_R005 Undistributed Labor Error Reports

Allows End user to generate reports on Labor Transfer errors (CATA) to PS or COObjects

These are errors which are were not caught by Timesheet validations

Availability Control

Activity Type/Rate validity dates

Order/Project currently being processed


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DONIBIS

RFI1009_I001 DONIBIS:

The requirement is for Navy ERP to provide an automated file to DONIBIS (DONIndustrial Budgeting Information System) containing all the data needed to satisfy thefinancial and non-financial data requirements for monthly, semi-annual and annualworking capital fund reporting.

SAP will produce the file in a TXT format, which will be manually uploaded into theDONIBIS system. The DONIBIS reporting is still based on the old Navy chart ofaccounts (Navy four-digit GLA) and not on the new USSGL.


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SSR

RCO1057_R001 SSR:

The purpose of this program is the following:

Executes custom table generation/update

produces reports based upon user input

Output options

SSR/Carryover Detail

Extended Carryover Detail

New Orders Detail

SSR/Carryover by UIC

SSR/ Carryover by Cost Center

Standard Summary Sources of Revenue Report

Expanded Summary Sources of Revenue Report

Additional options (check box):

Exclude carryover exceptions (Y/N)


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Cost Experience Report

RCO1049_R001 Cost Experience Report

WCF report Includes Commitments, Obligations, Costs and Hours by Expense Category:

Direct

CPP

G&A

Indirect

Service Center

Total

Includes Costs by Object Class

Report can be generated at total activity level, department level, division level or cost

center level by Expense Category and/orObject Class breakout


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Master Data Reports (Cost Elements, Cost Cents, Activity Types, & Internal Orders)

Cost Center Accounting (Plan/Actual & Actual/Actual Comparisons, Planning, Pricing, and Line

Item Reports)

Internal Order Accounting (Plan/Actual & Actual/Actual Comparisons, Planning,

Summarization, and Line Item Reports)

Activity Based Costing (Processes) (Plan/Actual Comparisons, Planning, Pricing,and Line Item

Reports)

CO Standard Reports


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List: Processes S_ALR_87011761

Processes: Actual/plan/variance S_ALR_87011760

Processes: Breakdown by Partner S_ALR_87011762

List: Processes S_ALR_87011765

Bus. Processes: Planning Overview CPBL

Business Processes: Act. Line Items CPB1

Business Processes: Plan Line Items CPBP

Business Processes: Master Data Rep. CP13

Business Alloc Structure Display CP20

List: Breakdown by process category S_ALR_87011771

Area: Orders S_ALR_87013643

Orders: Actual/plan/variance S_ALR_87012993

Orders: Current Period/Cumulative S_ALR_87012994

List: Orders S_ALR_87012995

List: Orders by Cost Element S_ALR_87012996

List: Cost Elements by Order S_ALR_87012997

Orders: Breakdown by Partner S_ALR_87012998

Orders: Actual/Plan/Commitments S_ALR_87012999

List: Actual/Plan/Commitments S_ALR_87013000

CO Standard Reports


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Orders: Actual Yearly Comparison S_ALR_87013001

Orders: Actual Quarterly Comparison S_ALR_87013002

Orders: Actual Period Comparison S_ALR_87013003

Order: Planning Overview KABL

Orders: Plan Yearly Comparison S_ALR_87013004

Orders: Plan Quarterly Comparison S_ALR_87013005

Orders: Plan Period Comparison S_ALR_87013006

Orders: Actual Line Items KOB1

Orders: Commitment Line Items KOB2

Orders: Plan line items KOBP

Orders: Budget Line Items KOB4

Display budget document KO2B

Master Data List Internal Orders KOK5

Internal Orders: Coll. Displ. SettRu KOSRLIST_OR

SObj: Actual/Plan/Variance S_ALR_87013007

SObj: Actual/Plan/Commitment S_ALR_87013008 SObj: Current/Cumulated/Total S_ALR_87013009

Orders: Breakdown by Period S_ALR_87013010

Orders: Actual/Plan/Price Variance S_ALR_87013011

Orders: Actual/Plan/Consumption S_ALR_87013012

CO Standard Reports


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Cost Centers: Quarterly Comparison S_ALR_87013623

Cost Ctrs: Fiscal Year Comparison S_ALR_87013624

Cost Centers: Actual/Target/Variance S_ALR_87013625

Area: Cost Elements S_ALR_87013626

Cost Centers: Variances S_ALR_87013627

Cost Centers: Splitting S_ALR_87013628

Cost centers: Planning overview KSBL

Activity Types: Reconciliation S _ALR_87013629

Activity Types: Plan receivers S_ALR_87013630

Cost centers: Activity prices KSBT

Cost Centers: Actual Line Items KSB1

Cost Centers: Commitment Line Items KSB2

Cost Centers: Plan Line Items KSBP

Controlling Documents: Actual KSB5

Controlling Documents: Plan KABP

Cost Centers: Master Data Report KS13Cost Elements: Master Data Report KA23

Activity Types: Master Data Report KL13

Stat.Key Figures: Master Data Report KK04

Cost Centers: Rolling Year S_ALR_87013631

CO Standard Reports


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Cost Centers: Average Costs S_ALR_87013632

Cost Centers: Act./Plan/Var./Prev.Yr S_ALR_87013633

Cost Centers: Currency Translation S_ALR_87013634

Area: Actual/Plan 2 Currencies S_ALR_87013635

Cost Centers: Object Comparison S_ALR_87013636

Area: Internal Business Volume S_ALR_87013637

Cost Centers: Curr./Cum./Total Year S_ALR_87013638

Cost Centers: Act/Target from Summ. S_ALR_87013639

CCtrs: Period Breakdown Actual/Plan S_ALR_87013640

CCtrs: Period Breakdown Act./Target S_ALR_87013641

Cost Centers: Breakdown Resources S_ALR_87013642

Cost Centers: Cost Component Split S_ALR_87013644

Stat. Key Figs: Period Breakdown S_ALR_87013645

Activity Types: Period Breakdown S_ALR_87013646

Activity Types: Scheduled/Plan S_ALR_87013647

Area: Actual/Budget/Commitments S_ALR_87013648

Run Selected Reports KOC2

CO Standard Reports