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Copyright © 2009Copyright © 2009T.L. Martin & Associates Inc.T.L. Martin & Associates Inc.
Chapter 3 Chapter 3 Requirements of a realistic Requirements of a realistic
CPM schedule.CPM schedule.
Copyright © 2009Copyright © 2009T.L. Martin & Associates Inc.T.L. Martin & Associates Inc.
A realistic CPM schedule A realistic CPM schedule
• The owner and its construction representatives need to determine a realistic contract performance period. – Too little time increases initial pricing and will result in contractor
requests for time due to even minor changes. – Too much time (and if the contract disallows an early
completion) initial pricing will be greater than necessary due to extended contractor overhead cost.
• The owner incurs time related costs as delivery of the project is prolonged: – added administrative costs– lost project use costs – lost production cost, facility rent and / or duplicate space costs.
Copyright © 2009Copyright © 2009T.L. Martin & Associates Inc.T.L. Martin & Associates Inc.
A realistic CPM schedule A realistic CPM schedule
Copyright © 2009Copyright © 2009T.L. Martin & Associates Inc.T.L. Martin & Associates Inc.
A realistic CPM schedule A realistic CPM schedule
• Forecast completion and key project milestone• Document actual progress• Establish reasonable payment• Predict manpower needs• Determine the impact of changes
The project schedule affects the management effort of the project from the day it is accepted until substantial completion.
If properly prepared, the schedule can:
Copyright © 2009Copyright © 2009T.L. Martin & Associates Inc.T.L. Martin & Associates Inc.
A realistic CPM schedule A realistic CPM schedule
• Incorrectly forecast completion• Support overpayment• Incorrectly indicate that the owner’s actions
will impact job progress• Incorrectly indicate that the contractor
and/or subcontractor will impact job progress
If improperly prepared, the schedule can:
Copyright © 2009Copyright © 2009T.L. Martin & Associates Inc.T.L. Martin & Associates Inc.
A realistic CPM schedule A realistic CPM schedule
• Define the individual tasks that make up the project.
• Define how the tasks are related to each other.• The construction schedule should present a
detailed understanding of any contract specified phasing and/or sequences of work.
• Activity identification and associated quantities of work by phase or task sequence should be accurately determined.
Copyright © 2009Copyright © 2009T.L. Martin & Associates Inc.T.L. Martin & Associates Inc.
A realistic CPM schedule A realistic CPM schedule
• Activity duration should be developed based on quantities of work it represents with an attainable production.– Considering estimate detail, crew make-up and
anticipated man-hours and/or equipment hours per installed unit, the bid estimate represents a good measure of likely performance unique to the contractor.
• Activity logic and duration should include any unique requirements defined by the contract drawings and specification.
Copyright © 2009Copyright © 2009T.L. Martin & Associates Inc.T.L. Martin & Associates Inc.
Activities Activities • Defines the scope of work
– Drawings– Estimates– Specifications
• Should be based on work quantity• Separate work performed by multiple subcontractors into
separate activities• Owner and contractor / subcontractor should agree to
activity scope and allocated work quantities• Description - 48 characters (P3)• Description - should contain some type of operating verb
to avoid confusion
Copyright © 2009Copyright © 2009T.L. Martin & Associates Inc.T.L. Martin & Associates Inc.
Planning Unit (Original Duration)Planning Unit (Original Duration)
• PLANNING UNIT: The increment of time used to schedule a project - hours, days, weeks, or months
• Work starts in the morning of the (day) and finishes in the afternoon (P3)
• Duration of zero, work starts in the morning but completes in the afternoon of the previous period (P3)
• Multiple shifts cannot be defined in a work day calendar• Use hours as the planning for multiple shift operations• Maximum suggested duration for work tasks is 30
calendar days (20 work days)
Copyright © 2009Copyright © 2009T.L. Martin & Associates Inc.T.L. Martin & Associates Inc.
Activity Identifications (“ID”)Activity Identifications (“ID”)
• Alphanumeric values to define activities (individual work scopes)
• Should relate to areas and/or phases of the project• Assign values for “continuous flow from left to right”• Predecessor should always be lower than successor• Leave a gap in sequence• Should not change• Required for “apples to apples” comparisons• Some scheduling software change IDs and/or line
numbers
Copyright © 2009Copyright © 2009T.L. Martin & Associates Inc.T.L. Martin & Associates Inc.
Type of ActivityType of Activity
• Work Tasks
• Hammock Activities or Summary Bars
• Milestones
• Flags
Copyright © 2009Copyright © 2009T.L. Martin & Associates Inc.T.L. Martin & Associates Inc.
Activity CodesActivity Codes
Definition - Assigned to an activity to organize them into manageable groups for:•Updating•Reporting•Analyzing•Summarizing
Copyright © 2009Copyright © 2009T.L. Martin & Associates Inc.T.L. Martin & Associates Inc.
Activity CodesActivity Codes
• Areas of the Project
• Phases
• Work Descriptions - Type of Work
• Responsibility
• Specification Section (CSI)
• Contract Type
• Blank - User defined as needed
Copyright © 2009Copyright © 2009T.L. Martin & Associates Inc.T.L. Martin & Associates Inc.
CalendarsCalendars• Define work periods when activities can start and
stop• Global calendars - applied to all subsequent (base)
calendars• Project Start sets 1st day of the project in planning
units• Global calendar typically should be left as a seven
day work week with no holidays• Base calendar (31 possible in P3) - typical should be
five day work week with holiday• Specifications should define calendar and holidays
Copyright © 2009Copyright © 2009T.L. Martin & Associates Inc.T.L. Martin & Associates Inc.
CalendarsCalendars
Other non-work periods:• Winter shut down period• Environmental shut down period• Anticipated lost weather days (sometimes
defined in specification)
Copyright © 2009Copyright © 2009T.L. Martin & Associates Inc.T.L. Martin & Associates Inc.
Logical RelationshipsLogical Relationships• Relationships logically connect activities• Should represent the contractors proposed sequence of
construction• Either predecessor or successor relationships• Only one activity that has no predecessor – award /
notice to proceed (“NTP”)• Only one activity that has no successor - completion• Four main relationship types:
– Finish to Start– Start to Start– Finish to Finish– Start to Finish
Copyright © 2009Copyright © 2009T.L. Martin & Associates Inc.T.L. Martin & Associates Inc.
A realistic CPM schedule A realistic CPM schedule • The CPM should be developed following standard
guidelines for useful schedules.– The schedule should depict how the project team
intends to build the job.– The schedule contains one start and one ending
activity. Only one activity in the schedule does not have a predecessor and only one activity does not have a successor.
– The schedule should address all contract requirements.– The use of software constraints to activity timing is
minimal to none.– The use of relationship leads and lags between
activities is held to a minimum to none. – Activities are coded to allow easy report selection.
Copyright © 2009Copyright © 2009T.L. Martin & Associates Inc.T.L. Martin & Associates Inc.
A realistic CPM schedule A realistic CPM schedule
• Allow adequate time for development review and approval
• Include and/or follow a comprehensive scheduling specifications in contract requirements
• Owners should not issue NTP until an accepted schedule is in place
• Owner should prepare an accurate independent resource and cost estimate for the project.
• Responsibility for preparing the schedule must include contractors field superintendent, subcontractors and Owner representatives.
How to Assure a Quality Schedule
Copyright © 2009Copyright © 2009T.L. Martin & Associates Inc.T.L. Martin & Associates Inc.
Please continue to Chapter 4Please continue to Chapter 4Standard CPM Smoke and Standard CPM Smoke and
Mirror TricksMirror Tricks(Manipulations)(Manipulations)