Copyright 2011 Pearson Education, Inc. Publishing as Prentice
Hall. 1 Skills for Success with Office 2010 Vol. 1 PowerPoint
Lecture to Accompany Skills for Success with Microsoft Office 2010
Vol. 1 Excel Chapter 3 Manage Multiple Worksheets
Slide 2
Copyright 2011 Pearson Education, Inc. Publishing as Prentice
Hall. 2 Skills for Success with Office 2010 Vol. 1 Introduction In
Skills 110, you will: Work with Sheet Tabs, Worksheet Insertion,
Grouping, Formatting Work with Dates, Cell Contents & Formats;
Move, Copy, Paste and Paste Options Use Multiple Operators in
Formulas, Create Formulas using Multiple Worksheets & Cells
Create Clustered Bar Charts
Slide 3
Copyright 2011 Pearson Education, Inc. Publishing as Prentice
Hall. 3 Skills for Success with Office 2010 Vol. 1 Introduction
Work with Dates, Cell Contents & Formats; Move, Copy, Paste and
Paste Options Work with Sheet Tabs, Worksheet Insertion, Grouping,
Formatting Create Clustered Bar Charts Use multiple Operators in
Formulas, Create Formulas using Multiple Worksheets &
Cells
Slide 4
Copyright 2011 Pearson Education, Inc. Publishing as Prentice
Hall. 4 Skills for Success with Office 2010 Vol. 1 Skill 1: Work
with Sheet Tabs Sheet2 tab is active Tab scrolling buttons Buttons
to the left of the sheet tabs used to display Excel sheet tabs that
are not in view Sheet tab scrolling buttons When a workbook
contains more than one worksheet, you can navigate (move) among
worksheets by clicking the sheet tabs
Slide 5
Copyright 2011 Pearson Education, Inc. Publishing as Prentice
Hall. 5 Skills for Success with Office 2010 Vol. 1 Skill 1: Work
with Sheet Tabs Sheet1 tab is active Rename command Shortcut menu
You can use up to 31 characters in a sheet tab name. Strive for a
short but meaningful name Right-click the Sheet1 sheet tab, from
the shortcut menu, click Rename
Slide 6
Copyright 2011 Pearson Education, Inc. Publishing as Prentice
Hall. 6 Skills for Success with Office 2010 Vol. 1 Skill 1: Work
with Sheet Tabs Sheet2 tab name selected Park 2 displays
Slide 7
Copyright 2011 Pearson Education, Inc. Publishing as Prentice
Hall. 7 Skills for Success with Office 2010 Vol. 1 Skill 1: Work
with Sheet Tabs Sheet tabs named and colored Active sheet displays
tab color at lower edge of tab Right-click the sheet tab, and then
point to Tab Color. When a worksheet is active, the sheet tab color
displays only along the lower edge of the sheet tab. When a
worksheet is not active, the entire sheet tab is filled with the
selected color
Slide 8
Copyright 2011 Pearson Education, Inc. Publishing as Prentice
Hall. 8 Skills for Success with Office 2010 Vol. 1 Skill 2: Enter
and Format Dates Aspen Lake sheet active Serial number a sequential
number Displayed value is 1/31 Formula bar value is 1/31/2012 Dates
are stored as sequential serial numbers so they can be used in
calculations. By default, January 1, 1900 is serial number 1 When
you type any of the following values into cells, Excel interprets
them as dates: 7/4/10, 4-Jul, 4-Jul-10, Jul- 10.When typing in
these date formats, the -(hyphen) key and the /(forward slash) key
function identically
Slide 9
Copyright 2011 Pearson Education, Inc. Publishing as Prentice
Hall. 9 Skills for Success with Office 2010 Vol. 1 Skill 2: Enter
and Format Dates Number format gallery Formula bar displays full
date Number Format arrow Here you can select popular date, time,
and number formats, or click More Number Formats at the bottom of
the list to display additional built-in number formats
Slide 10
Copyright 2011 Pearson Education, Inc. Publishing as Prentice
Hall. 10 Skills for Success with Office 2010 Vol. 1 Skill 2: Enter
and Format Dates Number tab selected Sample of selected format Date
formats
Slide 11
Copyright 2011 Pearson Education, Inc. Publishing as Prentice
Hall. 11 Skills for Success with Office 2010 Vol. 1 Skill 2: Enter
and Format Dates When a two-digit year between 30 and 99 is
entered, a 20th-century date is assumed The Ctrl+ ; shortcut enters
the current date, obtained from your computer, into the selected
cell using the default date format
Slide 12
Copyright 2011 Pearson Education, Inc. Publishing as Prentice
Hall. 12 Skills for Success with Office 2010 Vol. 1 Skill 3: Clear
Cell Contents and Formats Contents cleared, formatting not cleared
Contents underlying formulas and data. Cells can contain
formatting, comments, and contents Deleting the contents of a cell
does not delete the formatting of the cell
Slide 13
Copyright 2011 Pearson Education, Inc. Publishing as Prentice
Hall. 13 Skills for Success with Office 2010 Vol. 1 Skill 3: Clear
Cell Contents and Formats Cell formats cleared, contents not
cleared Clear Formats deletes the formatting from the cell but does
not delete the cell contents
Slide 14
Copyright 2011 Pearson Education, Inc. Publishing as Prentice
Hall. 14 Skills for Success with Office 2010 Vol. 1 Skill 3: Clear
Cell Contents and Formats Contents and formatting cleared Clear All
deletes both the cell contents and the formatting
Slide 15
Copyright 2011 Pearson Education, Inc. Publishing as Prentice
Hall. 15 Skills for Success with Office 2010 Vol. 1 Skill 3: Clear
Cell Contents and Formats Cell contents and formats cleared You can
clear the contents of a cell, the formatting of a cell, or
both.
Slide 16
Copyright 2011 Pearson Education, Inc. Publishing as Prentice
Hall. 16 Skills for Success with Office 2010 Vol. 1 Skill 4: Move,
Copy, Paste, and Paste Options ScreenTip displays the range A16:A17
Clipboard A temporary storage area for text and graphics Gray
border displays where cells will be moved Black border Data from
cells and ranges can be copied and then pasted to other cells in
the same worksheet, to other worksheets, or to worksheets in
another workbook Drag and drop is a method of moving objects in
which you point to the selection and then drag it to a new
location
Slide 17
Copyright 2011 Pearson Education, Inc. Publishing as Prentice
Hall. 17 Skills for Success with Office 2010 Vol. 1 Skill 4: Move,
Copy, Paste, and Paste Options Columns widened, titles entered
Slide 18
Copyright 2011 Pearson Education, Inc. Publishing as Prentice
Hall. 18 Skills for Success with Office 2010 Vol. 1 Skill 4: Move,
Copy, Paste, and Paste Options Paste Options gallery Status bar
message Preview of data Point at the various Paste Options to
preview the pasted text
Slide 19
Copyright 2011 Pearson Education, Inc. Publishing as Prentice
Hall. 19 Skills for Success with Office 2010 Vol. 1 Skill 4: Move,
Copy, Paste, and Paste Options Column widths retained Column titles
and formats pasted Durango County Park sheet When pasting a range
of cells, you need to select only the cell in the upper left corner
of the paste areathe target destination for data that has been cut
or copied
Slide 20
Copyright 2011 Pearson Education, Inc. Publishing as Prentice
Hall. 20 Skills for Success with Office 2010 Vol. 1 Skill 5: Work
with Grouped Worksheets [Group] displays on title bar Grouped sheet
tab colors display as underlines You can group any number of
worksheets in a workbook. After the worksheets are grouped, you can
edit data or format cells in all the grouped worksheets at the same
time An underline on a worksheet tab indicates that the worksheet
is active or selected within a group
Slide 21
Copyright 2011 Pearson Education, Inc. Publishing as Prentice
Hall. 21 Skills for Success with Office 2010 Vol. 1 Skill 5: Work
with Grouped Worksheets Row labels and formats display Data and
formats are entered on all grouped worksheets
Slide 22
Copyright 2011 Pearson Education, Inc. Publishing as Prentice
Hall. 22 Skills for Success with Office 2010 Vol. 1 Skill 5: Work
with Grouped Worksheets Title and format entered Selecting a single
sheet cancels a grouping. Because the worksheets were grouped, the
text and formatting was entered into all of the selected sheets. In
this manner, you can make the same changes to all selected
worksheets in a workbook at the same time. Grouped sheets
Slide 23
Copyright 2011 Pearson Education, Inc. Publishing as Prentice
Hall. 23 Skills for Success with Office 2010 Vol. 1 Skill 5: Work
with Grouped Worksheets [Group] does not display on title bar Title
entered and formatted Ungrouped sheets
Slide 24
Copyright 2011 Pearson Education, Inc. Publishing as Prentice
Hall. 24 Skills for Success with Office 2010 Vol. 1 Skill 6: Use
Multiple Math Operators in a Formula Worksheet subtitle inserted
Durango County Park worksheet active Excel follows a set of
mathematical rules for performing calculations within a formula,
called operator precedence. First, expressions within parentheses
are calculated. Second, multiplication and division are performed
before addition and subtraction
Slide 25
Copyright 2011 Pearson Education, Inc. Publishing as Prentice
Hall. 25 Skills for Success with Office 2010 Vol. 1 Skill 6: Use
Multiple Math Operators in a Formula Worksheet subtitle entered and
formatted Worksheets grouped
Slide 26
Copyright 2011 Pearson Education, Inc. Publishing as Prentice
Hall. 26 Skills for Success with Office 2010 Vol. 1 Skill 6: Use
Multiple Math Operators in a Formula [Group] displays on title bar
Cells referenced in the formula are outlined Formula entered
Without the parentheses, the formula would give an incorrect result
When a formula contains operators with the same precedence level,
Excel evaluates the operators from left to right. Multiplication
and division are considered to be on the same level of precedence.
Addition and subtraction are considered to be on the same level of
precedence
Slide 27
Copyright 2011 Pearson Education, Inc. Publishing as Prentice
Hall. 27 Skills for Success with Office 2010 Vol. 1 Skill 6: Use
Multiple Math Operators in a Formula Durango County Park worksheet
active Date moved (your date may differ) Recall that because the
worksheets are grouped, the formulas have been entered on all three
worksheets
Slide 28
Copyright 2011 Pearson Education, Inc. Publishing as Prentice
Hall. 28 Skills for Success with Office 2010 Vol. 1 Skill 7: Format
Grouped Worksheets Shortcut menu [Group] displays on title bar Row
7 heading Hamilton Park worksheet active When worksheets are
grouped, any changes made to a single worksheet are made to each
worksheet in the group. For example, if you change the width of a
column or add a row, all the worksheets in the group are changed in
the same manner
Slide 29
Copyright 2011 Pearson Education, Inc. Publishing as Prentice
Hall. 29 Skills for Success with Office 2010 Vol. 1 Skill 7: Format
Grouped Worksheets Families data entered
Slide 30
Copyright 2011 Pearson Education, Inc. Publishing as Prentice
Hall. 30 Skills for Success with Office 2010 Vol. 1 Skill 7: Format
Grouped Worksheets Formula copied to cell F7 Columns summed, Total
cell style applied Grouped worksheets
Slide 31
Copyright 2011 Pearson Education, Inc. Publishing as Prentice
Hall. 31 Skills for Success with Office 2010 Vol. 1 Skill 7: Format
Grouped Worksheets Ungrouped worksheets Currency [0] applied Comma
[0] applied
Slide 32
Copyright 2011 Pearson Education, Inc. Publishing as Prentice
Hall. 32 Skills for Success with Office 2010 Vol. 1 Skill 8: Insert
and Move Worksheets Insert Worksheet button New sheet tab renamed
To organize a workbook, you can move sheet tabs into any order you
desire You can add new worksheets to accommodate new
information
Slide 33
Copyright 2011 Pearson Education, Inc. Publishing as Prentice
Hall. 33 Skills for Success with Office 2010 Vol. 1 Skill 8: Insert
and Move Worksheets Text truncated
Slide 34
Copyright 2011 Pearson Education, Inc. Publishing as Prentice
Hall. 34 Skills for Success with Office 2010 Vol. 1 Skill 8: Insert
and Move Worksheets Cell contents pasted Cell formatting
pasted
Slide 35
Copyright 2011 Pearson Education, Inc. Publishing as Prentice
Hall. 35 Skills for Success with Office 2010 Vol. 1 Skill 8: Insert
and Move Worksheets Caret and paper icon indicate location of moved
sheet tab Point to the Summary sheet tab, hold down the left mouse
button to display a small black trianglea caret and then notice
that a small paper icon attaches to the mouse pointer
Slide 36
Copyright 2011 Pearson Education, Inc. Publishing as Prentice
Hall. 36 Skills for Success with Office 2010 Vol. 1 Skill 9:
Construct Formulas That Refer to Cells in Other Worksheets
Worksheet reference Summary sheet a worksheet that displays and
summarizes totals from other worksheets Detail sheet a worksheet
with cells referred to by summary sheet formulas Cell reference On
the Summary sheet, click cell B5. Type = and then click the Aspen
Lake sheet tab. On the Aspen Lake sheet, click cell B9, and then
press Enter
Slide 37
Copyright 2011 Pearson Education, Inc. Publishing as Prentice
Hall. 37 Skills for Success with Office 2010 Vol. 1 Skill 9:
Construct Formulas That Refer to Cells in Other Worksheets
Worksheet name reference Cell reference Formulas copied for all
totals Changes made to the detail sheets that affect their totals
will automatically recalculate and display on the summary
sheet
Slide 38
Copyright 2011 Pearson Education, Inc. Publishing as Prentice
Hall. 38 Skills for Success with Office 2010 Vol. 1 Skill 9:
Construct Formulas That Refer to Cells in Other Worksheets Sheet
name in right footer area File name in left footer area Page number
in center footer area
Slide 39
Copyright 2011 Pearson Education, Inc. Publishing as Prentice
Hall. 39 Skills for Success with Office 2010 Vol. 1 Skill 9:
Construct Formulas That Refer to Cells in Other Worksheets Next
Page button Durango County Park worksheet footer Page 4 of 4
Because the worksheets are grouped, all four worksheets will be
previewed and the footer will display in each worksheet
Slide 40
Copyright 2011 Pearson Education, Inc. Publishing as Prentice
Hall. 40 Skills for Success with Office 2010 Vol. 1 Skill 10:
Create Clustered Bar Charts Switch Row/Column button Clustered bar
chart A chart type that is useful when you want to compare values
across categories. Bar charts organize categories along the
vertical axis and values along the horizontal axis. Chart sheet
Chart categories changed to row names
Slide 41
Copyright 2011 Pearson Education, Inc. Publishing as Prentice
Hall. 41 Skills for Success with Office 2010 Vol. 1 Skill 10:
Create Clustered Bar Charts Horizontal axis values angled Chart and
axis titles display
Slide 42
Copyright 2011 Pearson Education, Inc. Publishing as Prentice
Hall. 42 Skills for Success with Office 2010 Vol. 1 Skill 10:
Create Clustered Bar Charts Vertical axis title Chart
titleHorizontal axis title does not display
Slide 43
Copyright 2011 Pearson Education, Inc. Publishing as Prentice
Hall. 43 Skills for Success with Office 2010 Vol. 1 Skill 10:
Create Clustered Bar Charts Legend moved to top Values display next
to data points On the Layout tab, in the Labels group, click the
Legend button, and then click More Legend Options. In the Format
Legend dialog box, under Legend Position, select the Top option
button
Slide 44
Copyright 2011 Pearson Education, Inc. Publishing as Prentice
Hall. 44 Skills for Success with Office 2010 Vol. 1 Skills for
Success In Skills 110, you practiced the following skills : Work
with Sheet Tabs, Worksheet Insertion, Grouping, Formatting Work
with Dates, Cell Contents & Formats; Move, Copy, Paste and
Paste Options Use multiple Operators in Formulas, Create Formulas
using Multiple Worksheets & Cells Create Clustered Bar
Charts
Slide 45
Copyright 2011 Pearson Education, Inc. Publishing as Prentice
Hall. 45 Skills for Success with Office 2010 Vol. 1 More Skills for
Success You will now practice the following additional skills:
Create Organization Charts Create Line Charts Set and Clear Print
Areas Insert Hyperlinks
Slide 46
Copyright 2011 Pearson Education, Inc. Publishing as Prentice
Hall. 46 Skills for Success with Office 2010 Vol. 1 Congratulations
You have now completed all Skills for Excel Chapter 3
Slide 47
Copyright 2011 Pearson Education, Inc. Publishing as Prentice
Hall. 47 Skills for Success with Office 2010 Vol. 1 All rights
reserved. No part of this publication may be reproduced, stored in
a retrieval system, or transmitted, in any form or by any means,
electronic, mechanical, photocopying, recording, or otherwise,
without the prior written permission of the publisher. Printed in
the United States of America. Copyright 2011 Pearson Education,
Inc. Copyright 2011 Pearson Education, Inc. Publishing as Prentice
Hall