Cooperative Mobility Systems and Services for …...Cooperative Mobility Systems and Services for Energy Efficiency Project supported by European Union DG INFSO ICT-2009-6.1, ICT for

Cooperative Mobility Systems and Services for Energy Efficiency

Project supported by European Union DG INFSO ICT-2009-6.1, ICT for Clean and Efficient mobility

Project reference FP7-ICT-2009-4 - IP Grant Agreement n° 247908

IP Manager Jean Charles Pandazis, ERTICO – ITS Europe Tel: +32 2 400 0714, E-mail: [email protected]

D1.3(2) Communication & Dissemination Plan

SubProject No. SP 1 SubProject Title IP Coordination & Dissemination

Workpackage No. WP1.2 Workpackage Title Dissemination & Exploitation

Task No. 1.2.1 Task Title Planning, procedures & strategy for dissemination activities

Authors Julie Castermans,

Dissemination level PU/PP/RE/CO

PU

File Name 110909-DEL-D1.3-Communication & Dissemination Plan(2)-v0.9

Due date 30 June 2011

Delivery date 09 September 2011

Abstract This deliverable defines the overall strategy, timetable and procedures for eCoMove dissemination activities. It will be the reference for all dissemination activities and procedures to be developed during the project lifetime, and will be updated annually to reflect new opportunities for communication. It also defines the various target groups to be reached and the various communications channels used to reach them.

D.1.3 Communication & Dissemination Plan

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Control sheet

Version history

Version Date Main author Summary of changes

0.1 12/05/2010 Julie Castermans First draft

0.2 26/08/2010 Julie Castermans Final draft

0.3 31/08/2010 Jean-Charles Pandazis Forum, calendar of events

0.4 09/09/2010 Ariane Brusselmans Review

0.5 13/09/2010 Julie Castermans Update calendar of events

0.6 27/09/2010 Julie Castermans Peer review comments

0.7 14/10/2010 Julie Castermans Update advisory council, events calendar and workplan

0.8 19/08/2011 Julie Castermans Second version update

0.9 08/09/2011 Julie Castermans Peer review comments

Name Date

Prepared Julie Castermans 19/08/2011

Reviewed Henry Wasung, Luisa Andreone 29/08/2011

Authorised Jean-Charles Pandazis 09/09/2011

Verified eCoMove Quality Manager 09/09/2011

Circulation

Recipient Date of submission

Project partners 12/09/2011

European Commission 12/09/2011


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Table of Contents

TABLE OF CONTENTS ......................................................................................................... 3

1. INTRODUCTION ............................................................................................................. 9

1.1. PURPOSE OF THIS DOCUMENT .................................................................................. 9 1.1.1. Communication & dissemination .................................................................... 9 1.1.2. Dissemination & use ........................................................................................ 9

1.2. INTENDED AUDIENCE OF THIS DOCUMENT ............................................................... 9

2. ROLES AND RESPONSIBILITIES .............................................................................. 11

2.1. OVERALL STRUCTURE ........................................................................................... 11 2.2. DISSEMINATION MANAGER ................................................................................... 11 2.3. CONSORTIUM PARTNERS ....................................................................................... 11

3. CONDITIONS FOR DISSEMINATION ...................................................................... 13

3.1. DISSEMINATION APPROVAL PROCEDURES.............................................................. 13 3.1.1. Travelling outside Europe ............................................................................. 13

3.2. INTELLECTUAL PROPERTY MANAGEMENT ............................................................. 13 3.2.1. Dissemination levels ...................................................................................... 14

3.3. DISCLAIMER .......................................................................................................... 14 3.3.1. Logos use policy ............................................................................................ 14

3.4. COPYRIGHTS ......................................................................................................... 14

4. COMMUNICATION STRATEGY ................................................................................ 15

4.1. OBJECTIVES OF COMMUNICATION & DISSEMINATION ............................................ 15 4.2. KEY ASPECTS ........................................................................................................ 15

4.2.1. Creating a clear, persuasive and consistent message ................................... 15 4.2.2. Target audience ............................................................................................. 16

5. ECOMOVE IDENTITY/BRAND GUIDELINES ........................................................ 17

5.1. LOGO..................................................................................................................... 17 5.1.1. Colours .......................................................................................................... 18

5.2. OTHER ELEMENTS OF ECOMOVE VISUAL IDENTITY ............................................... 18 5.2.1. Martin Guhl cartoon ...................................................................................... 18 5.2.2. Graphics ........................................................................................................ 18 5.2.3. Icons .............................................................................................................. 20 5.2.4. Cartoons ........................................................................................................ 21 5.2.5. eCoMove mascot ........................................................................................... 21

6. COMMUNICATION CHANNELS ............................................................................... 22

6.1. PROJECTPLACE ...................................................................................................... 22 6.2. ECOMOVE WEBSITE .............................................................................................. 22

6.2.1. Website statistics ........................................................................................... 24 6.3. PROMOTIONAL MATERIALS ................................................................................... 24

6.3.1. Brochure ........................................................................................................ 24 6.3.2. Project presentation ...................................................................................... 24 6.3.3. Press releases ................................................................................................ 25 6.3.4. Video .............................................................................................................. 25


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6.3.5. Others ............................................................................................................ 25 6.4. MEDIA ................................................................................................................... 25

6.4.1. Press conferences .......................................................................................... 25 6.4.2. Press releases ................................................................................................ 26 6.4.3. Press articles ................................................................................................. 26

6.5. LIAISON ACTIVITIES .............................................................................................. 26 6.5.1. Presentations at external conferences and events ......................................... 26 6.5.1.1. Demonstrations .......................................................................................... 27 6.5.2. Stakeholders workshops ................................................................................ 27 6.5.2.1. eCoMove Forum and Advisory Council ..................................................... 28 6.5.2.2. Stakeholder Workshop –public workshop on use cases ............................. 30 6.5.2.3. Stakeholder Workshop – public workshop on ecoHMI .............................. 31 6.5.3. Contribution to standards .............................................................................. 31 6.5.4. International cooperation .............................................................................. 32

6.6. TEST SITES............................................................................................................. 33 6.7. FINAL SHOWCASE EVENT ...................................................................................... 33

7. COMMUNICATION & DISSEMINATION WORKPLAN ....................................... 35

ANNEX 1 – CALENDAR OF RELEVANT EVENTS ....................................................... 38

ANNEX 2 – PRESS RELEASE TEMPLATE ..................................................................... 55

PRESS RELEASE: <TITLE> ............................................................................................... 55

PRESS DOSSIER ................................................................................................................... 57

ABOUT THE ECOMOVE PROJECT ................................................................................. 57


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Table of Figures FIGURE 1: ECOMOVE LOGO VERSIONS ................................................................................ 17 FIGURE 2: EXAMPLES OF NON-AUTHORIZED LOGO VERSIONS ............................................. 17 FIGURE 3: ECOMOVE COLOUR PALETTE ............................................................................. 18 FIGURE 4: ECOMOVE CARTOON BY MARTIN GUHL ............................................................ 18 FIGURE 5: EXAMPLES OF ECOMOVE GRAPHICS .................................................................. 20 FIGURE 6: EXAMPLES OF ECOMOVE ICONS ........................................................................ 20 FIGURE 7: EXAMPLES OF ECOMOVE CARTOONS ................................................................. 21 FIGURE 8: ECOMOVE WEBSITE HOMEPAGE ......................................................................... 23


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TERMS AND ABBREVIATIONS Abbreviation Definition ACEA European Automobile Manufacturers’ Association ADAC Allgemeiner Deutscher Automobil-Club (German automobile

club) AERIS Real-Time Information Synthesis (US DoT programme) AHSRA Japanese Advanced Cruise-Assist Highway System Research

Association AIT Alliance Internationale de Tourisme ANWB Algemene Nederlandse Wielrijders Bond (Dutch automobile

association) ASECAP Association européenne professionnelle des sociétés

concessionnaires d’autoroutes et d’ouvrages à péage (European professional Association of Operators of Toll Road Infrastructures)

ASFA Association des Sociétés Françaises d’Autoroutes (Association of French Motorway Companies)

ASV Japanese Advanced Safety Vehicle programme AVL Anstalt für Verbrennungskraftmaschinen (Institute for Internal

Combustion Engines) C2C CC Car–to-Car Communication Consortium CA Consortium Agreement CAM Cooperative Awareness Message CEDR Conference of European Directors of Roads CEN European Committee for Standardisation CLEPA Comité de liaison européen des fabricants d'équipements et de

pièces automobiles (European Association of Automotive Suppliers)

CMG Core Management Group CO Confidential COMeSafety “Communications for eSafety” European project COOPERS “Co-Operative Systems for Intelligent Road Safety” European

project CTAG Centro Tecnológico de Automoción de Galicia CVIS Cooperative Vehicle-Infrastructure System Integrated Project D Deliverable DENM Decentralised Environmental Notification Message DG ENER Directorate General for Energy of the European Commission DG INFSO Information Society and Media Directorate General of the

European Commission DLR Deutsches Zentrum für Luft- und Raumfahrt DVR German Road Safety Council eDM eCoMove Dissemination Manager EARPA European Automotive Research Partners Association EC European Commission ECOSTAND EC co-funded Coordination action supporting International


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Cooperation towards a common assessment methodology of ITS applications impact on energy efficiency and CO2 emissions (FP7)

ECTRI European Conference of Transport Research Institutes EICTA European Information & Communication Technology Industry

Association ERTICO European Road Transport Telematics Implementation

Coordination Organisation ERTRAC European Road Transport Research Advisory Council ESA European Space Agency ETSI European Telecommunications Standards Institute EU European Union EUCAR European Council for Automotive Research and Development FEHRL Forum of European National Highway Research Laboratories FIA Fédération Internationale de l’Automobile FOT Field Operational Test FP7 7th Framework Programme GA Grant Agreement GhG Greenhouse Gas ICT Information and Communication Technologies IEEE Institute of Electrical and Electronics Engineers IETF Internet Engineering Task Force IFSTTAR Institut français des sciences et technologies des transports, de

l'aménagement et des réseaux (French institute of science and technology for transport, development and networks)

IKA Instituts für Kraftfahrwesen der RWTH Aachen (Institute of Automotive Engineering, Aachen University)

IP Integrated Project IPC IP Coordinator IPMAN IP Management Sub-project IPR Intellectual Property Rights ISO International Organisation for Standardisation ITS Intelligent transport systems IVS Intelligent vehicles MEEDDAT Ministère de l'écologie de l'énergie du développement durable et

de l'aménagement du territoire METI Ministry of Economy, Trade and Industry (Japan) NEDO New Energy and Industrial Technology Development

Organisation (Japan) NoW Network on Wheels PA Partners’ Assembly POLIS European network of cities and regions for innovative transport

solutions PP Programme participants PTV Planung Transport Verkehr AG PU Public RACC Reial Automobile Club de Catalunya


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R&D Research and development RE Restricted RWS Rijkswaterstaat SAFESPOT “Cooperative vehicles and road infrastructure for road safety”

European project SC Steering Committee SeVeCOM “Secure Vehicular Communication” European project simTD “Safe and Intelligent Mobility Test field Germany” project

researching and testing car-to-x communication and its applications

SMARTWAY Japan’s cooperative vehicle-highway systems project SME Small and medium enterprises SP Sub-project SPITS Strategic Platform for Intelligent Traffic Systems SPL Sub-project Leader TNO Nederlandse Organisatie voor toegepast-natuurwetenschappelijk

onderzoek (Dutch Organisation for Applied Scientific Research) TS Test Site TUM Technische Universität München UITP International Association of Public Transport US DoT United States Department of Transport VDA Verband der Automobilindustrie (German Association of the

Automotive Industry) VICS Japanese Vehicle Information and Communication System V2I Vehicle to vehicle V2V Vehicle to infrastructure WG Working group WP Workpackage WPC Workpackage Coordinator WPL Workpackage Leader


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1. Introduction 1.1. Purpose of this document

1.1.1. Communication & dissemination

“Participants in projects funded under the EU Seventh Framework Programme (FP7) are required to use and disseminate the results generated by the project (“foreground”)”.1

Indeed, not only are communication & dissemination activities crucial in raising awareness and understanding of the project’s exploitable results, but effective dissemination may help participants in the subsequent market exploitation.

To maximise the impact of R&D generated by the project, and ensure that its results are effectively and widely disseminated in order to raise awareness, understanding and support from the different target groups of this project, there is a need to have a clear and common understanding of the messages and tools at the disposal of the stakeholders involved.

This document sets forth the strategies, processes and channels (e.g. press releases, conferences, scientific publications, exhibitions, workshops, newsletters, website, etc.) to be used to achieve successful dissemination and reach the largest possible audience.

In addition, this document sets out the internal procedures to be followed by eCoMove partners to ensure the consistency and coordination of external communication generated throughout all project activities.

This Communication & Dissemination Plan will be updated annually (in M15 and M27) to reflect new opportunities for communication.

1.1.2. Dissemination & use

While the Communication & Dissemination Plan defines the overall planning, procedures and strategy for dissemination activities, the Plan for using and disseminating Knowledge (“Dissemination & Use Plan”), on the other hand, will identify the partners’ intentions for the exploitation and implementation of their achievements in the project.

A first version of the Dissemination & Use Plan will be released in M12, with updates in M24 and at the end of the project.

1.2. Intended audience of this document

This Communication & Dissemination Plan is aimed at the following audiences and respectively at the fulfilment of the following objectives:

European Commission: to communicate the project strategy and planned activities;

Consortium partners: to coordinate and harmonise their individual dissemination activities and align these with the IP ones;

1 Source: IPR Helpdesk - Dissemination of Foreground under FP7 (http://www.ipr-helpdesk.org//documents/ES_DisseminationForegroundFP7_0000006629_00.xml.html) “Foreground” means the results, including information, materials and knowledge, generated in the project.


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Project Management entities: to provide an overview of activities, tools and procedures for dissemination to agree on.


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2. Roles and responsibilities 2.1. Overall structure

The coordination of the dissemination and exploitation activities is centralised in SP1 (IP Coordination & Dissemination). The IP Coordinator ERTICO – ITS Europe is the leader of that sub-project and has appointed Julie Castermans as eCoMove Dissemination Manager (eDM).

2.2. Dissemination Manager

All eCoMove communication and dissemination activities will be coordinated and monitored by the eDM, who is in charge of the following tasks:

Task Role and Contribution

1.2.1 Define an overall planning, procedures and strategy for dissemination activities

Deliver Communication & dissemination plan (M06, M15, M27)

Deliver Plan for using and disseminating knowledge (M12, M24, M36)

1.2.2 Build good project image & visibility by creating project promotion material

Deliver Project presentation and fact sheet (M03)

Produce eCoMove Brochure (M06, M15, M30)

1.2.3 Create and maintain project website

1.2.4 Organise and coordinate submission of papers and presentations to conferences

1.2.5 Liaise with existing initiatives

1.2.6.1 Promote the project via press, publications and newsletters

1.2.6.2 Produce a video for the eCoMove final event

1.2.7 Create an eCoMove user forum and Advisory Council with all major stakeholders

1.2.8 Organisation of an event at the end of the project to present project results

Deliver report presenting final event planning (M24) & results (M36)

1.2.9 Liaison to relevant standardisation bodies

1.2.10 Set-up international cooperation

Moreover, the Dissemination Manager is also responsible for:

keeping track and reporting back to EC on dissemination activities;

ensuring proper use of public dissemination materials and respect of partners’ IPRs confidentiality;

ensuring consistency of published content

securing optimum use of the project dissemination resources

2.3. Consortium partners

Although the dissemination activities are centralised at IP level, the partners are requested to actively contribute by:


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Identifying and informing the consortium about dissemination opportunities (e.g. events, press articles, etc.);

Contributing content to e.g. publications, website, newsletters, etc;

Submitting technical papers and presenting the project results at relevant conferences and congresses;

Ensuring liaison with related initiatives and appropriate standardisation bodies;

Suggesting stakeholders to be invited to the eCoMove Forum;

Helping to promote and organise eCoMove events;

Contributing to establish international cooperation, in particular with the EU-METI (Japan) and EU-US DoT task forces;

Sharing existing communications resources & skills within their organisation.


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3. Conditions for dissemination 3.1. Dissemination approval procedures

To enable the Dissemination Manager to fulfil one’s responsibilities, consortium partners should inform at an early stage about any eCoMove-related dissemination activity undertaken, and seek prior approval at least for:

Production of newsletters, brochures, flyers, posters

Submission of papers or articles in scientific, technical or general publications,

Presentations at external (not organised by eCoMove) workshops, conferences and other events

Press releases and interviews

Creation of eCoMove-related content for external public webpages

Exhibition stands and demonstrations

The procedure and request form in relation are included in the deliverable D1.1 Quality plan.

3.1.1. Travelling outside Europe

Any partner willing to disseminate eCoMove results at any conference or workshop outside of Europe must have prior approval from the EC project officer so that associated costs are eligible for funding.

In such instance, partners should contact the IP Coordinator and/or eDM with details of the dissemination opportunity in relation with its strategic interest for eCoMove in order to seek approval from EC.

3.2. Intellectual property management

“Dissemination activities shall be compatible with the protection of intellectual property rights, confidentiality obligations and the legitimate interests of the owner(s) of the foreground”. IPR, use and dissemination issues are ruled in FP7 Model Grant Agreement, Annex II General Conditions, Part C INTELLECTUAL PROPERTY RIGHTS, USE AND DISSEMINATION.

The Consortium Agreement is a very important document when it comes to ownership and sharing of Knowledge or project result, as it sets out or further defines how the consortium agree on the use and dissemination of the project results.

The background2 that is brought into the project will always remain the property of the partner in question. Those partners making available pre-existing know-how during the course of the project will specify any conditions for access thereto in the Consortium Agreement.

“Sideground”, as opposed to Background or Foreground, refers to the information and IP rights that participants acquire or develop in parallel over the course of the project. It may

2 “background” is project-related information and IP rights held by participants prior to the signature of the Grant Agreement.


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be useful to stipulate in the CA how any sideground will be managed to avoid any future conflicts.

In the case of the foreground, i.e. the project results and any IPR that can be attached to them, typically it is owned by the participant that carried out the work from which it resulted. Nevertheless, it is the project team’s intention that the knowledge created in developing the core technology designs, specifications and reference platforms will be open, to encourage their widespread uptake and development into real products.

3.2.1. Dissemination levels

The dissemination level convention applied for FP7 projects is the following:

PU = Public

PP = Restricted to other programme participants (including the Commission Services)

RE = Restricted to a group specified by the consortium (including the Commission Services)

CO = Confidential, only for members of the consortium (including the Commission Services)

eCoMove documentation shall be disseminated accordingly. 3.3. Disclaimer

Any publicity concerning the project must specify that it reflects only the author’s view, exempting the Community from any liability.

In addition, all publications or any other dissemination relating to foreground must include the following statement acknowledging the financial support of the European Community:

“eCoMove is an EC co-funded Integrated Project under the 7th RTD Framework Programme, Information Society and Media Directorate-General (FP7-ICT-2009-4) – grant agreement n°247978.”

3.3.1. Logos use policy

Any publication or material prepared by consortium members must display the project logo and EU emblem.

If that is on behalf of eCoMove and in the framework of their assigned tasks in the project (e.g. invitation to a workshop), partners may not single out their own organisation logo in addition, unless they also include the other consortium partner logos3.

3.4. Copyrights

The illustrations and graphics produced in the framework of the project are property of the consortium and may not be used by external parties without prior approval by the eDM and should clearly acknowledge eCoMove as the source.

3 The logo page including all partner logos is available as one image on Projectplace (see further location for all dissemination-related material).


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4. Communication strategy 4.1. Objectives of communication & dissemination

The aims of the eCoMove dissemination activities are to:

Create awareness and understanding about the project and its specification area of work;

Facilitate the exchange of information, optimise the potential impact and liaise with similar initiatives to increase the visibility of the project;

Promote the project results and communicate the societal impact and benefits to the different target groups;

Encourage exploitation and eventual market potential of these findings;

Communicate how the project results can be exploited to advantage by other research undertakings and initiatives closely related to eCoMove;

Communicate an integrated and consistent image of eCoMove both externally and internally:

o providing and promoting the use of an eCoMove identity that should be used by all partners and that is easily identifiable;

o channelling SP dissemination activities through a central IP communication outlet, thus creating synergies and unified content;

Encourage collaboration and participation of partners in external communication throughout the lifetime of the project and beyond.

4.2. Key aspects

4.2.1. Creating a clear, persuasive and consistent message

It is crucial to identify a number of clear, concise, understandable and persuasive messages to communicate the project results to a wide audience beyond the project consortium. These messages must be centred on the user and focus on positive achievements, innovation and the benefits they bring.

This should be a joint creative effort from various stakeholders in activities across the project, and include simple graphic images suitable for a wide range of uses.

The eDM provides general guidelines about the project identity to be used by all partners, as well as common dissemination material, i.e. website, brochures, newsletters, presentation templates, etc, to ensure consistency of messages and style.

The Dissemination Manager will centralise the press relations and act as focal point for the press, while a list of spokespersons shall be established from within the consortium, to react on questions related to particular aspects of the project.

“This requires clear agreement and careful coordination among all parties who may act as spokespersons or information sources for a particular project or network.”4

4 Source: EC DG RTD “Guide to successful communication “ (http://ec.europa.eu/research/science-society/science-communication/index_en.htm)


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4.2.2. Target audience

Once the message is created, it needs tailoring to the intended audience while selecting the appropriate channels of communication for each target group. “The intended market for the project outcomes will tend to dictate the channels used. For example, the general public may expect web-searchable information, while the private business sector may expect access to R&D outputs via academic journals, professional networks (including brokers) or trade association events and publications.”5

eCoMove will target three main audience groups:

Research and industry :

o Experts working in the field;

o Senior personnel from industry, who can choose to exploit specific results when defining company strategies, hence bring new business development opportunities;

Public authorities:

o Regulatory bodies, which can prioritise certain deployments through their policy instruments;

Users:

o Private car and professional drivers

o Logistics planners

o Road operators

Some of the stakeholders and future users are already represented in the consortium. Others, interested and involved in the project from its early stages but not signatories to the final contract, are members of the so-called “Advisory Council” of eCoMove; they represent the views of stakeholder groups lacking in the Consortium.

Finally a User Forum has been established to invite other targeted stakeholders to engage in an open dialogue with the consortium about the project development and findings.

Consortium partners, Advisory Council and eCoMove Forum are three examples of channels used for dissemination, as explained more in detail in chapter 6.

5 Source: EC DG RTD “Guide to successful communication “ (http://ec.europa.eu/research/science-society/science-communication/index_en.htm)


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5. eCoMove identity/brand guidelines Before any communication can be properly executed, a visual identity needs to be developed to reflect the eCoMove vision and key concepts, which will be used in all communication channels and materials produced according to the needs of the project (see next chapter).

5.1. Logo

A logo creates an easily recognisable “identity” and helps to improve the overall visibility of a project. It should be used prominently in all dissemination tools and printed materials.

The eCoMove logo is supplied in a number of different versions to be used across different media as required:

Figure 1: eCoMove logo versions

Partners should always use the original artwork files supplied and may not under any circumstance redraw, recreate or recolor the logo.

They should also avoid to distort or stretch the logo, and to use the logo on similar colours.

Figure 2: Examples of non-authorised logo versions

Note that the eCoMove logo should in general be accompanied by the EU logo (and a statement & disclaimer - see section 3.3).


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5.1.1. Colours

The eCoMove colour palette is as follows:

Figure 3: eCoMove colour palette

5.2. Other elements of eCoMove visual identity

Attractive design is the key to success of any printed material. Graphics and illustrations created are part of eCoMove visual identity and should give a strong modern image to all dissemination activities.

5.2.1. Martin Guhl cartoon

eCoMove has purchased copyrights at proposal stage for this cartoon portraying a traffic light reaching hand with motorist:

Figure 4: eCoMove cartoon by Martin Guhl

5.2.2. Graphics

The following graphics are the basis of any standard information package on eCoMove; the first two represent the project concept for saving energy and the cooperative technologies behind it were created at the beginning of the project, while the third one representing the system concept, was created using the icons mentioned in section 5.2.3. and used since then in the standard presentation and project brochure:


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Figure 5: Examples of eCoMove graphics

5.2.3. Icons

A set of icons has been designed representing e.g. traffic management centre, roadside unit, logistics centre, etc, i.e. elements that can be used to construct new road situation diagrams. Examples (traffic light roadside unit, logistics centre and hybrid car) can be found hereunder.

Figure 6: Examples of eCoMove icons

Originally designed to depict the inefficiencies scenarios in the framework of the use cases definition, these icons have also been used as elements of the graphic illustrating eCoMove System Concept in the standard presentation slides and the project latest brochure.


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5.2.4. Cartoons

Designed in the framework of SP6 user survey carried out to collect truck drivers requirements, these cartoons are now also part of eCoMove visual identity and have been used to illustrate application scenarios in the standard presentation slides, on the website and in the latest project brochure. Examples can be found hereunder.

Figure 7: Examples of eCoMove cartoons

5.2.5. eCoMove mascot

An eCoMove mascot shall be designed personifying the project in the same spirit as the Bibendum character does for Michelin, which we could use on dissemination materials, and which e.g. partners could also use in the ecoHMI, as the main character delivering information messages other than routing recommendations.


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6. Communication channels Different communication channels or tools shall be used to ensure a broad dissemination of project results to the different stakeholders and the general public.

The following materials and channels shall be respectively produced and used to make publicity about eCoMove, using information from the following sources:

Contract (Description of work)

Deliverables

Progress reports

Presentations

Publications (scientific journals, conference proceedings, etc)

6.1. Projectplace

The elements of eCoMove visual identity (e.g. logos and graphics) as well as all dissemination materials produced for consortium partners’ use only shall be made available via the partners-only online collaboration tool Projectplace, under SP1/WP1.2 Dissemination documents.

A distinction is made between the “public” website and the restricted workspace that is Projectplace, which should thus not be referred to as “website” in any communication in order to avoid confusion.

6.2. eCoMove website

Nowadays the internet is the most important communication media and a general information website is thus the primary channel for raising awareness and should become the main gateway for up-to-date information about eCoMove events, progress and results.

The eCoMove website is structured into the following different sections:

About eCoMove:

o Short and comprehensive overview of the project’s vision, objectives and expected results;

o Short description of the technologies used and the applications developed in the project;

o Basic information about the IP organisation, structure, consortium membership (with links to consortium members’ websites6), with a dedicated page for each SP;

About Green ITS:

o Background information on cooperative systems as well as an overview of European and international energy-efficiency programmes, legislation, etc;

News & Events:

6 Partners are encouraged to create an eCoMove-dedicated page or section on their corporate website, which can be linked from the consortium information page of the project public website.


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o News section with current items and news archive;

o Calendar of related events;

Media desk: relevant information package for press, including published press releases

Publications: Links to public deliverables, presentations and other project releases (e.g. press releases, brochures, flyers, etc);

Forum: relevant information for external stakeholders about the purpose of the Forum and sign up form to become a member;

Links to related projects and initiatives;

Contact information.

Figure 8: eCoMove website homepage

Targeted at all audience groups, including the general public, the eCoMove website is written in English and in an accessible wording for non-expert readers.

It shall be regularly updated with news items about IP and SP activities; partners shall bring news about their work progress to the eDM who is responsible for maintaining the website.

In addition, the website will also be the main access point for Forum members, who will be able to register through the website sign-up tool7.

The website address will be advertised on all eCoMove dissemination material and registered with appropriate search engines.

7 Any registration for eCoMove-organised events shall also be handled online.


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Finally, this main access point of information on the project will remain accessible beyond the term of the project for exploitation purposes (three-year is the average based on previous EC projects experience).

6.2.1. Website statistics

Website statistics will be reported on a yearly basis about the number of visits,, the type of visitors (e.g. classifications per countries) and their interest, i.e. the most visited pages and downloaded files. In addition, the activities generated by search engines can be identified.

The statistics can be used to show the evolution of the website use over the months and provide information for the European Commission in order to judge the impact of the dissemination through that tool.

6.3. Promotional materials

Materials created to be circulated and used by all eCoMove partners to present and promote the project achievements, include:

6.3.1. Brochure

A flagship brochure has been produced to be distributed at external meetings and events and to influential readers, e.g. European policy-makers, national and local authorities, businesses interested in the functionalities, industrial end-users, media representatives, etc.

The brochure explains and illustrates the key concepts and foreseen results of the project, making use of illustrations to present them in a simple and visual way; emphasising the innovations and expected positive impacts, as well as the strengths of the consortium.

A shorter and simpler presentation leaflet has been released as first edition of the project brochure in Month 03. The updated version is scheduled for Month 16 and will be reissued towards the end of the project, once the validation results are known. The electronic files of these brochures are also available for download on the public website.

Another possibility, remaining budget allowing, could be to publish in addition, as separate brochure or book8, any of the key deliverables of the project.

6.3.2. Project presentation

A project presentation will be prepared for free use by all partners in their dissemination activities, e.g. when participating in events where they are presenting eCoMove.

This “presentation” includes a fact sheet summarising the project vision, objectives and expected results, but also general presentation slides to be updated regularly with latest results and developments.

The latter will be available through Projectplace as it is only meant for internal use by partners, to help them prepare their presentations at external events and conferences (which presentations are then made available for download on the public website).

8 E.g. Springer-like publishers’ books, ebooks and journals in scientific and technical fields.


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6.3.3. Press releases

See section 6.4 on Media.

6.3.4. Video

Promotional videos are very efficient dissemination tools as they can be widely disseminated through popular media such as the internet and television, and thus potentially reach the general public, which target audience it should be primarily aimed at.

A suitable financial package shall be dedicated to contract a professional filming company to develop a high-quality video, including animations to explain in a dynamic and clear way how eCoMove applications function and footage showing trials and demonstrations at development centres and on-road test sites.

The video will be released for the final event and will be widely disseminated to broadcast and online mass media such as YouTube, Dailymotion, Athena Web, the EC’s online science film library, etc. The DM will also seek the support from Partners’ and EC PR channels to do that.

6.3.5. Others

Ad hoc posters, flyers, stickers, magnets or flags will be created on a per need basis for use at relevant conferences, exhibitions and demonstrations.

6.4. Media

The press is a crucial tool to relay information about eCoMove to a wide range of stakeholders, from the experts/engineers, strategic/political target groups to the wider public.

T he project will make as much use as possible of mass broadcast media TV and radio, focusing on specific and well chosen media opportunities.

6.4.1. Press conferences

Press conferences will be organised at key milestones or in conjunction with important eCoMove or other European events that can focus the attention of the media: e.g. during eCoMove demonstration events, where journalists can see and experience the project results at first hand.

Interview opportunities shall be arranged with personalities or spokespersons from the consortium partners. Press kits shall be distributed including the related press release, copies of the presentation slides, all relevant background material from information specific to the event to previous publications, e.g. brochures, factsheet, standard presentation, as well as suitable illustrations and graphics.

The ERTICO – ITS Europe Communication Department will work together with press officers from partner companies to distribute this information to their network of relevant local press contacts and provide journalists follow-up in their own languages.


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6.4.2. Press releases

At key project developments or in conjunction with important eCoMove or other European events that can focus the attention of the media, ERTICO – ITS Europe will disseminate press releases to a selected list of journalist from various sectors: the technical trade press, science and research magazines and daily newspapers.

All partners are encouraged to distribute this information to their network of relevant local press contacts, providing translations when necessary.

Should a partner wish to issue a press release regarding eCoMove, whether in English or otherwise, they should contact the eDM prior for approval to ensure consistency and brand identity, as well as to maximise impact.

A press release template is included as Annex 2 of this deliverable, accompanied by a general press dossier.

6.4.3. Press articles

The contribution of articles and papers9 to technical trade press, science and research magazines is another effective means of dissemination. All participants will be encouraged to undertake such activities as their schedule and interests permit, provided that their communication is approved before its publication by the eCoMove Dissemination Manager.

The eDM shall also look in the editorial calendar of magazines as e.g. Traffic Technology International, ITS International, Thinking Highways, Eurotransport, Transport Business International, etc, for opportunities to publicise eCoMove results at key milestones.

A press review including copies of main articles published about the project will be regularly updated on the website media section and reported back to the EC in progress reports.

All partners should inform the eDM about any such article which they either have been asked to contribute to or spotted in the press.

6.5. Liaison activities

According to an analysis by the European Commission’s IPR Helpdesk, personal contacts and presentations are ranking top of the list of most popular channels used for the dissemination of project results10. Meeting and talking remains a crucial way to share and exchange professional experiences and keep informed about latest research developments.

6.5.1. Presentations at external conferences and events

Conferences and workshops are great networking opportunities for experts to share knowledge.

9 These are papers submitted (or not) in relation with a presentation at an external conference (see section 6.5.1) and later published in the event proceedings or a scientific journal. 10 Source: IPR Helpdesk - Dissemination of Foreground under FP7 (http://www.iprhelpdesk. org//documents/ES_DisseminationForegroundFP7_0000006629_00.xml.html), page 28


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Next to events organised by the project itself consortium members are encouraged to participate in external events that are relevant to the aims and intended results of the project.

The eDM shall monitor and coordinate the submission of papers and presentations at important and relevant congresses and events, e.g. in the context of -dedicated special sessions at European or World ITS congresses. In addition, any presentation related to eCoMove at such events should be approved beforehand (see chapter 3 – Conditions for dissemination).

A calendar of relevant events will be maintained in the present document (see Annex 1). It will also be published on the eCoMove public website, as will the related papers & presentations subsequently to the event.

6.5.1.1. Demonstrations

Demonstrations (live and/or on simulators) shall also be organised in the context of such events, when opportunity, timing for partners and maturity of developed systems allow.

Specifically eCoMove will demonstrate one of its developed applications at the Vienna ITS World Congress in 2012 as part of a planned joint EU-US sustainability demonstration.

The EU-US demo is intended to show that the trans-Atlantic cooperation is working and that the developments on one side are interoperable with those of the other side. This will especially hold for the communication if messages sent by the infrastructure and/or vehicle are understood by receivers from both sides. It will also highlight that each side is developing applications based on such V2I /I2V communication that reflect the specific policies and requirements of both continents.

The current draft proposal is that a message sent by the infrastructure containing traffic light information (e.g. “current phase” and “time to signal change”) could be used by the US application “Smart Start-Stop Assistant”, and the same message could be used by the EU application "ecoApproach Advice" developed in eCoMove.

Moreover eCoMove also intends to take advantage of ITS Vienna dissemination opportunity with static demonstrators and simulators in the exhibition area, where some games, eco-driving competition could be developed and feedback could be received on the ecoHMI messages/language. Indeed the final day of the Vienna World Congress is going to be dedicated to the general public and is expected to attract young people11. The exhibition activities will be designed accordingly to make the most of this opportunity to raise public awareness.

6.5.2. Stakeholders workshops

eCoMove will organise workshops at key milestones such as user needs, architecture and validation results. All interested stakeholders will be invited to join in those workshops to

11 After similar successful initiatives in the ITS World Congress in Stockholm (2009) and the European Congress 2011 in Lyon, a specific programme will be foreseen for ITS students. Here is also an opportunity for eCoMove to organise e.g. a tutorial workshop or training in eco-applications.


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review project findings and key outputs, and will form part of the eCoMove Forum to be launched at the beginning of the project, with the first Stakeholders workshop.

Membership of the Forum and attendance to the workshops are free of charge, though participants will be responsible for their own travel, accommodation and other costs for attending workshops.

These Forum workshops will be used to disseminate project knowledge and gather opinions and comments on the eCoMove project to ensure that the final results meet stakeholders’ needs.

6.5.2.1. eCoMove Forum and Advisory Council

Although the eCoMove partnership includes 32 organisations, all sectors are not represented and some partners had to withdraw from the project at proposal or contract negotiation stage.

This is why an Advisory Council of leading stakeholder groups or organisations has been established to represent the views of industry, infrastructure operators, users or administrations, and especially those that were not able to be present in the project as a participant.

Advisory Council members will be asked to provide advices to the project, participating to dedicated workshops or working groups where their expertise is needed. In addition, Council members will be invited to some project technical meetings and consulted on certain public deliverables at different stages of their elaboration.

Advisory Council members will de facto be members of the eCoMove Forum that has been established around the eCoMove project to engage in an open dialogue with external stakeholders (not represented in the consortium and Advisory Council) and get their feedback at strategic phases of the project.

The Forum will be open for all interested parties to join and enter in discussion with the consortium about the project development and findings, in order to ensure the widest possible consensus on the proposed solutions and to facilitate their market take-up. The Forum will also be a meeting point for related initiatives to promote their concept and create synergies.

Any interested party will be able to register via the eCoMove website to receive invitation to the Forum events.

Capitalising on links already established within the project as well as outside organisations with a stake in eCoMove, the following stakeholders have been identified to form part of the Forum:

Vehicle manufacturers

o BMW, CRF, Ford, DAF, Volvo (consortium partners)

o Daimler, Denso (members of the Advisory Council)

o ACEA, EUCAR, VDA, C2C CC

Automotive suppliers

o AVL, Bosch, Cobra, Continental, Magneti Marelli, Meta System (consortium partners)


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o CLEPA, EICTA

Service providers

o Telecom operators (Telecom Italia is a consortium partner);

Technology/content providers

o Logica, Technolution, TomTom and Navteq (consortium partners);

o Nokia

Automobile clubs/road users

o Fundació RACC (consortium partner)

o ANWB, ADAC, BG-Verkehr (Advisory Council)

o FIA, AIT

Driving schools/trainers

o GoGreen (consortium partner)

o DVR (Advisory Council)

Insurance companies

o Allianz (Advisory Council)

Public authorities / cities

o Düsseldorf, Munich, Helmond, Berlin are test site cities of eCoMove

o CEDR, MEEDDAT, RWS, Trafikverket, POLIS and Eurocities (Advisory Council)

o Road authorities

o UITP, ESA

Fleet operators

o ARVAL, Cambio Car Sharing (Advisory Council)

Traffic managers

Freight carriers

o DHL, EWALS, van den Broek Logistics (Advisory Council)

Road operators

o ASFA (consortium partner)

o ASECAP, ASFINAG, Rijkswaterstaat

Policy makers

o European Commission - DG INFSO, DG MOVE, DG Research & Innovation, DG Enterprise and Industry, DG ENER, DG Environment

Environmental organisations

Traffic system suppliers


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o Peek Traffic, MAT.TRAFFIC, PTV, Vialis (consortium partners)

Communication network and system suppliers

o NEC, Q-Free (consortium partners)

Research institutes/universities

o Tecnalia, CTAG, DLR, IKA, TNO, TUM (consortium partners)

o ICOOR, IFSTTAR (Advisory Council)

o EARPA, ECTRI, FEHRL, ERTRAC

ITS Associations

o ERTICO – ITS Europe is eCoMove Co-ordinator

o Network of ITS national associations

o IEEE (IVS, COMM societies)

o iMobility Forum

o Adasis Forum

o ACTIV, NoW

Related European (past and ongoing) initiatives (many eCoMove partners were or are also involved in these):

o EC-funded projects CVIS, SAFESPOT, COMeSafety2, EcoDriven, Smartfreight, HAVEit, HeavyRoute, EuroFOT, TeleFOT, FOT-net, (PRE-)DRIVE C2X, FREILOT, COSMO, ECOSTAND, InteractIVe, ecoDriver, EASYWAY (Cooperative Systems Task Force)

o German national projects AKTIV, simTD

o Dutch national project SPITS

o Spanish national project SISCOGA, Telefonica I&D projects

o UK national projects Foot-LITE and CoNCERTO

Related international initiatives:

o USA IntelliDrive, AERIS programmes

o Japan SMARTWAY, Internet ITS Consortium, Energy ITS project, VICS, AHSRA & ASV programmes

Standardisation bodies (ETSI, ISO, CEN, IETF, IEEE, OSGi, Agora-c, etc.)

A special invitation has been extended to the Covenant of Mayors membership (already comprising over 700 cities that have pledged to reduce energy consumption by 20% by the year 2020)

6.5.2.2. Stakeholder Workshop –public workshop on use cases


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The first12 workshop was on use cases and was held in Munich on 15 September 2010. The purpose of the workshop was to bring together all relevant stakeholders to present and discuss the use cases being prepared at the time, in order to get feedback and ensure consensus on the outcomes.

During parallel sessions, the application sub-projects presented some of their use cases, to which the audience reacted with comments and questions. Participants also had the opportunity to provide input on missing use cases, and were asked to prioritise the presented use cases based on relevance for the driver and expected influence on the reduction of fuel consumption and CO2 emissions.

Around 50 people participated, 20% of whom more or less were not project partners, though the invitation had been circulated to the ERTICO partnership and iMobility Network, as well as to other relevant research projects, and forwarded by the partnership to their own stakeholders and contacts. To activate registration through the website and encourage more participation at the next activity of the Forum, the eDM will send personal invitations to all identified stakeholders to sign in to the eCoMove Forum, and will ask the partnership help to identify more contacts. Separate registration forms will also be printed to accompany the brochures distributed at relevant congresses & workshops.

6.5.2.3. Stakeholder Workshop – second public workshop

The second workshop of the eCoMove Forum is scheduled to be organised towards the end of 2011 (or early 2012), the purpose of which being to present to external stakeholders the preliminary results of the ecoHMI Task Force but also eCoMove architecture and validation baseline.

Another activity of the Forum could be to organise a concertation meeting with other European energy efficiency initiatives on the theme of e.g. eco-terminology.

6.5.3. Contribution to standards

The project is committed to be compliant with the latest standardisation developments and to contribute to the future developments in the standardisation bodies.

Not only will the project assess how current ITS platform developments can be used for eCoMove deployment, but the other way around, the outcomes of the eCoMove project can be fed back into the standards.

The eCoMove project extends on the results from CVIS, SAFESPOT and COOPERS projects, and aims at interoperability of cooperative communication systems developed in different R&D projects and specified by various standardisation bodies. The ITS communications architecture (ETSI EN 302 665), the standardised message for exchanging data between vehicles Cooperative Awareness Message or CAM (ETSI TS 102 637-2) and the standardised short-range event message Decentralised Environmental Notification Message or DENM (ETSI TS 102 637-3) are used as a 12 It is actually the second so-called “stakeholder” workshop but the first one that was open to members of the eCoMove Forum. A first meeting involving Advisory Council members, namely ADAC, Rijkswaterstaat, Trafikverket, Deutsche Post DHL and van den Broek Logistics, took place in Brussels on 17 June 2010, in the framework of the stakeholder needs collection based on the methodology developed under the WP2 coordination.


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basis for eCoMove core technologies and applications and project partners are actively involved in ETSI ITS WG113 to refine the CAM standard in relation with eCoMove ecoMessages.

eCoMove results will be promoted towards standardisation by appropriate bodies such as CEN, ETSI and ISO. Indeed, the project consortium includes several participants active in communications and application standardisation in these bodies.

.

6.5.4. International cooperation

Some eCoMove consortium partners are already participating in activities such as the EU-Japan task force working with a Japanese Ministry of Economy, Trade and Industry (METI) team to harmonise ITS environmental and energy impacts assessment methodologies and the EU-US Department of Transport (DoT) Science & Technology Implementation Agreement, which is embodied in the “EU-US Task Force for Technology Roadmap”.

The EC-METI Task Force, which was appointed by the European Commission (DG INFSO) in 2008 under the aegis of the “Intelligent Car Initiative”, is now merged into the ECOSTAND trilateral task force uniting bilateral EU-Japan and EU-US cooperation towards standardisation of evaluation methodologies of ITS impact on CO2 emissions.

eCoMove has already contributed to this cooperation by participating in the EC-METI workshops organised in Amsterdam in March 2010 and in Tokyo in October 2010; and more recently, in the ECOSTAND ITS energy Symposium in Vienna in June 2011 (which is the continuation of the discussions started in Amsterdam and Tokyo).

eCoMove is one of the reference European projects (and applications) selected to cover the main topics related to the development of the above-mentioned common methodology.

Some eCoMove partners are also involved in ECOSTAND and shall continue representing the project in the next ITS Energy Symposia, as they also are in the COMeSafety2 project that supports the EU-US Task Force activities on cooperative systems.

The EU-US Task Force comprises an American and a European working group. The European group is made up of representatives of the main current and recent projects in the domain of cooperative systems. As such eCoMove has been invited to participate. The European group meets around 3-4 times per year, while the full EU-US group meets on average twice – once during the World ITS Congress, and once during the Transportation Research Board meetings in Washington. The last TRB meeting took place in January 2011.

eCoMove has already contributed a draft for the sustainability application “the energy-efficient intersection”, taken as the basis for a jointly agreed definition as well as the joint demonstration proposal at the 2012 ITS World Congress (see section 6.5.1.1.).

13 The working group 1 is in charge of specifying requirements, interfaces, protocols and messages to support the V2V / V2I-Communication Basic Set of Applications.


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Finally it is to be noted that the ITS World Congresses represent international cooperation opportunities in itself, where eCoMove is already and will continue taking the lead in organising special sessions to share results with US and Japanese counterparts.

6.6. Test sites

Where possible and appropriate, publicity will be sought for the trials, with press and media coverage and invitations to demonstrations for local and national stakeholders, and possibly the general public, to view and try out the systems on test. The test sites will thus also become a tool for dissemination and raising public awareness.

In addition, test sites feature participation of local road authorities and operators, system integrators, suppliers, vehicle manufacturers, and service providers. As these are the key decision-makers for future deployment and commercialisation of the project results, these trials have an important significance even if only a few vehicles are tested together with a limited portion of the local infrastructure. As such, the test sites can be regarded as pre-commercial partnerships.

6.7. Final Showcase event

A showcase event is foreseen towards the end of the project at one of its test sites. It will feature live demonstrations of trial vehicles and equipped traffic management infrastructure in a number of scenarios based on the applications developed in the project. There will also be an accompanying exhibition and conference to present and discuss the results of eCoMove.

The main goal of this event is to increase the awareness of eCoMove innovative technologies and to demonstrate how these can contribute to transport sector emissions reduction and fuel efficiency. Through this major event, the consortium partners expect to trigger media attention to the results of the project and contribute to the preparation of the market and future demand for this kind of technology.

The event will include the following features:

workshop on the themes of ITS for energy efficiency, with presentation of the principal results of the eCoMove project;

accompanying exhibition on the conference themes, e.g. with simulators and roadside equipment by eCoMove partners;

a press conference and dedicated demonstrations for the press

The target groups14 are:

rResearch and ITS community;

EC and EU parliament representatives;

14 Based on the experience gained from the public day at the Vienna ITS World Congress in 2012 (see section 6.5.1.1.), the project will also try to involve the general public as much as possible. In any case, we will try to reach for general mainstream media to relay the information to the public, e.g. calling upon celebrities for test rides.


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public authorities;

industry executives

The event is foreseen to take place in March 2013 and Munich test site is currently the recommended location for the event because of its central geographical location, the strong support from local stakeholders and the need to extend the number of cooperative champion-cities in Europe.

The consortium partners have also acknowledged the importance to:

1. demonstrate interoperability between all makes of vehicles and different road side units within eCoMove, but also between eCoMove and other projects (e.g. CVIS, DRIVE C2X, FREILOT, simTD, SPITS, etc);

2. show a clear link to the standardisation work;

The consortium intends to apply the lessons learned from the Cooperative Mobility Showcase in Amsterdam in 2010.

The preparation work has started with discussions to decide the applications to be showcased before collecting related requirements. Contacts have also been taken with the InteractIVe project to check the feasibility of fulfilling the EC requirement of a joint event. In any case, a joint organisation (which doesn’t necessarily imply joint demonstration and thus interoperability) with another initiative, European or national, would be beneficial for either parties as it would minimise logistics efforts while maximising publicity.


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7. Communication & Dissemination workplan The following table only includes activities that can be time wise scheduled. Other activities may take place using channels and tools mentioned in previous chapter, when and where opportunities arise, or rather are ongoing activities such as e.g. maintenance of the public website.

This table will be updated with each new version of the present deliverable.

Task Description of work Deadline Presentation template Develop promotion

material and tools based on the visual identity developed for eCoMove, to guarantee good project image and visibility

April 2010

eCoMove leaflet (D1.5) Produced for distribution at TRA in Brussels on 7-10 June 2010

May 2010

eCoMove poster Produced to display at Challenge Bibendum in Rio, Brazil, on 1-2 June 2010, and ERTICO – ITS Europe General Assembly in Brussels, on 14-15 June 2010

May 2010

Project presentation & fact sheet (D1.2)

Prepare a short presentation of the project including a fact sheet suitable for public dissemination purposes

June 2010

eCoMove standard presentation

Prepare a general presentation of the project in a set of slides suitable for public dissemination purposes

June 2010

Graphics and illustrations e.g. eCoMove icons or truck driver survey cartoons: produced to present the project ideas in a simple and visual way

June 2010

Press release Initial media campaign at project launch

June 2010

eCoMove user forum Create database of stakeholders to be invited to the first Forum workshop, i.e. the Use Cases Stakeholders Workshop

August 2010

Communication & Define planning, September 2010


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Dissemination Plan (D1.3) procedures and strategy for eCoMove dissemination activities

eCoMove website (D1.4) Launch project website as the key reference and main gateway to information on the project latest activities and results

September 2010

Stakeholders workshop on Use Cases

Organise the workshop September 2010

Plan for using and disseminating knowledge (D1.6)

Create a Dissemination and Use Plan to identify participants’ plans for exploitation of their achievements in the project and intentions towards eventual product development

March 2011

eCoMove first brochure (D1.5)

Prepare for distribution at the ITS European Congress 2011

May 2011

ITS European Congress 2011

Coordinate the participation and submission of technical papers as well as the organisation of eCoMove-related special session(s)

June 2011

Communication & Dissemination Plan (D1.3)

Update June 2011

ITS World Congress 2011 Coordinate the

participation and submission of technical papers as well as the organisation of eCoMove-related special session(s)

October 2011

Stakeholders workshop on ecoHMI

Organise the workshop November 2011


Update March 2012

eCoMove final showcase event (D1.8)

Define planning of a public demonstration event to present the project results

March 2012

Communication & Dissemination Plan (D1.3)

Update June 2012

eCoMove final brochure Update including final September 2012


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(D1.5) results for distribution at ITS World Congress in Vienna, Austria

ITS World Congress 2012 Coordinate the participation including submission of technical papers, organisation of eCoMove-related special session(s) and preparation of demonstration(s)

October 2012

eCoMove video (D1.9) To be released at eCoMove final event and including high-quality animations and footage from test site demonstrations, by professional filming company

January 2013

eCoMove final showcase event

Organise and prepare all promotional material for and during the event

Spring 2013


Update March 2013

eCoMove final showcase event (D1.8)

Report results of a public demonstration event to present the project results

March 2013


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Annex 1 – Calendar of relevant events Date Title Place Strategic interest for eCoMove

Upcoming conferences 2010 -2011

1 June 2010 38th ASECAP annual study & info days

Oslo, Norway The role and involvement of ASFA and the motorway companies ASF, COFIROUTE and ESCOTA in the eCoMove project was presented including a brief overview of the project objectives and vision at the session "ITS - political commitment and effective deployment"

7-10 June 2010

Transport Research Arena Brussels, Belgium

Launch and 1st public presentation of eCoMove at a congress, with press release and executive presentations.

17 June 2010 EUCAR Mobility and Transport Program Board

Brussels, Belgium

Presentation of eCoMove

30 June 2010 NAVIGARE Lausanne, Switzerland

Presentation “Navigation, Cooperative Driving and EcoMobility”

6 July 2010 ADASIS, InteractIVe, eCoMove: Joint workshop on map based in-vehicle applications for safer and cleaner road transport

Aachen, Germany

Link to the ADASIS Forum. Inform the ADASIS Forum and Interactive about the need for a cooperative eco eHorizon. Impact on future development of the ADASIS specification based on eCoMove development.

21 September 2010

IEEE Intelligent Transportation Systems Conference

Madeira, Portugal

Presentation of accepted paper about “Energy efficient traffic management and control - The eCoMove approach and expected benefits”

19-21 October 2010

The European Future Energy Forum – EFEF 2010

London, UK The Eco Transport Showcase will display a range of eco-friendly vehicles, concepts and technologies to demonstrate various green transport solutions of the future. The Green IT and Communication Zone will be featuring live demonstrations of environmentally sustainable IT and communication solutions that can make a real contribution to reducing the creation of CO2 in our working lives. A new stream on clean transport has now been added to the programme and will


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Date Title Place Strategic interest for eCoMove

include two sessions on: Promoting the development of sustainable fuels for transport Facilitating the roll out of eMobility across Europe

NOT ATTENDED BY eCoMove24 October 2010

6th International Workshop on Vehicle Communications for Safety and Sustainability

Busan, Korea Held right before the ITS World Congresses. Exchange information and views on the many issues that face the development and deployment of vehicle communications technologies and associated applications of Co-operative Intelligent Transport Systems, e.g. standardisation, research and demonstrations/Field Operational Tests (FOT). Participation of eCoMove in Session 3 - Sustainability services support to vehicle communication based cooperative systems Participation

25-29 October 2010

17th ITS World Congress Busan, Korea Organisation of an international Special Session on “Cooperative systems for energy efficient mobility”, participation to the EC-METI task force where eCoMove is responsible for validation. Participation in another Special Session on cooperation with ADASIS. Paper by BMW (“EfficientDynamics Approach to Sustainable CO2 Reduction”) presented in a Technical Session

28 October 2010

FREILOT pilot – Kick-off event of the operational phase

Helmond, NL Several eCoMove partners are already participating in FREILOT, which can be seen as a sister-project to eCoMove. For other partners this event could be of interest to see demonstrations of FREILOT applications, which are similar to eCoMove and to discuss how to achieve sustainable deployment.

3 November 2010

Nationaal Verkeerskundecongres (Dutch national traffic congress)

Rotterdam, The Netherlands

Presentation of paper on eCoMove (eStraM and SP5 applications)

8-9 November 2010

EUCAR Conference Brussels, Belgium

Opportunity to present eCoMove and its challenges to the Car Industry eCoMove was present with a poster and a presentation at the “Urban Mobility & Transport” roundtable and R&D projects


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8-11 November 2010

Going Green – CARE INNOVATION 2010

Vienna, Austria

CARE (= Comprehensive Approach for the Recycling and Eco-efficiency of Electronics) The program features the latest in environmental design, clean manufacturing, energy efficiency, climate change, new eco-efficient technologies, collection, reverse logistics/trade in, refurbishment, carbon trading, re-use, remarketing, recycling and policy making NOT ATTENDED BY eCoMove

9-11 November 2010

10th Intelligent Transport Systems Telecommunications (ITST 2010)

Co-op Inn Kyoto, Japan

This conference aimed to provide leading edge of research and experimental results on ITS service and applications, especially this year is closely related to the ICT technologies that supports green ITS. NOT ATTENDED BY eCoMove

16-18 November 2010

EASYWAY Annual Forum Lisbon, Portugal

Presentation 'Energy Efficient Traffic Management and Control' (which received best presentation award)

23-24 November 2010

4th CAR 2 CAR Forum Paris, France The C2C-CC is dedicated to the objective of further increasing road traffic safety and efficiency by means of cooperative Intelligent Transport Systems with Inter-Vehicle Communications supported by Vehicle-2-Roadside Communications. As a key contributor the C2C-CC works in close cooperation with the European and international standardisation organisations in particular ETSI TC ITS. The CAR 2 CAR Forum also provides to its members the opportunity to exhibit products and latest news in the field of co-operative ITS. NOT ATTENDED BY eCoMove

26 January 2011

5th Scania Transport Conference

Brussels, Belgium

Political decision makers, representatives of interest organisations and transport operators gather to discuss how the transport business can meet environmental challenges while maintaining its high service level and transport efficiency. This year’s conference focuses on leveraging the opportunities of already existing technologies and solutions. Driver training is the single most and fastest way to reduce the carbon footprint of transports. Using driver training and support systems, we can easily reduce consumption by 10 percent.


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NOT ATTENDED BY eCoMove2 February 2011

CONGRÈS INTERNATIONAL ATEC-ITS France

Versailles, France

Presentation “systèmes coopératifs au service de l'efficacité énergétique du système de transport» in Atelier F «EXPLOITATION DES ROUTES ET AUTOROUTES”

9-11 February 2011

3rd ETSI TC ITS Workshop Venice, Italy Most of the ETSI’s Intelligent Transport Systems Technical Committee (TC ITS) ongoing standardization activities are focused on Cooperative ITS, hence addressing vehicle-to-vehicle and vehicle-to-roadside communications, with the aim to improve safety and the efficient use of transport systems to decrease pollution emissions such as CO2. NOT ATTENDED BY eCoMove

2-3 March 2011

The Fully Networked Car Workshop @ Geneva International Motor Show

Geneva, Switzerland

Unique position to engage with the automotive industry. The three international standards organisations, ITU, ISO and IEC, bring together key players involved in the development of technologies and standards, as well as other major industry representatives. A particular focus in 2011 will be managing driver distraction. Highlights of previous Fully Networked Car workshops, such as ICT and climate change, and the electric vehicle, will feature again strongly on the agenda. NOT ATTENDED BY eCoMove (though eCoMove Coordinator was chairing the session “Information and Communication Technologies (ICTs) and electric vehicles – their environmental impact Part I”)

23-24 March 2011

CONDUITS Workshop Paris, France Presentation “Trade-offs in energy efficient traffic management strategies”

7-8 April 2011

Mobil.TUM 2011 Munich, Germany

The conference ‘Making Sustainable Mobility’ starts from the assumption that the aims of sustainable mobility and transport are suitable for meeting today´s challenges, namely: demographics, climate change, energy scarcities, social inequalities, and the shortage of public households. Decisions in transport policy have impacts on everybody’s life. Changing current unsustainable mobility patterns requires changes in daily routines, institutional and corporate practices. Therefore, scientific discussion and consensus


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concerning questions of sustainable development are inevitable. Designing sustainable transportation systems requires profound knowledge about the social, environmental, ecological and institutional complexities of mobility and travel. Against this background, the overall aim of this conference is to allow different disciplines to discuss and work together productively on this ambitious concept of sustainable mobility. Presentation “Cooperative mobility for energy efficiency – achieving a perfect eco driver in a perfect eco-managed road network”.

11-15 April 2011

EUSEW (European Sustainable Energy Week)

Brussels, Belgium

Including a 3-day policy conference organised by the European Commission from 12-14 April 2011. Opportunity to present latest eCoMove results in the field of sustainable Energy. NOT ATTENDED BY eCoMove

4 May 2011 Navigare 2011 Wabern, Switzerland

During this conference, the latest progress of navigation technologies associated with robotics will be presented. The scope of applications is growing rapidly and many professional communities are trying to get the best out of both worlds. Hopefully this will be an opportunity for reaping mutual benefits from sharing experiences in different contexts. NOT ATTENDED BY eCoMove

16-17 May 2011

8th INTERNATIONAL AUTOMOTIVE CONGRESS.NL

Eindhoven, The Netherlands

International Automotive Congress on Technology and Innovation is one of the main events during the Dutch Automotive Week (when the Netherlands annually present their new developments in the field of smart mobility) where professionals discuss future automotive technologies and industrial challenges. Presentation in the “Smart Mobility session”: Improve Ramp Control and Support merging with eCoMove”

18-22 May 2011

11th Challenge Bibendum sustainability event

Berlin, Germany

Important and high level event where eCoMobility is a focus and where eCoMove can have a high level impact. NOT ATTENDED BY eCoMove

25-27 May 2011

International Transport Forum

Leipzig, Germany

Promote eCoMove potential to address strategic issues in transport, logistics, and mobility.


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NOT ATTENDED BY eCoMove5-9 June 2011 IEEE Intelligent Vehicles

Symposium (IV 2011) Baden-Baden, Germany

Many acknowledged researchers, academicians, practitioners, and students from universities, industry, and government agencies are invited to discuss research and applications for Intelligent Vehicles and Intelligent Infrastructures, and present their work in sustainable transportation. Every year, a number of EU-projects present their progress. NOT ATTENDED BY eCoMove

6-9 June 2011 8th ITS European Congress Lyon, France eCoMove was present with 5 Papers (2 technical and 3 scientific) and in three Special Sessions (on validation, eco-driving and eco-traffic management) jointly with other projects. Exhibition: eCoMove application scenarios on FREILOT simulator

10 June 2011 NEARCTIS 4th Workshop Towards an Integrated European Community in Advanced Road Cooperative Traffic Management

Lyon, France Presentation “Eco-traffic Management and Cooperative Systems: the eCoMove way” in the session “Benefits of Cooperative Systems to traffic Management and Related Initiatives”

15 June 2011 2011 EUCAR Mobility & Transport Program Board

Brussels, Belgium

Opportunity given to projects in the domain, including eCoMove, to present their latest results. European Commission representatives are also invited to attend and give a presentation on "Opportunities for Mobility and Transport R&D in FP7 and in the Common Strategic Framework for EU Research and Innovation".

22-25 June 2011

Our Future Mobility Now Brussels, Belgium

ACEA - the European Automobile Manufacturers' Association launches the special project "Our Future Mobility Now" that reaches out to students and young professionals in Europe to discuss the future of mobility and transportation. The programme will include dedicated workshops on Future Skills and New Mobility as well as master classes with trend watchers and innovation experts.

27-30 June 2011

6th International Driving Symposium on Human Factors in Driver

Lake Tahoe, USA

This driving assessment symposium is a very important conference for traffic and transportation psychologists. It is focused on providing an interdisciplinary forum for scientific exchange between users of driving assessment tools, applications


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Assessment, Training and Vehicle Design

and technology. Attendees will include researchers and practitioners working on applications of driving assessment from the perspective of engineering, psychology, medicine, and public health. eCoMove submitted a paper to present SP6 second study focusing on HMI development. We think that the conference is a quite good possibility to get feedback regarding our scientific work and of course eCoMove project work from a wider research and scientific community.

29 June-1 July 2011

IEEE Forum on Integrated and Sustainable Transportation Systems (FISTS)

Vienna, Austria

Program topics include: Sustainable Land Transportation * Traffic Management * Traveller Information Services * Traffic Data Collection and Analysis * Traffic Estimation/Prediction * ECO-Friendly ITS programs * Innovative Transit Systems * Innovative Goods Movement Systems Integrated Systems * Co-operative Systems * Innovative Multi-Modal Travel Solutions * Transportation Infrastructure Issues Energy * Innovative Energy Management Environmental Issues * Transport Greenhouse Gas Emissions * Transport Air Pollutant Emissions Efficiency Issues * Efficient Capacity Management of Roads Presentation “Validation and impact assessment – the eCoMove approach” as


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one of the European research programmes on energy efficiency presented to US and Japanese counterparts at the ITS Energy Symposium organised by ECOSTAND Support Action.

6-7 July 2011 International Meeting on Green Cars (Rencontres Internationales des Voitures Ecologiques - RIVE 2011)

Alès, France Two days of conferences and “green” car trials, welcoming the public and private sectors: global car manufacturers, French national and foreign ambassadors and Members of the European Parliament, anticipating future trends, developments regarding green vehicles; meeting mobility operators, manufacturers, political decision--‐makers and governmental officials. Opportunity to test drive the latest models of green cars on the circuit of Alès. Planned topics of debates and presentations include: • Green cars : a worldwide movement • Convincing our fellow citizens to use green cars • Deliveries in urban centres • Which energies are available? Which green car for which purpose? • How to encourage businesses to favour the use of green cars • Rechargeable electric and hybrid vehicles • Outlook, the future of green cars NOT ATTENDED BY eCoMove

23-25 August 2011

11th International Conference on Telecommunications for Intelligent Transport Systems (ITST 2011)

St. Petersburg, Russia

Areas of interest include green ITS technology, cooperative systems applications, smart cities, Transport and urban development, green cities, sustainable urban environment and mobility, etc.

27 September 2011

ETSI TC ITS WG1 Sophia Antipolis, France

CAM & DENM messages set

28-30 September 2011

2nd International Conference Automotive Cockpit HMI

Darmstadt, Germany

Conference topics are relevant to eCoMove work on the ecoHMI, and include green driving and electro-mobility, new design and operation concepts, connected vehicle’s HMI requirements, HMI development and testing, etc


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5-7 October 2011

14th IEEE Intelligent Transportation Systems Conference (ITSC 2011)

Washington D.C., USA

Many acknowledged researchers, academicians, industry, government agencies and “all who are in the energy and environment sector with an interest in transportation systems” are invited to discuss the latest R&D and implementation needs of ITS, including V2V and V2I Communications.

7-9 October 2011

Green Motion Show - European Show For Sustainable Mobility

Brussels, Belgium

The show aims to accelerate research and development in and public acceptance of new, sustainable means of transport. Priorities are changing; the fossil fuel shortage and the need to reduce CO2 emissions globally demand a radical change of technology to ensure a green mobile future. The Green Motion Show will provide visitors, from citizens to professionals, with a realistic and innovative global vision of the future of sustainable transport. Who are the leading figures who will guide us toward sound, green technical solutions? What are the visions and plans of cities on sustainable mobility? What will be the green vehicle of the future? The exhibition is an opportunity to discover avant-garde eco-technologies and develop networks with potential clients, manufacturers or experts. The conferences will provide companies, associations and city officials working on solutions for sustainable transport with a platform to disseminate and discuss their ideas with other stakeholders and the public.

10-12 October 2011

European Transport Conference 2011

Glasgow, Scotland, UK

The European Transport Conference is the focus of the activities of the Association for European Transport, which is the leading European organisation for transport professionals. It is the key annual event for European transport practitioners and researchers to keep up-to-date with policy issues, research findings and best practice across a broad spectrum of transport.

10-12 October 2011

European Future Energy Forum - EFEF

Geneva, Switzerland

Opportunity to present project results in the context of innovation, policy and business models for future energy.

16-20 October 2011

18th ITS World Congress Orlando, USA Same as in Lyon, but at the World level, continuing the international collaboration with METI and the US.

21 October 2011

7th International Workshop on Vehicle

Orlando, USA Selected Panellist from around the world will provide their views on the many issues that face the development, standardisation, testing and deployment of


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Communications for Safety and Sustainability

vehicle communications technologies and associated applications of co-operative Intelligent Transport Systems.

2 November 2011

Nationaal verkeerskundecongres 2011

Nieuwegein, the Netherlands

Opportunity for Dutch partners involved in eCoMove to present their activity latest results

8-9 November 2011

EUCAR Conference 2011 Brussels, Belgium

Presentation of last eCoMove results to the Car Industry

8-10 November 2011

Intelligent Cities Expo Hamburg, Germany

Technologies and solutions for smarter cities. Conference programme built around the needs and priorities of city officials, utilities, transport operators, developers, investors, contractors and solution providers.

9-11 November 2011

EASYWAY Annual Forum Rome, Italy Opportunity to share best practices and to indicate common solutions to common problems in the ITS Road sector across Europe. The Annual Forum brings together European and National Decision Makers, main Public and Private roads operators and stakeholders and Europe-wide experts. Topics will deal with specific achievements and perspectives of ITS on the following subjects: Traveller Information Systems (TIS) for European Citizens Traffic Management (TM) for the TEN-T roads Boosting the Freight transport & Logistics (F&L) Information and Communication Technologies (ICT) for safer and cleaner

roads Processes of Evaluation for an efficient Technical and Administrative action Our way ahead: European Expert and Studies groups (including Cooperative

Systems) 23-24 November 2011

PTV ITS Conference Berlin, Germany

This year's conference focuses on seamless traffic intelligence for improved mobility. It will bring together key players from various industry sectors – from hardware and software vendors to traffic regulation centres and providers of


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routing and navigation services. 24-25 November 2011

5th CAR 2 CAR Forum Erlensee, Germany

The C2C-CC is dedicated to the objective of further increasing road traffic safety and efficiency by means of cooperative Intelligent Transport Systems with Inter-Vehicle Communications supported by Vehicle-2-Roadside Communications. As a key contributor the C2C-CC works in close cooperation with the European and international standardisation organisations in particular ETSI TC ITS. The CAR 2 CAR Forum also provides to its members the opportunity to exhibit products and latest news in the field of co-operative ITS.

28-30 November 2011

4th Next Generation Connected Navigation Conference

Stuttgart, Germany

Assess the potential of fusing map and sensor data for improving driving safety, comfort and fuel efficiency; discuss usability aspects of ADAS and navigation-related information to create user-friendly HMI, including the role of connected navigation as an enabler for green driving and sustainable mobility

29-30 November 2011

Polis Annual Conference Brussels, Belgium

Innovation in transport for sustainable cities and region. Role of ICT to support seamless and sustainable travel. Roundtables on urban goods transport and ITS benefits and evaluation. Opportunity for eCoMove to present its results to cities and urban mobility community.

5-6 December 2011

Innovation Union Exhibition

Brussels, Belgium

eCoMove has been asked by the European Commission to participate in the exhibition. Application scenarios might be demonstrated on a Volvo simulator as in Lyon European ITS Congress 2011. The organisers anticipate more than 1200 participants including leading CEOs, high-level policy makers, research centres, venture capitalists, top-researchers and innovators, etc. The target audience is interested people in the subject but non-specialists

15-16 December 2011

Future Cities 2011 International Symposium

London UK Annual Conference Series dedicated to the sustainable development of our Cities and Urban areas. The “Connected City” is one of the conference main themes

Upcoming conferences 2011 -2012


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2012 9th INTERNATIONAL AUTOMOTIVE CONGRESS.NL

The Netherlands

High-profile conference with over 450 engineers, managers and executives from all over Europe discussing future automotive technologies and new business opportunities. Over the last years, this event has proven to be an important and interesting happening on the Dutch automotive technology calendar. Opportunity for Dutch partners involved in eCoMove to present their activity latest results

2012 NEARCTIS 5th Workshop As part of its dissemination activities, the NEARCTIS Network of Excellence organises and sponsors workshops and training schools on traffic modeling and traffic management with emphasis on cooperative and GNSS systems. The main objectives of these activities are two-fold: to inform about and to address specific problems that traffic management-related projects are dealing with and explore possible solutions the cooperative systems may offer at the technological and methodological level.

2012 Navigare 2012 Switzerland During this conference, the latest progress of navigation technologies associated with robotics will be presented. The scope of applications is growing rapidly and many professional communities are trying to get the best out of both worlds. Hopefully this will be an opportunity for reaping mutual benefits from sharing experiences in different contexts.

2012 High Level event on ICT for Energy Efficiency

Brussels, Belgium

Organised by the European Commission’s Information Society, this event is gathering policy makers and experts on the ICT for Energy Efficiency field through a conference and projects’ exhibition

2012 IEEE Intelligent Vehicles Symposium (IV 2012)

Many acknowledged researchers, academicians, practitioners, and students from universities, industry, and government agencies are invited to discuss research and applications for Intelligent Vehicles and Intelligent Infrastructures, and present their work in sustainable transportation. Every year, a number of EU-projects present their progress.

2012 International Conference on Telecommunications for Intelligent Transport

Areas of interest include green ITS technology (cooperative technology, agent communication technology, green ICT technology on ITS)


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Systems (ITST) 2012 European Future Energy

Forum – EFEF Participation to the conference and/or exhibition to present eCoMove results in

the context of clean transport and environmental technology. 2012 Automobile and truck

salons Presentation of eCoMove approach, developments and results

2012 European Transport Conference

The European Transport Conference is the focus of the activities of the Association for European Transport, which is the leading European organisation for transport professionals. It is the key annual event for European transport practitioners and researchers to keep up-to-date with policy issues, research findings and best practice across a broad spectrum of transport.

2012 European Sustainable Energy Week

Brussels, Belgium

Presentation of last eCoMove results in the field of sustainable Energy.

2012 ICT 2012 TBC This European Commission event gathers more than 5000 researchers, innovators and influencers who will focus on ground-breaking developments in ICT and policy priorities such as Europe's Digital Agenda.

2012 PTV ITS Conference Conference on urban mobility bringing together representants from municipalities, infrastructure providers, transport associations, car manufacturers, public transport operators, energy providers, telecommunication operators and software providers.

22-26 January 2012

Transportation Research Board (TRB) 91st Annual Meeting


The TRB Annual Meeting program covers all transportation modes, with more than 4,000 presentations in nearly 650 sessions and workshops addressing topics of interest to all attendees—policy makers, administrators, practitioners, researchers, and representatives of government, industry, and academic institutions. A number of sessions and workshops will address the spotlight theme for 2012: Transportation: Putting Innovation and People to Work. Among the call for paper topics, the following are relevant to eCoMove: energy, environment, freight transportation, traffic management, data and information technology.

1-2 February CONGRÈS Versailles, Thème: «Intelligence dans les déplacements : de la recherche aux pratiques»


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2012 INTERNATIONAL ATEC-ITS France

France Des exposés sont attendus sur les questions de télécommunication, d'aménagement et équipement des infrastructures, de transport de fret et d'exploitation des réseaux. Les angles d'approche des thématiques seront les 4 grands défis (économique, énergétique, environnemental et social) qui se présentent aux professionnels et aux responsables. Plus particulièrement, par exemple: Méthodes scientifiques de diagnostic des impacts de l’organisation actuelle

des transports et des systèmes en place sur l’économie, l’énergie, l ‘environnement et le contexte social

Technologies innovantes et expérimentation de solutions à diverses échelles, avec passage du laboratoire aux essais de terrain et au déploiement généralisé

Organisation du territoire urbain et interurbain concernant la mobilité des personnes et des marchandises sur petites, moyennes et longues distances

7-9 February 2012

4th ETSI TC ITS Workshop Doha, Qatar The workshop aims to present the progress made with regard to Cooperative ITS where the 1st release of ETSI standards are close to finalisation. ETSI's Intelligent Transport Systems Technical Committee (TC ITS) aim is the creation and maintenance of standards and specifications for the use vehicle-to-vehicle and vehicle-to-roadside communications to improve safety and the efficient use of transport systems to decrease pollution emissions such as CO2.

March 2012 The Fully Networked Car Workshop @ Geneva International Motor Show

Geneva, Switzerland

Unique position to engage with the automotive industry. The three international standards organisations, ITU, ISO and IEC, bring together key players involved in the development of technologies and standards, as well as other major industry representatives.

14-15 March 2012

2nd Commercial Vehicle Technology Symposium

Kaiserslautern, Germany

Professionals and managers from industry and academia from the fields of namely trucks are among target audience. Relevant main topics include energy and resource efficiency, simulation and human-machine interface. Paper submitted to present and disseminate eCoMove activities shortly summarizes eCoMove applications and their impacts on commercial vehicle efficiency.


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27-30 March 2012

Intertraffic 2012 Amsterdam, The Netherlands

World’s leading trade event in the field of infrastructure, ITS traffic management, safety and parking, with new segments added in the 2012 edition: cooperative systems and environment. It offers a comprehensive overview of the very latest products, services and total solutions offered by suppliers, while also showcasing the latest trends and developments. Intertraffic is intended for policymakers, specialists and operational personnel from government authorities, engineering consultancies, and the industry at large. The exhibition programme is supported by a range of seminars, meetings and conferences, but also live demonstrations.

23-26 April 2012

Transport Research Arena Athens, Greece The Transport Research Arena (TRA) 2012, which is due to be held in Athens in 2012, serves exactly this purpose, namely to enable the exchange of knowledge among those who play an active role in the transport sector and to promote the dissemination of research findings, best practice, and application techniques that have been successfully implemented in some parts of the world. The main theme of TRA 2012 is Sustainable mobility through innovation.

2-4 May 2012 International Transport Forum

Leipzig, Germany

Promote eCoMove potential to address strategic issues in transport, logistics, and mobility. The International Transport Forum 2012 focusing on the theme "Seamless Transport: Making Connections"

June 2012 2012 EUCAR Mobility & Transport Program Board

Brussels, Belgium

Opportunity given to projects in the domain, including eCoMove, to present their latest results.

21-25 July 2012

1st International Conference on Human Factors in Transportation

San Francisco, USA

eCoMove has been contacted by the University of Leeds in the framework of a session that they are organising on “Human Factors issues in eco-driving” to cover road and rail domains. Suggested topics include (but are not limited to): interface design, including issues of distraction, modality acoustic properties of electric vehicles, safety tradeoffs/implications, public transport applications


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driving style and acceptance training and incentives eCoMove might submit a paper ("Haptic signal or visual display? - Which HMI modality supports eco-friendly driving?") in the framework of the empirical simulator study conducted to support the development and design of the ecoHMI.

16-19 September 2012

15th IEEE Intelligent Transportation Systems Conference (ITSC 2012)

Anchorage, Alaska, USA

Topics include research and application in communications, computer, control, and electronics technologies related to Intelligent Transportation Systems.

October 2012 8th International Workshop on Vehicle Communications

Vienna, Austria

Held around the ITS World Congresses. Exchange information and views on the many issues that face the development and deployment of vehicle communications technologies and associated applications of Co-operative Intelligent Transport Systems, e.g. standardisation, research and demonstrations/Field Operational Tests (FOT).

22-26 October 2012

19th ITS World Congress Vienna, Austria

Last World Congress before the end of eCoMove. Presentation of project developments and first results.

November 2012

EUCAR Conference 2012 Brussels, Belgium

Presentation of last eCoMove results to the Car Industry

November 2012

CAR 2 CAR Forum The C2C-CC is dedicated to the objective of further increasing road traffic safety and efficiency by means of cooperative Intelligent Transport Systems with Inter-Vehicle Communications supported by Vehicle-2-Roadside Communications. As a key contributor the C2C-CC works in close cooperation with the European and international standardisation organisations in particular ETSI TC ITS. The CAR 2 CAR Forum also provides to its members the opportunity to exhibit products and latest news in the field of co-operative ITS.

November 2012

Nationaal verkeerskundecongres 2012

The Netherlands

Opportunity for Dutch partners involved in eCoMove to present their activity latest results

27-30 November

34th FISITA World Automotive Congress

Beijing, China FISITA 2012 will feature presentations from leading engineers, scientists and specialists concerned with every aspect of the research, design, development and


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2012 production of vehicles and their systems. Together they will explore the future direction for the global industry in key areas including powertrains, alternative fuels, vehicle dynamics, safety systems, electronics, manufacturing and Intelligent Transportation Systems.

November-December 2012

Polis Annual Conference Opportunity for eCoMove to present its results to cities and urban mobility community.

December 2012

car2x Kommunikation Ulm, Germany Opportunity for eCoMove German partners to present their activities in the project and the project latest results at this bi-annual event on cooperative systems (the focus of which in 2010 was energy efficiency applications).

January 2013 Transportation Research Board (TRB) 92nd Annual Meeting


The TRB Annual Meeting program covers all transportation modes, with more than 4,000 presentations in nearly 650 sessions and workshops addressing topics of interest to all attendees—policy makers, administrators, practitioners, researchers, and representatives of government, industry, and academic institutions.

February 2013

CONGRÈS INTERNATIONAL ATEC-ITS France

Versailles, France

Opportunity for eCoMove French partners to present their activities in the project and/or for the project coordinator to present the final results.

March 2013 The Fully Networked Car Workshop @ Geneva International Motor Show

Geneva, Switzerland

Unique position to engage with the automotive industry. The three international standards organisations, ITU, ISO and IEC, bring together key players involved in the development of technologies and standards, as well as other major industry representatives.


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Annex 2 – Press release template

[partner logo]

Press release: <Title>

<Place>, <Date>

<Summary paragraph>

<Main text>

For more information, please contact:

Project Coordinator:

Jean–Charles Pandazis ERTICO –ITS Europe [email protected] +32 2 400 07 14

<Title:>

<Name> <Organisation> <Email> <Telephone>

Note to the editor:

eCoMove is an EC co-funded Integrated Project under the 7th Framework Programme

of Research and Technological Development, Information Society and Media

Directorate-General (FP7-ICT-2009-4).

Duration: April 2010 - March 2013


09/09/2011 56 Version 0.9

Total cost: €22.6M

EC contribution: €13.7M

Coordinator: ERTICO – ITS Europe

Partners: ASFA, AVL, BMW F+T, Bosch, Cobra,

Continental, CRF, CTAG, DAF Trucks,

DLR, Ford Research and Advanced

Engineering Europe, GoGreen, ika RWTH

Aachen University, Logica, Magneti

Marelli, MAT. TRAFFIC, Meta System,

NAVTEQ, NEC Europe, PEEK Traffic, PTV,

Q-Free, Fundació Privada RACC,

TECNALIA, Technolution, TomTom,

Telecom Italia, TNO, TUM, Vialis, Volvo

Technology

Website: www.ecomove-project.eu

Logos and illustrations available on request.

Attachment: Press dossier


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PRESS DOSSIER

About the eCoMove Project

Integrated Green-Mobility Solutions eCoMove applications eCoMove is developing applications & services that can help commercial and private car drivers, freight and road operators save fuel, unnecessary kilometres driven and manage traffic more efficiently:

eco-pre-Trip Planning advising optimal departure time and greenest route, in combination with energy-relevant information about vehicle functions, for least impact journey;

ecoSmartDriving “virtual coach” providing dynamic green driving and routing guidance as well as on trip tips to tune vehicle functions for minimum fuel use, but also ecoPostTrip personalised recommendations based on driving record for eco-driving optimisation;

ecoMonitoring information derived from vehicles' post trip eco record is distributed in a fully anonymous way to the traffic control centre, to identify energy blackspots;

Dynamic ecoDriver Coaching for commercial vehicle drivers including training and incentive scheme;

ecoTour Planning for logistics companies to define eco-efficient tours considering drivers’ eco-performance, vehicle payload and road infrastructure status;

Truck ecoNavigation calculating the most fuel efficient route based on truck-specific attributes and traffic state information;

ecoAdaptive Balancing & Control strategies for energy-optimised traffic distribution at network and local levels, e.g. traffic signal optimisation (green waves);

ecoAdaptive Traveller Support to drivers by sending information on traffic state, route recommendations and speed profile data needed by on-board assistance systems;

ecoMotorway Management measures for energy-optimised flow management on the interurban network coupled with ramp metering and merging assistance at individual vehicle level.

When combined, these mainly independent but interacting applications have the potential to deliver up to 20% overall reduction in fuel consumption and CO2 emissions.


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Fig 1: The eCoMove vision is that of the “perfect eco-driver” travelling through the “perfectly eco-managed” road network. The eCoMove concept rests on the idea that, for a given trip by a particular driver in a particular vehicle, there is a minimum energy consumption that could be achieved by the perfect eco-driver travelling through the perfectly eco-managed road network. eCoMove will tackle the three main causes of avoidable energy use by road vehicles: • Inefficient trip planning & route choice; • Inefficient driving performance; • Inefficient traffic management & control. To reduce these inefficiencies means finding solutions that help drivers to achieve the lowest possible fuel consumption for a given journey, and at the same time enabling the traffic system to balance vehicle movements so that energy consumption is as low as possible for a given demand. To achieve this, eCoMove uses Information and Communication Technologies (ICT) targeted at reducing the environmental impact of road transport or so called green ITS (Intelligent Transport Systems). More specifically, eCoMove innovations are enabled by the use of cooperative systems, i.e. the exchange of information between vehicles (V2V) and between vehicles and traffic infrastructure (V2I). This constant communication and swapping of real time information — such as vehicle fuel consumption, speed, destination, traffic signal phase data, etc — between driver, vehicle and traffic system allows them to improve their overall energy performance. Ensuring Data Privacy and Security The data collected from individual vehicles do not need to be personalised and where detailed driver behaviour data need to be stored and analysed, they shall indeed be anonymised. As a general principle throughout the project, only the minimum data will be collected and communicated, which are necessary to enable the application. Issues of data privacy and data security will be analysed during the requirements definition and validation phases. In addition, a methodology for ensuring personal data


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security and privacy protection will be embedded in the high-level architecture and data management processes. Proving the concept The project will verify and validate the developed technologies and applications at field trials in Berlin, Düsseldorf, Helmond, Munich and on French motorways. On top of that, a simulation environment will be set up as a full evaluation of cooperative traffic management strategies requires a high penetration of equipped vehicles, which cannot be achieved in eCoMove. In addition, an impact assessment of eCoMove solutions on driver behaviour, mobility, traffic efficiency and environmental issues will be carried out. User acceptance, cost-benefit ratios, deployment barriers and requirements will also be investigated. Stakeholders The eCoMove project brings together a multi-disciplinary team to develop the necessary new tools to support energy-efficient driving based on cooperative traffic control and infrastructure. Coordinator: ERTICO – ITS Europe Consortium: Association des Sociétés Françaises d’Autoroutes, AVL LIST GmbH, BMW Forschung und Technik GmbH, Robert Bosch GmbH, Cobra Automotive Technologies S.p.A., Continental Automotive GmbH, Centro Ricerche FIAT S.C.p.A., Fundación para la Promoción de la Innovación, Investigación y Desarrollo Tecnológico en la Industria de Automoción de Galicia, DAF Trucks N.V., Deutsches Zentrum Für Luft und Raumfahrt EV, Ford Forschungszentrum Aachen GmbH, GoGreen Trafik & Miljö, Rheinisch Westfälische Technische Hochschule Aachen, Logica Nederland B.V., Magneti Marelli S.p.A., MAT. TRAFFIC, Meta System S.p.A., Navteq B.V., NEC Europe Ltd, PEEK Traffic B.V., PTV Planung Transport Verkehr AG., Q-Free ASA, Fundació Privada RACC, Fundación Tecnalia Research & Innovation, Technolution B.V., Tele Atlas B.V., Telecom Italia S.p.A., TNO, Technische Universität München, Vialis Traffic B.V., Volvo Technology AB

Documents

Cooperative Mobility Systems and Services for …...Cooperative Mobility Systems and Services for Energy Efficiency Project supported by European Union DG INFSO ICT-2009-6.1, ICT for