csr policies 2014

CORPORATESOCIALRESPONSIBILITYPOLICIES

csr policies 2014

1. TAKING OVERALL RESPONSIBILITY

Taking overall responsibility is an important core value at Data Respons. The group aspires to be a responsible cor-poration in terms of labour standards, human rights and environmental protection. Furthermore, Data Respons en-courages all stakeholders to follow the same policies and expect them to follow international conventions, such as human rights, as well as local legislations.

This document outlines the group’s Corporate Social Re-sponsibility policies, and shall be a guideline for the employ-ees as well as a directive for how Data Respons shall conduct its business. Data Respons’ Corporate Social Responsibility Policies are in accordance with the UN Global Compact Principles.

These Corporate Social Responsibility policies have been approved by the board of Data Respons ASA and are pub-licly available on the company’s web page www.datare-spons.com. Employees are informed through e-mail and the group’s internal web.

csr

csr policies 2014

2.1 PROFESSIONAL SECRECYEmployees have an obligation of professional secrecy regarding all busi-

ness matters and other situations that could give outsiders access to

confidential information. Basically, all business matters not made public

are to be considered confidential. Caution should be exercised when

discussing the group’s internal affairs in front of outsiders.

The same applies to discussions and distribution via open and/or external

Internet-based media and any other electronic media.

2.2 TREATMENT OF INFORMATIONAs a listed company, Data Respons is subject to stringent regulations

regarding information that could affect the share price.

No employees or elected officers with precise and confidential inside

information can give advice or trade, themselves or through close asso-

ciates, in securities issued by Data Respons.

Inside information is defined as information “which has not been made

public and is not commonly known” and “is likely to have a significant

effect on the price” of the securities. This also applies to information that

for different reasons is not made public by the company.

The responsibility for assessing whether one possesses inside information

lies with the individual, regardless of the trust in the company’s ability to

fulfil its information obligations to the stock exchange. Data Respons has

implemented an Insider Trading Policy. Further reference is made to the

Securities Trading Act and Oslo Stock Exchange.

2.3 CUSTOMERSData Respons is a customer oriented company and all customers shall be

treated with respect and integrity.

We will fulfil our customers’ needs in the best possible manner within

the commercial and ethical framework that applies to Data Respons.

2.4 SUPPLIERSSuppliers shall be treated impartially and fairly. An integral part of Data

Respons’ strategy is to be independent from suppliers and to always

choose solutions best suited for our customers.

2.5 CONFLICT OF INTERESTAll employees are expected to be loyal to the group and the group’s

interests. Employees shall not, directly or indirectly, participate in any

activity that is inconsistent with or opposed to Data Respons’ best in-

terests, or that gives the appearance of impropriety or divided loyalty.

Each individual is asked to exercise good judgment and contact their

immediate superior if a potential conflict of interest arises.

2.6 RELATIONSHIPS BETWEEN EMPLOYEESData Respons shall respect the personal life of the employees. If how-

ever, two employees enter into a relationship, and one party has a su-

pervisory function for the other, or if other circumstances entail that

the relationship could affect their work or create a potential conflict of

interest; the relationship shall be brought to the attention of an imme-

diate superior. In such situations the company shall seek to find the best

possible solutions for the involved parties.

2.7 CORRUPTIONData Respons has a zero tolerance policy for all forms of corruption.

Bribes or other means of obtaining undue or improper advantage are not

to be offered or accepted.

2.8 UNLAWFUL COMMERCIAL PRACTICESAll employees at Data Respons shall follow all rules and regulations that

apply to the group in addition to the local legislations in the area they

operate.

2.9 BUSINESS EXPENSESAll employees must follow Data Respons’ policies and procedures re-

garding business expenses, such as meals and travel expenses. Employ-

ees must submit accurate expense reimbursement forms.

2.10 GIFTSIn general, employees may not give or receive gifts or entertainment, to

or from current or potential suppliers, customers, or other business asso-

ciates. Gifts that are classified as insignificant, and therefore not taxable

according to local tax authorities, may be given or received provided that

the purpose of the gift is not to obtain favourable treatment.

Under no circumstances may gifts be given to government officials in any

jurisdictions.

2.11 SUBSTANCE USE OR ABUSEUse of alcohol or other drugs at or before work can cause safety issues,

damage customer relations and hurt productivity and innovation.

All employees are asked to use good judgment and keep in mind that

they are expected to perform to their full ability when working for Data

Respons. The group discourages any use of illegal drugs.

2.GOVERNANCE AND INTEGRITY MANAGEMENT

csr policies 2014

3.1 HUMAN RIGHTSData Respons support and respect internationally acknowledged human

right standards. Any violation or discrimination due to gender, ethnicity,

religion or sexual orientation will not be tolerated. Data Respons does

not accept any form of forced labour or child labour. Data Respons prac-

tices freedom of association and the right to collective bargaining for all

employees in the group.

3.2 LABOUR STANDARDS

3.2.1 WORKING ENVIRONMENTData Respons aim to be a stimulating place to work with an inclusive

working environment. We shall conduct ourselves with integrity and

show respect for colleagues and other people we meet through work.

3.2.2 WORKING HOURSData Respons believes that its employees perform best when there is

a reasonable balance between work and leisure. Employees are asked

to inform their immediate superior if they experience a significant dis-

crepancy between their personal needs and their work situation. Fur-

thermore, Data Respons shall comply with local legislations concerning

working hours and overtime.

3.2.3 WAGESAll employees shall be secured a total salary that is fair, competitive,

and in accordance with the local industry standard. Equal pay for work

of equal value, regardless of gender is emphasised at Data Respons. The

remuneration of employment for comparable positions is the same for

women and men.

3.2.4 DISCIPLINARY PRACTICESData Respons follows the local regulations regarding the working envi-

ronment in its countries of operations.

3.2.5 EMPLOYMENT CONTRACTSAll employees in Data Respons shall have employment contracts de-

scribing their position and tasks, the remuneration, the period of em-

ployment (permanent, deputyship or freelancers), and other general

terms that may apply. The remuneration is reviewed once a year and oth-

er general terms are reviewed if needed. The employment contracts shall

be signed by the employee and their superior with authority to sign.

3.2.6 RECRUITMENT, PROMOTION AND DEVELOPMENT OF STAFFThe recruitment, promotion and development of the staff are based on

merit and equal opportunity regardless of ethnicity, colour, religion, gen-

der, age, national origin, sexual orientation, marital status and disability.

3.2.7 DISCRIMINATION AND HARASSMENTDiscrimination, bullying or harassment is not accepted at Data Respons.

Employees are asked to report incidents of such behaviour to their im-

mediate supervisor, the employee representative or by using the anony-

mous Whistle-blower function - found on the company intranet.

3.3 HEALTH AND SAFETYOur employees’ safety is of the utmost importance to us. Health and

safety are to be safeguarded in a way that creates a high level of job sat-

isfaction and a healthy working environment. Data Respons will monitor

and take precautions to secure its employees’ health and safety.

3.HUMAN RIGHTS AND LABOUR STANDARDS

csr policies 2014

4.ENVIRONMENTAL PROTECTIONData Respons shall design and deliver solutions to our customers that comply with all relevant environmental legislations, and make sure that products can be recycled or disposed of safely at the end of products life cycle.

Data Respons shall select transportation of goods and people, which contribute to reduced pollution and CO2 emissions. This includes extensive use of new communication technology such as video conferencing to reduce unnecessary business travel.

Data Respons shall embrace technology that address and solve environmental challenges.

Data Respons shall continuously improve its processes in order to prevent pollution.

5.REPORTING OF VIOLATIONSAll employees at Data Respons are obliged to report any detected violation of the Data Respons Corporate Social Responsibility Policies. The employees could report directly to either their immediate supervisor, the employee representative or by us-ing the Whistle-blower. The Whistle-blower is a completely anonymous reporting system defined for this purpose and is found on the company intranet.

csr policies 2014

A SMARTER SOLUTION STARTS FROM INSIDE

www.datarespons.com