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Corporate Payment SystemsCorporate Payment Systems

Adwebportal TrainingAdwebportal Training

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Employee Name

Distinctive design highlights

Optional Corporate logo

Company / Department or other descriptions

Flexible Card DesignFlexible Card Design

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Monthly Spending Limits - $5000.00

Single Purchase Limit - $750.00 Convenient & Easy to Use / World-wide Acceptance

Data Integration

Information and Management Reporting Obtain Efficiencies & Reduce Costs

Why cards?Why cards?

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Program ControlsProgram ControlsStandard Industry Code - SIC

3501 - 3720: Hotels/Inns

0742 - 1799: General Contracting3000 - 3299: Airlines3351 - 3440: Car Rental Agencies

4011 - 4789: Transportation/Freight

Related4751 - 4899: Communication services4900: Utilities5200 - 5499: Hardware/Confectionery/

Department Stores

5511 - 5599: Automotive5611 - 5699: Clothing/Apparel over 3000 codes...

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Corporate Liability Corporate Liability Waiver ProgramWaiver Program

Insurance Coverage to reduce potential losses

Maximum Coverage of $50,000 per Cardholder

No personal credit verifications

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Charge Card

No Interest Payments

No Transaction Charges

Individual statements issued

electronically for reconciliation

PaymentPayment

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Incoming SBF

Administrator Module

www.adwebportal.com

Reconciled Transactions

Export to Accounting Application

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Standard Deployment with FirstViewNet …

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• Browser Independent

• 128 bit security

• Tax calculation, Includes 2 tax fields

• Allocation by SIC

• Ability to split transactions

• Allows Visa Reimbursement transactions

Features …

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• 128 Bit encryption

• Firewalls, Virus Protection, Intrusion Detection

• Backup, redundant power and hardware, 24 hour monitoring

• Encryption on export files

• Company #, User Name, Password protection

FirstViewNet Security …

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Go to Internet explorer – log on to https://www.adwebportal.com – select English

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Type in your user id that was emailed to you, it maybe same as above or in lower caps – example- LOVENJAKT or your name in lower case.

enter Password that was emailed to you. then you select Login . .

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You will then be asked to change your password. Click submit, message will read – Your password is successfully changed.

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Select the small – Ad Cardholder

If at this time it asks you to login, again, you will need to change your cookie settings. See next slide

In Internet Exployer on tool bar select – Tools/ Internet options/ override automatic cookie handling/accept under First party/accept under Third party/OK.

If you still have problems call staff in Accounts Payable – Brenda 2131, Jaclyn 3035 or Sarah at 2424.

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Select your name, then select cycle date, example- if current month is April select previous month March

Do not select this area

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Select – review transactions

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Transaction Summary

Select details Do not use this area

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Taxes should be same as taxes on receipt/invoice,click in the box and enter proper amount

Click in the box and enter the object number if this one is wrong.

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Type in the department/object code , if there is a contract number example – 140-07001-00 Dept is 14099, enter object code, project number that you would enter is 140-07001-00Ensure that the National (GST) and Regional (PST) taxes in website match the taxes on the receipt/invoice.If you made a purchase from USA or any other country there would not be any PST. IF their invoice lists gst you will need to enter it.Comments – enter any information that will help you identify goods purchased Then select submit, ok. Then select Next. Next charge will show up. After you do the changes be sure to select REFRESH. Then go to Activity, then select Activity Detail. You will then see your statement. It is a form that lists all the charges and at the bottom will be an area for you and the budget manager will sign.

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If you select details, you will get information regarding phone number, city and foreign amount.

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To split transactions – you type in the dollar amount and then select create split

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Change the codes then submit – remember to refresh

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Select activity

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Select – Activity Detail

Select Activity Detail

This is your statement

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Final procedure Print off two copies of the statement. Keep one in

your file. The other copy is signed, receipts and invoice’s are attached to it and the documents are forwarded to your manager for approval and signature. He/she will forward it to Accounts Payable for processing.

Call Brenda – 2131 or Jaclyn - 3035 for assistance Thank you.