Corrections to the Introduction section of the Minnesota County General Records Retention Schedule

NOTE: This electronic copy of the Minnesota General Records Retention Schedule for Counties was produced by Redwood County staff who digitized a paper version. Any handwritten notations or changes that appear on the pages of the schedule are not official.

The 2006 Legislature amended Minnesota Statutes, section 138.17, removing the Commissioner of Administration’s duty to perform functions related to records management. The changes became effective August 1, 2006. As a result of the legislative change, the Department of Administration / Information Policy Analysis Division (IPAD), will no longer respond to inquiries regarding records management.

Destruction Reporting: • Effective August 1, 2001, records destruction reports do not need to be sent to the Minnesota

Department of Administration and the Minnesota Historical Society (State Archives). Keep destruction reports for your own records.

Records Not on the General Schedule: • An electronic copy of the PR-1 form (Application for Authority to Dispose of Records) is available

online at the Minnesota State Archives’ web site (www.mnhs.org/statearchives).

• Records retention schedule forms are no longer available from the Minnesota Department ofAdministration. A blank form is available online at the Minnesota State Archives’ web site(www.mnhs.org/statearchives).

Resources: • The Department of Administration no longer offers assistance with records management issues or

records retention schedules. The Department’s Information Policy Analysis Division (www.ipad.state.mn.us) will assist with questions relating to privacy and other information policy laws.

• The Minnesota State Archives and the state’s Records Disposition Panel can be contacted as follows:State Archives, Minnesota Historical Society, 345 Kellogg Boulevard West, Saint Paul, MN, 55102.651.259.3260.

• The Association of Minnesota Counties can be contacted through its web site (www.mncounties.org/).

Schedule Updates: • The Human Services / Public Welfare section of the schedule was updated by the Minnesota

Department of Human Services in March 2002.

• A supplement to the schedule for Community Corrections was issued in January 1990.

February 2008

INDEX TO GENERAL RECORDS RETENTION SCHEDULE

FOR COUNTIES

RECORD SERIES DESCRIPTION

Abatement Forms Abatements and Additions to the current Years Tax Lists Abatements, Court Orders and Assessor Changes Absentee Ballot (Sealed) Absentee Voting Applications Abstract of Tax Lists Abstracts of Payment Accident Reports Accounts Payable Records Accounts Payable Register Accounts Receivable Ledger Record Acquisition Records Activities - Brochures Activity Flyers Administrative and Operational Records: Human Services Admission Release Records Adult Case Files Adult case Files Advisory Committees Aerial Survey Prints Affidavit of Publication for Job Opening Affidavit of Survivorship Affidavits of Grantee Affirmative Action Files Agenda Packet Agendas Agricultural Preserve Applications Aid to Families with Dependent Children Case Records (AFDC) Annual Plan Annual Report Annual Report Annual Report Annual Report of the Library Board Annual Reports

SECTION

ADMINISTRATION TREASURER AUDITOR AUDITOR AUDITOR AUDITOR TREASURER SHERIFF/LAW ENFORCEMENT SHERIFF/LAW ENFORCEMENT AUDITOR HIGHWAY LIBRARY PARKS AND RECREATION PARKS AND RECREATION HUMAN SERVICES/PUBLIC WELFARE SHERIFF/LAW ENFORCEMENT PUBLIC DEFENDER SHERIFF/LAW ENFORCEMENT HUMAN SERVICES/PUBLIC WELFARE ADMINISTRATION PERSONNEL ADMINISTRATION RECORDER PERSONNEL ADMINISTRATION ADMINISTRATION ADMINISTRATION HUMAN SERVICES/PUBLIC WELFARE COMMUNITY HEALTH/NURSING SVCS AUDITOR HIGHWAY PUBLIC DEFENDER LIBRARY ADMINISTRATION

PAGE

1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1

22 1 1 2 6 1 1 1 2 4 1 1 1 1 1 1

Annual Reports Annual Road/Bridge Report to County Board Apartment ownership and Condominiums Appeal to Board of Veteran Appeals/1-9 Application & Enrollment Cert. for Tutor. Asst./22-1990t Application & Valuation & Tax Deferment of Agricultural Land Application & Valuation & Tax Deferment of Private Recreatio Application Award of Exemplary Rehab. Cert./MA-7-53 Application Exchange to Special Endowment at Age 96/29-358a Application For Employment Application Policy Loan-Government Life Insurance/29-1547 Application for Accured Amts. Vet. Bfts. Pybl Widow/21-614 Application for Adaptive Equipment - Motor Vehicle/10-1394 Application for Amounts Due Estates/21-609 Application for Amounts on Deposit for Deceased Vet/21-6898 Application for Annual Clothing Allowance/21-8678 Application for Automobile, Etc./21-4502 Application for Burial Allowance/21-121 Application for Burial Allowance/21-530 Application for Cash Surrender Value/29-1546 Application for Conversion-Government Life Insurance/29-358 Application for Correction of Military/Naval Record/DD-149 Application for Depend. and Indemity by Widow/Child/21-534 Application for Dependence Indeminty by Child/21-4183 Application for Dependency and Indemnity by Parents/21-535 Application for Determ. of Basic Eligibility-Widow/26-1817 Application for Disabiliy (3CC Class) PE 3D Application for Ed Asst. (Spouse, Widow or Widower)/22-5490w Application for Ed. Asst./22-5490 Application for Education Loan/22-8725 Application for Federal Employment/SF-170 Application for Gold Star Lapel Button/DD-3 Application for Guaranty Loan Purchase Mobile Home/26-8641 Application for Headstone or Marker/40-1330 Application for Home Loan Guaranty/26-1802 Application for Home Loan Guaranty/26-1802b Application for Homestead Classification Application for Med. Benefits for Dependents/10-lOd Application for Medical Benefits Asset-Insurance Data/10-lOf Application for Medical Benef its/10-10 Application for Medical Benef its/10-lOm Application for National Service Life/29-4364 Application for Ordinary Life Insurance/29-8485

RECORDS COMMON TO ALL DEPTS. HIGHWAY RECORDER VETERANS SERVICE VETERANS SERVICE ADMINISTRATION ADMINISTRATION VETERANS SERVICE VETERANS SERVICE PERSONNEL VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE ADMINISTRATION VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE ADMINISTRATION VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE

1 1 6 1 6 2 2

13 8 1 9 3 2 3 5 5 5 2 3 8 8

11 3 4 3 7 2 6 6 6

13 11

7 11

7 7 2 1 1 1 1

10 10

Application for Ordinary Life Insurance/29-8485a Application for Prisoners of War Compensation/FCSC-289 Application for Prot. of Comm. Life Ins. Policy/29-380 Application for Readmission to Hospital or Domiciliar/10-lOr Application for Reimbrusement Due Deceased Beneficiar/21-601 Application for Reinstatement/29-352 Application for Reinstatement/29-353a Application for Release from Personal Liability/26-6381 Application for Review of Discharge or Separation/DD-293 Application for SGLI/29-8713 Application for Search of Census Records/BC-600 Application for Subsistence & Medical Benefits/DVA 0001-02 Application for Total Disability Income Provision/29-1606 Application for US Flag for Burial Purposes/60-2008 Application for Uniformed Services Identification/DD-1172 Application for VGLI/29-8714 Application for VGLI/29-8714-2 Application for Veterans Group Life Insurance/29-8715 Application of Total Disability/Income Provision/9-1606A Application to Register Title Applications of Persons on Eligibility List Appointment of Rep. Soc. Sec. Admin./SSA-1696 Appraisal Records Appraisal Records on Special Projects Apprehension and Detention Orders Appropriations Made by Cities to Safety Council Apptmt of Service Organization as Claimant's Rep./23-22 Arbitration Decisions Arena Files Arson Assessing Charges Assessment Abstract - Final Assessment Abstract - Mini Assessment Books/Rolls Assessment Books/Rolls Assessment Reports and Statistics Assessors Manuals Assignment of Contracts for Deed Attendance Records Attorney's Opinions Attorneys' Opinions Auctioneer License Auctioneer's Bonds

VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE RECORDER PERSONNEL VETERANS SERVICE ASSESSOR ASSESSOR SHERIFF/LAW ENFORCEMENT AUDITOR VETERANS SERVICE PERSONNEL PARKS AND RECREATION SHERIFF/LAW ENFORCEMENT ASSESSOR ASSESSOR ASSESSOR ASSESSOR AUDITOR ASSESSOR ASSESSOR ASSESSOR RECORDS COMMON TO ALL DEPARTME ADMINISTRATION AUDITOR AUDITOR TREASURER

10 14

8 1 3 8 8 7

11 10 12 14

9 11 11 10 11 11

1 4 1

12 3 3 1 1 7 1 1 2 3 3 3 3 1 3 4 4 1 1 1 2 1

Audio Visual Equipment Checkout Records Authority to Dispose of Records Authorization for Release of Inf. from Ins. Rec./29-4337 Authorization for Release of Information/21-4142 Authorization for Release of Information/OVA 204-205 Autopsy Report Auxiliary Forest Reports of Commissioners Bank Statement on Checking Accounts Bicycle Registration Bicycle Registration Reports Bids Bids: Rejected Billing Claims Billing Submitted to D.V.A. for Payment Blind Applications PE 3CC Blood Pressure Patient Records Board of Adjustment Board of Prisoners Billing Board of Review Files Bond Records Bonds Bookkeeping Records for Jail and Civil Process Transations Bookmobile Records Borrowing and Registration of Library Materials Budget Budget - Office Budget - Record Copy Budget Files Budget Work Sheet/DVA 00025-02 Budget and Home Visit Reports/DVA 259 Budget/Budget Records Building Schedules CETA Records cos Computer System (Social Services) Cancellation of Certificate of Forfeiture Applications Candidates Expense Reports Candidates Filing Statements Case Index Cards Cash Control Records for Trustee: Account/Receipts Cash Log of Money From Deceased Cash Receipts: Daily Cash Register Program Forms Cash Report: Daily

LIBRARY 1 ADMINISTRATION 1 VETERANS SERVICE 10 VETERANS SERVICE 4 VETERANS SERVICE 14 MEDICAL EXAMINER/CORONER 1 AUDITOR 2 TREASURER 1 AUDITOR 2 AUDITOR 2 AUDITOR 2 AUDITOR 2 RECORDS COMMON TO ALL DEPARTME 1 VETERANS SERVICE 15 ASSESSOR 4 COMMUNITY HEALTH/NURSING SVCS 1 PLANNING 1 SHERIFF/LAW ENFORCEMENT 2 ASSESSOR 4 RECORDER 2 AUDITOR 2 SHERIFF/LAW ENFORCEMENT 2 LIBRARY 1 LIBRARY 1 PLANNING 1 ASSESSOR 4 ADMINISTRATION 1 AUDITOR 3 VETERANS SERVICE 14 VETERANS SERVICE 15 RECORDS COMMON TO ALL DEPARTME 1 ASSESSOR 4 PERSONNEL 1 HUMAN SERVICES/PUBLIC WELFARE 3 AUDITOR 3 AUDITOR 3 AUDITOR 3 HUMAN SERVICES/PUBLIC WELFARE 1 RECORDER 5 MEDICAL EXAMINER/CORONER 1 RECORDER 1 PARKS AND RECREATION 1 PARKS AND RECREATION 1

Catalogs Cert. of Assess. of Personal Prop. of Elect. Light & Power Cert. on Taxation of Govt. & R.R. Lands From Commission Certificate of Veteran's Status for FHA Loan/26-8632 Certificates of Real Estate Values (CRV) Certificates of Title/Ownership Certificates of Value (State Form) Certification of Test Results Certified Copy sign-out Books Change of Address Change of Address Order/POD-3575 Chest Clinic Patient Records Child Abuse/Maltreatment of Minors Child Dependency - Legal Action Child Neglect - Legal Action Circulation Records cities - Divisions and Input Forms Civil Action Books Civil File - Miscellaneous Civil Processes (Sheriff's Day Book) Claim for 10-Point Veteran Preference/SF-15 Claim for Death Benefits/29-8283 Claim for Disability Insurance Benef its/29-357 Claim for Monthly Payments/29-4125a Claim for Monthly Payments/29-4125k Claim for One Sum Payment/29-4125 Claim for Payment of Cost of Unauthorized Med. Svcs./10-583 Claims and Vouchers Paid by Counties Classification Studies Classified Studies Clinic Client Records/STD Clothing Form Collection Register Commitment Mentally Ill and Dangerous Commitment Mentally Retarded Commitment Other Commitments: Adult Commitments: Juvenile Community Health Services Annual Reports Community Health Services Directory - Index Compensation Time Reports: Quarterly Complaint Forms Conditional Use Permits

LIBRARY AUDITOR AUDITOR VETERANS SERVICE AUDITOR RECORDER ASSESSOR PERSONNEL RECORDER ASSESSOR VETERANS SERVICE COMMUNITY HEALTH/NURSING SVCS SHERIFF/LAW ENFORCEMENT ATTORNEY ATTORNEY LIBRARY AUDITOR SHERIFF/LAW ENFORCEMENT ATTORNEY SHERIFF/LAW ENFORCEMENT VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE AUDITOR PERSONNEL AUDITOR COMMUNITY HEALTH/NURSING SVCS MEDICAL EXAMINER/CORONER TREASURER ATTORNEY ATTORNEY ATTORNEY SHERIFF/LAW ENFORCEMENT SHERIFF/LAW ENFORCEMENT COMMUNITY HEALTH/NURSING SVCS COMMUNITY HEALTH/NURSING SVCS PERSONNEL PARKS AND RECREATION PLANNING

1 3 3 7 3 6 4 1 6 5

13 1 2 1 1 2 3 2 1 3

13 10

8 9 9 9 2 3 1 3 2 1 1 1 1 1 3 3 3 3 5 1 1

Confession of Judgements Construction Project and Maintenance Agreements Construction and/or Maintenance Contract Documents Contact Sheets: Daily Contingent Fund Records Contract Files Contract Records Contract/Agreements Contracted Services Contracts Contracts Contracts For Deed Contracts on County Buildings Contracts: Invoices and Purchasing Conversations by Phone or Personal Contacts Copyright Compliance Records Coroner: Notes Corporation Index Corporation Index File Correspondence Correspondence from Bankruptcy Court Correspondence: Coroner County Board Order Designating Change of Name of Town County Board Workpapers County Court, Probate Div., Petition for Judicial Committmn County Owned Property Files County Poor Farm County Road Files County Sanatorium County Street Naming/Numbering File County Superintendent of Schools Court Cases Court Decisions on Zoning Court Orders From Court Services and Probate Court Court Orders Served Worksheet Criminal Records Criminal Research Criminal Warrants - Cancelled Dance License Deaccession Records Death Card Index Death Certificate Declaration for Homestead Classification/Homestead Aff iDavit

AUDITOR HIGHWAY HIGHWAY VETERANS SERVICE SHERIFF/LAW ENFORCEMENT ATTORNEY RECORDER RECORDS COMMON TO ALL DEPARTME COMMUNITY HEALTH/NURSING SVCS AUDITOR PARKS AND RECREATION ASSESSOR AUDITOR AUDITOR VETERANS SERVICE LIBRARY MEDICAL EXAMINER/CORONER RECORDER RECORDER RECORDS COMMON TO ALL DEPARTME TREASURER MEDICAL EXAMINER/CORONER AUDITOR AUDITOR VETERANS SERVICE AUDITOR HUMAN SERVICES/PUBLIC WELFARE SURVEY HUMAN SERVICES/PUBLIC WELFARE PLANNING AUDITOR ASSESSOR PLANNING SHERIFF/LAW ENFORCEMENT SHERIFF/LAW ENFORCEMENT SHERIFF/LAW ENFORCEMENT ATTORNEY SHERIFF/LAW ENFORCEMENT AUDITOR LIBRARY MEDICAL EXAMINER/CORONER MEDICAL EXAMINER/CORONER ASSESSOR

4 1 1

15 3 1 1 1 3 4 1 5 4 4

15 2 2 6 1 1 1 1 4 4

15 5

23 1

23 1 5 5 2 3 3 4 1 4 5 2 1 1 5

Declaration of Marital Status/21-686c Deed Records Delinquent Mobile Home Tax Books Delinquent Personal Property Tax Lists Delinquent Tax Receipts Department Reports Department Rules and Regulations Departmental Reports - Annual Summary Departmental Reports - Monthly Departmental Reports - Semi-Annual Departmental Rules and Regulations Deposit Records: Daily Designation of Beneficiary & Optional Settlement/29-336 Designation of Representative/CSC-307 Designations and Revocations of Co. State-Aid Hwys. & Co. Rd Director's/Librarians's Files Disabled Vet. Appl. For Vocational Rehab./22-1900 Distribution Settlement Ditch Liens Document Book Document Number Index Documents for Safekeeping Misc. Drivers License Applications Drivers License Reports Driveway Permits EPSDT Client Records Election Abstracts Election Ballots and Other Materials Election Summary Statements Eligibility Board Action, Budget/DVA-101 Eligibility Register Emergency Assistance Case Records (EA) Emergency Medical Services Employee Suggestion Form Employee Time/Equipment Report Energy Assistance Environmental Health Records Epidemiological Surveillance and Investigation Services Equal Employment Opportunity Reports/Summary Data Equipment Cost History Equipment Inventory Equipment Repair Order Examination File

VETERANS SERVICE RECORDER SHERIFF/LAW ENFORCEMENT TREASURER SHERIFF/LAW ENFORCEMENT PARKS AND RECREATION PARKS AND RECREATION ADMINISTRATION ADMINISTRATION ADMINISTRATION PERSONNEL TREASURER VETERANS SERVICE VETERANS SERVICE HIGHWAY LIBRARY VETERANS SERVICE TREASURER AUDITOR RECORDER RECORDER RECORDER AUDITOR AUDITOR HIGHWAY COMMUNITY HEALTH/NURSING SVCS AUDITOR AUDITOR AUDITOR VETERANS SERVICE PERSONNEL HUMAN SERVICES/PUBLIC WELFARE COMMUNITY HEALTH/NURSING SVCS PERSONNEL HIGHWAY HUMAN SERVICES/PUBLIC WELFARE COMMUNITY HEALTH/NURSING SVCS COMMUNITY HEALTH/NURSING SVCS PERSONNEL HIGHWAY AUDITOR HIGHWAY AUDITOR

4 4 4 2 4 1 l 1 1 1 1 2 7

13 1 2 5 2 5 6 1 2 5 6 1 4 6 6 6

14 2 7 4 2 1

22 5 6 2 2 6 2 6

Examination File Examination of Household Status/21-2680 Executions Served Worksheets Exempt Property Listing Explosive Use Permits External Examination Report Fair Labor Standard Act Farm Registration Farm Rental Information Federal Revenue Sharing Files Fee and Service Charge Records Fees Collected Felony Files Field Construction Source Documents Financial Statement Fine and Lost Item Reimbursement Records Firearm Applications/Permits First Report of Injury Fiscal Disparity Records Fiscal Disparity Tables Fiscal and Statistical Reports to the State Agency Fish and Game Licenses Food Service Records Food Stamp Case Records Forfeiture Files Foundling Registration Fraud Investigations Gambling Garnishments Gas and Oil Consumption Report General Assistance Case Records (GA} General Correspondence General Journal Cashbook General Ledger Accounts Government Survey Plat Book Grantee/Grantor Index Grantee/Granter Index Grants Grants Green Acre Books Grievance Files Gross Misdemeanors Gunshot Wound Report

PERSONNEL 2 VETERANS SERVICE 4 SHERIFF/LAW ENFORCEMENT 4 ASSESSOR 5 SHERIFF/LAW ENFORCEMENT 4 MEDICAL EXAMINER/CORONER 2 PERSONNEL 2 RECORDER 2 ASSESSOR 5 AUDITOR 6 LIBRARY 2 PLANNING 2 ATTORNEY 2 HIGHWAY 2 ASSESSOR 5 LIBRARY 2 SHERIFF/LAW ENFORCEMENT 5 PERSONNEL 2 AUDITOR 6 ASSESSOR 5 HUMAN SERVICES/PUBLIC WELFARE 1 AUDITOR 7 SHERIFF/LAW ENFORCEMENT 5 HUMAN SERVICES/PUBLIC WELFARE 8 AUDITOR 7 AUDITOR 7 HUMAN SERVICES/PUBLIC WELFARE 23 AUDITOR 7 AUDITOR 7 HIGHWAY 2 HUMAN SERVICES/PUBLIC WELFARE 8 VETERANS SERVICE 15 TREASURER 2 HUMAN SERVICES/PUBLIC WELFARE 1 RECORDER 3 RECORDER 1 RECORDER 7 PERSONNEL 2 RECORDS COMMON TO ALL DEPARTME 2 AUDITOR 7 PERSONNEL 2 ATTORNEY 2 SHERIFF/LAW ENFORCEMENT 5

Hawkers and Peddlers License Hearing Screening Records Historical Data/Photographs Home Health Care Records Homestead Information Hueber Release Records Ice Rental Agreement Immunization Records Incident Complaint Logs (Dockets) Income Questionnaire Income-Net Worth and Employment Statement/21-527 Incorporation Files Index to Military Discharge Index to Tract Index Information and Certified Copy Requests Information and Referral Slight Service Cases Information from Remarried Widow/21-4103 Initial Complaint Report Initial Complaint Reports of Transports of Prisoners Inmate Financial Records Inmate History Card Inmate Incident Reports Inmate Medical Record Inmate Visitor Registration Log/Jail Visitor Register Inspection and Field Construction Reports Insurance Insurance Deduction Authorization/29-888 Insurance Reports Intake Registers Inter-Library Loans Inventory Investigation Investigations Investigative Report Investment Records Investment Records Jail Inventory Jail Register Books: Adult Jailer's Daily Activity Log Job Descriptions Joint Tenancy or Remainderman Juvenile Case Files Juvenile Case Files

AUDITOR 7 COMMUNITY HEALTH/NURSING SVCS 7 ADMINISTRATION 1 COMMUNITY HEALTH/NURSING SVCS 7 ASSESSOR 6 SHERIFF/LAW ENFORCEMENT 5 PARKS AND RECREATION 1 COMMUNITY HEALTH/NURSING SVCS 8 SHERIFF/LAW ENFORCEMENT 6 VETERANS SERVICE 15 VETERANS SERVICE 2 AUDITOR 7 RECORDER 3 RECORDER 7 RECORDER 5 HUMAN SERVICES/PUBLIC WELFARE 20 VETERANS SERVICE 4 SHERIFF/LAW ENFORCEMENT 5 SHERIFF/LAW ENFORCEMENT 5 SHERIFF/LAW ENFORCEMENT 7 SHERIFF/LAW ENFORCEMENT 7 SHERIFF/LAW ENFORCEMENT 7 SHERIFF/LAW ENFORCEMENT 7 SHERIFF/LAW ENFORCEMENT 7 HIGHWAY 2 PERSONNEL 2 VETERANS SERVICE 8 AUDITOR 7 HUMAN SERVICES/PUBLIC WELFARE 1 LIBRARY 2 RECORDS COMMON TO ALL DEPARTME 2 ATTORNEY 2 SHERIFF/LAW ENFORCEMENT 8 MEDICAL EXAMINER/CORONER 2 AUDITOR 8 TREASURER 2 SHERIFF/LAW ENFORCEMENT 8 SHERIFF/LAW ENFORCEMENT 8 SHERIFF/LAW ENFORCEMENT 8 PERSONNEL 2 ASSESSOR 6 PUBLIC DEFENDER 1 SHERIFF/LAW ENFORCEMENT 8

Juvenile Detention Book Juvenile Files Labor Relations Records Labor Union: Disputes Labor Union: Negotiations Labor Unions: Contracts Laboratory Test Results Land Use Map Land Use Permits Land Variances Laws, Directives and Bulletins Lawsuits Leases and Corporate Information Ledger and Requisition Records Ledger on Trust Account Legislative File Levy Received From All Taxing Districts Licensing Records Lien Record Books Limited Partnership Agreements Liquor License: (Unorganized or Unicorp. Areas of County) Litigation Files Local Identification file Long-Term Disability Insurance Claims Long-Term Disabilty Insurance Reports MWIS Computer System (Income Maintenance) Maltreatment of Vulnerable Adults Maps - Section/Half Section Master Index: Adults Master Index: Juvenile Material Requisition for Inventory Stock Maternal and Child Health Records Medical Assistance/Minnesota Supplemental Aid Case Records Medical Examiner Report Medical Record/Nursing Record Medical Reimbursements Medical Report/DVA 260 Medicare Cost Reports Meeting Room Request Midyear Homestead Military Discharge Records Military Personnel Mineral Rights File

SHERIFF/LAW ENFORCEMENT 9 ATTORNEY 2 RECORDS COMMON TO ALL DEPARTME 2 PERSONNEL 3 PERSONNEL 3 PERSONNEL 3 MEDICAL EXAMINER/CORONER 2 PLANNING 2 PLANNING 2 PLANNING 2 ASSESSOR 6 ADMINISTRATION 2 RECORDER 1 RECORDER 5 RECORDER 5 RECORDS COMMON TO ALL DEPARTME 2 AUDITOR 8 HUMAN SERVICES/PUBLIC WELFARE 20 RECORDER 3 RECORDER 2 AUDITOR 8 ATTORNEY 2 SHERIFF/LAW ENFORCEMENT 9 PERSONNEL 3 AUDITOR 8 HUMAN SERVICES/PUBLIC WELFARE 3 SHERIFF/LAW ENFORCEMENT 9 ASSESSOR 6 SHERIFF /LAW ENFORCEMEN'r 9 SHERIFF/LAW ENFORCEMENT 10 HIGHWAY 2 COMMUNITY HEALTH/NURSING SVCS 8 HUMAN SERVICES/PUBLIC WELFARE 12 MEDICAL EXAMINER/CORONER 2 COMMUNITY HEALTH/NURSING SVCS 9 PERSONNEL 3 VETERANS SERVICE 15 COMMUNITY HEALTH/NURSING SVCS 9 LIBRARY 2 ASSESSOR 6 RECORDER 3 ASSESSOR 6 RECORDER 4

Ministers' Credentials Filings Minutes Minutes Minutes - state Board of Assessors Minutes of County Welfare Boards, Mental Health Boards & Oth Minutes of Meetings Minutes of Meetings Minutes of the Library Board Minutes of the Library Board Tape Recordings Minutes: Board Minutes: Board Tape Recordings Minutes: County Extension Committee Minutes: Nursing Board/Community Health Board Minutes: Nursing Board/Community Health Board Minutes: Park and Recreation Commission Minutes: Park and Recreation Tape Recordings Minutes: Personnel Board Minutes: Personnel Board Tape Recordings Misdemeanors Mobile Home Abstract Mobile Home Sheets and Field Cards Mobile Home Statement Mobile Home Tax Certificates Mobile Home Valuation Guides Monthly Expenditures Monthly Income Report/DVA 106 Monthly Reports Morgue Log Book Mortgage Foreclosure Books and Worksheets Mortgage Records Motor Vehicle Reports Motor Vehicle Transactions Motor Vehicle/Employee Accidents Reports Moving Permits Name, Address Updates by Taxing District Native Prairie Application (DNR Form) Newsletters Newspaper Register Non-Intoxicating Malt Liquor License Non-Union Salary Determination Notary Commissions Filings Notice of Claims Notice of Transfer of Securities, Assests, or Fund on Deposi

AUDITOR ADMINISTRATION ADMINISTRATION ASSESSOR HUMAN SERVICES/PUBLIC WELFARE RECORDS COMMON TO ALL DEPARTME RECORDS COMMON TO ALL DEPARTME LIBRARY LIBRARY AUDITOR AUDITOR AUDITOR COMMUNITY HEALTH/NURSING SVCS COMMUNITY HEALTH/NURSING SVCS PARKS AND RECREATION PARKS AND RECREATION PERSONNEL PERSONNEL ATTORNEY ASSESSOR ASSESSOR ASSESSOR TREASURER ASSESSOR PLANNING VETERANS SERVICE VETERANS SERVICE MEDICAL EXAMINER/CORONER SHERIFF/LAW ENFORCEMENT RECORDER AUDITOR AUDITOR HIGHWAY HIGHWAY TREASURER ASSESSOR LIBRARY RECORDER AUDITOR PERSONNEL AUDITOR AUDITOR TREASURER

8 2 2 6 2 2 3 3 3 8 8 9 9 9 1 2 3 3 2 6 7 7 2 7 2

14 15

2 10

5 9 9 2 2 2 7 3 3 9 4 9 9 3

Notices of Hearings Notices of Violation of Ordinance in Operation of Lie. Prem Notification of Persons Released From State Correctional Fae OSHA - Employee Accident Reports OSHA - Employee Exposure Records OSHA - Employee Medical Records Oaths of All County Officers Oaths of Members of County Welfare Boards Off Investigative Progress Reports Old Age Assistance Liens and Index Operating Statements Operation Identification Itemization Opinion Files Order for Annexation of Unincorporated Property Order for Photocopies Concerning Veteran/GSA-6751 Organizational Charts Over Remittance Owner's/Mortgagee's Duplicate Certificate of Title owner's/Mortgagee's Duplicate Order Form Owner's/Mortgagee's Duplicate Receipt File/Cards Paid Administration Claims (Bills) Paid General Assistance Claims Paid Medical Bills Parcel Forms Paternity and Child Support Action Patient Kardex Patient Master Index File Patient Records Payment Abstracts Payments in Lieu of Taxes Payroll Records/Master Pension Claim Questionnaire for Farm Income/21-4165 Pension Files Permits Personal Prop. Return: owners of Residential Struc. Personal Property Forms Personnel Files: Individual Personnel Policy File Personnel Records Petty Cash Reports Photographs Planning Commission Plans and Specs for Construction/Improvement of Roads

PLANNING AUDITOR SHERIFF/LAW ENFORCEMENT PERSONNEL PERSONNEL PERSONNEL AUDITOR AUDITOR SHERIFF/LAW ENFORCEMENT RECORDER PARKS AND RECREATION SHERIFF/LAW ENFORCEMENT ATTORNEY AUDITOR VETERANS SERVICE ADMINISTRATION TREASURER RECORDER RECORDER RECORDER HUMAN SERVICES/PUBLIC WELFARE HUMAN SERVICES/PUBLIC WELFARE HUMAN SERVICES/PUBLIC WELFARE ASSESSOR ATTORNEY COMMUNITY HEALTH/NURSING SVCS COMMUNITY HEALTH/NURSING SVCS COMMUNITY HEALTH/NURSING SVCS HUMAN SERVICES/PUBLIC WELFARE AUDITOR AUDITOR VETERANS SERVICE PERSONNEL PARKS AND RECREATION ASSESSOR ASSESSOR PERSONNEL RECORDS COMMON TO ALL DEPARTME RECORDS COMMON TO ALL DEPARTME LIBRARY MEDICAL EXAMINER/CORONER PLANNING AUDITOR

2 9 4 4 4 4

10 10 10

3 2

10 2

10 13

2 3 7 7 7 2 2 2 7 3

10 10 10

2 10 10

4 4 2 7 7 4 3 3 3 3 3

10

Plat Index Plat Index Plat Maps Plat Records (Duplicate) Plats Plats Plats, Preliminary Copies Plats: Original and Reproducible Copies Plats: Public Copy Pledged Securities for Safekeeping of County Funds Police Reports or Medical Records Position Control Records Position Recruitment File Power of Attorney Index Power of Attorney Records Power of Attorney/SF-223 Pre-Admission Screening Precious Metal Dealers License Preliminary Plats - Soils Prenatal Care/Family Planning Clinic Services Prenatal Care/Family Planning Clinic Services Press Releases Press Releases Prisoner Property Envelopes Showing Signed Release Probate Deeds Procedures Manuals Program Activity Registration Forms Project Records Property Form Property Lists Property Maps Property Owners List Publicity Purchase Agreements Purchaser and/or Residue owner Affidavits Purchaser and/or Residue owner Affidavits Quit Claim Deeds Radio/Dispatch Logs Railroad Lands Railroad Lands Railroad Leases Railroad Leases Railroad, Road and Street Maps

RECORDER RECORDER ASSESSOR AUDITOR RECORDER SURVEY SURVEY RECORDER RECORDER TREASURER MEDICAL EXAMINER/CORONER PERSONNEL PERSONNEL RECORDER RECORDER VETERANS SERVICE HUMAN SERVICES/PUBLIC WELFARE AUDITOR PLANNING COMMUNITY HEALTH/NURSING SVCS COMMUNITY HEALTH/NURSING SVCS ADMINISTRATION PARKS AND RECREATION SHERIFF/LAW ENFORCEMENT ASSESSOR ADMINISTRATION PARKS AND RECREATION SURVEY MEDICAL EXAMINER/CORONER SHERIFF/LAW ENFORCEMENT SURVEY ASSESSOR LIBRARY ASSESSOR RECORDER RECORDER ASSESSOR SHERIFF/LAW ENFORCEMENT ASSESSOR RECORDER ASSESSOR AUDITOR SURVEY

4 7 8

10 8 1 1 4 4 3 3 5 5 7 2

13 22 11

3 10 10

2 2

10 8 2 2 1 3

10 1 8 3 8 8 8 8

11 8 8 8

11 1

Real Estate Tax Computer Printout Real Estate Tax Statements Real Estate and Personal Property Abstract of Assessment Real Estate and Personal Property Tax Books Receipt Book Receipt Books Receipt Books Receipts and Disbursements Register and Control Journal Receipts: Assessment Receipts: Delinquent Tax Receipts: District Court Clerk and Sheriff for Fees Receipts: District Court Clerk and Sheriff for Fees Receipts: Miscellaneous Receipts: Mortgage Tax Reception Books Reception Books Reception Books Reception Index Record and Fund For Each Drainage System Established Register of Warrants and Orders Issued Registered Land Survey (R.L.S.) Registered Land Survey (R.L.S.) Registered Warrant Register Registers of Criminal Action Regulatory Signs/Signal Orders Report of Income from Property or Bus 21- 185 Report of Income from Sale of Property (old law)/21-6783 Report of Investigation/DVA 14a Reports of Injury Req. for & Cons. to Release of Info. Claimants Rec./60-3288 Request Pertaining to Military Records/SF-180 Request for Approval of School Attendance/21-674 Request for Change of Address/572 Request for Change of Program or Place of 22-5495 Request for Change of Program or Place of 22-5495w Request for Change of Program/22-1995 Request for Determ. of Elig. & Avail. Loan/26-1880 Request for Exemp. of Tax on Prop. Used for Control of Pollu Request for Hearing - Soc. Sec. Admin./HA-501 Request for Info. Re: Family, Medical Expenses/21-8416a Request for Info. Re: Medical, Legal Expenses/21-8416 Request for Insurance/29-8285 Request for Outpatient Medical Services/10-7079

TREASURER AUDITOR ASSESSOR AUDITOR PLANNING PARKS AND RECREATION SHERIFF/LAW ENFORCEMENT HIGHWAY AUDITOR AUDITOR AUDITOR AUDITOR AUDITOR AUDITOR AUDITOR RECORDER RECORDER RECORDER AUDITOR AUDI'l'OR RECORDER RECORDER TREASURER ATTORNEY HIGHWAY VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE PARKS AND RECREATION VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE ASSESSOR VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE

3 11

8 11

3 2

11 3

11 11 11 11 12 12 12

1 8 8

12 12

8 8 3 3 3

5 14

2 11 12

3 1 6 6 6 7 9

12 5 5

10 2

Request for Reconsideration Soc. Sec./SSA-561 Request for Review of Hearing Examiner's Action/HA-520 Request for Review of Real Estate Assessment by Owner Requisitions for Personnel Research Files Restricted AG Area Map Right-Of-Way Documents Road and Bridge Contractors Bonds Safe Deposit Box Reports Salaries and Wages Payroll Sales Data Land Value Maps Sales Ratio Studies School Census Report School Petitions Section Corner Bypass Section Maps, Half Section Maps, and Quarter Section Maps Section and Quarter Section Maps Serviceman's Appl. for Pre-Dischare Ed Prog./22-1990p Serviceman's Appl. for Program of Ed./22-1990a Servicemen's Group Life Insurance Election/29-8286 Setback Certificates Sewer Permits Shelf List Sheriff's Trust Fund/Checking Account Records Shift Activity Report: Supervisors Shoreland/Floodplain Ordinance File Snowmobile Registration Snowmobile Registration Reports Social Service Case Records Social Welfare Fund Receipts, Redeemed Checks, and Accounts Special Assessment Changes Special Assessment Rolls From Cities Special Assessment Sheets Special Committee Reports Special Events and Programs Staff Training Records State Deed Tax Monthly Reports State Highway Width Orders State/Federal Tax Liens and Index Statement owner of Real Estate Claimed to be Exempt from Tax Statement Person Claiming Have Stood in Rel. Parent/21-524 Statement in Support of Claim Statement in Support of Claim/21-4138

VETERANS SERVICE VETERANS SERVICE ASSESSOR PERSONNEL ATTORNEY PLANNING HIGHWAY TREASURER TREASURER HIGHWAY ASSESSOR ASSESSOR AUDITOR AUDITOR RECORDER RECORDER SURVEY VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE PLANNING PLANNING LIBRARY SHERIFF/LAW ENFORCEMENT SHERIFF/LAW ENFORCEMENT PLANNING AUDITOR AUDITOR HUMAN SERVICES/PUBLIC WELFARE HUMAN SERVICES/PUBLIC WELFARE AUDITOR AUDITOR AUDITOR ADMINISTRATION LIBRARY SHERIFF/LAW ENFORCEMENT TREASURER AUDITOR RECORDER ASSESSOR VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE

13 13

9 5 3 3 3 3 3 3 9 9

12 12

8 9 1 6 6

10 3 3 3

11 11

3 12 12 15

3 12 13 13

2 3

11 4

13 3 9 2

16 4

Statement of Dependency/21-509 Statement of Disappearance/21-1775 Statement of Income and Net Worth - Disability/21-6897 Statement of Income and Net Worth/21-4100 Statement of Purch. or Owner Assuming Seller's Loan/26-6382 Statement of Termination of Marital Relationship/21-8796 Statements of Expenses of Custody, Etc. Mentally Ill, Etc. Statements of Person or Corp. Having Right, Title to any Lan Statewide Ratio Studies Statistical Reports of Inmates Studies and Reports Subdivision Ordinances Submission Letters to State of Minnesota, Etc. Summer Employment (MEED, MINN Youth, Summer Youth) Summons, Subpoenas, & Complaints & Officers Log Supplemental to Insurance Medical Application/29-352a Support and Collections survey and Project Reports Surveys and Topographical Maps Survivor Benefit Plan Application for Annuity/DD-1884 Survivor Benefit Plan Election Certificate/DD-1881 Survivor Benefit Plan Election Certificate/DD-1883 Survivor Benefit Plan Election Change/DD-1882 Survivor Benefit Plan Minimum Income Claim/DD-1885 Table for Monthly Payments/29-4125-1 Table for Monthly Payments/29-4125-2 Table for Monthly Payments/29-4125-3 Table for Monthly Payments/29-4125-4 Table for Monthly Payments/29-4125-5 Tabular Statemnt of Land Owners Beenfited by Const. of Water Tax Apportionments Tax Audit Printouts Tax Cards Tax Increment File Tax Levy Files Tax Lists and Statements Tax Receipts Teachers Classification Teachers Term Report Termination of Parental Rights - Legal Action Test Cards/Register Ticket Sales Reports Tie Book Index

VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE AUDITOR AUDITOR ASSESSOR SHERIFF/LAW ENFORCEMENT LIBRARY PLANNING VETERANS SERVICE PERSONNEL SHERIFF/LAW ENFORCEMENT VETERANS SERVICE HUMAN SERVICES/PUBLIC WELFARE SURVEY SURVEY VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE AUDITOR AUDITOR AUDITOR AUDITOR AUDITOR AUDITOR TREASURER TREASURER AUDITOR AUDITOR ATTORNEY PERSONNEL PARKS AND RECREATION SURVEY

2 4 5 4 7 5

13 13

9 11

3 4

16 5

11 8

21 1 1

12 12 12 12 12

9 9 9 9 9

13 13 13 13 13 14

4 4

14 14

3 5 2 1

Tie Books and Field Notes Tow Slips/Reports Townhouse/Condominium/Apartment Information Township Assessor Report as to Trees Planted Township Road Files Toxicology Journal Toxicology Log Book Toxicology Report Toxicology Request Tract Index Tract Index Records Transient Merchant Bonds Transient Merchant License Treasurer's Monthly Fees Reports Trial Balances Tuberculosis Prevention and Control Records u.c.c. Termination Statements Unclaimed Documents Copies and Attested Documents Unemployment Claims/Compensation Uniform Commercial Code Records (UCC) Utilities Valuations Utility Permits/Right-Of-Way Violations V.A. Annual Income Questionnaire Vehicle Registrations Vendors' Invoices, Purchase Orders and Receiving Records Vet. Appl. for Compensation at Separation from svcs./21-526e Vet. Application in Acquiring Adapted Housing/21-4555 Veteran's Application for Compensation or Pension/21-526 Veterans Index Card Vets. Appl. for Program of Ed or Training/22-1990 Volunteer Groups Records Volunteer Personnel Records Volunteer Services Records Voter Registration Cards Voter Registration Cards Voucher to Pay Vendor for Services/OVA 207 and 270 Wage Assignments Warrant Files Warrant Registers Warrants and Claims Warrants for Intercepting Communications Warrants/Checks Cancelled Warranty Deeds

SURVEY SHERIFF/LAW ENFORCEMENT ASSESSOR AUDITOR SURVEY MEDICAL EXAMINER/CORONER MEDICAL EXAMINER/CORONER MEDICAL EXAMINER/CORONER MEDICAL EXAMINER/CORONER RECORDER RECORDER TREASURER AUDITOR TREASURER AUDITOR COMMUNITY HEALTH/NURSING SVCS RECORDER RECORDER PERSONNEL RECORDER ASSESSOR HIGHWAY VETERANS SERVICE PARKS AND RECREATION HIGHWAY VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE VETERANS SERVICE LIBRARY LIBRARY HUMAN SERVICES/PUBLIC WELFARE AUDITOR AUDITOR VETERANS SERVICE ADMINISTRATION SHERIFF/LAW ENFORCEMENT TREASURER AUDITOR SHERIFF/LAW ENFORCEMENT TREASURER ASSESSOR

2 12

9 14

2 3 3 3 4 9 1 4

14 4

14 11

5 2 5 5 9 3

16 2 3 2 5 2

16 6 3 3

20 14 14 14

2 12

4 14 12

1 10

Watercraft Registration Watercraft Registration Reports Watershed District Requests Watershed and Ditch Folders Welfare Abstracts Welfare Appeals Financial and Social Services Appeals Welfare Appeals Licensing Welfare Appeals Reimbursement Action Wetlands Application Women, Infants, and Children Files Workers Compensation X-Ray Records Zoning Ordinances

AUDITOR AUDITOR AUDITOR AUDITOR AUDITOR ATTORNEY ATTORNEY ATTORNEY ASSESSOR COMMUNITY HEALTH/NURSING SVCS PERSONNEL MEDICAL EXAMINER/CORONER PLANNING

1.4 1.5 1.5 15 15

3 3 3

10 11

6 4 4