Upload
duongkhuong
View
217
Download
0
Embed Size (px)
Citation preview
GREEN INFRA LIMITED
CORPORATE SOCIAL RESPONSIBILITY
FINANCIAL YEAR 2014-15
“Giving back to the society”
GREEN INFRA LIMITED 2nd Floor, Tower II, NBCC Plaza, Pushp Vihar, Saket, New Delhi -110017, India Phone: +91 11 49190500 Fax : +91 11 49190510
CORPORATE SOCIAL RESPONSIBILITY GREEN INFRA LIMITED
INDEX Sl. No Topic Page No.
1 Objective 2 Green Infra limited CSR Policy 3 References 4 CSR Projects/Programs or activities identified 5 CSR Support committee 6 CSR Fund and program address details 7 Road Map 8 Action Plan 9 Associated Risk with Case Study 10 Consideration during CSR Activity 11 Responsibility of CSR Committee, Board of Directors 12 Approval, CSR Committee , Board of Directors
Annexure: - Format for the Annual Report on CSR activities to be included in the Board’s Report.
CORPORATE SOCIAL RESPONSIBILITY GREEN INFRA LIMITED
1. Objective
GIL intends not only to be a business entity, but also a member of the local community in which it operates. GIL strives to build good relationship with representative of these communities. Through CSR activities GIL also intends build the bond and a sense of solidarity with the environment and it’s problems.
2. Green Infra Limited Corporate Social Responsibility (CSR) Policy
“Giving back to the society”
• We recognize that we are guests of the communities that we operate in and we ensure that every possible effort is made to minimize the impact of our work on the residents, the community and their environment.
• We encourage constant communication and consultation with the communities that we work in to ensure that their surroundings are as undisturbed as possible by our work. As part of our commitment to supporting and developing communities, we regularly organize community driven initiatives as part of our CSR activity through Promotion of Education, Ensuring Environmental sustainability and other related activities.
• We believe in the betterment of the ecosystem that we operate in and it is our constant endeavor to
ensure that all efforts are made to protect the communities that we touch through our work.
The CSR Policy and CSR activities conducted by GIL and it’s SPV can be viewed at Green infra Web site.
“http://www.greeninfralimited.in/”
www.greeninfralimited.in �Sustainability �CSR
CORPORATE SOCIAL RESPONSIBILITY GREEN INFRA LIMITED
3. Reference:- The Companies Act 2013 & CSR Rules 2014 ( Enforced 1st April 2014)
Section 135. Corporate Social Responsibility.
i. Every company having net worth of rupees five hundred crore or more or a turnover of
rupees one thousand crore or more or a net profit of rupees five crore or more during any
financial year shall constitute a Corporate Social Responsibility Committee of the Board
consisting of three or more directors. Out of which at least one director shall be an
independent director.
ii. The Board’s report shall disclose the composition of the Corporate Social Responsibility
Committee.
iii. The Corporate Social Responsibility Committee shall formulate and recommend to the
board, a corporate social responsibility policy which shall indicate the activities to be
undertaken by the company as specified in Schedule VII; Recommend the amount of
expenditure to be incurred on the activities referred to in clause (1); and Monitor the
corporate Social Responsibility Policy of the company from time to time .
iv. The Board of every company shall, after taking into account the recommendation made by
CSR Committee, Approve the CSR Policy for the company and disclose content of such
policy in its report and also place it on the company’s website, if any in such manner as
may be prescribed; and Ensure that activities are included in CSR Policy of the company are
undertaken by the company.
v. The Board of every company shall ensure that the company spends, in every financial year,
at least two per cent of the average net profit of the company made during the three
immediately preceding financial years, in pursuance of CSR Policy. Provided that the
company shall give preference to the local area and areas around it where it operates, for
spending the amount earmarked for CSR activities. Provided that if the company fails to
spend such amount, the Board shall, in its report made, specify the reason for not spending
the amount.
CORPORATE SOCIAL RESPONSIBILITY GREEN INFRA LIMITED
3.1 The Companies Act 2013 read with CSR rules 2014.
Schedule VII, Activities which may be considered in their CSR Policies.
Activities Relating to –
1. Eradicating extreme hunger and poverty;
2. Promotion of Education.
3. Promoting gender equality and empowering women.
4. Reducing child mortality and improving maternal health.
5. Combating human immunodeficiency virus, acquired immune deficiency syndrome,
malaria and other diseases.
6. Ensuring environmental sustainability.
7. Employment enhancing vocational skills,
8. Social Business projects.
9. Contribution to the Prime Minister’s National Relief Fund or any other fund set up by
the central Government or the state Government for socio-economic development
and relief and fund for the welfare of the scheduled Castes, the schedule Tribes, other
backward classes, minorities and women; and such other matters as may be
prescribed.
3.2 Definitions under the Companies (Corporate Social Responsibility Policy) Rule 2014
A. “Corporate Social Responsibility (CSR) “ means and includes but not limited to:-
I. Projects or Programs relating to activities specified in Schedule VII to the Act; or
II. Projects or Programs relating to activities undertaken by the board of directors of a
company (Board)in pursuance of recommendations of the CSR Committee of the
Board as per declared CSR Policy of the company subject to the condition that such
policy will cover subjects enumerated in schedule VII of the act.
B. “CSR Committee” means the Corporate Social Responsibility Committee of the Board
referred to in section 135 of the Act.
CORPORATE SOCIAL RESPONSIBILITY GREEN INFRA LIMITED
C. “CSR Policy” relates to the activities to be undertaken by the company as specified in
Schedule VII to the Act and the expenditure there on , excluding activities undertaken in
pursuance of normal course of business of a company.
D. “Net Profit” means the net profit of a company as per its financial statement prepared in
accordance with the applicable provision of the Act, but shall not include the following
namely.
a. Any profit arising from any overseas branch or branches of the company, whether
operated as a separate company or otherwise; and
b. Any dividend received from other companies in India, which are covered under and
complying with the provision of section 135 of the Act;
Provided that net profit in respect of a financial year for which the relevant financial
statement s were prepared in accordance with the provision of the Companies
Act,1956,( 1 fo 1956) shall not be required to be re-calculated in accordance with
the provisions of the Act;
Provided further that in case of a foreign company coverec under these rules , net
profit means the net profit of such company as per profit and loss account prepared
in terms f clause (a) of sun-section(1) of section 381 read with section 198 of the
Act.
4.0 CSR Projects/ Programs/activities identified for the year 2014 – 2015 are “Promotion of
Education” and “Ensuring environmental sustainability”.
Any one or all of the following Program/ Projects or activities can be completed under the
subject in the financial year 2014-2015.
• Distribution of books, and stationary.
• Furnishing School.
• Scholarship program.
• Distribution of computers to school.
• Construction of Rain water harvesting structure.
• Repair of school eg , Plastering , roof repairing, painting, provision of sports/playing
infrastructure.
• Development of basic infrastructure eg drinking water, Toilets etc. in school/
community.
CORPORATE SOCIAL RESPONSIBILITY GREEN INFRA LIMITED
5.0 CSR Support Committee:-
This Committee will support and reports to CSR Committee.
Sl. No Name /Designation Responsibility Signature
1
Gurmeet Chadha / AGM
HR,GIL
Suggestion of CSR Activity as per
schedule VII, Section 135, The
Companies Act 2013. Monitoring
CSR Activities. To ensure females are
not marginalized in CSR
policy/Activity.
2 R. Bala / GM OMS, GIL
Suggestion of CSR Activity during
framing policy and Implementation
of CSR Plan at site.
3
Juvenil Jani /
Chief Financial Officer
Allocation of fund as per companies
acts for CSR Activities. CSR Activity
audits and monitoring of fund.
4 A. S.Kumar / VP Procurement
and Logistics, GIL
Procurement of CSR Activity
material, CSR Audit coordinator.
5 Praveen Singh/Legal Head,GIL
To ensure the CSR Policy is
developed as per “The Companies
Act 2013”.
6
Nishant Kumar / AGM
QHSE,GIL
Development and suggestion of CSR
Activity as per schedule VII, Section
135, The Companies Act 2013.
Advising and updating requirement
for CSR Activities. Monitoring CSR
Activities.
CORPORATE SOCIAL RESPONSIBILITY GREEN INFRA LIMITED
6.0 CSR Fund and Program address details:-
CSR to be conducted in below mentioned area of Operation:-
CSR Expenditure :- CSR expenditure shall include all expenditure including contribution to corpus for the
project, projects or programs relating to CSR activities approved by the board on the recommendation
of its CSR Committee, but does not include any expenditure or an item not in conformity or not in line
with activities which fall within the purview of Schedule VII of the Act. Minimum 2% of profit generated
from the SPV shall be allocated for CSR Activity. The fund shall also be shared with the SPV not
generating profit and is not eligible for CSR as per companies act within the state. GIL intends to
consider all site/ location under CSR activity through suitable distribution /allocation of fund.
Ref:- The Companies Act 2013 & CSR Rules 2014 ( Enforced 1st April 2014)
Total CSR Program/Project or Activity fund allocated for the year 2014-2015 is INR 4.99 Million.
GIWFL GIWEL GISFL GIWPPL GIWEAL GIWFAL GIWEPL GIWVL GIBTVL
Site Tirunelveli Dhule, Bharma,
Telagi, Budh Bap Theni Dalot Dalot Gude Hold co
Budh, Theni,
Vagai
PBT
13-14 30.22 96.35 70.53 29.49 40.07 146.26 87.07 65.86 94.28
13-Dec 28.65 43.67 8.86 (31.20) 53.01 4.13 (3.06) 17.04 49.04
12-Nov 42.02 (55.63) 0.44 (0.44) (0.60) (0.47) 0.21 (0.07) (68.69)
Total 100.89 84.39 79.83 (2.16) 92.48 149.92 84.22 82.83 74.63
Average 33.63 28.13 26.61 (0.72) 30.83 49.97 28.07 27.61 24.88
2% CSR
provision 0.67 0.56 0.53 - 0.62 1.00 0.56 0.55 0.50
The fund is distributed to following location as follows.
State
Tamilnadu Karnataka Maharastra Rajasthan Gujrat Delhi
Tirunelveli 300000 Bhrama 120000 Dhule 200000 Baap 530000 Bhatiya 300000 Delhi 520000
Theni 420000 Telgi 120000 Ghudhe 300000 Dalot 600000 Mervadar 250000
Kamatchipuram 100000 Ramdurga 120000 Budh 300000 Dangri 460000
Manur 100000 Rajgarh 300000
920000 360000 800000 1890000 550000 520000
CORPORATE SOCIAL RESPONSIBILITY GREEN INFRA LIMITED
Fund Allocation vs Estimated CSR Fund for State, Representation
Non eligible
Eligible
Mix
Eligible and Non Eligible Site Representation
0
500
1000
1500
2000
2500
Allocation
Estimated CSR Fund
0
100
200
300
400
500
600
700
CORPORATE SOCIAL RESPONSIBILITY GREEN INFRA LIMITED
7.0 Road Map.
The Development of SPV’s CSR activity and plan approval , Implementation monitoring and final
reporting is elaborated in below figure of this section.
Overview:- The CSR activity is identified by site respective managers of GIL and it’s SPVs through
community consultation* under any of the two CSR Activity identified under section 3 of this policy
(Section 3 reference – Schedule vii , under companies act 2013 and CSR rules 2014). From CSR Activities
identified by the site managers funds are /will be allocated for respective SPV. Implementation and
monitoring of CSR activity will be done by team member as identified in section 4 of this policy.
A report will be prepared for CSR activity conducted and all the CSR Activity conducted by GIL and it’s
SPV will be audited by a third party. Third party audit’s scope will be but not limited to audit,
implementation status, utilization of fund for CSR activity and effectiveness of CSR activity /Projects.
Closure of identified gaps will be done and report will be submitted in prescribed form “Annual Report
on CSR Activities to be Included in The Board’s Report” as in Annexure -1 of this Policy.
Community consultation*:- Information provided or information collected from community. Random Sampling
CORPORATE SOCIAL RESPONSIBILITY GREEN INFRA LIMITED
Report from site manager over CSR activities identified under two headings of section 3 with
consultation (Information provided or information
collected) from community
Allocation of fund to site for the Identified
CSR Activity
Implementation
of
CSR Activity by team identified in section 4.
Monitoring of CSR Activity by internal team identified in
Section - 4
Report Prepration
Audit of CSR Activity and report by Third Party
Closure of gap if any and submission of final report in Format for the "Annual Report on CSR Activities to be Included in The Board’s Report "
CORPORATE SOCIAL RESPONSIBILITY GREEN INFRA LIMITED
8.0 Action Plan
9.0 Associated Risk, With ref. to Case study
CORPORATE SOCIAL RESPONSIBILITY GREEN INFRA LIMITED
10.0 Consideration during CSR activity
• GIL Brand, Shall be properly and promptly displayed, banner, dress code of employee, etc.
• Financial Accountability, all CSR activity shall have suitable and proper bill to ensure & prove
that amount is spent only on relevant CSR activity.
• Audit , the CSR activity shall go through external audit , where expenditure, CSR effectiveness
and involvement of community will be the scope.
• Photographs, suitable and good quality photographs shall be taken, the photographs must
include, community, GIL Brand and GIL representative at minimum. Photograph back ground
shall be clean and strategically selected.
• Report, Each CSR activity shall be documented and reported to Board of directors.
• Risk Mitigation, Identified risk shall not be considered while planning CSR Activity at site
11.0 Responsibility of CSR Committee, Board of Directors:-
The Board shall ensure that the company spends at least two per-cent of average net profit of
company made during three immediate preceding financial year in pursuance of CSR Policy. Board
shall approve the CSR policy and shall ensure that the activities described in the policy are
undertaken by the company.
Role of Board Role of Committee
Form a CSR committee Three or more directors with at least one
independent director
Approve the CSR policy Formulate and recommend a CSR policy to the
board
Ensure implementation of the activities under
CSR
Recommend activities and the amount of
expenditure to be incurred
Ensure 2% spend Monitor the CSR policy from time to time
Disclose reasons for not spending the amount (if
applicable)
*This Policy stands valid for the financial year 2014-2015 and shall be reviewed for next/upcoming financial year
Annexure:-
1. Format for the Annual Report on CSR activities to be included in The Board’s Report.
Format for the Annual Report on CSR Activities to be Included in The Board’s Report
1. A brief outline of the company’s CSR Policy, including overview of the projects or programs proposed to be undertaken and a reference to the web-
link to the CSR policy and projects or programs.
2. The Composition of the CSR Committee.
3. Average net profit of the company for last three financial years.
4. Prescribed CSR Expenditure (two per-cent of the amount in item 3 above)
5. Details of CSR Spent during the financial year.
a. Total Amount to be spent for the financial year;
b. Amount Unspent, if any
c. Manner in which the amount spent during the financial year is detailed below.
(1) (2) (3) (4) (5) (6) (7) (8)
S. No CSR Project or
activity
identified
Sector in
which the
Project is
covered
Projects or Programs (1)
Local area or other
(2)Specify the State ad
district where projects
or programs was
undertaken
Amount outlay
(budget) project
or programs
wise
Amount spent on the
projects or programs
Sub-Head (1) Direct
expenditure on
projects or programs
(2) overheads
Cumulative
expenditure upto
to the reporting
period
Amount spent
Direct or through
implementing
agency
1
2
3
Total
*Give details of implementing agency
6. In case the company has failed to spend the two percent of the average net profit of the last three financial years or any thereof, the company shall
provide the reason for not spending the amount in it’s Board report.
7. A responsibility statement of the CSR Committee that the implementation and monitoring of CSR Policy, is in compliance with CSR objective and Policy
of the company.
Sd/-
(Chief Executive Officer or Managing Director or
Director)
Sd/-
(Chairman CSR Committee)
Sd/-
(Person specified under clause (d) of sub-section
(1) of section 380 of the Act)
(Wherever applicable)