CORESTA Standard Task Force 2015 Report · STDS-001-DRG-The Process of CORESTA Cooperation – Flow diagram -150928 . The Process of CORESTA Cooperation . STDS TF Report 2015 SSPT/AP

CORESTA Standard Task Force 2015 Report

Co-ordinator: Dr Stéphane COLARD

Secretary: Dr Michael MEGER

Objectives

Review existing procedures for the documentation of the scientific output of CORESTA.

Develop document management systems

Develop and publish related guidelines and templates of the documentation management systems

STDS TF Report 2015 SSPT/AP

Centre de Coopération pour les Recherches Scientifiques Relatives au Tabac Cooperation Centre for Scientific Research Relative to Tobacco 2

Expected Impacts



Impact On Template for document reviews Scientific Commission and the Board

Working Groups on a voluntary approach

Project management approach: registration, approval, assignement, leader and monitoring

New work initiators CORESTA Secretariat

Document naming Everyone producing documents

Document systematic review and maintenance (e.g. CRM vs ISO)

Scientific Commission Working Groups

Guides, Templates, Layout Working Groups

A better way of working aligned with the recognised international standards

STDS Membership



Colard, Stephane (Coord.) Imperial Tobacco - SEITA France Meger, Michael (Secretary) Japan Tobacco International Switzerland Crumpler, Linda Cerulean U.S.A. Guitton, Pierre-Marie CORESTA France Jack, Anne Universtity of Kentucky U.S.A. Joza, Peter Labstat Canada Marignac, Eeva CORESTA France Mariner, Derek British American Tobacco United Kingdom Rose, Nils Borgwaldt KC GmbH Germany Ticha, Jana British American Tobacco United Kingdom Trinkies, Wolfgang British American Tobacco Germany GmbH Germany Yamazaki, Hiromoto Japan Tobacco Inc. Japan

Year Joined Left 2014 Derek Mariner (BAT) – Board member

Anne Jack (UKY) – Pres. Phyto & Genetics Steve Purkis (ITL) Jean-Louis Verrier (ITL)

2015 Michael Meger (JTI) – Vice Pres. SC and STDS TF Secretary

Alexandra Martin (ARISTA) Jutta Pani (JTI)

A team composed of people with significant international experience and deep knowledge of CORESTA

History

Task Force originally set up in 2011 (Board decision) Not directly linked to a Study Groups

Informal discussions and virtual meetings first

Meeting 1 - June 2014 – Hamburg (Germany) Review of the objectives and establishment of first formal action plan

Meeting 2 - October 2014 – Quebec (Canada) Document codification rules – First draft.

Meeting 3 - February 2015 – London (U.K) Draft cooperation process finalized First list of projects established Document categories defined Second draft on document codification rules.



History

Meeting 4 - June 2015 – Strasbourg (France) Document describing the process of CORESTA cooperation Road map Communication plan Objectives clarified CORESTA Guideline for the maintenance of CORESTA documents Procedure of commenting on documents for publication

Meeting 5 - October 2015 – Jeju (South-Korea) New Work Item Proposal form finalized Draft of Collaborative Study and Proficiency Testing Protocols Codification rules ready for submission to the Board

Poster presented at both SSPT and AP 2015 Meetings



The Process of CORESTA Cooperation



Review

current good practices

Best practices

STDS-001-DRG-The Process of CORESTA Cooperation – Flow diagram-150928

The Process of CORESTA Cooperation



SECTION Core - Process of CORESTA cooperation

Appendix A - Definitions

Appendix B - Project number assignment and documentation management

Appendix C - Templates and forms, compliant with the layout of documents

Appendix D - Systematic review and Maintenance of documents

Appendix E - Glossary

+ New guidelines for the layout of documents :Tables, Figures, Units, References…

Roadmap



SECTION CONTENT Core - Process of CORESTA cooperation

• Executive summary • Flow chart Note: Rules and guidance to coordinators quoted

Appendix A - Definitions • Technical report • Technical guide • CRM • Proficiency test • Collaborative study • Miscellaneous document • CORESTA administration document

Appendix B - Project number assignment and documentation management

• Codification/Naming rules (drafted)

Completed/In Progress/Not started

Roadmap



SECTION CONTENT Appendix C - Templates and forms, compliant with the layout of documents

• Table of comments • SG/TF report (PowerPoint slides) • NWIP • Collaborative study protocol and report • Proficiency test protocol and report • CRM • Meeting agenda • Minutes • External presentation

Appendix D - Systematic review and Maintenance of documents

• First page of maintained document • Guideline

Appendix E - Glossary • Acronyms of SG/TF • General Acronyms • Abbreviations

+ Guidelines for the layout of documents :Tables, Figures, Units, References…? Completed/In Progress/Not started

Next Steps

Communication to the SSPT Coordinators of the New Work Item Proposal form One project has been prepared as a test Guidelines to be drafted

Submission of the naming rules to the Board

Collection of all current projects conducted in all working groups (ACAC/SG/TF)

Progressive application of the document naming rules





Thanks to the Task Force Members for the work done in a non-scientific area!

Thanks to all of you for your future commitment

to apply the new rules!

Documents

CORESTA Standard Task Force 2015 Report · STDS-001-DRG-The Process of CORESTA Cooperation – Flow diagram -150928 . The Process of CORESTA Cooperation . STDS TF Report 2015 SSPT/AP