Copyright 2002, Paradigm Publishing Inc. CHAPTER 6 BACKNEXTEND 6-1 LINKS TO OBJECTIVES Check Spelling Check Grammar Explain Button Readability Statistics

Copyright 2002, Paradigm Publishing Inc.

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OBJECTIVES• Check Spelling• Check Grammar• Explain Button• Readability

Statistics• Grammar

Settings• Checking

Writing Styles• AutoCorrect• Thesaurus• Find and

Replace• Commands

Review

Word 2002

USING WRITING TOOLS

UNIT 2: FORMATTING ANDUNIT 2: FORMATTING ANDENHANCING DOCUMENTSENHANCING DOCUMENTS


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Performance Objectives• Complete a spelling check on text in a

document• Improve the grammar of text in a document

using the grammar checker• Add words to and delete words from the

AutoCorrect dialog box• Display synonyms and antonyms for specific

words using the Thesaurus• Find specific text or formatting in a

document• Find specific text or formatting in a

document and replace it with other text or formatting


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Spelling Error

Spelling and Grammar Button

CorrectionSuggested

ActionChoices


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Dialog Box Buttons - Spelling

Ignore OnceIgnore All

Add to DictionaryChange

Change AllAutoCorrect

UndoCancel

Options


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Spelling Options

Options Button or Tools, Options

CustomOptionSettings


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Grammar Error

Alternatives

ActionChoices


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Dialog Box Buttons - Grammar

Ignore OnceIgnore Rule

Next SentenceChangeExplain

CloseUndo

Options


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Explain Button

Click Explainfor Grammar Rule


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Grammar Options

Options Button or Tools, Options

CustomOptionSettings


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Readability Statistics

Flesch Reading Ease

Flesch-Kincaid Grade Level

The higher the score, the more peoplewho will be able to understand the textstandard writing – 60 to 70 range

Score indicates grade level Standard writing – 7th or 8th Grade Level


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Changing Grammar Settings

Options


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Checking Writing Styles

Tools, OptionsTools, Optionsto change checking options

displays information


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Customizing AutoCorrect

Tools, AutoCorrect Options

AutoCorrect Tab

StandardOptions

Add NewReplacements

InstalledReplacements


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AutoCorrect Options Button

position pointer on small blue box untilAutoCorrect Options Button displays

click button

select choice


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Using The Thesaurus

Select word – Tools, Language, Thesaurus

Text Item

Suggestions

Choice

Click to Execute


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Synonyms Shortcut Menu

Cursor in thedesired word:“prospective”

Choose Synonyms and then selection

Right-click for the shortcut

menu –


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Find and Replace Text

Edit, Find

Reveals or conceals lower halfof dialog box options…

Enter text objective here

choose a find direction

choose options


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Finding Formatting


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Replace Tab Options

Text Sought

Replacement Text

SearchOptions


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Replace Formatting Options


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Go To Tab Options

Go To Tab Options

Enter NavigationSelections Above


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Commands Review

Spelling and Grammar Button

CorrectionSuggested

ActionChoices

How do you display the Spelling and Grammar dialog box?


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Commands ReviewHow do you access the Display Options

dialog box?

Tools, Options


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Commands ReviewHow do you display the AutoCorrect

dialog box?Click Tools – AutoCorrect Options…

AutoCorrect Tab

StandardOptionsAdding New

Replacements

InstalledReplacements


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Commands ReviewHow do you display the Thesaurus

dialog box?Click Tools – Language - Thesaurus

Text Item

Suggestions

Choice

Click to Execute


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Commands ReviewHow do you display the Find and Replace

dialog box with the Find tab selected?

Click Edit - Find

Reveals or concealslower half of dialogbox options…

Enter text objective here


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Commands ReviewHow do you display the Find and Replace

dialog box with the Replace tab selected?

Click Edit - Replace

Text Sought

Replacement Text

ReplacementOptions


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Replace• Commands

Review

Coming Next

Manipulating Tabs

Documents

Copyright 2002, Paradigm Publishing Inc. CHAPTER 6 BACKNEXTEND 6-1 LINKS TO OBJECTIVES Check Spelling Check Grammar Explain Button Readability Statistics