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Contracts, Procurement, & Risk Management. Open forum January 21, 2011. Agenda. Introduction of Dru Zachmeyer Rental Car Update CFS/PeopleSoft Year End Letter Software Availability/Website Update Small Business/DVBE Update Business Card Update Risk Management Update. - PowerPoint PPT Presentation
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OPEN FORUMJANUARY 21, 2011
Contracts, Procurement, & Risk Management
Agenda
Introduction of Dru ZachmeyerRental Car UpdateCFS/PeopleSoftYear End LetterSoftware Availability/Website UpdateSmall Business/DVBE UpdateBusiness Card UpdateRisk Management Update
Enterprise Car Rental Update
Rental car delivery to campus Rental cars will be delivered to campus at
11:00am and 3:00pm If another delivery time is required:
Call Broad St. location for reservation and customer pick-up time/location on campus
Allow 60 minutes for pick-up Customer picks up car Car can be returned to campus after use
Enterprise Car Rental Update
Rental car return to campus Return car after use to campus If after hours, no extra charges if the return time
has not been exceeded (honor system) We are not charged for the time the car sits on
campus even if after hours or weekends Exception: Vans must be returned to Broad St.
location If after hours return to airport to avoid add’l
charges (Broad St location closes at 6:00pm weekdays, noon on Saturday and is closed Sunday)
Fiscal Year 2010/2011 Yearend Deadline Dates for Purchasing
Requisitions must be approved, budget checked, and all back-up paperwork received in CPRM by $50,000 and over – Friday April 1,2011 $3,501 to 49,999 – Friday April 22, 2011 $3,500 or less – Friday May 13, 2011Change Orders Order requests must be received in CPRM by Friday May 27, 2011
Fiscal Year 2010/2011 Yearend Deadline Dates for Purchasing, cont.
ProCard-Charges recorded on billing statements after June 15, will be processed as next fiscal year transactions
University Contracts- invoiced after June 17, 2011 will be recorded as next fiscal year transactions Exceptions-Cal Poly Corporation charges through May
27, will be recorded in current fiscal year. After May 27, charges will be recorded as next fiscal year transactions.
OfficeMax charges through June 29 will be recorded in the current fiscal year. After June 29, charges will be recorded as next fiscal year transactions
List of Available Campus Software Navigation: Technical service request hyperlink located on your Cal Poly
Portal single click access
Software Availability and Information Technology Webpage Updates
Small Business & Disabled Veteran Business Enterprises (SB/DVBE)
Goal 09/10Actuals
10/11Year to Date
SB 25% 12.71% 14.75%
DVBE 3% .33% 2.48%
Small Business & Disabled Veteran Business Enterprises (SB/DVBE)
Campus Copier Program Information
New Business Cards
Poor Richards Press$33.00 per box of 500Instructions:
www.afd.calpoly.edu/cprm
UPDATED UNIVERSITY RELEASE OF LIABILITY
UPDATED UNIVERSITY RELEASE OF LIABILITY
Thank you for attending!
You can find a copy of this PowerPoint presentation on our website at www.afd.calpoly.edu/cprm