Copyright 2003, Paradigm Publishing Inc. CHAPTER 4 BACKNEXTEND 4-1 LINKS TO OBJECTIVES Headers and Footers Margins Center a Worksheet Page Breaks Gridlines

Copyright 2003, Paradigm Publishing Inc.

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OBJECTIVES• Headers and Footers• Margins• Center a Worksheet• Page Breaks• Gridlines and

Headings• Hide and Unhide• Print Area• Multiple Print Areas• Print Quality• Spelling Check• Find and Replace• Sort• AutoFilter• Plan a Worksheet• Features Summary

Microsoft Excel 2003 - Specialist

ENHANCING A WORKSHEET


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Performance ObjectivesPerformance Objectives

• Create headers and footers• Change worksheet margins• Center a worksheet horizontally and vertically on the

page• Insert a page break in a worksheet• Print gridlines and row and column headings• Hide and unhide a worksheet, column, or row• Set and clear a print area• Specify more than one print area in Page Break Preview• Change the print quality• Complete a spelling check on a worksheet• Find and replace data and cell formatting in a worksheet• Sort data in cells in ascending and descending order• Filter a list using AutoFilter• Plan and create a worksheet


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Controlling the Page LayoutControlling the Page Layout

File, Page Setup

tall versus wide

adjusts size ofdata

default is8.5" x 11"

higher dpiimproves quality

adjustsstarting number


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Inserting Headers and FootersInserting Headers and Footers

click to displaylist of options

click to customize

File, Page Setup


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Inserting Headers and Footers…/2Inserting Headers and Footers…/2

click in sectionto enter header

FontPage Number

Total PagesDate

TimePath & File

File NameSheet Name

Insert PictureFormat Picture


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Changing Worksheet MarginsChanging Worksheet Margins

change margins byclicking arrows or

keying measurement

sample showschanges

File, Page Setup


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Centering a WorksheetCentering a Worksheet

centeringoptions

File, Page Setup


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Page BreaksPage Breaks

displays as a broken linealong cell borders

may not be visible initially(preview then close)


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Inserting and Removing Page BreaksInserting and Removing Page Breaks

page break will beinserted above row

and/orto left of column

menu optionchanges


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Inserting and Removing Page Breaks…/2Inserting and Removing Page Breaks…/2

View, Page Break PreviewView, Page Break Preview

View, Normalto return to normal view

drag blue linesto move

page breaks


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Printing Column and Row TitlesPrinting Column and Row Titles

useful for multiple pages

File, Page SetupFile, Page Setup

key a cell rangeusing a colon (:)


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Printing Gridlines and HeadingsPrinting Gridlines and Headings



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Hiding Rows, Columns, and WorksheetsHiding Rows, Columns, and Worksheets

same menucommand forrow, column,

or sheet


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Unhiding Rows, Columns, and WorksheetsUnhiding Rows, Columns, and Worksheets

select sheetclick OK

unhide rowunhide rowselect row above and below the hidden row

unhide worksheetunhide worksheet

unhide columnunhide columnselect column to left and right of the hidden column


or sheet


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Printing a Specific AreaPrinting a Specific Area

select range

ClearSet


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Printing a Specific Area…/2Printing a Specific Area…/2

You can specify more than one print area in Page Break Preview. Set

print area for first group, select next group, right-click, and select Add to Print Area. Each area will print on a

separate page.


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Changing Print QualityChanging Print Quality


click toreveal options


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Customizing Print JobsCustomizing Print Jobs

File, PrintFile, Print

change printers

select specificpages

print more thanone sheet orselected cells

multiple copies

preview


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Completing a Spell CheckCompleting a Spell Check

Spelling buttonSpelling buttonOROR

Tools, SpellingTools, Spelling

word not foundin dictionary

suggestions

F7F7


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Using Undo and RedoUsing Undo and Redo

UndoUndoreverses certain

commands

RedoRedoreverses action ofUndo command

will vary depending onthe last action completed


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Finding DataFinding Data

Edit, Find or Ctrl + FEdit, Find or Ctrl + F

key data that you want to find

click toexpand

dialog box


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Replacing DataReplacing Data

Edit, Replace or Ctrl + HEdit, Replace or Ctrl + H

key data that you want to find

click toexpand

dialog box

key data that you want to replace


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Finding and Replacing FormattingFinding and Replacing Formatting

use the Format optionsat the expanded

Find and Replace dialog box


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Sorting DataSorting Data

using buttons on the Standard toolbar

select cells to sort

selectsort type

sorts by first selected columnsorts by first selected column


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Sorting Data…/2Sorting Data…/2

using Sort dialog box

Data, Sort

sort in upto threecolumns


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Creating a ListCreating a List

Data, List, Create List

click

Ctrl + LOROR


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Filtering a List Using AutoFilterFiltering a List Using AutoFilter

Data, Filter, AutoFilterData, Filter, AutoFilter

drop-down triangles display in column heading

click triangle to displayfilter options

deactivate by clickingData, Filter, AutoFilter


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Planning a WorksheetPlanning a Worksheet

Step 1: Identify the purpose of the worksheet.Step 1: Identify the purpose of the worksheet.

Step 2: Design the worksheet.Step 2: Design the worksheet.

Step 3: Create a sketch of the worksheet.Step 3: Create a sketch of the worksheet.

Step 4: Enter the data in the worksheet.Step 4: Enter the data in the worksheet.

Step 5: Test the worksheet data.Step 5: Test the worksheet data.


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How do you display the Page Setup dialog box?

Features SummaryFeatures Summary

File, Page Setup


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How do you display the Header dialog box? Footer dialog box?


click to customize

File, Page Setup


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How do you insert a page break?


View, Page Break PreviewView, Page Break Preview


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How do you hide columns? Rows?



or sheet


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How do you unhide columns? Rows?



or sheet


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How do you set a print area? Clear a print area?


ClearSet


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How do you display the Print dialog box?


File, Print


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How do you display the Spelling dialog box?


Spelling buttonSpelling buttonOROR

Tools, SpellingTools, SpellingF7F7


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How do you access the Undo command? Redo command?


UndoUndoreverses certain

commands

RedoRedoreverses action ofUndo command

will vary depending onthe last action completed


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How do you display the Find and Replace dialog box?


Edit, Find or Ctrl + FEdit, Find or Ctrl + F

Edit, Replace or Ctrl + HEdit, Replace or Ctrl + H

OROR


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How do you sort a column in ascending order? Descending order?


selectsort type


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How do you display the Sort dialog box?


Data, Sort


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How do you create a list?


Data, List, Create List

Ctrl + LOROR


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How do you activate/deactivate an AutoFilter?


Data, Filter, AutoFilterData, Filter, AutoFilter

deactivate by clickingData, Filter, AutoFilter


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Coming NextComing Next

MOVING DATA WITHIN AND BETWEEN WORKBOOKS

Documents

Copyright 2003, Paradigm Publishing Inc. CHAPTER 4 BACKNEXTEND 4-1 LINKS TO OBJECTIVES Headers and Footers Margins Center a Worksheet Page Breaks Gridlines