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RFP For Procurement, Installation, Testing & Commissioning Of BMS, ACS, Surveillance System, Equipment / Accessories Required for Integration with Existing Setup In GITC
#1/15 CORRIGENDUM-1 05.01.2018
CORRIGENDUM NO. 1 [05.01.2018]
REQUEST FOR PROPOSAL
FOR PROCUREMENT, INSTALLATION, TESTING & COMMISSIONING OF BUILDING MANAGEMENT SYSTEM , ACCESS CONTROL SYSTEM, SURVEILLANCE (CCTV) SYSTEM, EQUIPMENTS / ACCESSORIES
REQUIRED FOR INTEGRATION WITH EXISTING SETUP IN GLOBAL IT CENTRE (GITC)
Ref: SBI/GITC/DC & BCM/2017-18/456 : 18/12/2017
STATE BANK GLOBAL IT CENTER DC & BCM, 2nd Floor, ‘C’ Wing
Sector – 11 CBD Belapur, Navi Mumbai – 400 614
RFP For Procurement, Installation, Testing & Commissioning Of BMS, ACS, Surveillance System, Equipment / Accessories Required for Integration with Existing Setup In GITC
#2/15 CORRIGENDUM-1 05.01.2018
Based upon the pre-bid queries, the amendments to the RFP given below are issued. The amendments provide response to many of the queries raised by the bidders, and such queries are not being responded individually. Where no response is provided to a query, the Bank’s position, as stated in the RFP (including the amendments) remains unchanged or the query is in the nature of a suggestion or is not relevant to the requirements raised by the Bank.
Our responses for the pre-bid queries are as follows S No RFP
Page
No
RFP Clause No. Existing Clause / Content of RFP Query/Suggestions Bank's Response
1 Various Mismatch in specs with approved makes Wherever there's mismatch between specs and
approved makes capability, we can quote as per
capability of approved makes. Please confirm
Agreed
2 There are instances where BOQ and specs
are not in Sync.
In such a case should we consider that BOQ
supersedes specification and quote as per
approved make's architecture so as to fulfill the
tender intent requirement?
BOQ & Specs are two different things. The quantity to be supplied is to be based on the approved specs and the quantity will be based to the design/architecture.
3 221-
222
Fire Alarm
System
252 devices/detectors in any combination,
5000 event history, 6" touch screen LCD,
10 loops and 2500 devices/detectors
maximum
Request to kindly rephrase the line items to make
it competitive. Eg 1 loop should support at least
252 detectors/device etc. Also as the repeater
panel asked is passive type, it's used majorly for
alarm acknowledgement or silencing. A
touchscreen display doesn't add anything other
than aesthetics at a higher cost. Kindly approve
non- touchscreen type cost effective repeater
panel.
Agreed. The specification for supply of 6" Touch screen LCD panel is made optional. The wordings "in any combination" is removed
4 223 Fire Alarm
System
Tri colour LED Honeywell supports dual coloured LED. This
makes sense as panel and GUI can be configured
to show alarms/ troubles/ok status for entire
facility. An operator monitors the panel or GUI
and not individual detectors. Hence a dual colour
detector with a smart panel and GUI serves all
purposes.
Dual colour LED indicators are acceptable.
5 55 Fire Alarm Hazmat Icons conform to NFPA standard Please clarify in details The icons used in the software or
RFP For Procurement, Installation, Testing & Commissioning Of BMS, ACS, Surveillance System, Equipment / Accessories Required for Integration with Existing Setup In GITC
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System 170 format while labelling the devices etc. should conform to the standard mentioned in the RFP.
6 170 Access control
system
140 workstations Requirement of 140 workstations in specs seems
to be over stretched. As per BOQ, only 2
workstations are required. Please advise
This applies to the monitoring workstations. The current requirement is for 3 workstations. The software should have the capability to add more monitoring workstations (Upto 20) which can be added at a later date.
7 174 Access control
system
As a minimum, the ACS shall allow up to
196 configurable fields to be customized by
the system administrator to suit the needs of
the facility owner.
Please clarify in details Apart from the mandatory data fields, the system should be able to provide for additional 196 configurable data fields to suit site specific customization.
8 78-80 Access control
system
Mismatch in quantity of field devices Based on the BOQ, we understand there's a
mismatch in the BOQ. Number of doors appear
to be 45, no of readers are 71 and exit push
buttons are 15 in number. Kindly let us know the
distribution of doors with type ( single/double)
and we can design a redundant ACS system as
per approved makes.
Double Door Magnetic Locks - 25 Single Door Magnetic Lock - 21 Biometric-cum-Proximity Readers - 46 Proximity Readers - 46
9 62 Access control
system
Standard for products all listing is not possible. We can give UL / CE
standard C-Tick Standard is removed from the scope of the current RFP, Any of the standard.
10 75 CCTV Mismatch in camera quantity and License Total quantity of cameras is 130 whereas license
is asked for 110 cameras only Total quantity of camera is 135 and License should be for the actual quantity supplied 150.%
11 137 CCTV Parallel recording should the license of parallel recording be
included in the offer. Failover feature to be provided for the server infrastructure. Hence,
RFP For Procurement, Installation, Testing & Commissioning Of BMS, ACS, Surveillance System, Equipment / Accessories Required for Integration with Existing Setup In GITC
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the requirement for parallel recording is being removed.
12 144 CCTV Metadata As per tender BOM, there seems no VCA thus
Metadata is not required, please confirm This requirement is being removed from the specifications.
13 143,
148,
152,
153
Remote
connected
services - A,
Export - 4,
Control
recording of
devices related
to cameras-A,
Point 10
Remote connect services shall enable the
DVMS to retrieve video and audio from
external cameras
Audio is read? please confirm No Audio requirement for the current scope of the RFP.
14 93 BMS As such, in the event of a network
communication failure, or the loss of any
other controller on the Network, the control
system shall continue to independently
operate under control of the resident time
clock in each controller and the resident
program stored in non-volatile memory as
detailed herein. In such a case, each
individual controller shall continue to trend
data commensurate with the data storage
capabilities of each controller until a
network connection can be restored
The "Backfilling" feature is usually required in a
manufacturing facility requiring very high
temperature/humidity control e.g.
Pharmaceutical manufacturing units. Such a
feature is not a mandate requirement for a
datacenter scenario. We request you to kindly
delete the clause from specs, boq and compliance
No change
15 84 BMS Hot Swappable IO It's recommended to have factory fitted IO in
controllers / expansion modules. The clause may
be rephrased to factory fitted IO.
No change
16 84 BMS Must support BACNET/LON protocol BACNET/LON is a proprietary protocol.
Request you to change it to BACNET/MSTP
which is an open protocol
The specs being changed to BACNET/LON or BACNET/MSTP, MODBUS
17 48 BMS LT & DG Breaker Hard points has to be confirmed by SBI for BMS
integration DG Monitoring is required.
RFP For Procurement, Installation, Testing & Commissioning Of BMS, ACS, Surveillance System, Equipment / Accessories Required for Integration with Existing Setup In GITC
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18 48 BMS Split AC 2nd floor split AC contact has to be provided by
SBI for BMS integration Any technical /electrical requirement shall be part of the scope of this RFP. The Bank may provide necessary guidance / assistance to the extent possible.
19 42 Payment terms 80% of the contract amount will be released
after successful installation &
commissioning and on submission of PBG
along-with submission of installation
report. Remaining 20% will in arrears
during remaining period
The product should be under warranty for 3
years (1 year extend warranty)
2% per quarter in arrears starting after end
of 9 months from the date of successful
Installation/ Commissioning of the solution.
10% advance with confirmed PO, 60% against
supply of material at site, 30% against
commissioning of job
The total project cost is being divided in two parts : a. Initial project implementation and commissioning including 1 year warranty. b. Two year extended warranty. The payment for part a shall be made as follows : i. 10% Advance against BG (ABG) ii. 40% against Supply of complete material (alternately on pro-rata basis for the material supplied subject to a maximum of 40%) iii. 50% against installation, testing, commissioning and acceptance. The payment for part b shall be made quarterly in arrears. A Performance Bank Guarantee will have to be submitted for 10% of the total project (i.e. part a + part
RFP For Procurement, Installation, Testing & Commissioning Of BMS, ACS, Surveillance System, Equipment / Accessories Required for Integration with Existing Setup In GITC
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b) ABG shall be returned upon completion of the project.
20 39 Legal Limitation of Liability Please add the following wordings at the end of
the clause: “In no event will hail be liable for any
incidental damages, consequential damages,
special damages, indirect damages, loss of
profits, loss of revenues, or loss of use, these
limitations and exclusions will apply regardless
of whether liability arises from breach of
contract, warranty, tort (including but not limited
to negligence), by operation of law, or
otherwise.”
No change
21 48 Legal Termination for Default Please add the following wordings at the end of
the clause “The Service Provider may terminate
this Agreement for cause (including, but not
limited to the Bank’s failure to make payments
as agreed herein) after giving Bank written
notice of its intent to terminate. If, within seven
(7) days following receipt of such notice, the
Bank fails to make the payments then due, or
otherwise fails to cure or perform its obligations,
the Service Provider may, by written notice to
the Bank, terminate this Agreement and recover
payment for Work executed and for losses
sustained for materials, tools, construction
equipment and machinery idle charges, including
but not limited to, reasonable overhead, profit
and applicable damages.”
No change
22 50 Legal Termination for Insolvency We propose to make this clause mutual. No change
23 Legal Additional clauses Intellectual Property: The Service Provider
hereby grants to the Bank a non-exclusive, non-No change
RFP For Procurement, Installation, Testing & Commissioning Of BMS, ACS, Surveillance System, Equipment / Accessories Required for Integration with Existing Setup In GITC
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sub licensable and perpetual license and right to
use the deliverables, formats, material and the
documentation solely for the Bank’s own
internal business operations as set forth under the
this Agreement. All the software licenses and
warranties pertaining to any software and/or
hardware supplied under this agreement shall be
as per the Service Provider’s license terms and
conditions and/or End User License Agreement.
In case of any hardware supplied under this
Agreement it shall be as per the Original
Equipment Manufacturer terms and conditions.
Except these terms and conditions no other terms
and conditions shall be applicable to the supplied
software and/or hardware even if mentioned on
the Order, tender document or any agreement
signed between the parties
24 Legal Additional clauses Delay: The Service Provider shall not be liable
for any delays or increased costs caused by
delays not attributable to it. If there is any such
delay then the Service Provider reserves it right
to increase prices to reflect increased costs,
delay, and any other costs suffered by it. Service
Provider shall also have the right to claim Project
Management Charges. The Service Provider also
reserves it right to suspend its obligations and/or
terminate the Agreement if the delay results in its
inability to carry out the Work as per the
schedule agreed between the Parties. For the
avoidance of doubt, Liquidated Damages shall
not be applicable during such delay.
No change
25 Legal Additional clauses Changes: The Bank may issue a written change
order to request changes within the scope of
Work. Such requests are subject to acceptance by
No change
RFP For Procurement, Installation, Testing & Commissioning Of BMS, ACS, Surveillance System, Equipment / Accessories Required for Integration with Existing Setup In GITC
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the Service Provider. The Service Provider will
inform the Bank if the change will cause an
increase in its costs or time required to perform.
The change will become effective, and the
Service Provider will commence performance,
upon execution of an amendment to the Work
Order. Unless otherwise agreed in writing, upon
performance of the change order the Service
Provider will be entitled to invoice the Bank for
the costs of the change, even if Service Provider
agreed to proceed with the change prior to
execution of the amendment.
26 19 Legal Liquidated Damages Please replace the proposed LDs with 0.5% per
week with a maximum of 5%. No change
27 BMS Request to share the IO Summary to ensure competitive design
Total count is of "IO"s read as 5000
28 Pg. 112
HSSD Approvals
Approvals: LPCB, FM, UL, ULC, VDS
We request for EN approval for the same Agreed. The item should conform to any one of the standards mentioned in the RFP including "EN".
29 Pg. 46 Clause no. 3 The Bidder must have an average turnover of minimum Rs.1 crore during last 3 financial year(s) [2014- 15, 2015-16, 2016-17]
Due to the criticality of the project, we would request the following: The Bidder must have an average turnover of minimum Rs.50 crore during last 3 financial year(s) [2014- 15, 2015-16, 2016-17] with
No change
30 Pg. 46 Due to the criticality of the project, we request to consider the following criteria: The bidder should have successfully completed at least TWO Tier-3 Data center till ending 31st March 2017
The bidder should have successfully completed at least THREE Tier-3 Data center till ending 31st March 2017
RFP For Procurement, Installation, Testing & Commissioning Of BMS, ACS, Surveillance System, Equipment / Accessories Required for Integration with Existing Setup In GITC
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31 Pg. 79 Item no. 1.1 & 1.2
SITC for central server for loading ACS management server(primary), DUAL CPU, E5-2603 ( 1.6 GHZ , 6 CORE), 16 GB RAM, 4 x 500 GB (or above) 10K RPM (RAID 1) HDD - OS/ Application, Windows server 2012 64 bit, SQL server 2012, Standard mouse, keyboard, video card and colour monitor, Ports At least one network connection (as outlined above) & SITC Supply, installation, testing & commissioning of Central Server for loading Access Management software-ACS (Redundant), DUAL CPU, E5-2603 ( 1.6 GHZ , 6 CORE), 16 GB RAM, 4 x 500 GB (or above) 10K RPM (RAID 1) HDD - OS/ Application, Windows server 2012 64 bit, SQL server 2012, Standard mouse, keyboard, video card and colour monitor, Ports At least one network connection (as outlined above)
Can we propose VM ware for high availability feature for server.
No change
32 Required floor layouts, individual system drawings will also required to cross verify the quantities specified in the RFP for FAS, CCTV, ACS, PA , etc.
No Change
33 84 9 Direct Digital Controllers: BACnet/IP IO Summary is not there in RFP Total count is of "IO"s read as 5000
34 89 Annexure E Scope of Work 1. UPS - What communication protocol is available SNMP or Modbus for BMS
as per RFP
RFP For Procurement, Installation, Testing & Commissioning Of BMS, ACS, Surveillance System, Equipment / Accessories Required for Integration with Existing Setup In GITC
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integration
35 89 Annexure E Scope of Work 2. PAC – What communication protocol is available for PAC, normally PAC should have MODBUS and whether it has inbuild MODBUS card
as per RFP
36 89 Annexure E Scope of Work 3. AHU – Which location DDC can be installed, what is the make of VFD, does this VFD has starter panel or not and whether VFD has MODBUS communication for BMS integration.
as per RFP
37 89 Annexure E Scope of Work 4. CAC – Whether CAC is a cassette AC or concealed AC, what communication protocol available for BMS integration
as per RFP
38 89 Annexure E Scope of Work 5. Split units – Does these units are looped with each other or not, whether it is assigned with an unique id? what communication protocol is available for BMS integration
as per RFP
39 83 7.a BMS BOM Please specify Energy meter quantity as per RFP
40 84 7.f BMS BOM Please specify DG set quantity as per RFP
41 84 7.g BMS BOM Please specify PDU quantity as per RFP
42 85 9.a BMS BOM Please specify logic for lighting control as per RFP
43 85 9.b BMS BOM What are the field devices as per RFP
44 77 F.14 CCTV BOM Fiber accessories are mentioned to propose, but what is the fiber quantity
Commensurate with the relevant BOQ
45 79 G.1.3 ACS BOM Web Camera is asked, but the make specified in the RFP supplies security cameras, Logitech and equivalent make
Any one of the makes mentioned. This is required for capturing photograph of the person being
RFP For Procurement, Installation, Testing & Commissioning Of BMS, ACS, Surveillance System, Equipment / Accessories Required for Integration with Existing Setup In GITC
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cameras will be enough. If need to supply specified make cameras i.e. security camera then please specify the exact application
granted access.
46 81 G.4.4 ACS BOM only Cat6 armored cable is specified, what about the accessories
as per RFP
47 42 Part 2 Earnest Money Deposit We are a small scale service industry registered with Directorate of Industries and Commerce, Government of Karnataka. Hence, we may please be exempted from submitting the EMD under Price and Purchase Preference Policy, MSME, Govt. of India
Provide relevant certificates that authorize / permit exemption
48 46 Annexure B Bidder should be a profitable organization
Request to please exempt in consideration of us being a Small Scale Service Enterprise
as per RFP
49 Please issue price bid in editable Excel format for ease of submission of tender
50 49 BMS Features integrators for intelligent 3rd Party
Systems:
• FAS
• HSSD
Changed to read as
"integrators for intelligent 3rd Party
Systems:
• FAS
• FSS
• HSSD"
51 49 BMS Features Single Graphics Interface to the user for
Control and monitoring for all integrated
systems
Changed to read as
"Single Graphics Interface to the user
for Control and monitoring for all
integrated systems"
52 49 BMS Features Listing and/or approval from:
UL Underwriters Lab. Inc
FM Factory Mutual
Changed to read as
"Listing and/or approval from:
UL Underwriters Lab. Inc
FM Factory Mutual
CE Conformite Europeene"
RFP For Procurement, Installation, Testing & Commissioning Of BMS, ACS, Surveillance System, Equipment / Accessories Required for Integration with Existing Setup In GITC
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53 51 Event
Management
Event management
Event Routing and sorting
Event Notification
Event acknowledge
Changed to read as
"Event Management
Event Routing and sorting
Event Notification
Event acknowledge
Event Closure"
54 54 &
119
Digital Water
Leak Detecting
System
Simultaneous leaks at multiple locations
shall be generated Changed to read as "Alerts for
simultaneous leaks at multiple locations
shall be generated"
55 54 &
119
Digital Water
Leak Detecting
System
The sense cable will be inflammable and
fixed using holds down clips Changed to read as "The sense cable
should not be inflammable and should
be affixed using holds down clips
56 54 &
119
Digital Water
Leak Detecting
System
Each sense cable shall transmit information
on the type of defect: leak, located to the
nearest metre with the date and time of the
fault
Changed to read as "Each sense cable
shall transmit information on the type
of defect i.e. leakage, cable break,
circuit break, module malfunction, etc.;
location of the fault; date and time of
fault."
57 55 Digital Water
Leak Detecting
System
Failed Safe Loop Back Changed to read as "Fail Safe Loop
Back"
58 55 Addressable
FAS
System and component compliance with
the UL Changed to read as "System and
component compliance with the UL
standard"
59 63 Access Control
System
System Architecture using protocols:
NetBEUI, IPX/SPX, TCP/IP Changed to read as "System
Architecture using protocols TCP/IP."
60 66 FAS The panel shall support degrade mode
operation and shall have battery backup of
24 hrs in normal condition and 30 minutes
in Alarm condition
Changed to read as "The panel shall
support degrade mode operation and
shall have a battery backup of 72 hours
in normal condition and 2 hours in
alarm condition"
61 66 FAS 12 Amps inbuilt power supply having
charging capacity of maximum 100AH
Lead Acid battery
Changed to read as "SMF battery"
instead of "Lead Acid battery".
RFP For Procurement, Installation, Testing & Commissioning Of BMS, ACS, Surveillance System, Equipment / Accessories Required for Integration with Existing Setup In GITC
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62 69 FAS / HSSD Power Supply and Battery Backup for 30
Minutes. Changed to read as "Power Supply and
Battery backup for 2 hours."
63 Consolidate Backend Network
Switches rather than maintaining
individual sets, to ease manageability
and operations
64 Server OS and related components :
Windows Server 2012 R2 (64 bit) or
later
SQL Server 2012 (32/64 bit) or later
65 Add 1 Server to act as Syslog server -
for redirecting the system and audit
logs to that server. This will help in
maintaining isolation of the production
environment in case the logs are to be
referred.
66 42 Schedule of
Events - Pt. 16,
Delivery
schedule/
Timeline
Delivery schedule/ Timeline for Solution: 6
weeks Changed to read as "Delivery
schedule/ Timeline for Solution: 12
weeks"
67 42 Schedule of
Events - Pt. 17,
Terms of
Payment
The product should be under warranty for 3
years (1 year extend warranty)
Changed to read as "The product should be under warranty for 1 year and 2 year AMC."
68 58 CCTV Pt. 2.1 Warranty: Minimum 3 years from OEM Warranty: 1 year from OEM
69 104 Warranty the Works for 24 months from
date of issue of the Certificate of Practical
Completion.
Warranty the Works for 12 months
from date of issue of the Certificate of
Practical Completion.
70 132 Warranty &
Services
The contractor shall warranty the entire
system for electrical and mechanical
failures for a period Two years.
The contractor shall warranty the entire
system for electrical and mechanical
failures for a period One year.
71 155 Cameras Warranty: Minimum 3 years from OEM Warranty: 1 year from OEM
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72 196 Indicative Price
Bid
Comprehensive warranty for Equipment,
software & hardware mentioned in items
above for 3 years from the go live date,
including annual renewal cost, if any
Comprehensive warranty for
Equipment, software & hardware
mentioned in items above for 1 year
from the go live date, including annual
renewal cost, if any
73 207 Penalties & SLA
terms - Pt. 3
Warranty for Hardware Components:
Onsite comprehensive warranty for all the
hardware components including free
replacement of spares, parts, kits as and
when necessary will be 36 months from
date of installation or 39 months from date
of delivery, whichever is earlier.
Warranty for Hardware Components:
Onsite comprehensive warranty for all
the hardware components including
free replacement of spares, parts, kits as
and when necessary will be 12 months
from date of installation or 15 months
from date of delivery, whichever is
earlier.
74 207 Penalties & SLA
terms - Pt. 6
On-site comprehensive warranty: The
warranty would be on-site and
comprehensive in nature and back to back
support from the OEM. The vendor will
warrant all the Equipment, hardware and
software against defects arising out of
faulty design, materials and media
workmanship etc. for a period of three
years from the date of acceptance of the
hardware and software.
On-site comprehensive warranty: The
warranty would be on-site and
comprehensive in nature and back to
back support from the OEM. The
vendor will warrant all the Equipment,
hardware and software against defects
arising out of faulty design, materials
and media workmanship etc. for a
period of one year from the date of
acceptance of the hardware and
software.
75 104 Documentation 2 Set of details and drawings to be provided
as defined in the Construction Instruction
section of this Specification
Changed to read as "2 sets in print form
and 2 sets in soft form (PDF format)"
76 104 Documentation 2 Set of Operating & Maintenance (O & M)
documentation to be provided as defined in
the Construction Instruction section
Add the following elaboration to the
existing clause :
o All Product Documentation
(Manuals, Operating Guides /
Administration Guides / Installation
Guides, etc.)
o Detailed Project Implementation
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Document Site Specific (with every
configured parameter detail / labels
etc.), also referred as As-Build
Document.
o SOPs / Job Cards
77 104 Digital Rodent
Repellent
generating very high frequency sound
waves (above 20 kHz) which are not legible
to human ear but irritates rodents
Changed to read as "generating very
high frequency sound waves (above 20
kHz) which are not audible to human
ear but irritates rodents"
78 105 System
Description
The frequency at which the transducers
produce are illegible to human ear &
doesn`t cause any harm and ensure below
1/3rd octave
Changed to read as "The frequency at
which the transducers produce are
inaudible to human ear & doesn`t
cause any harm and ensure below 1/3rd
octave"
79 107 Stands &
Brackets
Power coated Aluminum accessory for
mounting of the master controller. Changed to read as "Powder coated
Aluminum accessory for mounting of
the master controller."
80 41 Schedule of Events - Pt. 6
Last date and time for Bid submission This is being extended to 12/01/2018 at 3:30 pm.
81 1 set of 200 KVA UPS is located at Gr. Floor. This will be part of the scope of the RFP.
82 156 Pt 1.1 The Switch should have at least 24 10/100/1000 Line Rate for 64byte Packets
Changed to read as "The Switch should have at least 24 Port 10/100/1000 Line Rate for 64byte Packets"
83 81 Pt. 6 12 port layer 2 switch with 10/100/1000 Managed Switches
Changed to read as "24 port layer 2 switch with 10/100/1000 Managed Switches"